Space Utilization Presentation
Fall 2011
Some points
to consider…
Definitions
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Kamloops campus only
Courses: where, what and how long?
Enrolment in courses
Trades programs/building excluded
Facilities Inventory Systems database
Days of the week
Time of day
How well do we:
1) utilize our classroom space?
2) utilize the seats within those
classrooms?
Utilization Rates
Classroom Utilization
8-hr Day:
Evening:
13-hr Day:
Fall 2009
73%
25%
51%
Fall 2010
75%
27%
55%
Fall 2011
73%
29%
53%
Target
75%
75%
75%
Fall 2010
61%
61%
61%
Fall 2011
64%
56%
62%
Target
85%
85%
85%
Seat Utilization
8-hr Day:
Evening:
13-hr Day:
Fall 2009
62%
59%
62%
A closer look at Seat Utilization
Seat Utilization by Division
Target 85%
A closer look at Seat Utilization
Seat Utilization by Building: over 13-hr day
A closer look at Classroom Utilization
Classroom Utilization Rate
Building
8-hour day
Fall 2009
Fall 2010
AHT
Arts & Education
Clock Tower
International Building
Old Main
Science
House of Learning
55%
69%
83%
71%
75%
77%
N/A
73%
55%
72%
75%
71%
78%
74%
N/A
75%
63%
71%
68%
74%
80%
74%
32%
73%
AHT
Arts & Education
Clock Tower
International Building
Old Main
Science
House of Learning
4%
25%
12%
27%
28%
17%
N/A
25%
4%
27%
16%
32%
28%
21%
N/A
27%
8%
30%
28%
38%
28%
24%
4%
29%
AHT
Arts & Education
Clock Tower
International Building
Old Main
Science
House of Learning
35%
51%
55%
52%
51%
54%
N/A
51%
35%
54%
54%
54%
57%
50%
N/A
55%
42%
53%
52%
59%
56%
51%
20%
53%
Total
Fall 2011
Evenings
Total
13-hour day
Total
A closer look at Arts & Education
Building
Which sized
classrooms are used
most frequently?
Classroom Size vs. Course Enrolment
Number of TRU Classrooms
35
38%
30
25
35%
Enrolment by Course Section Size
Small < 30
27%
Medium 30-49
Large 50+
10%
20
15
10
33% 57%
5
0
Small < 30
Medium 30 - 49
Large 50+
Number of Classrooms Meeting the 75% Target Rate
Small Classrooms ( < 30 seats)
Medium Classroom (30-49 seats)
Large Classrooms ( > 50 seats)
Fall 2009
Less
Met
than
Target
Target
56%
44%
46%
54%
27%
73%
Fall 2010
Less
Met
than
Target
Target
55%
45%
25%
75%
12%
88%
Fall 2011
Less
Met
than
Target
Target
52%
48%
31%
69%
26%
74%
Classroom Size vs. Course Enrolment
Example: Arts & Education Building
Should TRU expand
its class sizes?
Student Opinion on Small Class Sizes
• National Survey of Student Engagement (NSSE)
– Student Faculty Interaction
– Intimate Environment
• Canadian University Report (CUR)
– Received A’s for the past 5 years
– TRU’s Best Kept Secrets
Are classes scheduled
evenly over the 5-day
week?
Weekly Schedule Classroom Utilization
What is the most
popular class start
time?
Class Start Times
Number of courses that start
during each hour of the day
Distribution of Course Start Times
In which building is
the majority of each
faculty’s classes
scheduled?
Distribution of Courses by Building
Given current space
constraints, how
much room is there
for growth at TRU?
Projection of FTE Growth
1 FTE = 15 seat hours per week
Available FTEs = Total Seat Hours Per Week Available
15 Seat Hours Per Week
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FTE growth calculations based on non-dedicated classrooms only
Time used by the Ad-Hoc bookings and Continuing Education bookings have been
taken into consideration when calculating FTE growth based on classroom
utilization
Ad-Hoc bookings are classroom bookings that are not regularly scheduled
Scenario 1: the 8-hour day
TRU could grow 1,790 FTEs without
expanding current space
This number is based on the following assumptions:
1.
All non-dedicated classrooms reach at least a 75% utilization rate
301 FTEs
2.
We reach 85% seat occupancy within booked classrooms
1,489 FTEs
3.
We achieve the above goals for the entire 8-hour day
Scenario 2: the 13-hour day
TRU could grow 3,379 FTEs without
expanding current space
This number is based on the following assumptions:
1. All non-dedicated classrooms reach at least a 75% utilization rate
1,599 FTEs
2. We reach 85% seat occupancy within booked classrooms
1,780 FTEs
3. We achieve the above goals for the entire 13-hour day
Projection of FTE Growth
To actually be able to grow this many
FTEs, the following must occur:
1. TRU must increase the utilization of classrooms during the
evenings
2. TRU must increase the utilization of classrooms on Fridays
3. Close the gap between classroom size and course enrolment
4. Consider a software assisted scheduling process that would
allow for optimization of instructional space
Proposed Policy Baseline
•26% of TRU’s courses that were scheduled in
Fall 2011 meet the newly proposed scheduling
policy
•Classes scheduled M/W/F lasting 1 hr
•Classes scheduled T/Th lasting 1.5 hrs
•Classes scheduled M-F after 2:30pm
lasting 3 hrs
Proposed Policy Baseline
Distribution of classes by department
scheduled during peak times
(8:30am to 2:30pm)
Thank You!
• Questions?
• The full report is available upon request
Institutional Planning & Analysis:
Stephanie Westendorp
Matt Kennedy
Dorys Crespin-Mueller