John Waugh
Client Relationship Manager
ITS
Anytime/Anywhere Access
Cloud Computing
Cloud
Applications
Cloud
Desktop
Cloud
Storage
What is Cloud Computing
• A new, more secure way to store and access
your data and files
• A new means for delivering and accessing
applications
• An entire Windows 7 Desktop
• Accessible from almost any device, including
your personal devices
Specialized
Applications
Accessed through
Browser or Mobile
Application
Fully functioning
Windows 7
Desktop
Accessed through
Browser or Mobile
Application
Cloud Storage
Base
Applications
Cloud Desktop
Cloud Applications
Cloud Computing
80GB of cloud
storage
Accessed through
OP issued
computer, Browser
or Mobile
Application
Connection Options
UCOP issued computer
Citrix Receiver.
Accessed by icon on your
computer
Uses your computer’s
credentials. Doesn’t time
out.
Personal Computer,
Someone else’s computer
Browser:
mycloud.ucop.edu
Will require reauthentication at 60
minutes
Tablet or Smart Phone
Citrix Receiver (application Will need to reenter
downloaded from iTunes
password
or Google Play and
configured)
Accessing Cloud Applications & Cloud Desktop
Use your browser to access
http://mycloud.ucop.edu
Or use your computer’s Citrix Receiver
Login using your network credentials
Cloud Applications
Applications available to you will be presented. Click
the + icon to add more apps
Cloud Applications
Based on permissions, particular applications are assigned to you. Not everyone will
have access to every application. In the event you need access to a particular
application, you’ll be able to request access through the IT Service Hub.
Cloud Desktop
Selecting the Win7 icon initiates a Windows 7 environment
Cloud Desktop
The Windows Cloud Desktop is a fully functioning environment that
contains commonly used applications including the Windows Office Suite
Cloud Storage
A new “P Drive” & a “Cloud- Documents”
Library
• Combined 80GB of storage space
• Will be accessible by Cloud Applications and
through Cloud Desktop.
• Your UCOP issued computer will not be
backed up
Visible through
Cloud Desktop &
Cloud
Applications. A
short cut called
“Cloud
Documents” can
be added to your
local machine
Cloud Storage
P Drive can be accessed from your OP issued
computer when on network AND via Cloud Desktop
or Cloud Applications
Cloud Storage
What are you doing with my files?
Your Computer
Cloud Computing
Files in “My Documents”
Copied to Cloud- Documents
Library
Files on your computer’s
desktop
Internet Explorer Favorites
Copied to Cloud Desktop
Files on your P Drive
Copied to Internet Explorer
Favorites
Copied to your new P Drive,
inside of a folder “Old P Drive”
PST Files?
• PST files will not be
migrated
• Migrate folders/files
from your PST into
Online Archive
• You CAN search
through multiple
folders in Online
Archive in Outlook
2010
What is the Online Archive?
The Online Archive is your personal email archive. Use it to store
historical email by moving or copying messages from your primary
mailbox to your archive mailbox. The archived messages reside in the
cloud, and you can access them from any computer using Outlook or
Outlook Web App (OWA).
Your Online Archive is labeled “Archive - YOURNAME@ucop.edu.”
Everyone receives 20GB of storage for their Online Archive.
If your Personal Folders (PST) are greater than 20 GB, you should review your
folders and delete files you no longer need before moving them into the Online
Archive.
Importing PST files into Online Archive
• Create a Destination Folder for the PST File you
wish to import in your online Archive
• Select the new folder you created
• Click the File tab.
• Click Open.
• Click Import.
• In the Import and Export Wizard, click Import
from another program or file, and then
click Next.
• Click Outlook Data File (.pst), and then click Next.
• Click Browse, and then choose the file to
importClick Next.
– If a password was assigned to the Outlook Data File
(.pst), you are prompted to enter the password,
and then click OK.
• Set the options for importing items. The default
settings usually don’t need to be changed.
• Click Finish.
Notes
What about using my home
computer?
• Same process
• Access mycloud.ucop.edu
• Launch Cloud Applications
or Cloud Desktop
What about Tablets?
• Can use Apple, Android
& Windows Tablets
• Go to iTunes, Google
Play or Windows App
store
• Search & Install the free
Citrix Receiver
• Configure connection
But I’m using a Mac
• Keep using it!
• Can launch non-native
applications like Outlook, Project
and Visio through Cloud
Applications
Are you taking away my
laptop/desktop?
• Not unless your hardware
is experiencing problems
or is out of warranty
• Some computers will be
replaced with “thin client”
devices
We will be upgrading Windows XP Machines to Windows 7
What’s a thin client?
• A thin client is
a computer that
depends heavily on
some other computer
(its server) to fulfill its
computational roles. It
has no hard drive.
• Cost-wise, the price per
seat of a thin client
deployment has
dropped to the
point where it is more
cost-effective than
regular PCs.
Devices & Software
Your job function and the way you work will determine the exact configuration of your computing environment, as well
as which type of UC owned device you receive.
Office Based Profile
Often Mobile Profile
Contractor Profile
Normally accesses work via
the UCOP network
Often conducts work offsite/away from desk
Is not a UC employee
UCOP Equipment Thin client or repurposed
desktop/laptop, plus
monitor, keyboard and
mouse
Can use loaner mobile
device ( like latop, tablet,
Chromebook) for
occasional off-site work
Thin client and mobile
device (like a tablet or
Chromebook)
Office-based or mobile
equipment
Departments may require
contractors to provide their
Laptop, plus docking
station, monitor, keyboard, own equipment.
and mouse
or
Non UC Owned
Devices
Can use to access UC data
and apps
Can use to access UC data
and apps
Can use to access UC data
and apps
Software
UCOP standard office
UCOP standard office
UCOP standard office
software suite, including
software suite, including
software suite, including
Windows 7 and Office 2010 Windows 7 and Office 2010 Windows 7 and Office 2010
But we use Macs!
The same exception process will
remain in place for departments and
users who use Macs.
Do I have to use Cloud Computing?
It depends…
• Use what makes sense for your situation
• If local device has a natively available
application, use it… (MS Office, Fuze,
Outlook,Email, Browser-based)
• If you’re using a thin client… Yes.
• First Steps
– Departmental Meetings with SPOCs
– IT Assessment & Scheduling
• Deployments
– Deployments by department begin
•
•
•
•
Storage Migration
Application Review
Cloud Computing Deployment
Transition from XP to Win7
So what’s going to happen?
• Begin migrating PST files to Online Archive
• ITS will install software to COPY my files (but not your
PSTs) to Cloud Storage
• Sign up for a “Cloud Migration” appointment
• Next is Cloud Migration Week
• Verify your data has been migrated. Migrate any
remaining PST files to Online Archive
• Next: New Hardware and O/S upgrades to Windows7:
You will either receive a new machine, wiped clean, or
your machine will be upgraded and scrubbed
Productivity Suite
•
•
•
•
Email
Instant Messaging
Web Conferencing
Even more storage
– Cloud-based provider will add additional tools (i.e. Google, Microsoft 365, Box)
– Timeline: TBD
More information
UCOP >Business Operations > ITS > Initiatives >
Anytime/Anywhere Access (UCOP)
We want to hear from you…
http://ucop.edu/information-technologyservices/initiatives/anytime-anywhere/a3feedback.html
Anytime/Anywhere Access
Cloud Computing
Cloud
Applications
Cloud
Desktop
Cloud
Storage