WELCOME Organised by: Sponsored by: Opening remarks from the Chair Martin Hilditch, Acting Editor, Inside Housing Organised by: Sponsored by: Amandeep Jhawar Audit Director Service Matters Organised by: Sponsored by: Mark Connolly Tenancy Fraud Office Orbit East and South Organised by: Sponsored by: Fraud expertise Amandeep Jhawar, Audit Director, Service Matters • Lead on number of fraud investigations in the social housing sector • Lead on strategy of illegal subletting with BCC and 10 other social landlords (recognised as best practice by Audit Commission). Mark Connolly, Tenancy Fraud Officer, Orbit East & South • Currently seconded to the role of tenancy fraud officer • Exclusively investigating fraud since July 2013 • 10 years neighbourhood officer experience • • • • Profile of a fraudster Types of fraud – case studies Protection from fraud Orbit Group’s approach to tenancy fraud Global profile of a fraudster • Age: 70% of fraudsters are aged between 36 and 55 • Employment: 61% of fraudsters are employed by the defrauded organisation. Of these, 41% were employed there for over 6 years • 70% of frauds involved collusion • 56% of fraud relates to misappropriation of assets (27% being procurement fraud) • 24% revenue or asset gain Opportunity – change in personal circumstances or business pressures Motivation – financial greed being the lead Rationale – superiority (because I can – 29% frauds committed by ED) Source: KPMG International Global profiles of the fraudster 2013 Case study • Maintenance Manager aged 38 • Employee for 8 years • Colluded with third party contractors • Rationale: overlooked for promotion • Opportunity: weak internal controls • Motivation: financial greed Silent Partner (Maintenance Company) £1.3m over 5 years Working 7am – 7pm each day Popular The life and soul of the party Fixer Earning £32k per annum Spending 3 months in South Africa, Australia and Cuba Owning a £25k 4x4 Owning a £500k property If I wanted to defraud your social landlord, I would… Build relationships Try my luck Manipulate system weaknesses …build close relationships… Lettings Manager • Took money to manipulate waiting lists Finance Officer • Amended cheques • £3k Housing Officer • Evicted tenant and stole items CEO • Befriended 3rd parties • Gave them properties …try my luck… 500,000 invoices • £500,000 • £5,000 Tender information • Tenant sold to bidder Tenant account • £6,000 • Third party criminal Tenant data • Sold to loan companies …manipulate current systems… Poor management Procurement card • £10,000 • B&Q laminate flooring Expenses • £7,000 • Non-existent mileage Poor system design Finance systems • Bogus supplier • Bank account Cash theft • £10,000 of resident’s monies If I wanted to protect your social landlord from fraud, I would… Prevention • • • • • • Don’t let them into the organisation Understand the fraud risks within your organisation Perceived as an organisation with zero tolerance Separation of duties/culture of compliance Raise awareness of fraud – e-learning Robust ICT security – ISO 27001 Detection • Working patterns • Strong culture of confidential reporting • Variance analysis • Personal life style Internal / external audit Anti-fraud strategy Declaration of interest Awareness training Probity policy Fraud control assessments “You cannot eliminate fraud, just reduce your exposure.” What is tenancy fraud? • Subletting (usually at much higher rents) • Non occupancy by tenant as principal home • Obtaining tenancies by deception • Attempts to obtain successions by deception • Paying money to exchange properties How we came to tackle fraud in Bexley • Part of South East London Housing Partnership (SELHP) committed to tackling social housing fraud • Funding from local authority (Bexley keen to pursue fraud) • Bring in Fraud investigators from Southwark Council or internal secondment • Orbit Group decided on internal secondment to tackle tenancy fraud for long term benefit Investigations • Identify fraud through referrals and data matching • Visit at unsociable hours (5.30am to 11pm) • Use tools – credit checks, Facebook, Google, LinkedIn, 192.com, electoral register • Partnership with local authorities and other social landlords • Work to counter tenant claims – i.e. they work 6am to 11pm Successes • Raised awareness throughout Orbit South leading to referrals from internal and external customers – 101 referrals (August 2013 to date) • 28 properties recovered (August 2013 to date) • £18,000 home loss payments prevented (Erith Park Redevelopment) • £216,000 Right to Buy discounts prevented Successes • £11,000 arrears recovered / prevention of accruing arrears • £140,000 Housing and Council Tax Benefit fraud uncovered for the council to pursue • 5 ASB cases resolved early through fraud investigations Service Matters • Delivering services to help build communities • We help social landlords to deliver added value, cost savings and compliance • Service Matters’ commercial thinking will generate efficiency savings to Orbit • NHF Housing Finance Conference 2014 – visit us at stand 63 www.servicematters.uk.com QUESTIONS & ANSWERS Organised by: Sponsored by: Closing remarks from the Chair Martin Hilditch, Acting Editor, Inside Housing Organised by: Sponsored by: THANK YOU The webinar is now closed Organised by: Sponsored by: