Unclassified Information Sharing Service
MNIS
PAUL HILTON
JERRY GILES
Where are we going?
UISS-APAN Site Collection Admin
Agenda
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5.
6.
7.
8.
9.
10.
Requirements for a Site Collection Admin
What’s a Site Collection?
What’s a Site Collection Admin?
Permission Groups
Building a Site
Site Settings
Site Features
Exercise
Site Collection Features
Recap
UISS-APAN Site Collection Admin –
Requirements
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Complete the UISS-APAN Site Owner Training
Submit your request via your COCOM to APAN ASP KM Lead
Review the UISS-APAN Community Owner Information Assurance Training
Complete the UISS-APAN Site Collection Administrators Training Course
Complete the UISS-APAN Site Collection Administrators Form
Site Collection Structure
What is a Site Collection?
A group of sites built on Microsoft Windows
SharePoint Services under a top-level site.
Web Application
Site Collection
Top-Level Site
Site
Site
Site
Lists
Lists
Lists
Libraries
Libraries
Libraries
Objects
Objects
Objects
UISS-APAN Site Collections
APAN
/s
/scape
/apcn
/pfa
/sof
/epp
https://wss.apan.org/scape - CENTCOM
https://wss.apan.org/apcn - AFRICOM
https://wss.apan.org/pfa - SOUTHCOM
https://wss.apan.org/sof - SOCOM
https://wss.apan.org/epp - EUCOM
Site Collection Admin
What is a Site Collection Admin?
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Manages the sites, contents, and users
Has access to everything within the collection
Creates and deletes sites and sub sites
Controls site features
Provides best practices guidance
Organizes the site collection – layout and groups
Does not have the same power as a SharePoint
admin
• Must be careful with power
Site Collection Admin –
Activities
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Create/delete sites
Edit sites
Manage Permissions within a site and their site collection
Create/delete content
Create/delete templates
Create/delete/manage meta tags (Term Store)
Activate/deactivate Site Functions
Site Collection Admin Restrictions
• Cannot change the UISS-APAN master page
• Cannot change the site theme
• Cannot authorize or post FOUO without approval from Multinational
Information Sharing Program Management Office (MNIS PMO)
• Cannot add members to the Site Collection Administrators permission group
• Cannot use SharePoint Designer
• Must notify the APAN APS KM Lead when you are no longer in the position
Site Collection Organization
Once you have a site
collection…
Everybody wants in
So you need…
Organization!
Site Collection Permissions
User and Group Permissions
User – Group – Permission Levels
Users – Individuals within the community
Paul Revere
Group – A selection of users
Paul Revere and the Raiders
Permission Levels – Allowable actions for users/groups
Site Collection Default User
Groups
• Owners - administrators
• Members – read, write, contribute
• Visitors - read
Naming Convention: Site Collection name + Group name
Example: Site Collection name is PFA
• PFA Owners
• PFA Members
• PFA Visitors
Additional Site Collection
User Groups
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Approvers
Designers
Hierarchy Managers
Restricted Readers
Site Collection Managers
Style Resource Readers
svc_spinstaller
System Account
Viewers
 NT AUTHORITY\Authenticated Users = Logged in users
PFA Site Collection
Permission Groups
Permissions – Inheritance
Inherit permissions from parent
Parent Site
&
Child Site
Same
Permissions
Don’t inherit permissions from parent
Parent Site
&
Child Site
Unique Permissions
Permissions Inheritance - Example
/scape
XYZ breaks inheritance
ABC site inherits permissions
 SCAPE Owners
ABC
 SCAPE Members
 SCAPE Visitors
 Approvers
 Designers
 Hierarchy Managers
 Restricted Readers
 Site Collection Managers
 Style Resource Readers
 svc_spinstaller
 System Account
 Viewers
XYZ
XYZ1
XYZ2
 XYZ Owners
 XYZ Members
 XYZ Visitors
XYZ1 inherits
XYZ2 breaks inheritance
 XYZ2 Owners
 XYZ2 Members
 XYZ2 Visitors
Building a Site
What is the first thing you need for a site?
A plan!!
Collaborating or Publishing
Collaborating
Publishing
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• Posting
• Wikis
• RSS Feeds
Posting documents
Multiple authors
Team contributions
Forums
Blogs with comments
Team production
Team consumption
Owner production
Team and visitor
consumption
Building a Site - Planning
• What is the purpose of the site?
• Publishing or collaboration?
• Is there already an existing site that fulfills these
goals?
• Do I need an entire site?
• Who needs access to the site?
• Does the site need to be searchable?
• Should information within the site be tagged?
• What kind of navigation is needed within the site?
Setting It Up
Get the requirements, first!
1. Construct the Site.
2. Modify the Roles
3. Set Anonymous Access
4. Set Manage Access Request
5. Add Site Logo and Description
Building a New Site
1. Navigate to the collection root
Example - wss.apan.org/scape
2. Click on Site Actions  New Site
Choose a Site Type
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Choose the Site Type – Strongly suggestion APAN Default
• Click on APAN, under All Categories
Add Title
Add simple URL
Click on More Options
Set the Options
• Add a description
• Change the Permissions Default
to Unique, for parent sites
• Leave the Navigation setting (No)
for parent sites
Modify the People in Roles
Default Roles
• Owners
• Members
• Visitors
Confirm or create
the Visitors role
Update the people
in the Members and
Owners roles
Anonymous Access
Click on Site Actions  Site Permissions
Click on Anonymous Access
Select the access level
Manage Access Requests
Click on Site Actions  Site
Permissions
Click on Manage Site Access Requests
Leave check, if site access requests allowed
Change or remove the address
Default UISS-APAN Site
Site Settings
Site Regional Settings
• Set the date and time stamp location
• Define 12 or 24 hour clock
• Define the start of the work week
Default Regional Setting Hawaii
Regional settings
Regional Settings
Search and Offline Access
Search and Offline Access
1. Search setting for site
2. Search setting within web parts
3. Setting for using with SharePoint Workspace (Office Pro 2010)
Site Collection Admin
Site Features
Site Features – Page 1 of 3
Click on Site Actions  Site Settings  Manage site features
Site Features – Page 2 of 3
Note: Not all features have been activated by Central Admin, yet
Site Features – Page 3 of 3
Not Useable Features – Leftovers from HarmonieWeb (Ronna)
Site Administration - Exercise
It’s your turn to drive…
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Build an APAN default site using your name + Test, such as Eddie Test
Set Anonymous access to everything
Set the Access Requests to your email account
Set the region to the east coast
Don’t allow your site to show up in the results
Turn on the Site Feature for a Wiki page
Recap
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A site collection contains many sites and sub sites
Organization is important
SharePoint has default groups and permission levels
Plan before you build a site
Provide best practice to your site owners
Use site settings to tailor your site
Implement features to enhance a site
Site Administration
You should
know how to…  Delete a site
 Make a template site, library, list
 Create a search scope
Site Administration - Delete a Site
Within a site, click on Site Actions  Site Settings
Site Administration - Delete a Site
Be sure to check the site name before you click delete
Site Administration Templates
 Save sites as templates for consistency
 Save custom lists to avoid rebuilding
Create templates to save time!
Site Administration- Save a template
Within a site, click on Site Actions  Site Settings
A site collection admin can save a site, a list, and library as a template…
With or without content
Be aware that a site template will be available to all sites within your site collection!
Site Administration Controls
Access Routes to Site Collection
Site Administrator Access Routes
1. From any site
2. From root site
Site Settings –> Top Level Settings
Site Collection Admin Controls
Site Collection
Administration Controls
Wait…
Not all controls are available to SCA
The Unallowable Controls
Site Collection Admin –
People and Groups
People and Groups
Add or remove people (individuals)…
Not usually used at root level
Paul Revere
Add/remove/manage groups…
Not usually used at root level
Paul Revere and the
Raiders
Recap
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UISS-APAN is a version of SharePoint
Not all features are activated
Control users and groups at the site level
Be careful when you delete a site
Templates can be time savers
Site Admins have lots of power..
Be careful
Site Administration
You have learned a lot in this
course, but …
there is a lot more to
know
UISS-APAN Site Administration
Site Collection Admin
Extra Slides
Site Collection Architecture
Top Level
Site
Page
Site 1
Sub site 1
Site 2
Sub site 2
Sub-sub
site
Sub site 2
page
Sub site 1
Site Page 1
Default Group Permission Levels
Group Name
Permission
Level
Visitors
Read
Members
Edit
Owners
Full Control
Viewers
View Only