Maine Statewide Longitudinal
Data System
June 2010
SLDS Project Goals
2007 Grant - Design, develop and implement a
longitudinal data system that stakeholders can
draw upon to make well-informed decisions
about improving student achievement.
2010 ARRA Grant – Expand the SLDS to
examine student progress from early childhood
into career while protecting student privacy and
confidentiality consistent with applicable
privacy protection laws.
2007 Project Components
 Education
Data Sources Inventory
 Statewide Education Data Dictionary
 Data Warehouse – PreK-20
 Single Sign-on Portal
 E-Transcripts
 Vertical Expansion of Unique Identifiers
 Training and Professional Development
2010 Project Components
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Educator Credentialing System
 Teacher Quality Management System
 Adult Education System
 Linkage with other state agency systems
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Early Childhood Programs
Postsecondary Programs
Workforce Development
Research Studies
 Training Programs
State Agencies in SLDS Project
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Education (DOE)
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Pre-K through 12
Child Development Services
Four-Year-Old Programs
Adult Education
Career and Technical Education
Health and Human Services (DHHS)
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Early Childhood Programs
Educare/Head Start Pilots
Office of Substance Abuse
State Agencies in SLDS Project
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Corrections (DOC)
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University of Maine System (UMS)
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Seven 4-year universities
Maine Community College System
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Youth Development Centers
Seven 2-year colleges
Labor (DOL)
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Workforce Development/Maine Jobs Council
Jobs for Maine’s Graduates
Statewide Longitudinal Data System
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Governance
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Data Management Team
MDOE program areas, LEA representation
 Monthly meetings
 Oversees MDOE data systems including data
dictionary and data warehouse
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Governor’s Workforce Cabinet
Senior leadership of multiple State agencies
 Chaired by the Commissioner of Labor
 Advises on longitudinal data uses and outcomes
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Data Warehouse
Structure
 Implement a central repository for MDOE data
systems including student, staff, assessment,
transportation, facilities and financial data
 Create data marts for evaluation and research
including: EDFacts reporting, At-Risk Students
Identification, Growth Models and Balanced
Scorecards
 Provide a business intelligence system for
reporting and analysis for all levels of stakeholders
Data Sharing Agreements
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Memorandums of Understanding
State Agencies
 Research organizations – REL, MEPRI
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Security Policies/Governance
State Office of Information Technology
 Data Management Team
 FERPA
 HIPAA
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Non-disclosure Agreements
Adult Education System
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Track and monitor individual student progress
towards degree programs and transition into
postsecondary programs and the workforce
 Meet requirements for the National Reporting
System for Adult Education and the Workforce
Investment Act of 1998
 Linkages to the Department of Labor data
system and career centers through state
student identifiers and Social Security
Numbers
 Monitor GED attainment and outcomes
Post-Secondary Education System
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Align student identifiers
Utilize National Student Clearinghouse data
for degree attainment and majors
Monitor college readiness, remedial course
taking and college preparedness programs
Analyze transitions from high school and
retention
Track student progress from secondary
through postsecondary education and into the
workforce
Examine STEM majors in college
Workforce Studies
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Develop Wage Records Matching Center to
track earnings of secondary and
postsecondary graduates
 Perform Maine Education and Economic
Analytics
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Employment and Earnings Outcomes of Graduates
from:
 Maine High Schools
 Maine’s Community College System
 Maine’s State University System
Linkages
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DOE ↔ DHHS – “A” number/SSID
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DOE ↔ DOC – SSID
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DOE ↔ UMS – SSID/SSN/Student ID
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DOE ↔ DOL – SSN
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UMS ↔ DOL – SSN
Health and Human Services
Systems sharing Mainecare “A” number
Over 1.4 million records in people table
– Adult Children Emergency Services
 EIS – Behavioral Health
 MACWIS – Child Welfare
 MeCMS – Mainecare Services
 NECSES – Child Support Enforcement Services
 NEDSS – Disease Surveillance System
 OSA – Office of Substance Abuse
 ACES
Considerations
Assign unique identifiers as early in child’s life
as possible
 No single number is 100% reliable
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The system can never be too secure
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CTE test with National Student Clearinghouse
Issues with SSN
Need for training
Centralize administration and governance
Document data sharing agreements
Community programs lack central database
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File Federal Program Inventory Reports
Legislation
Chapter 448 - An Act To Improve the
Ability of the Department of Education To
Conduct Longitudinal Data Studies
 Allows collection of student Social
Security numbers for matching
longitudinal data
 Facilitates inter-agency data sharing
 Passed in June 2009
Support for Legislation
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Maine Department of Education
Maine Department of Labor
Governor’s Workforce Cabinet
Maine Jobs Council
Jobs for Maine’s Graduates
Maine Center for Economic Policy
Maine Education Policy Research Institute
Maine Children’s Alliance
Maine Children’s Growth Council
Maine Developmental Disabilities Council
Maine Women’s Lobby
Legislation
Chapter 553 - An Act To Strengthen Job
Creation Through Educational
Opportunity Programs
 Increase eligibility for loan programs
and the educational opportunity tax
credit
 Monitor effectiveness of programs
 Passed in June 2010
Legislation
Chapter 626 - An Act To Increase Maine’s High
School Graduation Rates
 Establishes goal of 90% by 2016
 Establishes a stakeholder group to reviews
guidelines for suspensions, expulsions and
reinstatements, truancy and dropouts, zero
tolerance practices, maximum mandatory
attendance age and the effectiveness of
current truancy laws
 Passed in June 2010
Future Opportunities
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Finance Authority of Maine
Harold Alfond Challenge Grant
 $500 NextGen grant for all children born in
Maine
 Potential to assign State Student Identifier
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Maine Higher Education Council
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Linkage to all 27 public and private higher
education institutions in Maine
Statewide Longitudinal Data System
Q&A
Bill Hurwitch – Project Director
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bill.hurwitch@maine.gov
207-624-6816