Junior/Senior Teacher Orientation Presentation

Austin Energy
Regional Science Festival
February 18 – 21, 2015
Palmer Events Center
Teacher Orientation:
Junior & Senior Division
AERSF 2014 Statistics
Jr / Sr Division
School Districts:
Judges &Volunteers:
over 500
Judges & Volunteers
We ask that you send
1 Judge and 1 Volunteer
for every 10 projects
from your school
What is new for AERSF 2015?
School Registration – ONLINE system
Easier navigation
Easier review process (no more limbo projects)
More tools for fair directors
Media Release & State Media Release done online, No more re-registering for state!
Payments can now be done online
Students must log in and confirm that they are attending the fair after your school has finalized
Not new but worth mentioning:
• Parking will be free of charge to all participants at the Palmer Parking Garage.
• Team Projects are no longer judged separately from individual projects, they are judged in
their respective categories.
• No project in which the student has used potato guns, compressed air canister, explosive
projectile devices or firearms will be allowed in the Jr. Division.
What’s New for 2015
Hazardous Materials Activities & Devices
• Projects involving consumable alcohol (Ethanol) can’t be done at home.
Form changes
• Research Plan- Now includes “Rationale” section
Schedule Highlights
• Deadline to finalize School Registration
Thursday, January 29, 2015, 5:00 p.m.
• Science Festival – Palmer Events Center
Wednesday-Thursday, February 18-21, 2015
Registration Deadline & Fees
Deadline for all registrations:
Thursday January 29, 2015 at 5:00 p.m.
LATE (after 5pm, Feb. 3)
Student Project Fee
School Registration Fee $35
No late entry for Scientist Training Students
The Flow of Things
School Fair Director registers school online before students start their projects at
Director logs in and updates teacher contact list, this will give teachers online
accounts to access projects
Director creates School SRC online
Each and every student will setup their own individual online account before they
start their projects.
The system will guide the students start to finish through their projects.
When finished school will select their winners online.
School will have access to all registration and student information and can export
data in Excel Format for their own use.
Teacher Checklist Highlights
Register your school early!
Update your contacts!
Form an Institutional Review Board (IRB/SRC) at
your school. (More on this later!)
Have students begin registration before they start
their projects! The system will guide them!
Checklist Highlights:
After your school fair
Select your winners online and finalize school
Pay your registration fees.
School Review Process
Projects that deal with the following will require a School Committee to give prior
approval and are more complicated to complete properly:
– Human Participants Studies (including surveys, questionnaires, etc)
– Vertebrate Animal Studies
– Biological Agents (microorganisms, culturing etc..)
– Vertebrate (including Human)Tissues, body fluids, blood etc…
Institutional Review Board (IRB)
Approves projects that involve Human subjects
prior to start of experimentation
• Educator
• School Administrator
• Someone knowledgeable about evaluating risk
(MD, PA, RN, psychiatrist, psychologist, licensed
social worker)
Scientific Review Committee
Reviews some projects before experimentation
• Vertebrate animals
• Hazardous biological agents
• Drug Enforcement Agency controlled substances
• Required SRC Members (at least 1 of each)
– biomedical scientist (Ph.D., M.D., D.V.M., D.D.S., D.O.)
– educator
– one other member
Requirements for Your School’s
Review Committee
• Minimum Required 3 Members for a combined SRC/IRB
– SRC Chair – has degree or equivalent experience and
knowledge in the biological sciences. (MS, MD, PhD, DDS etc.
– Human Risk Evaluator - knowledgeable about evaluating risk
(MD, RN, BSN, licensed social worker, psychiatrist, psychologist,
school counselor)
– School Administrator – (Principal, Vice-Principal, School
Counselor, School Director, etc.)
Adult Sponsor/Teacher
• Has solid background in science
• Maintains close contact with student during the
course of the project
• Oversees that project is within rules and
• Responsible for guiding student with health and
safety concerns and managing their project
• Completes Form 1 – Checklist for Adult Sponsor
Qualified Scientist
• Required only for some projects involving human
subjects, vertebrate animals, hazardous biological
agents, or DEA-controlled substances
• Must have advanced degree or expertise related to
student’s area of research and be familiar with rules
governing that area of research
• May reside in another state (in that case, a Designated
Supervisor must oversee student’s experimentation)
• May be the same person as the Adult Sponsor
• Completes Form 2 – QS Form
Designated Supervisor
• Supervises project experimentation when
Qualified Scientist cannot directly supervise
• Need not have advanced degree, but must be
thoroughly familiar with student’s project and
trained in the area of research
• “Animal Care Supervisor” for animal projects
• Supervises projects using Hazardous Chemicals,
Activities or Devices
Intel ISEF Forms
Forms that ALL students must complete(managed by online system):
• Form 1 – Checklist for Adult Sponsor
• Form 1A – Student Checklist
• Form 1B – Approval Form
• A Research Plan
• An Abstract
• Media Release
Human Participant Studies
Involve living individuals with:
– Intervention or interaction with subjects or manipulation of
their environment including surveys
– Collection of identifiable private information
Not Human Subjects studies
– Student Invention testing using him/herself only and does not
pose a health or safety hazard
– Review of publicly available data
– Observations at unrestricted public settings
Human Participant Studies
• Require IRB review and approval of research
plan before experimentation begins
• IRB evaluates and determines
– Risk level
– Requirement for informed consent
– Requirement for Qualified Scientist
Activities that Might be
more than minimal risk
(Risk level to be determined by the
school’s IRB)
Ingestion, Smelling, or Tasting
Emotional stress – survey, stimuli
Invasion of privacy
Breech of confidentiality
Restrictions - propulsion,
hazardous materials or activities
Jr. Division students may NOT conduct a project that includes:
• the students use of a firearm, air pressure canister device, or potato
• chemicals hazardous to student health, or radioactive materials;
• any other activity or substances that present a danger to the student.
Sr. Division students who design experiments that include:
• discharging a firearm or air pressure canister devices;
• chemicals hazardous to student health, or radioactive materials;
• any other activity or substance that presents a danger to the student
…must carefully follow the Intel ISEF Rules and Guidelines.
ISEF SRC 101 PowerPoint
• We highly recommend you view the presentation
made available by the ISEF SRC.
• Share with your IRB and SRC members, teachers,
parents, and others interested in finding out more
about ISEF Rules.
Scientist Training Program
• For special populations of students
• Available in all divisions for individual or team
• The basic rules and guidelines are the same, but
the paperwork requirements may differ
• Notify us if student has specific requirements
• Students may not advance to the state fair
Special Awards & Sweepstakes
Austin Energy Best of Fair
Austin Energy Best Use of Electricity
Austin Energy Best Use of Renewable Energy
Austin Energy Science, Math & Engineering Scholarship
Austin Energy Sweepstakes Award and Scholarship
Broadcom Masters
• SXSWedu – 6,000 educators, administrators,
entrepreneurs & policy leaders
• 2013 – Future Plans College & Career Fair – Reimagined college & career event for 1,000
Central Texas students
• 2014 – Becomes the Education Expo, “a
celebration of Central Texas’ hunger and
passion for lifelong learning, from cradle to
career and beyond.”
• Brought 4,500+ Attendees
• SXSWedu will be inviting Top 3 winners from
each of 17 categories in Middle & High School
• 2014 – Showcased 32 winning projects at the
• EdExpo is held Tuesday, March 10, 2-8pm,
Austin Convention Center
• Sponsoring teachers of invited projects will
be provided gratis registration to SXSWedu!
2015 Sponsors
More Special Awards
American Meteorological Society
American Psychological Assn.
Association for Women Geoscientists
Herbert Hoover Presidential Library Association
Intel Excellence in Computer Science Service
MU Alpha Theta
National Oceanic and Atmospheric Administration
National Society of Professional Engineers
Society of Women Engineers
Synopsys Intel ISEF Travel Award
U. S. Department of Health and Human Services
Yale Science and Engineering Association
Fair Dates Summary
February 18-21, 2015
– Austin Energy Regional Science Festival
– Austin Texas
March March 3 - 6, 2015
– SXSWedu
– Austin, TX
March 26 - 29, 2015
– Texas Science and Engineering Fair
– San Antonio Texas
May 7- May 11, 2015
– Houston Texas
May 10-15, 2015
– Intel International Science and Engineering Fair
– Pittsburgh, PA
Austin Energy Regional Science Festival www.sciencefest.austinenergy.com
Intel ISEF – rules, info, etc.
Austin Science Education Foundation– Non-profit created to help support Science Fest
Science Fair support – ideas and “how to” for projects
Resources—Real People!
[email protected]
Russell Cowen, Regional Fair Director
[email protected]
(512) 972-9532
Advisory Committee Members:
Barbara tenBrink
Michele Mann
SueAnn Decuir
Lisa Rogers
Ingrid Weigand
Requirements for an Online/Paperless system.
• Students and teachers must have Internet Access
• All paperwork required for uploads MUST be in PDF format!
• Browser and PC must be able to view PDF files! Java Script must be
enabled. Pop-ups must be allowed.
• Every user must have a unique e-mail address.
• Students with no e-mail can create an e-mail account with us.
• Students whose parents have no computer access can sign the
Media Release and Approval Form and have it uploaded by the
Advantages of New System
No more Forms!!
Save a whole rain forest every year
Save schools & students the headache of choosing, signing and filling out forms
Ability to use the registration data for school fairs
Teachers have access to student project data to aid the student
Step by step process, easier to follow, easier to understand
Seamless advancement to higher fairs with less errors
Integrated guidelines for students and SRC reviewers
More difficult for students to make paperwork mistakes
Reviewing a Project
Reviewing a Project
Student Screen
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