2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
2013 PSSA
Assessment Coordinator Training
Pennsylvania Department of Education
Data Recognition Corporation
1
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
•
•
•
•
•
•
•
•
•
•
•
•
•
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Agenda
Introductions – PDE
General Overview – PDE
PSSA Overview – PDE
Test Security – PDE
PDE Security Training – PDE
Planning for the Assessment – PDE
Participation and Exceptions to Participation – PDE
Administering the Assessment – PDE
AYP – PDE
Review Key Dates – DRC
Roles and Responsibilities – DRC
Paper/Pencil Administration – DRC
Online Administration – DRC
2
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
General Overview
All policy decisions come from PDE
All PSSA logistics are the responsibility of DRC
and include:
 Delivery of Paper Materials
 eDIRECT System
 Insight System (Online test engine)
3
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
PSSA Overview
• Available to students either online or paper/pencil
• Multiple-Choice (MC) and Constructed-Response (CR)
items
4
4
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
PSSA Overview
• Students in grades 3-8 will be required to take the PSSA.
• PSSA results will be used for Adequate Yearly Progress
(AYP).
• The 2013 PSSA will be based on the current AA/EC
• Grades 3-5 will have Field Test items based on the PACC
• The entire PSSA will be based on the PACC in 2015
5
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
PSSA Overview
• PSSA and Keystone Exams
– Students in 8th grade or below who
complete a course for which there is a
Keystone Exam will take both the
Keystone Exam and the PSSA.
6
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
PDE Policy – Test Security
 The assessments rely on the measurement of individual


achievement. Any deviation from assessment procedures is
strictly prohibited and will be considered a violation of test
security.
School administrators, teachers, and any other education
personnel who are involved in the assessment program must
maintain the security of all assessment materials at all times.
Because the assessment must remain secure, teachers/Test
Administrators should not have assessment materials in
their possession at any time other than during the actual
assessment administration.
7
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
PDE Policy – Test Security
Test Security Certifications
• The Test Security Certifications must be signed after the
assessments are administered
–
Principal, District Assessment Coordinator, School Assessment
Coordinator, Test Administrator and Proctor (if applicable)
• Provided in Appendix D of Handbook for Assessment
•
•
•
Coordinators
All other individuals handling secure materials MUST have
a signed School Assessment Coordinator Test Security
Certification on file
The Chief School Administrator must retain all
Certifications for three years
DO NOT return these forms to DRC
8
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
PDE Policy – Test Security
Test Security Certifications
•
If an individual does not sign the appropriate Test
Security Certification, the Chief School Administrator
must provide the Department of Education’s Bureau of
Assessment and Accountability with a written
explanation of the reason or reasons why the
Certification was not executed. The explanation must
provide a description of the action taken by the Chief
School Administrator in response to the failure to
execute the Test Security Certification.
9
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
PDE Policy – Test Security
PAsecureID List Distribution
• School assessment coordinators must generate a list(s)
of students by PAsecureID to show all students taking
the PSSA.
• The list should include for each student the test
administrator, school name, year, and subject being
administered.
• All lists must be retained at the district/school for three
years; and be available when requested by PDE.
10
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
PDE Policy – Test Security
 Maintain test security:
Refer to PDE security guidelines located at
www.education.state.pa.us
Search for “Accommodations and Security”
11
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Roles and Responsibilities
• District Assessment Coordinator (DAC)
–
–
–
–
–
–
–
Attend required PDE training
Train school assessment coordinators
Receive tests
Inventory tests
Distribute tests to school assessment coordinator(s)
Collect tests from school assessment coordinator(s)
Inventory, package, and return tests
12
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Roles and Responsibilities
• School Assessment Coordinator (SAC)
– Attend training offered by DAC
– Train Test Administrators (TAs) and Proctors
– Receive tests from DAC (ship to district sites) or DRC
(ship to school sites)
– Inventory tests for school
– Put labels on test booklets (Do not open test booklets
while doing this!)
– Create testing schedule
13
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Roles and Responsibilities
• School Assessment Coordinator (cont.)
– Distribute tests to TAs on the day and time scheduled for
test administration.
– Monitor testing sessions
– Collect tests from TAs
– Make sure no prohibited materials are on the classroom or
hallway walls
– Make sure tests are in a locked area with controlled and
limited access
– Return all tests to DAC (ship to district sites) or DRC (ship
to school sites)
14
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Roles and Responsibilities
You are responsible for
the security and proper
administration of these
tests.
15
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Roles and Responsibilities
• Test Administrators
– Be familiar with all testing protocols, including the
“Ethical Standards of Test Administration
(formerly the “DO’s and DON’Ts”)
– Follow all testing protocols
– Sign the Test Security Certification Statement
– Make students familiar with testing procedures
– Make students feel comfortable
16
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Roles and Responsibilities
• Test Administrators
– Answer any questions students may have about
test directions
– Walk around the room during testing
– Maintain a calm, quiet environment during testing
– Collect and return test books to the SAC when
testing is complete
– Report any suspected testing violations to the SAC
and to PDE
17
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Chain of Custody
• Tests should be secure at all times!
• DACs should inventory the tests as soon as
they arrive in the District and keep them in a
locked storage area that has limited access.
• SACs should inventory the tests as soon as
they arrive in the School and keep them in a
locked storage area that has limited access.
18
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Chain of Custody
• When distributing tests to TAs, the tests
should be counted by the SAC in the presence
of the TA
• When the tests are collected, they should be
counted by the SAC in the presence of the TA
• Tests should be collected as soon as a testing
session is completed unless another section is
to be administered immediately
19
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Chain of Custody
• Tests should be stored in a locked storage area.
Only people who require access to the tests
should have a key to the storage area.
• Samples of the test booklets are NOT to be
furnished to the TAs as part of the training.
TAs should NOT receive any test booklets
until the test is to be administered.
20
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Common Violations
The following are examples of testing violations. This is
NOT an exhaustive list.
• Misuse of accommodations (e.g., reading the Math
test to the entire class; reading aloud the Reading test)
• “Under” proctoring (e.g., inadequately monitoring the
testing session)
• “Over” proctoring (e.g., reminding a student without
the appropriate accommodation to answer a specific
question)
21
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Common Violations
• Changing answers or encouraging students to
change their answers.
• Discussing the test or test questions with
individual students.
• Reading aloud a math question or answer
choice when doing so cues the correct answer.
22
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Common Violations
• Not removing or covering instructional materials
in the testing room or the hallways.
• Giving reminders to individual students or to the
entire class (e.g., “Remember, we covered this
last week.”)
• Allowing students to possess cell phones during
testing.
• Allowing devices in the testing room that take
pictures.
23
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Common Violations
• Copying or recording any part of the secure
test materials
• Viewing secure test material by teachers,
proctors, administrators, etc.
• Returning test materials to students to
complete or enhance answers
24
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Potential Consequences of
Testing Violations
For Educators:
• Verbal reprimand
• Written reprimand
• Suspension with or without pay
• Termination
• Revocation of certification
• Criminal charges
25
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Potential Consequences of
Testing Violations
For Students:
• Consequences for students violating test
security (e.g., cheating, taking pictures of test
questions) are up to the individual LEA.
• Students should be made aware of these
consequences prior to testing.
26
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Potential Consequences of
Testing Violations
For Students (cont.)
• If a student violates test security, it is the
responsibility of the LEA to determine the
consequences for the student. These
consequences may include disciplinary action
and/or the student retaking the test.
• ALL test security violations by students must
be reported to PDE immediately.
27
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Data Available to PDE
- examples
• Student erasures
• How long it takes a student to answer an item
when taking the test on a computer
• When answers are changed and how often they
are changed on a computer
• Statistical analyses of student scores and
performance
28
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Cautions!
• Do actively proctor the test but don’t give any
individual student help.
• Do encourage the class to check their answers
but don’t encourage specific students to check
their answers.
• Do report all prohibited actions.
29
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Cautions!
• Do not review student test or answer booklets (except as stated in
the Administration Manual and the Accommodations Guidelines).
• Do not assist, direct, or counsel students during the
administration of the test in any way that would influence
student answers.
• Do not provide answers to students.
• Do not alter, influence, or interfere with a test response in any
way, fill in any unanswered item, or instruct the student to do
so.
• Do not discuss or provide feedback regarding test items.
• Do not use the answer sheet as scratch paper or as a method to
eliminate incorrect answer options.
30
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
To Report Suspected
Violations, Contact The
Pennsylvania Department of
Education at 717-787-4234
31
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Additional Contact Information
• Jay Gift, Assessment Security Advisor
– 717-783-1144
– rgift@pa.gov
• Kerry Helm, Assessment Specialist
– 717-783-6538
– khelm@pa.gov
32
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Planning for the Assessment
Testing Preparation DOs:
• Plan for testing rooms and times
• Post PA General Description of Scoring Guidelines
• Math Formula Sheet(s)
Provide test administrators with:
• Manuals
• Test Security Certifications (located in back of PSSA
Handbook)
• A schedule and plan for secure distribution and collection of
materials after each session
• Training to include correct labeling and coding
33
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Planning for the Assessment
Accommodations
The Accommodations Guidelines for students with
IEPs, ELL students, and all students are available
on department’s web site –
www.education.state.pa.us
34
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Planning for the Assessment
 Be prepared for parental requests to view the
test. Parental review must be done with a paper
assessment booklet.
 Schedule small group setting(s).
 Schedule extended time setting(s).
 Assign test administrators for breaks and
movement to other setting(s).
35
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
PASA
 Eligible grade 3-8 students can participate in
the PASA for Math, Reading, and Science
 If a student meets the criteria to participate in
the PASA, he/she must also participate in a
school or district provided alternate assessment
for Writing
36
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
ELL students
 ELL students are treated the same as every
other student with the following exceptions:
– Participation in the Math PSSA is mandatory but if
the student is in their first year of enrollment in a
U.S. school their scores do not count for AYP
purposes
– Participation in the Reading PSSA is optional for
students in their first year of enrollment in a U.S.
school
37
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
ELL students
 ELL students are treated the same as every
other student with the following exceptions:
– Participation in the Science PSSA is mandatory for
students in their first year of enrollment in a U.S.
school but scores do not count for AYP purposes
38
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Administering the Assessment
DO NOT:
• allow unsupervised breaks
• display visual cues (e.g.,
picture icons)
• provide pre-printed graphic
organizers
• allow pens/colored pencils;
stray marks
• prompt students
• keep any test materials
• use the answer sheet as
scratch paper
DO:
• maintain calm & quiet
• remove or cover all
instructional materials
• provide:
– blank scratch paper
– sharpened pencils
– highlighters
• encourage students
• return all test materials to
secure location
39
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Make-ups
 Make-up missed sessions as soon as possible
 Make-ups for all subjects can be administered
up to the end of the testing window
40
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Important Information
• The AYP Performance and Participation
Attribution Map is located on the PDE website:
• Programs > Programs S-Z > State Assessment
System>Pennsylvania Accountability System (PAS) >
2013 AYP Score and Participation Attribution Map
• A district that has placed a student into an
alternate educational setting inside or outside
the district is responsible for ensuring the
student’s participation in the assessment.
41
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Important Information
• The entity delivering the student’s education is
responsible for ordering and receiving materials
and administering the test.
• Know your district’s procedures for Home
Schooled students.
• Testing Cyber Charter School students.
42
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Bubbling booklets
Bubbling booklets may include:
1. Filling in all information (for students who do not have a
Precode Label)
• Demographic information provided on an answer
booklet will not override information on a precode
label.
–
Please complete certain demographic information after the
test has been completed (e.g., economically disadvantaged)
And/or
2. Filling in fields that are applicable to the testing situation
(i.e., Accommodations)
43
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Assessment Coordinators:
Ensure all information is bubbled correctly!
Demographic data
Testing situation data
– Assessment
Coordinator?
• Race/ethnicity
• Economic status
– Test administrator?
– Other?
– Assessment
Coordinator?
• Non-assessed codes
– Test administrator?
• Absent without make
up
• Accommodations
– Other?
44
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Assessment Coordinators:
• Training for those who will administer the
assessment is required.
• Administrators must be a member of the
school/district staff. No volunteers.
• This PowerPoint is available on PDE
website.
• Utilize test administrator’s handbook.
45
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Students who withdraw/transfer
Student withdraws or transfers prior to the start of the testing
window
• Paper pencil testers – Discard student label
• Online testers – Remove student from test session
Student begins a test but is completely removed from the
school’s enrollments before completing the entire
assessment
• Paper pencil testers – If the un-enrollment occurs before
the end of the testing window, Place a “Do Not Score”
label on top of the student label on the booklet
• Online testers – Send an email with student information
(PAsecureID and School Code) and an explanation to
pacustomerservice@datarecognitioncorp.com
46
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Encourage students to complete the test
• Encouraging students to
meet only the minimum
attempt logic may result
in meeting the
participation rate, but
student’s score will be
based on only those
questions that were
answered.
Encourage all students to
do their best!
47
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Participation
• Does not negatively affect participation rate:
– Medical emergency
• A recent physical or mental diagnosis that renders a student
incapable of participating in the assessment
• The emergency is occurring at the time of the testing window.
Mark the booklet at the time of the testing window!
• If you’re unsure, CALL!!!
– ELL student in his/her first year of enrollment in a US
school (Reading only)
– Student participated in the PASA
48
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Participation
• Negatively affects participation rate
–
–
–
–
–
Extended absence during entire testing window
Parental request
Other – such as refusal to participate
Absent without make-up
Failure to meet attempt logic
49
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Performance vs. Participation
• Performance
– Only students enrolled for a full academic year (on or
before October 1, 2012) count towards performance. ALL
students must participate in the assessment.
• Participation
– Every student enrolled as of the last day of the testing
window must take the assessment.
50
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
PDE-established Testing Windows
Writing Testing Window
March 11-15, 2013
Writing Make-up Window
March 18-22, 2013
Reading/Mathematics Testing Window
April 8-19, 2013
Science Testing Window
April 22-26, 2013
Reading/Mathematics/Science Make-up
Window
April 29-May 3,
2013
Make-ups can occur anytime during the PDE-established windows
Last day to return materials to DRC for all PSSA
reporting is May 3, 2013
51
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Key Dates
Description
Date Available
PA Online Assessment Software
Currently Available
PA Online Assessment Test Tutorials
Currently Available
Manuals and User Guides (electronically)
Currently Available
Handbook and DFA Hardcopies Delivered
By February 11, 2013
PA eDIRECT Test Setup System (online testing only)
Secure Materials Delivered
February 19, 2013
By February 25, 2013
PSSA Attributions/Demographic Corrections Window
1% Redistribution Window
May 20-24, 2013
July 8-10, 2013
District Student Performance Data Files and Parent Letters
June 13, 2013
Preliminary Student Data Files and DRC AYP Reporting System
July 22, 2013
52
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Roles and Responsibilities
District Assessment Coordinator (DAC)
Responsibilities
Online
Paper/Pencil
Attend DRC-led Assessment Coordinator training
X
X
Verify/set up eDIRECT accounts for District and School Users, and Test
Administrators
X
X
Review Handbook for Assessment Coordinators and DFAs
X
X
Review Test Setup User Guide
X
Create and distribute a communication plan to all SACs prior to testing
X
Review tutorials and Online Tools Training
X
Provide training and support to SACs
X
53
X
X
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Roles and Responsibilities
School Assessment Coordinator (SAC)
Responsibilities
Online
Paper/Pencil
Attend DAC-led Assessment Coordinator training
X
X
Verify/set up eDIRECT accounts for school-level users
X
X
Review DFAs and distribute DFAs to Test Administrators
X
X
Review Handbook for Assessment Coordinators
X
X
Review Test Setup User Guide
X
Review tutorials and Online Tools Training
X
Provide training and support to Test Administrators
X
Set up Test Sessions via eDIRECT
X
Collect secure materials after testing and return to DAC or DRC
X
54
X
X
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Roles and Responsibilities
Test Administrators (TA)
Responsibilities
Online
Paper/Pencil
Attend SAC-led Test Administrators training
X
X
Review Test Setup User Guide
X
Review DFAs
X
Review tutorials and Online Tools Training
X
Oversee and monitor Test Sessions
X
X
Collect secure materials after testing and return to SAC
X
X
55
X
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Paper/Pencil Administration
56
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Materials Receipt Notice
• Notice of Secure Material receipt MUST be
provided via eDIRECT
• Permissions have been granted to District
Assessment Coordinators
• District Assessment Coordinators can provide
permissions to School Assessment
Coordinators
57
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
58
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Accommodated Materials
• Accommodated Assessments are available in Braille
and Large Print versions
– All student responses from Accommodated
Assessments must be transcribed into a scannable
answer booklet.
• A Spanish-translation version of the Mathematics and
Science assessments are available
59
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Additional Materials
• Inventory/account for all materials. Additional
materials should be requested AFTER material has
been received and counts have been verified.
• All orders will be placed through eDIRECT, which
will be available on February 19, 2013.
• Order additional materials as soon as possible.
60
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
61
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Match Booklets by Form Number
62
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Barcode Labels
Answer booklets returned to DRC for processing must
have a label attached.
The only answer booklets that should NOT have labels
attached are booklets that are unused and
COMPLETELY blank.
Whether a Student Precode or a District/School Label is
used, page three needs to be filled out for any student
using an accommodation, as well as any not tested
codes on page one.
63
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Barcode Labels
STUDENT PRECODE LABELS
Student Precode Labels contain student demographic
information as reported in eDirect
64
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Barcode Labels
DISTRICT/SCHOOL LABELS
District/School Labels contain district and school
specific information only. These labels must be
used when
Student Precode
Labels are not
used.
65
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Barcode Labels
DISTRICT/SCHOOL LABELS (cont)
When using District/School Labels, the student’s name,
birth date, and PAsecureID must be bubbled exactly
as it appears
in your school’s
student
information
system.
66
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Barcode Labels
DO NOT SCORE LABELS
All sites will receive Do Not Score Labels for answer
booklets that should not be scored.
67
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
68
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Distributing and Tracking Secure
Materials
• Use the Security Checklist
• Update the Materials Accountability Form
69
2012
Mr. Gillin
4/16 4/17
4/18
Destroyed due to illness
Martin Pinkerton
4/22
‹#›
70
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Materials Accountability Form
•
•
•
•
Available electronically via the eDIRECT website
Inventory all materials to be returned to DRC
Document discrepancies in the online form
Form can be accessed and updated throughout the
testing window
• Updates should be made by May 3, 2013
71
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
72
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Return Instructions – Answer Booklets
73
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Return Instructions – Answer Booklets
74
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Return Instructions – Test Booklets and Unopened Packages
75
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Return Instructions – Test Booklets and Unopened Packages
76
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Return Instructions
Material Pick Up
If you do not have a regularly scheduled
UPS pick-up or delivery, call UPS at (866)
857-1501 to arrange a pick up at least 24
hours prior to your requested pick-up.
77
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Special Note
• Keep a copy of the UPS-RS tracking numbers
used.
• When DRC has questions about a district’s
assessment materials, we make follow-up phone
calls after the testing window has closed.
• It is important to return these calls as soon as
possible in order ensure fast and accurate
reporting and to keep your schools off the missing
materials report sent to PDE.
78
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Online Administration
79
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Online Administration
•
•
•
•
System Overview
Before Testing – Preparation
During Testing – Monitoring
After Testing – Closeout
80
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
System Overview
• Internet connectivity is required for testing
• Student responses are regularly saved to DRC
servers throughout testing
• The PA Online Assessment software must be
installed on all computers to be used for
testing. This should be done as soon as
possible.
81
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Administer Tutorials
• Prior to online testing, ensure students view the video
tutorials for the applicable subject(s)
• Allow a minimum of 20 minutes for viewing
• Tutorials can be reviewed as often as needed
82
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
PA Online Assessment Tutorials
Access by double-clicking PA Online Tutorials icon
on computer desktop
83
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Administer Online Tools Training
• Students can practice using the online tools and
become familiar with functionality of the software
• Schedule time for students to take the Online Tools
Training (OTT) prior to testing
• One OTT for each subject
• Allow 15 minutes to take a single OTT
• DACs, SACs, and TAs should use OTT prior to
administering an assessment
84
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Online Tools Training
Access by double-clicking PA Online Assessments
icon on computer desktop
85
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Verify Student Data
• Student data from a PIMS file cannot be updated in
eDIRECT
• If a student is not listed in eDIRECT, the student may
need to be added to the system
86
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Add Students – Manual Entry
•
•
•
Click Add Student
Enter all required
fields
Click Save
87
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Manage Students – Online
Accommodations
Accommodations
•
•
Use the Accommodations tab
to enter student
accommodations
The Audio and Color Chooser
Accommodation must be
updated prior to testing
88
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Create Test Sessions
• Select Test Sessions
• Select administration and
school
• Click Show Sessions
• Click Add Sessions
• Enter required information
• Search for and assign
students
• Click Save
89
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Print Student Login Tickets
• Find Test Session
• Select Edit/Print icon
• Click Print All to print
all the test tickets in the
session
• Click Print Selected to
print only selected test
tickets in the session
• Day of Testing - Provide
tickets to TAs/Teachers
90
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
During Testing
•
•
•
•
Monitor student testing
Test inactivity
Pausing and exiting the test
Loss of Internet connectivity
91
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Special Situations
If any of the following situations occur, send an email
with the student’s information and an explanation to
pacustomerservice@datarecognitioncorp.com
•
•
•
•
Student goes home ill before completing online assessment
Student begins testing with wrong test ticket
Student begins testing with wrong accommodated version
Student begins testing in the wrong subject
92
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Collect Materials
• TAs must return all Student Login information and
scratch paper to the SAC
• After testing is complete, SACs must destroy the
documents to ensure that secure data is not
compromised
93
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Testing Codes
• Access the Edit Student page to update Testing Codes
for a student
94
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
The mission of the Pennsylvania Department of Education is to lead and
serve the educational community, to enable each individual to grow into
an inspired, productive, fulfilled lifelong learner.
To contact someone from the Pennsylvania Department of Education
(717) 787- 4234
Or
(717) 705-2343
95
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
PA CUSTOMER SERVICE
Data Recognition Corporation understands the
intricacies involved with large scale assessments.
Our customer service representatives are always
ready and willing to help with any questions or
problems.
Our number is 1-800-451-7849
Or email us at
pacustomerservice@datarecognitioncorp.com
96
2013 Spring PSSA
Administration
Training
Assessment
Coordinator
Training
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Questions?
97