2013 STAAR EOC
English I Assessment
General Overview & Procedural Training
GENERAL INFORMATION ABOUT THE
STAAR PROGRAM
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Requirement of HB 3 - TEC CHAPTER 39
includes assessments of mathematics, reading, writing, science,
and social studies
Available for Algebra I, geometry, Algebra II, biology, chemistry,
physics, English I-III, world geography, world history, & U. S.
history
STAAR L - linguistically accommodated English version of the
STAAR - EOC mathematics, science, and social studies - LPAC
determination
STAAR Modified - alternate assessment based on modified
academic achievement standards - ARD committee
determination
STAAR Alternate meets the needs of students with significant
cognitive disabilities. This assessment involves observing
students as they complete state-developed assessments tasks
ELLs with a disability may also be eligible for accommodations
related to their disabling condition - LPAC / ARD and/or 504
determination
STAAR Time Limits Policies and Procedures
Students will be provided four hours in which to complete STAAR,
STAAR L, or STAAR Modified tests.
 Start and Stop Times
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Test Administrator “SAY” Directions
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Distribution of materials and test administrator “SAY” directions ARE NOT
included in the four-hour time limit
Announcement of Time Left to Test
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The four-hour time period will start when the test administrator has read
directions and tells students to begin.
Start time MUST be recorded on the seating chart (8:40 A.M.)
Once the four-hour time period has ended, test administrators will instruct
students to put their pencils down and close their test booklets
Stop time MUST be recorded on the seating chart (12:40 P.M.)
Communicate (orally or in writing) the amount of time left to test in one-hour
intervals.
The last hour: 11:40 A.M. (1-hour left) – 12:10 P.M. (30 minutes left) – 12:30 P.M.
(10 minutes left)
Late-Arriving Students
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Will be escorted to the library
Breaks
Breaks are classified in the following two ways:
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Breaks included in the four-hour time limit (NOT allowed to stop the
time clock)
 Water breaks, bathroom breaks, snack breaks, and short physical
or mental breaks
 Breaks NOT included in the four-hour time limit (required to STOP and
RESTART the time clock)
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Lunch
 Emergency situations that significantly interrupt testing
 Consolidation and movement of students to another testing area
 Medical breaks to the nurse
The test administrator MUST document the time the student stops and restarts
the test and MUST make the student aware of his or her adjusted testing time.
Session I - Lunch
1:00 PM
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1:45 PM
All Day Testers &
Session II (Late Arrivals)
*Students must place their answer documents inside their test
booklets.
*Test booklets will be collected.
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Sack Lunch
12:00 - 12:30 P.M.
(Students must be monitored by trained personnel and are not
allowed to discuss any test content during lunch.)
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*Test booklet will be redistributed.
*Students will resume testing at 12:30 P.M.
ACCOMMODATIONS
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Extended Time
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Extra Time (same day) – Type 2
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Extra Day – Type 3
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Eligible students with disabilities and ELLs
Eligible students with disabilities - TEA approved Accommodation
Request Form
Students with Disabilities
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Type 1 - students with specific needs and who routinely,
independently, & effectively use the accommodation during
classroom instruction
 Type 2 - includes Type 1, along with additional specific
eligibility criteria (Braille = BR, Large Print = LP, Oral
Administration = OA, Extra Time = XT)
 Type 3 - requires the submission and approval of an
Accommodation Request Form to TEA
ORAL ADMINISTRATION
Test Administrators Manual EOC Pages 109 - 119
Test Security and Confidentiality
Requirements
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TEC 39.023 and 39.027
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State Assessment instruments, the contents, and student
information are secure and confidential.
19 TAC 101
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Each person participating in the state assessment program is
required to maintain and preserve the security and confidentiality
of:
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this information
 all test material, and
 student data must be handled in strict accordance with the instructions
contained in the manual and the Test Security Supplement
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A 2013 Oath of Test Security and Confidentiality for Test
Administrators (General) has been signed and filed. All
requirements apply. (active monitoring, range of penalties, obligation
to report any suspected violations)
Test Security
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Test security involves accounting for all secure
materials and confidential student information before,
during, and after each test administration.
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Individuals permitted to have access to test materials and
information must:
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meet the requirements to participate
have been trained
have signed the appropriate oath
accurately complete all documents (ex. Materials Control Form)
complete seating charts for all test sessions
secure test booklets and answer documents when not in use
collect and destroy immediately after each test administration
any scratch paper, graph paper, or reference materials
ensure all test materials have been accounted for and returned
to the campus coordinator
Confidentiality Requirements
Maintaining the confidentiality
and protecting the content of all
test booklets & answer
documents requires compliance
with the following guidelines:
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Signing the appropriate security
oath affirming you understand what
is considered confidential (If you
have more than one role, you must
sign a security oath for each role.)
All test must be administered in
strict accordance with the
instructions contained in the test
administration materials
No person may view, reveal, or
discuss the contents of a test
booklet before, during, or after a test
administration
No person may review or discuss
student responses during or after a
test administration.
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No person may duplicate, print,
record, write notes about, or capture
by any electronic means any portion
of a secure assessment. Districts
may not duplicate and retain student
compositions and/or short-answer
responses.
No individuals other than students
during an assessment may perform
calculations, solve, or respond to
test items.
Test administrators conducting an
oral administration must be aware
that they are viewing secure
content, and that responding to test
items, recording the information, or
discussing the content of the test at
any time is strictly prohibited.
(required to sign a separate section
of the test administrator’s oath)
Confidentiality Requirements
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Individuals who are
authorized to conduct test
administration procedures
that involve viewing secure
assessments have an added
responsibility of maintaining
confidentiality. The
procedures include but are
not limited to:
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Oral Administration
Transcribing
Linguistic Accommodations
(required to specifically confirm
compliance by initialing and
signing additional statements
on the security oath)
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No person may
review or discuss
student responses
during or after a test
administration
unless specifically
authorized to do so
by the procedures
outlined in the test
administration
materials.
Penalties for Prohibited Conduct
19 TAC 101.65 - Any person who violates, assists in the violation
of, or solicits another to violate or assist in the violation of test
security or confidentiality, and any person who fails to report such a
violation, may be subject to the following penalties:
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placement of restrictions on the issuance, renewal, or holding of a Texas
educator certificate, either indefinitely or for a set term;
 issuance of an inscribed or non-inscribed reprimand;
 suspension of a Texas educator certificate for a set term; or
 revocation or cancellation of a Texas educator certificate without opportunity
for reapplication for a set term or permanently
*Release or disclosure of confidential test content could result in criminal
prosecution under TEC 39.0303, Section 552.352 of the Texas Government
Code, and Section 37.10 of the Texas Penal Code.
*19 TAC 249.15 - SBEC may take the above actions based on satisfactory
evidence that an educator has failed to cooperate with a TEA investigation
*Irregularities resulting in breach of test security or confidentiality may result in
the invalidation of students’ assessments
Testing Irregularities
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Incidents resulting in a deviation from documented
testing procedures are defined as testing
irregularities and fall under two categories:
 Serious
 Procedural
Serious irregularities constitute severe violations of
test security and/or confidentiality and can result in
the individual(s) responsible being referred to the
TEA Educator Certification and Standards Division
for consideration of disciplinary actions.
Serious Violations
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Directly or indirectly assisting students with
responses to test questions
Tampering with student responses
Viewing secure test content before, during, or
after a test administration
Discussing secure test content, student responses,
or student performance
Scoring student tests, either formally or informally
Duplicating, recording, or capturing electronically
secure test content without permission from TEA
Procedural Irregularities
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Eligibility Error
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IEP Implementation Issue
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Eligible students were not tested.
Ineligible students were tested.
A student receiving special education services was not
provided a prescribed accommodation.
Improper Accounting for Confidential or Secure
Materials
A was provided an accommodation that he or she was
not eligible to receive or one that was not documented
in the IEP or the student was not provided an
accommodation that he or she was eligible to receive.
 A student was administered the wrong test.
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Procedural Irregularities
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Monitoring Error
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A test administrator left a room unattended when students
or secure materials were present.
Secure material was were left unattended during a
lunch/short break taken in the testing room, or restroom
breaks.
Testing personnel DID NOT monitor students during a break.
A Test administrator DID NOT ensure students worked
independently during testing. (students were not
prevented from gaining an unfair advantage through the
use of cell phones, text messages, or other means).
A test administrator DID NOT verify that a student filled in his
or her responses on the answer document.
A student was allowed to remove secure materials from the
testing area.
Other Procedural Errors
A test administrator failed to issue the correct materials, or
students were provided non-allowable materials.
 Testing personnel who were not properly trained were allowed to
administer tests or handle secure materials.
 A student was permitted to test beyond the required four-hour
time period or was not provided the full four-hour time period to
complete an assessment.
 A test administrator failed to use the test administrators
materials or failed to read aloud the bolded, scripted test
administration directions verbatim as outlined in the test
administration material.
 A student was provided an unallowable accommodation or not
provided a predetermined accommodation.
 A test administrator failed to remove or cover ALL instructional
displays.
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Reporting of
Testing Irregularities
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Each person participating in
state assessments is directly
responsible for immediately
reporting any violation or
suspected violation.
Notify N. L. Espinoza if you
witness an irregularity or
suspect one has occurred.
TEA will be notified of all
violations that occur.
Incidents involving serious
irregularities will be reported
to the Student Assessment
Division.
Reporting of Disciplinary Actions Taken Against
Students for Cheating on State Assessments
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If the district determines that a student has cheated
on a state assessment:
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The district is required to invalidate the student's test.
Disciplinary action may be taken at the local level in
accordance with district policy.
Locally determined disciplinary actions stemming from
cheating must be submitted to TEA via the online reporting
form.
A separate online incident report form and documentation
are necessary only if the district determines that testing
personnel contributed to, caused, or did not detect the
cheating due to inadequate monitoring.
STAAR EOC English I Timeline
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STAAR EOC Test Administration Manual (Placed on VMA
website and sent to faculty via email on 3/26/13)
3/25/13 - begin covering and/or removing ALL instructional
displays in hallways and classrooms (classroom windows and
doors must be cleared)
3/27/13 - STAAR EOC Procedural Training (testing maps,
duties, procedural requirements, A-Z student list, seating charts,
Administrative Specific Oath)
3/28/13 - final administrative check of classrooms and hallways
3/27-28/13 - notify students of their testing room
4/01/13 - Day 1 - STAAR EOC English I – Writing
4/02/13 - Day 2 - STAAR EOC English I – Reading
4/3 - 5/13 - STAAR EOC English I Make up days
4/5/13 - RETURN STAAR EOC TEST ADMINISTRATORS
MANUAL TO THE D-POD OFFICE
Complete Web-Based Test
Administrator Training Modules
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This training is supplemental to the
mandatory procedural training. (approx.
completion time - 1-hour) Topics covered in
the training course include the following:
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Active monitoring
Distribution of test materials
Proper handling of secure materials
http://www.TexasAssessment.com/resources
Scroll down to Test Administrator Training Site
Complete the Individual Training – Turn Certificates in to Sylvia Koite
Prepare the Testing Environment
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Testing rooms should be well lighted, well
ventilated, quiet, and comfortable.
Students must have enough space in which
to work.
A “Testing-Do Not Disturb” sign must be
posted outside the testing room.
Bulletin boards and instructional displays
must be covered or removed during testing
A clock or stop watch must be available to
monitor the four-hour period. (we will
announce the start and stop time over the
intercom)
Seating Charts for Each
Test Administration
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Seating charts must include
the names of students
testing and the students’
locations in the room.
The names of all test
administrators / monitors
involved in the session must
be included.
Additional seating charts
must be made available for
students who could be
moved to another room.
Ensure that there is a place
to record start and stop
times.
Inventory All Secure Materials Issued
and Initial the Materials Control Form
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Test booklets and STAAR L
ECGs (if applicable) must be
checked out each day.
 You must return all assigned
test material after each test
session.
 The Materials Control Form has
columns labeled “Day 1” and
“Day 2” to track test booklets
and STAAR L ECGs.
 After you verify you have
received the exact number of
test booklets and STAAR L
ECGs, you will initial the “Out”
box of the Materials Control
Form for each day.
MONITORING
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Test administrator must be
present in the testing room at
ALL times
Make sure all desks are cleared
of books and other material that
are not required for testing.
The use of cell phones and/or
other personal electronic
devices are not permitted during
testing.
Test administrators must
actively monitor.
Test administrators must
confirm that students are
working only on the assessment
being administered that day &
that students do not have
access to non-allowable
materials.
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Student should be reminded
periodically to record their
responses on their answer
documents. Test administrators
may say, “Remember that you
must record your responses on
the answer document. Be sure
to erase any stray marks that
you might have accidentally
made on your answer
document.”
 It is permissible to encourage
students to stay on task.
 Only students are allowed to
erase stray marks or darken
answer-choice circles.
MONITORING
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Reinforcing, reviewing for,
and/or distributing testing
strategies during an
assessment is strictly
prohibited.
Students must remain
seated during testing.
Students are not allowed to
talk to one another during
testing.
Students are not allowed to
return to a subject-area test
administered on a previous
day.
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Communicate (orally or in
writing) the amount of time left
to test in one-hour intervals. The
last hour: 11:40 A.M. (1-hour
left) – 12:10 P.M. (30 minutes
left) – 12:30 P.M. (10 minutes
left)
 Erasing stray marks, recording
responses, & darkening answer
choices must be done within the
scheduled four-hour time
period.
 Test administrators may not
view or discuss individual test
items or responses.
EMERGENCIES
Occasionally a student may need to leave for an extended period of
time. No testing material may be taken from the testing
room. If student returns, the POD administrator, Campus
Testing Coordinator, and Test Administrator involved will
determine whether confidentiality has been breached and if it is
appropriate for the student to continue testing.
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If a school emergency arises that represents an actual or potential
danger to students (ex. fire alarm), campus procedures must be
followed for exiting the building. The test administrator and all
other personnel MUST closely monitor their testing groups to
make sure that no one discusses the test. The students should
resume testing once the building has been cleared for reentry.
COLLECT TEST MATERIALS
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Some students may finish testing earlier than others.
After their test materials have been collected,
students may be allowed to quietly read. (no other
activity will be allowed)
Before students turn in their test material, the test
administrator must:
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Review the completed answer document to be sure the
student has recorded answers as instructed. If the student
has not, the test administrator must say, “You have not
recorded all of your responses on the answer document.
Please go back and mark your answers on it now.”
Test administrators should quickly scan answer documents
only to verify that responses are marked.
Test administrators may not look at or comment on answers
to individual test questions or point out individually skipped
test questions.
Answering Students’ Questions
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Test administrators may answer questions about test
directions or procedures, but may never answer any
questions related to the content of the test itself. If a
students asks a question that you are not permitted
to answer, you may respond, “I can’t answer that for
you; just do the best you can.”
 Test administrators and campus personnel are not
allowed to do the following:
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Translate test questions or passages (including the written
composition prompt) into another language (except sign
language)
Rephrase or add information to questions or the prompt
Discuss test questions with anyone before, during, or after
testing
Score test questions or discuss with students how they
performed
Writing Tests
Ensure the procedures below are followed
during the writing test.
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Reading or discussing student compositions is not
allowed at any time
At no time before, during, or after the test are test
administrators permitted to assist students with
their written compositions
The test administrator must not do the following:
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Elaborate on the prompts
Give students an opening and/or closing sentence
Give students ideas about how to develop their
composition
Translate the prompts into another language (except sign
language)
COMPLETE MATERIAL FOR
RETURN
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Account for all test booklets and ECGs (if
applicable)
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Make sure student’s name is written on the test
booklet before you collect it.
Ensure the answer document field have been
completed
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Ensure TEST TAKEN INFO, SCORE CODE, and
ACCOMMODATIONS (if applicable) fields on the
student’s answer document have been
completed.
Verify that no student answer documents have
been left inside the test booklet.
MATERIALS FOR RETURN
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Place highlighters and pencils in baggies
Nurse & Bathroom passes must be turned in at the
end of Day 1 & Day 2
Return material in the following order Day 1 & 2:
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“Do Not Disturb” sign
“Help” sign
“Testing Material Absence Transfer” form
Seating Chart
Answer Documents in alpha order
Test Booklets in numerical order (used or unused)
Test Administrator’s Manual
Sign bottom of Test Security and Confidentiality Oath at the
end of Day 2
Test Administration Directions
Directions for STAAR English I Writing
(Pages 45 - 50)
 Directions for STAAR English I Reading
(Pages 51 - 55)
 Directions for STAAR Modified English I
Writing (Pages 56 - 63)
 Directions for STAAR Modified English I
Reading (Pages 64 - 71)
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Gridding Score Codes
A = Absent
O = Other, such as test administration irregularity, or
illness during testing
S = Test to be scored
Gridding Test Taken Info field
1
2
If the student was
administered the
STAAR L form, fill in
the “L” bubble
applicable for that
subject.
Mark the form number
if a regular STAAR
EOC assessment was
administered. The form
number is not
applicable to STAAR L.
Gridding Accommodations for
Students with Disabilities
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Mark the blank bubble “1” to
indicate a Type 1
accommodation.
Mark the blank bubble “2” to
indicate a Type 2
accommodation (BR, LP,
OA, and/or XT) for any of
these specific
accommodations.
Mark the the blank bubble
“3” to indicate a Type 3
accommodation (XD)
Mark (CP, CS and/or XT) for
Linguistic Accommodations
TYPE 2 Accommodations
TYPE 3 Accommodations
Gridding Linguistic
Accommodations for ELLs
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Mark ALL that apply in
the column labeled
“LA” (Linguistic
Accommodations) to
indicate that a student
received one or more.
On STAAR answer
documents, the
Linguistic
Accommodations are
not listed separately
from STAAR L
Linquistic Accommodations for
ELLs Taking STAAR in English
Linguistic Accommodations
TEST ADMINISTRATOR
RESPONSIBILITIES
This PowerPoint is not a substitute for
reading the STAAR EOC Test
Administrator’s Manual. This
manual is available online. Enter the
VMA website, click on Testing
Information, then click on the tab
labeled EOC.