ESG & HPRP Reporting
NCDA 2013 Winter Meeting
January 30, 2013
Presenters:
Marlisa Grogan & Michael Roanhouse
Overview
• HPRP Reporting
• ESG CAPER Reporting in IDIS
• LOCCS/E-LOCCS Information
2
HPRP Grant Closeout
Procedures:
Overview, Progress, and
Barriers to Closeout
Completion
Closeout Overview
• For HUD to close out a grant, the following actions
must have occurred:
 All eligible activities completed and all data entered
into HMIS
 All grant funds expended and used to pay eligible
costs
 All required reporting completed in
FederalReporting.gov (FR.gov) and e-snaps, grant
marked as complete in FR.gov
4
Closeout Overview
 All funds drawn from IDIS, and all
projects/activities marked as complete in IDIS
All special conditions met
All monitoring completed and Findings closed
All audit Findings resolved
All allowable cost adjustments and repayments
made
 Any post-deadline drawdowns are listed in detail,
certified by the grantee that they were incurred
prior to the end of the grant, and sent to your
HPRP Desk Officer for HUD’s review)*
5
Closeout Overview
• HUD will review the grantee’s final reports
and make cost/cash adjustments upward or
downward, if necessary, and the remaining
grant balance will be returned to the U.S.
Treasury.
•HUD will recapture all HPRP funds not
expended for eligible activities by the 3-year
deadline and return them to the U.S.
Treasury.
6
HPRP Closeout Progress
Of the 535 HPRP grants:
• 52% are closed or will be closed pending
certification signatures (all requirements
have been met)
• 29% grants currently under review at the
Headquarters level
• 19% have issues identified that must be
corrected in order to initiate closeout (lack
of draw details, reporting issues, or open
Findings)
7
Common Closeout Problems
• Grantees have not submitted post-deadline
drawdown information for HUD to review
• Grantees have not closed monitoring or audit
Findings, or their subgrantees have open Findings
for HPRP
• Grantees have not completed all required reporting,
or have not properly completed reporting
• Federallreporting.gov report not marked “Final”
• Final QPR missing or incomplete
• Final APR missing or incomplete, (e.g. all financial
fields have zeros)
8
ESG Reporting
• Overview of changes to the Con Plan
• Important due dates
• Review of complete CAPER contents
• Review of CAPER template screens
• Additional ESG CAPER requirements
9
Key Purposes of Consolidated Plan
Changes
• Align strategies to major goals established in
HUD Strategic Plan and Federal Strategic Plan to
End Homelessness, including goals/actions that
specifically target:
– Chronic homeless, veterans, families with children,
and unaccompanied youth
• Align standards established by Consolidated Plan
with Continuum of Care Performance Standards
• Reflect statutory and regulatory standards in ESG
Interim rule
10
Scope of Con Plan Changes
• Changes in homelessness elements that affect all
Consolidated Plan jurisdictions
• Specific changes that affect Consolidated Plan
jurisdictions that are ESG recipients
• Greater emphasis in Consolidated Plan placed on:
– Collaboration with Continuums of Care
– Addressing chronically homeless individuals and families,
families with children, veterans and their families, and
unaccompanied youth
– Use of local data in plan (e.g., HMIS, Point-in-Time,
Housing Inventory Chart)
11
Data for Assessments & Inventory
• Multiple data sources are available for use in
needs assessments and inventory analyses:
– Continuum of Care funding information
• Housing Inventory Chart
• Point-In-Time Count of the Homeless
• Homeless Management Information Systems Data
– Homelessness Prevention and Rapid ReHousing Program (HPRP) data
• Annual / Quarterly Progress Reports (APR/QPR)
– Other sources
(All Jurisdictions)
12
Important Dates
• May 2012: Release of the eCon
Planning Suite.
• October 1, 2012: All ESG recipients
must start submitting the ESG portion of
the CAPER in IDIS.
• November 15, 2012: All Con Plan
jurisdictions must start using IDIS to
submit the Con Plan.
13
Complete CAPER Contents
• ESG CAPER Template Screens (submit in IDIS
and print out paper copy)
o CR-60
o CR-65
o CR-70
o CR-75
• ESG Addendum* (print out paper copy)
• All other sections of the CAPER (print out paper
copy)
*Several ESG-specific required elements have not been included in the ESG
CAPER template screens and must be submitted with the complete paper copy.
14
ESG CAPER Template Screens
• CR-60 – ESG Recipient Information
• CR-65 – ESG Persons Assisted
• CR-70 – ESG Assistance Provided
• CR-75 – ESG Expenditures
15
CR-60 – ESG Recipient Information
16
CR-60 – ESG Subrecipient Info
17
CR-65 – ESG Persons Assisted
18
CR-65 – ESG Persons Assisted
19
CR-65 – ESG Persons Assisted
20
ESG Addendum:
Additional Information Required
Information not included on template:
• “Household Information Table” for
Street Outreach component.
• Project outcomes data measured
under the performance standards
developed in consultation with the
CoC(s)
21
CR-70 – ESG Assistance Provided
22
CR-75 – ESG Expenditures
23
CR-75 – ESG Expenditures
24
CR-75 – ESG Expenditures
25
Consolidated Plan: Further Information
• HUD’s Homelessness Resource Exchange
www.hudhre.info or www.OneCPD.info
– The published ESG Interim Rule with Consolidated
Plan changes
– Consolidated Plan Regulation (highlighting changes
from the ESG Interim Rule)
– Con Plan Desk Guide
– Con Plan Help Desk on OneCPD website.
– ESG Help Desk
– CAPER Notice (forthcoming)
26
LOCCS/E-LOCCS
• We have been working to establish
grantee access to E-LOCCS.
• Currently taking steps to implement this
change.
• Grantee access will require system
modifications that take time and
additional resources.
27
Questions?
28