California Assessment of Student
Performance and Progress (CAASPP)
Preparing Your LEA’s
Student Paper-Pencil Test
Registration File
1 – 2 p.m.
November 12, 2014
Purpose
•
By the end of this Webcast, local educational
agency (LEA) CAASPP coordinators will know how
to prepare their student paper-pencil test
registration file, which is the first step in ensuring
appropriate students receive the following paperpencil tests:
– Science CST, CMA or CAPA
 Grades 5, 8, and 10 only
– STS for RLA
– Special versions
 Large print, braille, Spanish Smarter Balanced
mathematics
Preparing the Student Test Registration File
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Agenda
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Overview
File Specifications
Preparing Your File
Live Demonstration
Questions
Updates and Announcements
Preparing the Student Test Registration File
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Overview
Overview
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As student data becomes available in the Test
Operations Management System (TOMS), LEA
CAASPP coordinators will need to ensure correct
tests are assigned to each student.
The default student test assignments in TOMS are
as follows:
– Grades 3–8 and 11: Online Smarter Balanced
summative assessments in English language
arts/literacy (ELA) and mathematics
– Grades 5, 8 and 10: California Standards Test
(CSTs) for Science (paper-pencil)
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Overview
• Last year, orders for paper-pencil tests were
placed in the STAR Management System
through the Order Management Module.
• This year, there is a new process in TOMS.
• There are two ways to assign paper-pencil tests
to students:
1. Complete the student test registration file and
upload it to TOMS
2. Configure test assignments one by one within
the TOMS interface
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CAASPP Paper-Pencil Tests
• 2015 CAASPP paper-pencil assessments
include:
– Science for grades 5, 8 and 10:
 CST
 California Modified Assessment (CMA)
 California Alternate Performance Assessment
(CAPA)
– Standards-based tests in Spanish (STS) in
reading/language arts (RLA)
 Grades 2–11
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CAASPP Paper-Pencil Tests (cont.)
•
2015 CAASPP paper-pencil special versions include:
–
Braille:
 Science CSTs and CMA
 STS in RLA
 Smarter Balanced in English language arts/literacy (ELA) and
mathematics
–
Large print:
 Science CSTs and CMA
 STS in RLA
 Smarter Balanced in ELA and mathematics
–
Spanish version of Smarter Balanced summative
mathematics
 Grades 3–8 and 11
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File Specifications
Student Paper-pencil Test
Registration Template
• Download from TOMS Web page:
– http://caaspp.org/administration/toms/
• Accepted file formats:
– .xls, .xlsx, .csv, and .tsv
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File Specifications
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Column A: Student’s Statewide Student Identifier
(SSID)
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–
–
Must be 10 numeric characters
Required field
Acceptable values: 1, 2, 3, 4, 5, 6, 7, 8, 9, 0
•
Column B: Test Admin
−
Use this field to assign different test admins (previously
set up in TOMS) to students
 Note: If all students within in a school belong
to the same test admin, this field should be
left blank
−
−
Not a required field
Acceptable values: ADMIN01, ADMIN02,
ADMIN03, ADMIN04, ADMIN05, ADMIN06
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File Specifications
•
Column C: CST for Science
– Students in grades 5, 8 and 10 are automatically
enrolled in Science CSTs
– To disenroll a student from CSTs, indicate “N” or
leave the field blank
– Not a required field
– Acceptable values: Y, N, or blank
– Note: Students in grades 5, 8 and
10 must be enrolled in one of the
following science tests:
 CST, CMA, or CAPA
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File Specifications
•
Column D: CMA for Science
– Indicates students in grades 5, 8 and 10 who need
to take the Science CMA
– To enroll a student for the CMA, indicate “Y” in the
field
– To disenroll a student from the CMA, indicate “N” or
leave the field blank
– Not a required field
– Acceptable values: Y, N, or blank
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File Specifications
•
Column E: CAPA for Science
– Indicates students in grades 5, 8 and 10 who need
to take the Science CAPA
– To enroll a student for the CAPA,
indicate “Y” in the field
– To disenroll a student from the CAPA,
indicate “N” or leave the field blank
– If a student is enrolled in Science CAPA, he/she will
automatically be disenrolled from the CST, CMA,
STS and Smarter Balanced assessments
– Not a required field
– Acceptable values: Y, N, or blank
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File Specifications
•
Column F: STS for RLA
– Indicates students in grades 2–11 who will take the
STS for RLA
 Optional; does not replace the Smarter Balanced ELA
assessments
– To enroll a student for the STS, indicate “Y” in the
field, otherwise indicate “N” or leave the field blank
– Not a required field
– Acceptable values: Y, N, or blank
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File Specifications
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Column G: Braille
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There are paper-pencil braille versions of the Science
CST and CMA, STS for RLA, and Smarter Balanced ELA
and mathematics
To enroll a student for paper-pencil
braille, indicate “Y” in the field, otherwise
indicate “N” or leave the field blank
Not a required field
Acceptable values: Y, N, or blank
Note: To receive paper-pencil braille Smarter Balanced
tests, the LEA must have been approved for Smarter
Balanced paper-pencil assessments by the CDE and
configured in TOMS by the California Technical
Assistance Center (CalTAC)
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File Specifications
•
Column H: Large print
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There are large print versions of the Science CST and
CMA, STS for RLA, and Smarter Balanced ELA and math
To enroll a student for large print,
indicate “Y” in the field, otherwise
indicate “N” or leave the field blank
Not a required field
Acceptable values: Y, N, or blank
Note: To receive large print Smarter Balanced tests, the
LEA must have been approved for Smarter Balanced
paper-pencil assessments by the CDE and configured in
TOMS by CalTAC
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File Specifications
•
Column I: Spanish Smarter Balanced summative math
–
There are paper-pencil Spanish versions of the Smarter
Balanced summative math test for grades 3–8 and 11
To enroll a student for the Spanish version, indicate “Y” in the
field, otherwise indicate “N” or leave the field blank
Not a required field
Acceptable values: Y, N, or blank
Note: To receive Spanish Smarter
Balanced math tests, the LEA must
have been approved for Smarter
Balanced paper-pencil assessments by the CDE and
configured in TOMS by CalTAC
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–
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Preparing Your File
Preparing Your File
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Do not move or change the order of the columns
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Accepted file formats:
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.xls, .xlsx, .csv, and .tsv
Only one special form—braille, large print, or Spanish
Smarter Balanced mathematics—can be selected for a
student on the file
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Column widths can be expanded for easier viewing
If a student needs both braille and large print, contact
CalTAC
Maintain the column headers in row 1
Do not use formulas
Save your file frequently!
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Next Steps
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Completed files will need to be uploaded to TOMS
− Multiple files may be uploaded
− Upload function in TOMS will be released later this
month
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Users will be able to configure student paper-pencil
test assignments using the TOMS interface
Live Webcast on how to upload the student test
registration file and manage student paper-pencil
test registration in TOMS will be next week on
Thursday, November 20
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Live Demonstration
Questions?
Updates and Announcements
Updates and Announcements
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Resources currently available on http://caaspp.org:
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Using the Online Practice and Training Tests Webcast
Adding and Managing Users in TOMS tutorial video
TOMS Adding and Managing Users Manual
Updated Smarter Balanced Practice and Training Tests
Student paper-pencil test registration template will
be available on http://caaspp.org on November 17
Next Webcast: Configuring Student Paper-pencil
Test Registration in TOMS
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Date: November 20, 2014
Time: 1 – 2 p.m.
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Resources and Support
Help Desk Support
The California Technical Assistance Center
(CalTAC) is here to support all LEA CAASPP
coordinators!
Monday–Friday from 7 a.m.–5 p.m. PT
E-mail: caltac@ets.org
Phone: 800-955-2954
Web site: http://caaspp.org
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