Junior/Senior Teacher Orientation Presentation


Austin Energy

Regional Science Festival

February 18 – 21, 2015

Palmer Events Center

Teacher Orientation:

Junior & Senior Division


AERSF 2014 Statistics

Jr / Sr Division

• Projects:

• Students:

• Schools:

• School Districts:

• Judges &Volunteers:




21 over 500

Judges & Volunteers

We ask that you send

1 Judge and 1 Volunteer for every 10 projects from your school

What is new for AERSF 2015?


• School Registration – ONLINE system

• Easier navigation

• Easier review process (no more limbo projects)

• More tools for fair directors

• Media Release & State Media Release done online, No more re-registering for state!

• Payments can now be done online

• Students must log in and confirm that they are attending the fair after your school has finalized

Not new but worth mentioning:

• Parking will be free of charge to all participants at the Palmer Parking Garage.

• Team Projects are no longer judged separately from individual projects, they are judged in their respective categories.

• No project in which the student has used potato guns, compressed air canister, explosive projectile devices or firearms will be allowed in the Jr. Division.

What’s New for 2015


Hazardous Materials Activities & Devices

• Projects involving consumable alcohol (Ethanol) can’t be done at home.

Form changes

• Research Plan- Now includes “Rationale” section

Schedule Highlights

Deadline to finalize School Registration

Thursday , January 29, 2015, 5:00 p.m.

Science Festival – Palmer Events Center

Wednesday-Thursday, February 18-21, 2015

Registration Deadline & Fees

Deadline for all registrations:

Thursday January 29, 2015 at 5:00 p.m.

ON TIME LATE (after 5pm, Feb. 3)

Student Project Fee $15

School Registration Fee $35



No late entry for Scientist Training Students

The Flow of Things


School Fair Director registers school online before students start their projects at www.sciencefest.org


Director logs in and updates teacher contact list, this will give teachers online accounts to access projects


Director creates School SRC online


Each and every student will setup their own individual online account before they start their projects.


The system will guide the students start to finish through their projects.


When finished school will select their winners online.


School will have access to all registration and student information and can export data in Excel Format for their own use.

Teacher Checklist Highlights

 Register your school early!

 Update your contacts!

 Form an Institutional Review Board (IRB/SRC) at your school. (More on this later!)

 Have students begin registration before they start their projects! The system will guide them!

Checklist Highlights:

After your school fair

 Select your winners online and finalize school registration.

 Pay your registration fees.

School Review Process

• Projects that deal with the following will require a School Committee to give prior approval and are more complicated to complete properly:

Human Participants Studies (including surveys, questionnaires, etc)

Vertebrate Animal Studies

Biological Agents (microorganisms, culturing etc..)

Vertebrate (including Human)Tissues, body fluids, blood etc…

Institutional Review Board (IRB)

Approves projects that involve Human subjects prior to start of experimentation


• Educator

• School Administrator

• Someone knowledgeable about evaluating risk

(MD, PA, RN, psychiatrist, psychologist, licensed social worker)

Scientific Review Committee


Reviews some projects before experimentation

• Vertebrate animals

• Hazardous biological agents

• Drug Enforcement Agency controlled substances

• Required SRC Members (at least 1 of each)

– biomedical scientist (Ph.D., M.D., D.V.M., D.D.S., D.O.)

– educator

– one other member

Requirements for Your School’s

Review Committee

• Minimum Required 3 Members for a combined SRC/IRB

SRC Chair – has degree or equivalent experience and knowledge in the biological sciences. (MS, MD, PhD, DDS etc. preferred)

Human Risk Evaluator - knowledgeable about evaluating risk

(MD, RN, BSN, licensed social worker, psychiatrist, psychologist, school counselor)

School Administrator – (Principal, Vice-Principal, School

Counselor, School Director, etc.)

Adult Sponsor/Teacher

• Has solid background in science

• Maintains close contact with student during the course of the project

• Oversees that project is within rules and guidelines

• Responsible for guiding student with health and safety concerns and managing their project

• Completes Form 1 – Checklist for Adult Sponsor

Qualified Scientist

• Required only for some projects involving human subjects, vertebrate animals, hazardous biological agents, or DEA-controlled substances

• Must have advanced degree or expertise related to student’s area of research and be familiar with rules governing that area of research

• May reside in another state (in that case, a Designated

Supervisor must oversee student’s experimentation)

• May be the same person as the Adult Sponsor

• Completes Form 2 – QS Form

Designated Supervisor

• Supervises project experimentation when

Qualified Scientist cannot directly supervise

• Need not have advanced degree, but must be thoroughly familiar with student’s project and trained in the area of research

• “Animal Care Supervisor” for animal projects

• Supervises projects using Hazardous Chemicals,

Activities or Devices

Intel ISEF Forms

Forms that ALL students must complete(managed by online system):

• Form 1 – Checklist for Adult Sponsor

• Form 1A – Student Checklist

• Form 1B – Approval Form

• A Research Plan

• An Abstract

• Media Release

Human Participant Studies

Involve living individuals with:

– Intervention or interaction with subjects or manipulation of their environment including surveys and/or

– Collection of identifiable private information

Not Human Subjects studies

– Student Invention testing using him/herself only and does not pose a health or safety hazard

– Review of publicly available data

– Observations at unrestricted public settings

Human Participant Studies

• Require IRB review and approval of research plan before experimentation begins

• IRB evaluates and determines

– Risk level

– Requirement for informed consent

– Requirement for Qualified Scientist

Activities that Might be more than minimal risk

(Risk level to be determined by the school’s IRB)

• Exercise

• Ingestion, Smelling, or Tasting

• Emotional stress – survey, stimuli

• Invasion of privacy

• Breech of confidentiality

Restrictions - propulsion, hazardous materials or activities

Jr. Division students may NOT conduct a project that includes:

• the students use of a firearm, air pressure canister device, or potato gun;

• chemicals hazardous to student health, or radioactive materials;

• any other activity or substances that present a danger to the student.

Sr. Division students who design experiments that include:

• discharging a firearm or air pressure canister devices;

• chemicals hazardous to student health, or radioactive materials;

• any other activity or substance that presents a danger to the student

…must carefully follow the Intel ISEF Rules and Guidelines.

ISEF SRC 101 PowerPoint

• We highly recommend you view the presentation made available by the ISEF SRC.

• Share with your IRB and SRC members, teachers, parents, and others interested in finding out more about ISEF Rules. www.societyforscience.org/isef

Scientist Training Program

• For special populations of students

• Available in all divisions for individual or team projects

• The basic rules and guidelines are the same, but the paperwork requirements may differ

• Notify us if student has specific requirements

• Students may not advance to the state fair

Special Awards & Sweepstakes

• Austin Energy Best of Fair

• Austin Energy Best Use of Electricity

• Austin Energy Best Use of Renewable Energy

• Austin Energy Science, Math & Engineering Scholarship

• Austin Energy Sweepstakes Award and Scholarship

• Broadcom Masters

• SXSWedu – 6,000 educators, administrators, entrepreneurs & policy leaders

• 2013 – Future Plans College & Career Fair – Reimagined college & career event for 1,000

Central Texas students

• 2014 – Becomes the Education Expo, “a celebration of Central Texas’ hunger and passion for lifelong learning, from cradle to career and beyond.”

• Brought 4,500+ Attendees

• SXSWedu will be inviting Top 3 winners from each of 17 categories in Middle & High School competitions

• 2014 – Showcased 32 winning projects at the


• EdExpo is held Tuesday, March 10, 2-8pm,

Austin Convention Center

• Sponsoring teachers of invited projects will be provided gratis registration to SXSWedu !

2015 Sponsors

More Special Awards

• American Meteorological Society

• American Psychological Assn.

• Association for Women Geoscientists

• Herbert Hoover Presidential Library Association

• Intel Excellence in Computer Science Service

• MU Alpha Theta

• National Oceanic and Atmospheric Administration

• National Society of Professional Engineers

• Society of Women Engineers

• Synopsys Intel ISEF Travel Award

• U. S. Department of Health and Human Services

• Yale Science and Engineering Association

Fair Dates Summary

• February 18-21, 2015

– Austin Energy Regional Science Festival

– Austin Texas

• March March 3 - 6, 2015

– SXSWedu

– Austin, TX

• March 26 - 29, 2015

– Texas Science and Engineering Fair

– San Antonio Texas

• May 7- May 11, 2015


– Houston Texas

• May 10-15, 2015

– Intel International Science and Engineering Fair

– Pittsburgh, PA


Austin Energy Regional Science Festival www.sciencefest.austinenergy.com

Intel ISEF – rules, info, etc.


Austin Science Education Foundation– Non-profit created to help support Science Fest www.austinscience.org

Science Fair support – ideas and “how to” for projects www.sciencebuddies.com

Resources—Real People!


Russell Cowen, Regional Fair Director russell.cowen@austinenergy.com

(512) 972-9532

Advisory Committee Members:

Barbara tenBrink

Michele Mann

SueAnn Decuir

Lisa Rogers

Ingrid Weigand

Requirements for an Online/Paperless system.

• Students and teachers must have Internet Access

• All paperwork required for uploads MUST be in PDF format!

• Browser and PC must be able to view PDF files! Java Script must be enabled. Pop-ups must be allowed.

• Every user must have a unique e-mail address.

• Students with no e-mail can create an e-mail account with us.

• Students whose parents have no computer access can sign the

Media Release and Approval Form and have it uploaded by the teacher.

Advantages of New System

• No more Forms!!

• Save a whole rain forest every year

• Save schools & students the headache of choosing, signing and filling out forms

• Ability to use the registration data for school fairs

• Teachers have access to student project data to aid the student

• Step by step process, easier to follow, easier to understand

• Seamless advancement to higher fairs with less errors

• Integrated guidelines for students and SRC reviewers

• More difficult for students to make paperwork mistakes

Reviewing a Project

Reviewing a Project

Student Screen