GALEXO
Data Analysis, Collection and
Dissemination for Local and
National Government M&E
System
Data Analysis
1992-2007 Galexo Pty Ltd. All rights reserved
Studying Organisation’s or
Country’s Development Plan
•
Study local government’s and national
development plan
•
Design data structure (Sector,
Sub-Sector and Strategy)
1992-2007 Galexo Pty Ltd. All rights reserved
Study Organisation’s Workflow
Study, apply organisation’s data structure
and design workflow for the new M&E
System ICT process.
1992-2007 Galexo Pty Ltd. All rights reserved
Analyzing Descriptive Project Data
Analyze past project’s descriptive data
1992-2007 Galexo Pty Ltd. All rights reserved
Grouping Data
Group project data (i.e. district,
department and indicators)
1992-2007 Galexo Pty Ltd. All rights reserved
Establish Indicators (Input, Activity and
Output) at Local Government level
•
Enter all past project descriptive data into
System
•
Identify indicators’ key words
•
Group indicators into levels
•
Remove duplicate phrases and commonize
indicators
•
Assign codes to the indicators
•
Present indicators to stakeholders for
consensus
1992-2007 Galexo Pty Ltd. All rights reserved
Establishing Policy Level Indicators
(Outcome)
Stakeholders consensus at the local and
national level policy committee.
1992-2007 Galexo Pty Ltd. All rights reserved
Harmonising Indicators
Harmonising indicators between local government
level and national policy level using M&E System
Reports and consultation.
1992-2007 Galexo Pty Ltd. All rights reserved
Assigning Codes
Assign policy, sector, district, department
indicator codes and group into levels to
allow the future analysis of information by
the system.
1992-2007 Galexo Pty Ltd. All rights reserved
Codes
Development Plan
Sector
1
2
3
Business and
Administration
Finance
Human Resources and
Social Development
Sub-sector
Strategy
Project
01
Business and
Management
01
01-99
02
01-99
02
Administration
Personnel
01
01-99
02
01-99
03
Foreign Affairs
01
01-99
02
01-99
01
Financial
01
01-99
02
01-99
02
Commercial
01
01-99
01
Education
01
01-99
02
01-99
01
01-99
02
01-99
03
01-99
01
01-99
02
01-99
03
01-99
02
03
Cultural
Health
1992-2007 Galexo Pty Ltd. All rights reserved
Redesigning Input Form
Redesign input form for M&E computerised
system to allow ease and accuracy of data
entry.
1992-2007 Galexo Pty Ltd. All rights reserved
Back-tracking Data Entry
Approved project data and indicators are
entered into the M&E System to establish
benchmark.
1992-2007 Galexo Pty Ltd. All rights reserved
M&E System Data Entry
Policy/Sector
90,000
120,000
128,200
40,000
Input
128,200
1
50
1
100
Output/Progress
Government
BMA
1992-2007 Galexo Pty Ltd. All rights reserved
- National Government
- Local Government
Data Entry
Creating M&E System Reports
•
Create M&E System Reports to validate
and present the data entered in the
system.
•
Adjust reports to fit with the
stakeholders’ requirement.
1992-2007 Galexo Pty Ltd. All rights reserved
M&E System Reports
1992-2007 Galexo Pty Ltd. All rights reserved
Organising Stakeholders Workshop
Organise workshop for management and
stakeholders to present the current status of
development plan using system reports.
1992-2007 Galexo Pty Ltd. All rights reserved
Organising Training Workshop
Organise training workshop for all
departments’ district officials on data
analysis, data-entry and system support.
1992-2007 Galexo Pty Ltd. All rights reserved
Data-Entry Support
Support to district/Local Government offices
input form filling and data-entry.
1992-2007 Galexo Pty Ltd. All rights reserved
M&E System Data Entry
Input/Progress
1
160
Data Entry
1992-2007 Galexo Pty Ltd. All rights reserved
Local Government Data Entry and SelfMonitoring
Data Entry & Self
Monitoring
Data Entry & Self
Monitoring
District
Office
Assign project data
1992-2007 Galexo Pty Ltd. All rights reserved
Head
Office
Monitoring and
Evaluation Report
Assign project data
District
Office
District
Office
Assign project data
Post implementation Review
•
Review data-entry status
•
Provide and adjust output report of the
entered data to Department’s General
Director
1992-2007 Galexo Pty Ltd. All rights reserved
Approach Other Local Governments to
advance National Level M&E System
Approach other local governments using
prior Local Government M&E system setup
and processes with support from national
and regional government offices.
1992-2007 Galexo Pty Ltd. All rights reserved
National Government Level
Setup Project
Local Government
Data Entry and
Self-Monitoring
Setup Policy/Project
Country Monitoring
and Evaluation
reports
1992-2007 Galexo Pty Ltd. All rights reserved
Setup target
GALEXO
Monitoring and Evaluation through PACPLAN