WYD Team
 Father Bloom sponsored this Team to:
 Develop a strategy / Team Charter to ensure a successful
program for our youth, young adults and chaperones
 Develop a budget for costs and revenues
 Determine the best options for travel arrangements
 Identify volunteers with individual gifts and talents to
help with tasks and goals for the benefit of the program
 Develop plans and best practices for fund raising events
Topics
 What is WYD 2016
 Past Testimonials
 Proposed Itinerary
 Budget Information
 Individual Contributions
 Fundraising Activities
 Pilgrim Responsibilities
 Important Dates
Youth Definition and
General Principles
 Youth must be 16 years old by July 2016
 If parents are in attendance then younger children may
attend
 Father Bloom may make concessions based on
circumstances
Vision
 Capture the hopes and dreams for the team and the
community it serves
Come together as a team to complete Phase 1
World Youth Day 2016 planning for the St. Mary of
the Valley community.
World Youth Day has power to transform and to form
intentional disciples” – Fr. Bloom 2014
WYD Testimonials
 Hannah Freeland
 Christian Carbajal
 Miano Besabe
Research
 We reached out to two travel agents for pricing:
 The Catholic Pilgrim Office, Inc.
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Slightly higher final price ($4,028/person)
Affordable deposit fee of $75/person and balance due in 2016
 QTS Tours & Travel
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Slightly cheaper final price ($3,970/person)
Steep deposit of $331/person due 3 times in 2015 with complete
balance due in 2016
Proposed Itinerary
Trip scheduled to leave for Poland on Jul 23, 2016 and
return to Seattle on Aug 2, 2016
 Jul 23, 2016: Depart Seattle for Munich
 Jul 24, 2016: Arrive in Krakow with city tour and dinner
provided
Proposed Itinerary
 Jul 25: Sight seeing in Lagiewniki, Krakow and Wieliczka
 Convent of Sisters of Mercy (Saint Faustina and the Apostle of
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Devine Mercy) – Lagiewniki
Mass at the Shrine
St. Stanislaw “On the Rock”
Gothic Royal Castle – where Polish Kings were crowned and
eventually buried
Old Town Krakow – Ancient Market Square and Cloth Hall
Salt Mines of Wieliczka
 Jul 26, 2016: Visit to Aushwitz and Wadowice
 Aushwitz – Infamous concentration camp
 Wadowice – Home town of Pope John Paul II
Proposed Itinerary
 Jul 27, 2016: WYD activities and festival events
 Jul 28, 2016: WYD activities and festival events
 Jul 29, 2016: WYD activities and festival events
 Jul 30, 2016: WYD Sleep out under the sun
 Jul 31, 2016: WYD Closing Mass
 Aug 1, 2016: Day of leisure and exploration
 Aug 2, 2016: Depart from Poland back to Seattle
Budget Info - Cost
 We are budgeting for 33 pilgrims
 The total cost for the trip will be approximately:
 $4,098.00/person for 20-29 pilgrims
 $4,028.00/person for 30+ pilgrims
 Note: 1 person free for every 10 pilgrims
Budget Info - Income
 Initial individual contribution is set at $200/person
 Parish donations
 Sister Barbara’s basket
 Father Bloom envelopes
 Fundraising (3 to 4 fundraising events per month)
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Soccer Tournaments/Fun Run
Garage sales/Craft fairs
Dinners/Breakfast/Donuts/Bake sales
Game/Movie nights
Budget Info - Statement
 Re-evaluate budget every Qtr
 D:\WYD Budget - Template.xlsx
Responsibilities/Expectations
 Pilgrim vs Virtual Pilgrim
 Expectations and Guidelines for Pilgrims and
Fundraising activities
 Parent Chaperones
 Youth Leaders ages 19-25
 Delegates ages 15-19
 All participants
 Dress Code
 Money Accounting Procedures
D:\WYD 2016 Recommendations for Lodging - Social
Media - Virtual Pilgrims - Best Practices.docx
Milestones & Timelines
 Dec 3, 2014: Generations of Faith
 Dec 4, 2014: Kick of Meeting
 Jan 31, 2015: Commitment deposit ($200/person)
 $100 due in December
 $100 due in January
 Feb 14, 2015: Deposit due to travel agent ($75/person)
 Youth Empowerment Meetings w/ Fr. Bloom
 Feb 5, 2015
 Mar 5, 2015
 Apr 16, 2015
 May 14, 2015
Questions/Suggestions?