PIMS Basics: Who Reports What to
Whom and How the Data is Used
Center for Data Quality and Information
Technology
Pennsylvania Department of Education
March 16, 2011
Agenda
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PIMS Basics
PIMS Benefits
Who Reports What?
2010-11 PIMS Data Collection Summary
How is the Data Used?
Tools and Support Available to LEAs
Q&A
Thank You!
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PIMS Basics
• PIMS is PDE’s student-level data collection and reporting system
– Designed to improve student achievement through more efficient and
effective use of data
– First implemented in SY 2007-08
• PIMS collects 11 types of data (or data domains)…
– Student, Enrollment, Course, Groups and Programs, Career and
Technical Education, Discipline, Special Education, Child Accounting,
Staff, District, Location
– Assessment data is also loaded directly from DRC
• At various times per year from approximately 800 LEAs…
– 500 School Districts, 119 Charter Schools, 29 Intermediate Units, 73
Career and Technical Schools (vo-techs), 34 Approved Private Schools,
24 Private Residential Rehab Institutions, 12 State-owned Juvenile
Corrections and Special Programs Jointures
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PIMS: One System, Many Collections
PIMS
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PIMS Benefits
• Simplified and standardized data collection
process for LEAs and PDE
• Strengthened data integrity and improved
data quality for LEAs and PDE
• Allowed PDE to retire 9 data collection
systems to date
• Improved state and federal reporting
• Provides enhanced analysis capabilities,
including trend analysis on longitudinal data
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Who Reports What?
• Depends on the data collection
• Refer to the user manual; contains details on
who reports what and when
The data collection details (timing, templates
included, etc.) are defined in the beginning of the
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manual.
At the beginning of each domain
the user manual specifies which
LEA types the domain applies to.
2010-11 PIMS Data Collection
Summary
Data Collection
Period
Reporting
Window
Data Collection
Purpose
Who Reports
October 2010
10/1/2010 –
10/29/2010
Enrollments,
graduates and
dropouts
SD, IU, CTC, CS, SJCI,
PRRI, APS
November 2010
11/15/2010 –
12/8/2010
Pre-code for PSSA
and PASA
assessments
SD, IU, CTC, CS, SJCI,
PRRI, APS
December 2010
12/1/2010 –
12/10/2010
Special Education
SD and IU
January 2011
1/4/2011 –
1/28/2011
Professional Staff
SD, IU, CTC, CS, SJCI
February 2011
2/1/2011 –
2/24/2011
Highly
Qualified/course
SD, IU, CTC, CS, SJCI
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2010-11 PIMS Data Collection
Summary (cont’d)
Data Collection
Period
Reporting
Window
Data Collection
Purpose
Who Reports
March 2011
3/9/2011 –
3/31/2011
ACCESS for ELLs
SD, IU, CTC, CS, SJCI,
Demographic Refresh PRRI, and APS
April 2011
3/14/2011 –
4/15/2011
PSSA/AYP
June 2011
6/1/2011 –
6/30/2011
Safe Schools, includes SD, IU, CTC, CS
School Safety
personnel
Summer 2011
7/14/2011 –
9/13/2011
Career Technical
Education
CTC
July 2011
7/15/2011 –
7/22/2011
Special Education
SD and IU
Child Accounting
2011
7/14/2011 –
9/30/2011
Subsidy
SD, IU, CTC, CS, PRRI,
APS
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SD, IU, CTC, CS, SJCI,
PRRI, APS
How is the Data Used?
• Federal reporting
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Highly Qualified Teacher
Career and Tech CAR reports
EDFacts reports (LEP, Safe Schools, etc.)
Federal Directory of Designated Low-Income Schools (impacts eligibility for the Federal
Teacher Loan Forgiveness Program)
• State reporting
– School Safety
– Student Mobility
– Enrollment Projections
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Pre-code for PSSA and PASA
Child Accounting (drives subsidy)
Input to AYP process
Identify Highly Qualified Teachers; compare results for high and low
poverty schools
• Calculate the cohort-based graduation rate
• Calculate dropout rates
• Provide aggregate data to the public
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Tools Available to LEAs
• PIMS Web Site
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Data collection details
ACS report due dates
Webinar schedule
User manual, training and other useful documents
• PIMS User Manual
– Data collection details
• Who reports
• What to submit
• When to submit
– Template and field details
– FAQ’s
• Access Database for LEA’s that don’t have a commercial SIS
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Support Available to LEAs
• Training
– Semi-annual web-based refresher training on PAsecureID, Data
Manager and Cognos offered
– Multiple trainings conducted during every collection window specific
to the data collection emphasizing what to submit, by whom, how to
submit, how to avoid common errors, data quality reports, FAQ’s
– Frequent (weekly or bi-weekly) PIMS Q&A sessions offered
– Recordings of all trainings and Q&A sessions available
• PIMS Help Desk
– Questions/Issues (what to report, help with data submission errors,
issues with ACS reports, questions on data definitions, etc.)
– 1-800-661-2423 or on-line
– An average of 1,100 help requests per month
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Q&A
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Thank You!
Thank you for continuing to be
diligent in the submission of high
quality data to PIMS. LEAs have
been and will continue to be the
key to PIMS’ success.
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