SAM for SAP
DAY 1
Practitioner Workshop
www.intelligentlicensing.com
1
WELCOME TO THE
SAM FOR SAP
PRACTITIONER WORKSHOP
www.intelligentlicensing.com
2
DAY 1
SAM for SAP Practitioner Workshop
www.intelligentlicensing.com
3
DAY 1 GOALS
• Gain understanding about SAP, SAP
Licensing, SAM/SAP Challenges
• Gain understanding about the Dynamic
Licensing (DLS)Suite product
• How to create carry out an SAP Discovery
and create a Baseline using the DLS
• How to carry out User Optimization, SAP
Recycling and Retirement
www.intelligentlicensing.com
4
ALL ABOUT SAP AND THE
SAM OPPORTUNITY
Alf Goebel, VP Global Sales & Marketing
www.intelligentlicensing.com
5
BREAK
www.intelligentlicensing.com
6
INTELLIGENT LICENSING
A brief introduction and overview of company
www.intelligentlicensing.com
7
INTELLIGENT LICENSING
• Company is focused solely on SAP market
opportunity for Software Asset
Management (SAM) and License
Optimization
• Walnut Creek, CA – Hamburg, Germany
and Zurich, Switzerland
• Development group has been focused
here for more than 10 years
www.intelligentlicensing.com
8
THE DYNAMIC LICENSING SUITE
The Dynamic Licensing Suite (DLS) is the
core product technology that collects,
aggregates and analyzes SAP usage data.
The product can be used carry out
Discovery, Baseline Inventory, Usage
Optimization, License Retirement and
Recycling, Role-Tuning and analysis of
indirect SAP usage/access.
It serves as a complement to a SAM
advisory practice for SAP.
www.intelligentlicensing.com
9
DELIVERING SAM FOR SAP
SOLUTIONS THROUGH PARTNERS
Software Asset Management (SAM)
Advisory Services
Proprietary
Rules
Processes
Reports &
Analysis
Rules
Engine
Economic
Simulation
Report
Engine
Consulting
Partner
Technology
Platform
www.intelligentlicensing.com
10
SAM for SAP
www.intelligentlicensing.com
11
SAM FOR SAP RENTAL MODEL
• Partner “rents” our Dynamic Licensing
Suite software for the duration of the
project
• Pricing based on length of project, size of
user base, scope of work
• Software expires at the end of project
unless end-customer wants to purchase
the Dynamic Licensing Suite for ongoing
license management and SAM work
www.intelligentlicensing.com
12
SAM FOR SAP RESELLER MODEL
• Enterprise purchases a perpetual licenses
for the Dynamic Licensing Suite software
through our partner
• Pricing based on number of SAP users
and number of systems
• Annual maintenance contract available for
enterprise at 20% per year for updates,
support
www.intelligentlicensing.com
13
COMPANY PARTNER STRATEGY
• Assure that our partners are provided the
best Software Asset Management (SAM)
tools for SAP
• Invest in training, deployment to assure
that our partners and their clients can be
very successful
• Intelligent Licensing will thrive if we
accomplish the two above
www.intelligentlicensing.com
14
THE DYNAMIC LICENSING SUITE
An overview
www.intelligentlicensing.com
15
THE DYNAMIC LICENSING SUITE
The Dynamic Licensing Suite (DLS) is the
core product technology that collects,
aggregates and analyzes SAP usage data.
The product can be used carry out
Discovery, Baseline Inventory, Usage
Optimization, License Retirement and
Recycling, Role-Tuning and analysis of
indirect SAP usage/access.
It serves as a complement to a SAM
advisory practice for SAP.
www.intelligentlicensing.com
16
The Dynamic Licensing Suite
builds a database of SAP
USERS and USAGE history
www.intelligentlicensing.com
The Dynamic Licensing Suite creates a holistic
view of SAP users, user licenses, and usage. It
does this by first aggregating data from dozens
to hundreds of SAP satellite system
www.intelligentlicensing.com
Selective HR
Change
Data
Document
Transaction
Data
Data
Last Login
Data
User Master
Data
ROLE
information
CCMS
SYSTEM
MEASUREMENT
data
www.intelligentlicensing.com
The Dynamic Licensing Suite
supports 3 distinct activities
aggregate
www.intelligentlicensing.com
analyze
administer
20
AGGREGATE-> ANALYZE-> ADMINISTER
aggregate
analyze
administer
• Baseline Development • Duplicates
• Change Queue
• Detailed Usage Data
• Recommendations
• Logon Analysis
• Logon History
• License Recycle/Retire
• Rules Engine
• Master User Data
• Role Tuning
Changes
• License Type
Optimization
• Indirect Access Analysis
www.intelligentlicensing.com
The DLS assembles a
comprehensive picture of actual
usage of the SAP systems….
• through the discovery process it can provide an
baseline inventory of SAP users
• it can help identify potentially duplicate, obsolete
and erroneous SAP users and then recycle/retire
licenses through user optimization.
• It can “rightsize” SAP user license types based on
actual user behavior to assure compliance and
optimization
• to provide self-audit insights including indirect
usage
www.intelligentlicensing.com
SOFTWARE ASSET MANAGEMENT
(SAM) FOR SAP
How the Dynamic Licensing Suite supports the
Software Asset Management (SAM) process
and practitioner
www.intelligentlicensing.com
23
DLS AND THE SAM LIFECYCLE
Dynamic License Suite
can support SAM
effort:
•
•
•
•
•
•
•
www.intelligentlicensing.com
Discovery
Baseline
Metering
Optimization
Role Compliance
Retire
Recycle
24
UNDERSTANDING SAP USAGE IS KEY
ENTITLEMENTS: What has been
contractually purchased from SAP
Dynamic
Licensing
UTILIZATION: What is actually
being used and by whom?
www.intelligentlicensing.com
Suite
DEPLOYMENT: What has been
deployed by the enterprise?
25
19770-1 SAM PROCESSES MAP TO
THE DYNAMIC LICENSING SUITE
Check-Up
www.intelligentlicensing.com
Clean-Up
Tune-Up
26
LUNCH BREAK
www.intelligentlicensing.com
27
SAP DISCOVERY, BASELINE,
USER OPTIMIZATION
www.intelligentlicensing.com
28
The Dynamic Licensing
Suite builds a holistic
view of SAP systems,
Users and Usage.
www.intelligentlicensing.com
Menu Bar
Toolbar
Menu Tree
www.intelligentlicensing.com
THE MENU ON THE LEFT ALLOWS ACCESS
www.intelligentlicensing.com
THE DYNAMIC LICENSING SUITE
PROVIDES REPORTING CAPABILITY
• The DLS Reporting capability can be
accessed from the main menu on the left
• There are a comprehensive number of
reports built into the product
• The reports can be viewed, printed or
exported for additional analysis and
presentation
www.intelligentlicensing.com
REPORTS ARE ACCESSIBLE
THROUGH AN SAP-STYLE INTERFACE
www.intelligentlicensing.com
STARTING WITH BASELINE
AGGREGATION
www.intelligentlicensing.com
34
DETAILED SAP BASELINE (USER LIST)
www.intelligentlicensing.com
35
DLS DEMO
Reports -> Baseline Reports
www.intelligentlicensing.com
36
BREAK
www.intelligentlicensing.com
37
THE USER LIST REPORT
www.intelligentlicensing.com
38
• User List Report easy to access from DLS
menu tree
• Provides a detailed, comprehensive
inventory of all SAP users across all defined
User
SAP systems
• Can be filtered, sorted and exported as a
core starting block to begin SAM analysis
www.intelligentlicensing.com
39
• Data in report can be sorted, filtered for
easier analysis
• With appropriate access privledges, user
can update User Master Data directly from
User
the report
• Comprehensive user information is
aggregated into one tabular report and can
be exported
www.intelligentlicensing.com
40
DLS DEMO
Reports -> User List
www.intelligentlicensing.com
41
BREAK
www.intelligentlicensing.com
42
SAP USER OPTIMIZATION
Identifying obsolete and erroneous users
www.intelligentlicensing.com
43
OBSOLETE, DUPLICATE USERS
• Obsolete/Erroneous users – name
changes, retired/fired employees, wrongly
allocated – key indicator is last login
• Duplicate User Names – Multiple
administrators allocating accounts,
Mergers/Acquisitions -- Look for same
emails, similar names, transposed names
www.intelligentlicensing.com
44
ACTIONAL ANALYSIS CONCEPT
Aggregate
Action
Analyze
Change
List
Review
www.intelligentlicensing.com
Recommend
45
OBSOLETE USERS
• After DLS has been installed and
interconnected to other SAP Servers…a
Logon Analysis Report is used
• “Show me users that have not logged on
to SAP system for X months or more”
• … You can zoom in, shift them all to a
change queue for batch revision– test or
expired …
www.intelligentlicensing.com
46
LOGON ANALYSIS
www.intelligentlicensing.com
47
Rules Engine is key to automating process of
cleaning up SAP Users
Day 2 goes into detail on this, kicking off
with Chief Architect of the Dynamic Licensing
Suite showing the power of the Rules Engine
www.intelligentlicensing.com
48
HANDS ON LAB
Classroom
Exercises
www.intelligentlicensing.com
49
1. LOG INTO THE SAP SYSTEM
1. Invoke SAP Login from Windows
2. Select SAP
System to log into
3. Type in User ID
and password
www.intelligentlicensing.com
50
2. ACCESS DYNAMIC LICENSE SUITE
www.intelligentlicensing.com
51
3. RUN BASELINE REPORTS
1. Expand Reports Menu
2. Expand Baseline Reports
Menu
3. Select each Baseline
Report
www.intelligentlicensing.com
52
4. RUN USER LIST REPORT
www.intelligentlicensing.com
53
XLS EXPORT USER LIST
1. Click on the
EXPORT icon on the
application toolbar
2. After a delay, select the Spreadsheet
Export format
www.intelligentlicensing.com
54
RUN LOGON EVALUATION REPORT
www.intelligentlicensing.com
55
QUESTIONS ?
www.intelligentlicensing.com
56