2011 CAPF Professional
Workshop
Professional Sign-offs
Professional Sign-offs
Option 2
1- WhyDivider:
Authentication/Validation
2-This
Annex
2 – RFP
Validation
may
be used
as a main
3- Approval Process
section divider
4- Compliance Assurance
5- Authentication Policy
Why
Authentication/Validation?





Professional Work
Forestry Professional
Code of Ethics
Standards of Practice
Professional integrity
Authentication / Validation
 Authentication Policy
 Validation (Annex 2)
Divider:
Option
2
Annex
2 - RFP
Validation
This may be used as a main
section divider
Definition RFP
Regulated Forestry Professional
 Regulated member
 College of Alberta Professional Foresters
 College of Alberta Professional Forest
Technologists
 RPF or RPFT only
RFP Role
 RFPs must submit work (Annex 2)
– Work done by RFP or others
 Exemption – Companies harvesting less
than 30,000 m3 annually from public land
 Validating Work
– Sign, professional title (RPF, RPFT),
registration number
– Stamping (professional seal) and signing
Why RFP Validation?
 Assurance that work is
– completed by qualified professionals
– prepared with due diligence
– Accurate (done by RFP or others)
 Complete and accurate “auditable”
records are kept
Due Diligence
 Desired outcome achieved
 Negative consequence minimized
 Completeness
 Conclusions
 Procedures followed
(e.g. SOP, checklists)
 Records kept (and retrievable)
Complete and Accurate
 Free of errors or omissions
 Submitted on time
 Prompt notification and correction
 Readily understood
 Complete documentation
Responsibility and
Accountability
 Industry and Government RFPs
– meet standards
– work they oversee, complete and
submit
 Government RFPs
– complete accurate and timely reviews
– direction or corrective action
 Accountability is not transferred
Divider:
Option
2
Approval
Process
This may be used as a main
section divider
Two Approval Processes
- Appraisal
- Acceptance
Appraisal
 Work with Significant potential risk
 SRD due diligence
 Communication is critical
 Validated work is accurate
Appraisal
 Verify completeness
 Verify accuracy
 Review checklists
 Review risk items
(e.g. past performance)
 Communication is critical
Appraisal
Validated and Complete
 Appropriate explanation
 Recommend approval
Validated and Incomplete
 Appropriate explanation
 Recommend approval
Appraisal
Validated and Incomplete
 Without appropriate explanation
 Without explanation
 Do not accept
Not validated
 Do not accept
Reviewing RFP
Prepare and File Report
 Factors chosen to evaluate
 Results of assessment on accuracy
 Outcome of appraisal
 Recommendations/decision
rationale
 Reviewer names, dates
 Validation
FMP Appraisal
FMP Appraisal
 Validated
 Review checklists
http://srd.alberta.ca/ManagingProgra
ms/ForestManagement/RegulatedFo
restryProfessionals.aspx
 Compare FMP against Standards
– Appraisal checklists
FMP Appraisal
 Standards / adjusted standards met
(e.g ToR, Approval Letters)
 Stakeholder input
 Consultation Records
– Public
– Aboriginal
FMP Appraisal
 Reviewing RFPs Appraisals
validated and filed.
 Recommendations to FMB
Executive Director
FMP Approval
 Approval by FMB Executive Director
 Approval Decision
– Validated
– Available to Public
Two Approval Processes
- Appraisal
- Acceptance
Annual Operating Plan
 Appraisal
– General Development Plan
– Compartment Assessments
 Acceptance
– Final Harvest Plan
– Road Plan and Fire Control Plan
– Reforestation Program
Acceptance
 Work with limited potential effect
 Validated/Checklists
– Complete
– Appropriate explanation
– Accept
 Approved in 5 days
 Field Inspections
Compliance Assurance
 Industry Self-Reporting
 SRD Inspections
 FOMP Internal Audits
Industry Self-Reporting
 See Directive 2006 – 04 Timber and
Reforestation Operations Monitoring (i.e.
status of active timber operations by
disposition)
 Monthly reporting form – must be
validated
Forest Operations
Monitoring Program
 FOMP is ISO 9001:2008 Registered
– Quality Management System
 Management-improvement focused
– Pro-active communications
 Based on plan-do-check-act cycle
FOMP Inspections
 Inspections conducted by SRD Staff
– Validate Inspections
– FOMP Course
– CAPF or CAPFT member
 Number of inspections is risk based
– Based on enforcement history and past
performance
– Harvest level
– Validation
2009-2010 FOMP Report
Top Operational Issues
 Utilization Standards
 Forest Protection – debris disposal
 Watercourse protection
FOMP Audits
 Internal "audits"
 Audit 20% of total inspections by
inspector
 Implications – induced error
 Address non-compliance
Validation (Annex 2)
 Reliance on Professional Integrity Forest Management Process
 Government and Industry RFPs
Authentication Policy
CAPF Authentication Policy
 Effective August 1, 2010
 Demonstrate to:
– Public
– Government
– Other professional association
 Work completed/reviewed by RFPs
– Bound by Code of Ethics
– Advanced Education
CAPF Authentication
 Period of Education
 Monitoring and Enforcement
 Public /Private Land
Thank you!
Contact Information
Email: Vicky.Bosse@gov.ab.ca
Tel: (780) 427-4707