Erasmus Mundus
Action 2 – Strand 1
Partnerships lot8
Euro-Asian Cooperation for
Excellence and Advancement
Euro-Asian CEA
What is Erasmus Mundus
Erasmus Mundus is a cooperation and a mobility
programme in the field of higher education
• the enhancement of quality in European higher
education;
• the promotion of the European Union as a centre
of excellence in learning around the world;
• the promotion of intercultural understanding
through cooperation with Third Countries as well
as for the development of Third Countries in the
field of higher education.
Action 2: Partnerships
This action aims at fostering structured
cooperation between European and thirdcountry higher education institutions
through the promotion of mobility at all
levels of studies for students (undergraduate
and masters), doctoral candidates,
researchers, academic and administrative
staff.
Euro-Asian CEA
Euro-Asian CEA
EU Partners
Austria
University of Graz
France
University of Lille
Germany
Humboldt University Berlin
Italy
University of Ferrara
Slovenia
University of Ljubljana
Spain
University of Deusto
Sweden
Lund University
The Netherlands
Eindhoven University of Technologyy
Euro-Asian CEA
Central Asia Partners
Kazakhstan
KIMEP University
E.A.Buketov Karaganda State University
Kazakh Economic University named after Turar Ryskulov
L.N.Gumilyov Eurasian National University
Kyrgyzstan
Kyrgyz National University named after J.Balasagyn
Naryn State University named after S.Naamatov
Tajikistan
Khujand Polytechnic Institute of Tajik Technical University
Tajik State University of Commerce
Turkmenistan
Turkmen State Institute of Economics and Management
Uzbekistan
Tashkent Institute of Irrigation and Melioration
Tashkent State University of Economics
Euro-Asian CEA
Associate Partners
• Ministry of Education and Science of the Republic of Kazakhstan
• Ministry of Education and Science of Kyrgyz Republic
• Ministry of Higher and Secondary Special Education of the Republic
of Uzbekistan
• Ministry of Education of the Republic of Tajikistan
• Corporate foundation, Educational Center Bilim - Central Asia,
Kazakhstan
• UNHCR, Kazakhstan
• EDNet, Kyrgyzstan
Euro-Asian CEA Objectives
• Foster mutual enrichment and better understanding between the EU
and the Central Asia, through the exchange of persons, knowledge and
skills at higher education level
• Respect the common general objectives that formed the basis for
establishing the Partnership
• Refrain from any action that could contribute to favouring brain drain;
• Encourage Central Asia participants in mobility activities to use the
knowledge and skills acquired in benefit of the social, human, economic
and political development of their countries
• Adopt a transparent attitude with regards to managing and keeping
accounts on the Project for which an Executive Agency grant is awarded
and cooperate fully with annual or occasional checks on the
implementation of the Grant Agreement
• establishing a long-lasting fruitful network for research and education
cooperation
Euro-Asian CEA Objectives
(for partners)
• promotion of intercultural and intellectual understanding through cooperation
and development
• increasing awareness and importance of cultural and linguistic diversity,
professional qualities and personal development of Grantees, partner
universities and Associate Partners (management, students, academic and
administrative staff) involved
• promoting and implementing European higher education and its Bologna
system through mobility scheme at all levels of higher education of mutual
benefit for respective societies and to promote transparency and recognition
of periods of study in EU
• supporting mobility paying attention to an equal treatment of students and
academic staff to combating all forms of discrimination based on gender,
racial or ethnic origin, religion or belief, disability, age or sexual orientation
• to foster bilateral agreements and cooperation, tangible joint research
initiatives, joint programmes and actions in the frame of EU, national or
regional projects and a comparative and profound knowledge within an
international context of EU and Central Asia.
Thematic fields of study
•
•
•
•
•
•
•
•
•
Agricultural Sciences (01)
Architecture, Urban and Regional Planning (02)
Business Studies and Management Sciences (04)
Education, Teacher Training (05)
Engineering, Technology (06)
Geography, Geology (07)
Law (10)
Medical Sciences (12)
Social Science (14)
Mobility flow
Type of
Mobility
Cohort 1
Cohort 2
Cohort 3
Total
Undergraduates
13
12
14
39
Masters
11
13
4
28
Doctorates
7
12
0
19
Post-doctorates
2
2
3
7
Staff
10
9
9
28
Total
43
48
30
121
Cohorts
• Individual student mobility is arranged in three cohorts:
1.
COHORT 1: 1.9.2012 – 31.12.2013
2.
COHORT 2: 1.9.2013 - 31.12.2014
3.
COHORT 3: 1.9.2014 - 31.12.2015
Exception is staff mobility that can start any time within the project
duration.
• Call for applications (2012, 2013 and 2014) will be opened from
beginning of December to mid-February
• All individual mobility must end by June 2016.
Target groups
Target Group
Target Beneficiaries
Types of
Mobility
undergraduate
masters
doctorate
post-doctorate
staff exchanges
Countries of
individuals
participating in
mobility
Kazakhstan,
Kyrgyzstan,
Tajikistan,
Turkmenistan or
Uzbekistan
Target Group 1
Nationals from Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or
Uzbekistan registered in one of the Higher Education Institutions that is a
member of the partnership.
Target Group 2
1.Nationals from Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or
Uzbekistan who: are registered/work in a higher education institution of
these countries that is not included in the partnership (students and staff) or
masters
2.who have obtained a university degree or equivalent by an institution of
doctorate
these countries (students only).
This includes the possibility of providing mobility opportunities to thirdcountry nationals working in public administration, public and private
enterprises and non-profit organisations.
Kazakhstan,
Kyrgyzstan,
Tajikistan,
Turkmenistan or
Uzbekistan
Target Group 3
1.Nationals from Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or
Uzbekistan who are in particularly vulnerable situations, for social and
political reasons. For example: having a refugee status or asylum
beneficiaries (international or according to the national legislation of one of
the European recipient countries) or
undergraduate
2.it can be proved that they have been the object of unjustified expulsion
from university on racial, ethnic, religious, political, gender or sexual
inclination or
3.they belong to an indigenous population targeted by a specific national
policy or IDPs (Internally Displaced Persons).
Kazakhstan,
Kyrgyzstan,
Tajikistan,
Turkmenistan or
Uzbekistan
Eligibility requirements
STUDENTS
•
•
•
Must be a national Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan;
Must have not resided nor have carried out their main activity (studies, work, etc) for
more than a total of 12 months over the last five years in any of the eligible European
countries at the time of submitting their application to the partnership. This rule does
not apply to TGIII candidates;
• For Target Group 1 (TGI): students need to be registered at Kazakhstan, Kyrgyzstan,
Tajikistan, Turkmenistan or Uzbekistan HEIs within the partnership at the time of
submitting their application to the partnership. Undergraduate students must have
successfully completed at least one year of studies in their home institution;
• For Target Group 2 (TGII): students need either to be registered in a HEI (not
included in the partnership) of Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or
Uzbekistan or to have obtained a university degree or equivalent from a HEI of
these third-countries;
• For Target Group 3 (TGIII): students need to be nationals of Kazakhstan, Kyrgyzstan,
Tajikistan, Turkmenistan or Uzbekistan and who are in particularly vulnerable
situations, for social and political reasons;
Must have sufficient knowledge of the language of the courses or of one of the
languages currently spoken in the hosting countries.
Eligibility requirements
(Non)Academic Staff
• In order to be eligible, academic and administrative staff
hereafter referred as "staff": Must be a national of
Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or
Uzbekistan;
• For Target Group 1 (TGI): staff from Kazakhstan,
Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan must
work in or be associated to Kazakhstan, Kyrgyzstan,
Tajikistan, Turkmenistan or Uzbekistan HEIs participating
in the partnership.
Individual Mobility
Type of mobility
TARGET
GROUP I
TARGET
GROUP II
TARGET
GROUP III
Duration
UNDERGRADUATE
MASTER
from 1 academic
semester
to 1 academic year
(10 months max.)
Not applicable
from 1 academic
semester
to 1 academic year
(10 months max.)
from 1 academic semester to 2 academic
years (24 months max.)
DOCTORATE
6-36 months
POST DOCTORATE
STAFF 1 months
Not applicable
Exchange or degree?
An exchange student
• officially registered in a host and home universities, temporarily lives in a foreign
country and attends courses or is involved in other academic activities.
• The exchange period lasts minimum 1 semester (minimum 30 ECTS, if less than 12
ECTS the mobility will be stopped) and maximum 1 academic year (minimum 60 ECTS,
if less than 12 ECTS the mobility will be stopped).
• NO diploma from the host university
• All academic results will be sent to his/her home university.
• The student pays tuition fee at his home university, not at the host university.
• At the time of the mobility they need to present a learning agreement signed by both
universities.
• Post-doctoral and staff applicants are always considered as exchange
A degree student
• Registers at the university in Europe and is no longer a student from the university at
home.
• Tuition fee to the host university is covered by participation costs
• Obtains a diploma from the university abroad.
• Needs to comply with the host university admission requirements.
Individual Scholarship
•
Grantee must sign a grant contract in which it is explained how the
payments will be made, the coverage of the grant and the Grantee‘s
rights and obligations;
•
The grant amount allocated for the coverage of their costs will be
calculated on the bases of mobility type.
Individual Scholarship
Subsistence
allowances
Participation
costs
Insurance
costs
Travel
costs
Visa
costs
Individual Scholarships
Subsistence allowance
Type of mobility Subsistence allowance
UNDERGRADUATE 1.000 EUR/month
MASTER 1.000 EUR/month
DOCTORATE 1.500 EUR/month
POST DOCTORATE 1.800 EUR/month
STAFF 2.500 EUR/month
In addition : Health and accident insurance
Individual Scholarships
Participation costs
•
Participation costs may cover tuition and/or registration fees,
additional library, student unions, laboratory consumable costs,
residence permit, language courses etc.
•
Only for mobilities of minimum 10 months;
•
Directly transferred by the Coordinator to the Host partner
universities in EU;
Individual Scholarships
Travel costs
– The Coordinator will pay for these tickets,
– Self-purchased tickets by the Grantees will not be reimbursed (some
exceptions – national train and bus tickets),
– Original boarding passes, travel tickets collected by the Grantee and sent
to the Coordinator upon completion of the travel (scanned via e-mail and
originals by post).
After the Grantee receives visa/residence permit, the Coordinator sends
travel ticket and insurance
Calculation of travel costs
Travel costs
Distance in
km
(round trip)
Between host HEI and:
TG1 – location of sending HEI
TG2 – location of origin
TG3 – location of residence
Target group
Individual Scholarships
Insurance costs
•
Organized and paid by the Coordinator;
•
Minimum insurance requirements - full insurance coverage (health,
travel, accident);
•
75 EUR per month (full months);
Calculation of the scholarships
Duration of
mobility
(in months)
Subsistence
allowances
To be paid in full months. If portion:
1-15 days = 0 months
16-30 days = 1 full month
Participation
costs
< 10 months = 0 EUR
10-17 months = 3.000 EUR
18-26 months = 6.000 EUR
> 27 months = 9.000 EUR
Insurance
costs
75 EUR x number of months
If portion of months - same rule as
subsistence allowance
How complete e-application
Step 1: make sure you meet the eligibility criteria.
Step 2: determine to which target group you belong.
Step 3: determine if you are an exchange or degree applicant.
Step 4: determine your type of mobility and field of study. Find out whether the
programme you are interested in is offered at one of the European partner universities
(receiving institution). Search for information about the preferred European university
(Receiving institution) and its academic offer to receive detailed information on:
•Specific admission requirements of the respective study programme
•Addition documents to be uploaded
•Language of instruction
•Required language certificates to be uploaded
•Link to courses/ECTS/learning outcomes (in order to fill in the learning agreement or
study/research/training/teaching plan).
Step 5: Collect all documents that need to be uploaded in the online application.
How complete e-application
Step 6: Apply online
The online application consists of three steps:
Step 1: Register with valid e-mail address
It is very important that you provide a valid e-mail address and make sure to keep it active.
Please note: If you do not receive an e-mail within few hours please make a new
registration with an e-mail address from a different provider.
Step 2a: personal information
After creating an account, you receive your personal link in an e-mail. On this link you fillin your personal information and apply for course/program. You can use that link to apply
for two Universities and courses.
Step 2b: apply for course/program
How complete e-application
When you submit the application, you will receive a confirmation to your email. That
confirmation also contains the link to your personal upload page. You have to upload all
required documents to have a complete application. We suggest to print out your
application(s).
Please note: Applicants are only allowed to register once. If you register and apply from several
accounts the selection committee will consider only the first one. Applicants may choose maximum two
courses/programmes at one or two receiving institutions (first and second choice)!
Step 7: After the completion of all steps as described in previous steps submit your
application by clicking “Close application”. Once you click on “Close application”, you will
not have access anymore to your application and no more changes will be possible. Only
closed applications will be considered during the selection process. The confirmation of
completing your application will be sent also to your email.
Step 8: Read Information about the selection process.
Step 9: All applicants will be informed about the selection results (selected, rejected or
reserve list) via e-mail by April 2013. All selected applicants will receive further
information once they have been selected.
Selection of applicants
Academic merit
(50 points)
Language capacity to
follow courses, teach/do
research at the host
university
(40 points)
Motivation
(10 points)
Bachelor and Master
applicants
academic grades, relevant
previous knowledge,
additional qualifications,
involvement in research
and/or publications
To what extent does the
applicant meet the
language requirements of
the host European
university
motivation to study at the
chosen host European
university, indication of
which courses/research to
take there, awareness of
the wider implication of a
study period abroad for the
home country, relevant
recommendation letter
PhD and post-doc
applicants
coherence with research
offer at the host university,
research plan, publications,
previous knowledge,
additional qualifications or
prices, academic grades
To what extent does the
applicant meet the
language requirements of
the host European
university
motivation to do research
at that university,
awareness of the wider
implications of the period
abroad for the home
country, relevant
recommendation letter
Staff
involvement in teaching
assignments at the host
university, activity plan for
the exchange period,
publications, benefits for
students at the host
university
language level, indication of
benefits of the exchange
for the home university,
indication of international
cooperation in the longer
term
exchange of expertise and
experience on pedagogical
methods, previous contacts
with respect to the
exchange, involvement in
international activities or
exchanges
Timeline
• Deadline for online application (15 Feb 2013)
• Nomination of selected candidates (15 Apr 2013)
• If necessary, the candidates on reserve list are nominated
(24 Apr 2013)
• European/Host partner Universities inform the students
about the pre-arrival arrangements (May 2013)
• Possible start of mobility (1 Sep 2013)
Academic Recognition
•
•
•
•
Learning agreement
Degree/ non-degree seeking mobility
Transcripts and credit transfer (ECTS)
Diploma Supplement
Useful links
Contact: info.euroasiancea@ef.uni-lj.si
Web: http://www.ef.uni-lj.si/euroasiancea