Networking
Wired and Wireless
Networking and Printing
October 26, 2010
New Jersey Tax-Aide
1
Objectives
• Know acceptable ways to use wired and
wireless networks to prepare and print returns
with TWO and Desktop
• Know the options for network printer driver
installation
• Know the benefits of different printer driver
options for various site and district situations
October 26, 2010
New Jersey Tax-Aide
2
Performance Objectives
• Basic – Be able to:
–
–
–
–
–
Change a printer name on the Printer Control Panel
Set up a secure wireless network
Install wireless network settings on computers
Configure a router to reserve an IP address
Install a network printer driver
• Advanced
– Change the host name using the printer EWS
– Change advanced printer port configuration
– Change router address space
October 26, 2010
New Jersey Tax-Aide
3
Scope
Wired
[RP-614 Router]
Secure Wireless
[WGR-614 Router]
Unsecure Wireless
[No router]
TWO
Prepare returns
Network printing
Transmit & Acks
Prepare returns
Network printing
Transmit & Acks
Prepare returns
USB printing
Transmit & Acks
Desktop
Network printing
Network printing
Not Authorized
October 26, 2010
New Jersey Tax-Aide
4
Agenda
•
•
•
•
•
•
•
•
•
Objectives
Scope
Network configurations
Wireless router setup
Computers
Network printers
Network printer drivers
Summary
Advanced topics
October 26, 2010
New Jersey Tax-Aide
5
Network Configurations
• Wired & Secure wireless [Tax-Aide router]
– TWO return preparation & printing; connected to
internet
– Desktop for printing only; isolated from internet
– Network printer
• Unsecure wireless [no Tax-Aide router]
– TWO return preparation only
– USB printer
• connected to ERO/QR computer
• Driver is NOT SHARED
October 26, 2010
New Jersey Tax-Aide
6
Desktop Printing -Wireless
• WPA encrypted wireless router
• NOT CONNECTED TO INTERNET
• 1 network printer and 1 shared printer located
together or in different areas
• Network printer driver and shared printer driver
installed on all computers normally at the site
• EFCs use printer of choice
• Substitute EFCs
– Connect to network wirelessly or via cable
– Add network printer, if necessary, or use shared
printer
October 26, 2010
New Jersey Tax-Aide
7
October 26, 2010
New Jersey Tax-Aide
8
TWO Network - Wired
• 1 to 3 computers & network printer
– Wired router connected to site Ethernet
– Printer and up to 3 computers connected to
router
• 4 to 9 computers & network printer
– Wired router connected to site Ethernet
– Printer, 8 port switch and up to 2 computers
connected to router
– Up to 7 computers connected to 8 port switch
October 26, 2010
New Jersey Tax-Aide
9
October 26, 2010
New Jersey Tax-Aide
10
TWO Network – Secure Wireless
• WPA encrypted wireless router connected to
site Ethernet
• Network printer connected to router by cable
or wirelessly
• Computers connected to router wirelessly [or
by cable]
October 26, 2010
New Jersey Tax-Aide
11
October 26, 2010
New Jersey Tax-Aide
12
Unsecured Wireless
• Acceptable for connection to TWO server
because all transmitted data is encrypted,
including the PDF of the return to be printed
• Data transmitted to a network printer or
shared printer is not encrypted and should not
be sent over an unsecured wireless path
• When using unsecured wireless, printing is
permitted only to a printer connected to the
computer via cable
October 26, 2010
New Jersey Tax-Aide
13
Unsecured Wireless TWO Network
• ERO or Quality Review computer with USB
printer attached
– Can print all returns for this EFIN
• Network printers prohibited
• The driver for this printer must not be
designated “Shared Printer”
October 26, 2010
New Jersey Tax-Aide
14
October 26, 2010
New Jersey Tax-Aide
15
Wireless Printing Security Policy
A router will be used for wireless printer sharing and all the following steps
are recommended to configure and secure a wireless router when used
with an AARP Tax-Aide network for printer sharing:
1. Infrastructure network configuration will be used. Ad-Hoc networks are not
permitted.
2. The wireless router or access point will be protected by changing the default
username and adding a password.
3. The manufacturer’s default SSID will be changed to "TAV" (without quotes).
4. WPA encryption will be used.
5. MAC address filtering is optional and adds extra security when used in
conjunction with WPA.
6. A wireless network will never be connected such as to allow connection to the
Internet while using wireless networking for printer sharing.
7. High power antennae and/or other signal boosters will not be used.
8. File sharing will be turned off.
October 26, 2010
New Jersey Tax-Aide
16
Wireless Router Setup
• Change default user name and add password
• SSID: TAV
• WPA encryption
October 26, 2010
New Jersey Tax-Aide
17
Computers
• Operating systems
– XP, Vista, Windows-7; 32 and 64 bit
– Later versions generally network better
• Firewalls: Windows firewall is recommended
• Wireless configuration
– Older AARP computers may not support WPA
– Install settings using a flash drive
• For obstinate computers , connect to wireless
router with Ethernet cable
October 26, 2010
New Jersey Tax-Aide
18
Save & Install Network Settings using a
flash drive
• http://njtaxaide.org/tavolunteers/Technology/
Networking.htm
• Under Wireless, see “Network properties on a
flash drive”
• Save network properties to a flash drive using
Vista or Windows-7
• Install on any operating system by inserting
flash drive
October 26, 2010
New Jersey Tax-Aide
19
Network Configuration Questions
Are these configurations acceptable? Why?
1. Wired network for Desktop printing
connected to the internet
2. Laptop connected to TWO via library
unencrypted wireless network printing to
HP1102w in the wireless mode
3. ERO checking for TWO acknowledgements
from an Internet Explorer equipped smart
phone at Starbucks
October 26, 2010
New Jersey Tax-Aide
21
Wireless Security Questions
• What encryption type is required on Tax-Aide
wireless networks?
• The login for the TAV wireless router’s web
server is: user – admin, password – password
• If I am not able to configure a personal
computer for access to the wireless network,
what are my options?
October 26, 2010
New Jersey Tax-Aide
22
TWO Wireless Computer
• Preliminary information
– 1 scan required prior to using TWO in production
– Scan computer on 2 web sites
• Download some software for scans
– Ignore anti-virus results
– Correct other problems, if any
– Report successful results at a 3rd web site
• More details expected at TC Seminar
October 26, 2010
New Jersey Tax-Aide
23
Network Printer Inventory
Model
Ethernet
Wireless
First Year
Number
HP 1022n
Yes
2005
35
HP 1505n
Yes
2008
25
Brother 5250dn
Yes
2009
2
Brother 5370dw
Yes
Yes
2009
11
Yes
2010
9
2010
3
HP 1102w
HP 1606dn
•
•
Yes
All have USB connections
Brothers have parallel connections
October 26, 2010
New Jersey Tax-Aide
24
Network Printers
• Configuration page
– Printer name [Host name]
– MAC address [Hardware address]
– IP address
– Firmware [Firmware datecode]
• Firmware
October 26, 2010
New Jersey Tax-Aide
25
Firmware
• HP or Brother web site
– Search for the printer model
– Downloads
Printer
Firmware
HP 1022n
20061215
HP 1505n
20080505
HP 1102w
20100223
HP 1606dn
20100223
Brother 5250dn
1.19
Brother 5370dw
1.18
October 26, 2010
New Jersey Tax-Aide
26
Network Printer Drivers
• Which driver to use
• Driver Install Options
• Recommendations
October 26, 2010
New Jersey Tax-Aide
27
Drivers
• HP 1102w & 1606dn
– Driver is in the printer
– Use HP Smart Install in printer
– If the 1102w is not on the network, use USB cable
• Brother 5250dn & 5730dw
– Use Windows-7 CD or non W-7 CD as needed
– 5370dw may need 1 driver if connected by
Ethernet cable and another if wireless
October 26, 2010
New Jersey Tax-Aide
28
Drivers - continued
• HP 1505n
– Full Feature Software & Driver, version 7
– All operating systems, 32 & 64 bit
• HP 1022n
– All 32 bit operating systems : Host Based Plug & Play
Package, version 20071210
– All 64 bit operating systems : Host Based Plug & Play
Basic Driver, version 20071210
– Install as USB first, then put printer on the network
and use Windows Install Printer Wizard to install
network driver
October 26, 2010
New Jersey Tax-Aide
29
Network Printer Driver Options
Model
IP address @ install Individual name
Model name
HP 1022n
Default
HP 1505n
Default
HP 1102w
Option
Default
Option
HP 1606dn
Option
Default
Option
Brother 5250dn
Option
Default
Option
Brother 5370dw
Option
Default
Option
• HP 1022n & 1505n: consider IP address reservation
• Individual name requires one driver for each unit of that model
• Model name allows one driver to print to all units of that model
October 26, 2010
New Jersey Tax-Aide
30
IP Address at Install
• The driver will print to any unit of that model at
the IP address of the printer when the driver was
installed
• If the printer is assigned a different IP address, a
new driver must be installed
• A driver that worked yesterday may not work
today
• A driver that worked at site 1 may not work at
site 2
• Reserving an IP address in the router enables one
driver for each printer model
October 26, 2010
New Jersey Tax-Aide
31
Individual Name
• The driver will print to this unit regardless of
IP address
• If the IP address is different tomorrow, the
driver will find the printer and print to it
• A different driver is required for each unit of
this model. The printers at site 1 and site 2
each require their own driver – not a big deal
if there are only 1 or 2, but with more?
October 26, 2010
New Jersey Tax-Aide
32
Model Name
• Changing the [Host]name of each unit to the
model name enables the driver to print to all
units of this model regardless of IP address
• If the IP address of a printer is different
tomorrow, the driver will find it and print to it
• The driver will print to the same model
printers at site 1 and site 2 regardless of IP
address
October 26, 2010
New Jersey Tax-Aide
33
Default IP
Address
Printer Driver
Reserved IP
Address
Individual
Name
Summary
of Options
Name for
Name for
Name for
printer
Router
printer-IP
address
[Advanced
port: Change
Host name to
IP address]
printer [may
include site,
ERO, asset tag
or locally
assigned name
or number]
Change Host
name to Model
Advantages
October 26, 2010
Name for
printer model
[Advanced
port: Change
Host name to
Model]
Reserve IP
address
Printer EWS
Disadvantages
Model Name
Driver may not
print to same
unit or other
units of same
model
1 driver per
model
Driver finds
printer
1 driver per
model
Printer and
router must
remain paired
1 driver
required for
each printer
Complex setup
New Jersey Tax-Aide
34
Demonstratons
• Install HP 1606dn driver
• Address reservation [in router] – after lunch
• Advanced – end of day
– Printer driver Advanced Port [on computer]
– Printer Host name change [in printer EWS]
– Changing the router address to avoid conflicts
when using TWO [in router]
October 26, 2010
New Jersey Tax-Aide
35
• SSID:
TAVDEMO
• Encryption:
WPA
• Passphrase:
ilove2dotaxes!
Network Printer with
Reserved Address
• Use Address Reservation in router to always
assign the same IP address to this printer
– HP 1022n: 192.168.1.51
– HP 1505n: 192.168.1.50
• Assignment of IP address is by printer MAC so
printer and router must be operated as a pair
• A computer with a 1505n-50 driver can print
to a different 1505n on another network if the
printer has IP address 192.168.1.50
October 26, 2010
New Jersey Tax-Aide
38
Address Reservation
• Access the router’s web server:
http://192.168.1.1/
• Log in
• Select LAN IP Setup
• Under Address Reservation click Add
• Follow “Fixed IP Address for Network Printers”
on
http://njtaxaide.org/tavolunteers/Technology/
Networking.htm
October 26, 2010
New Jersey Tax-Aide
39
Wireless Router Administration
• Eliminate loan agreement
• Options
1. Assign asset tags, include routers on district
inventory and list in equipment table
2. Assign asset tags, exclude routers from district
inventory and equipment table
3. Leave asset tags on existing routers but exclude
from new routers. Exclude routers from district
inventory and equipment table
October 26, 2010
New Jersey Tax-Aide
40
Network Printer Questions
• Two printers of the same model with the same
Host name are placed on the same network.
What happens when a computer tries to
print?
• I have 3 printers of the same model at
different sites in my district. To print to each
in the network mode, how many drivers will I
need on my computer if the printers are all HP
1022n? HP 1606dn?
October 26, 2010
New Jersey Tax-Aide
41
Wireless Printing Questions
The HP 1102w and Brother 5370dw in their
wireless modes
• May be used for Desktop printing
• May be used for TWO printing on a public
wireless network at a library
• May be used to print returns on a TWO wired
network
October 26, 2010
New Jersey Tax-Aide
42
Recommendations
• District with experience in network printing
– Use Reserved IP Address for HP 1022n & 1505n
– For other printers
• Use Reserved IP Address or
• If or than 1 unit of same model, Model name
• Individual name [default] is least preferred
– If using TWO, consider changing router address
space to 172.27.1.*
October 26, 2010
New Jersey Tax-Aide
43
Recommendations
• District with little or no experience in network
printing
– Use Reserved IP Address for HP 1022n & 1505n
– For other printers
• Use Individual name [default] if 1 to 3 units of same
model
• If >3 units of same model use Reserved IP Address or
Model name
– If using TWO, consider changing router address
space to 172.27.1.*
October 26, 2010
New Jersey Tax-Aide
44
Summary – Network Options
Wired
[RP-614 Router] or
Secure Wireless
[WGR-614 Router]
Unsecure Wireless
[No router]
Internet
connection?
TWO
Prepare returns
Network printing
Transmit & Acks
Prepare returns
USB printing
Transmit & Acks
Yes
Desktop
Network printing
Not Authorized
No
• Desktop is never connected to the internet
• Network printers must connect to wired or secure wireless
routers
• When TWO uses unsecure wireless, USB printing is required
October 26, 2010
New Jersey Tax-Aide
45
Summary – Driver Options 1
• Reserved IP Address
– Requires 1 driver per model
– Recommended for HP 1022n & 1505n
– Reserve IP address in router [wired or wireless]
– Operate printer and router as a pair
– On each computer, change printer name [in
Printer Control Panel] to include IP address
– HP 1102w & 1606dn and Brothers: on each
computer, change Advanced Port to IP address
October 26, 2010
New Jersey Tax-Aide
46
Summary – Driver Options 2
• Individual Name
– Requires 1 driver for each printer
– Default for HP 1102w, 1606dn and Brothers
– Not available for HP 1022n & 1505n
– Change printer name [in Printer Control Panel on
each computer] to something unique
October 26, 2010
New Jersey Tax-Aide
47
Summary – Driver Options 3
• Model Name
– Requires 1 driver per printer model
– Not available for HP 1022n & 1505n
– For HP 1102w, 1606dn and Brothers
• For each printer, change printer name [in printer’s EWS]
to model
• On each computer, change Advanced Port to IP address
• On each computer, change printer name [in Printer
Control Panel] to printer model
October 26, 2010
New Jersey Tax-Aide
48
Summary – Driver Options
Printer
Number
in
Driver Option
district
Number of drivers
per computer
HP 1022n
Any
Reserved IP Address
1
HP 1505n
Any
Reserved IP Address
1
October 26, 2010
New Jersey Tax-Aide
49
Summary – Driver Options
Printer
Number
in
Driver Option
district
Number of drivers
per computer
HP 1022n
Any
Reserved IP Address
1
HP 1505n
Any
Reserved IP Address
1
1505n and
1102w
3
1
Reserved IP Address
Reserved IP, Individual [D] or Model
1
1
October 26, 2010
New Jersey Tax-Aide
50
Summary – Driver Options
Printer
Number
in
Driver Option
district
Number of drivers
per computer
HP 1022n
Any
Reserved IP Address
1
HP 1505n
Any
Reserved IP Address
1
1505n and
1102w
3
1
Reserved IP Address
Reserved IP, Individual [D] or Model
1
1
1505n and
1102w
1
3
Reserved IP Address
Reserved IP or Model
Individual [D]
1
1
3
October 26, 2010
New Jersey Tax-Aide
51
Summary
• How are you going to configure your site
networks and printers?
• What answers are needed to decide?
October 26, 2010
New Jersey Tax-Aide
52
Have these Objectives been met?
• Know acceptable ways to use wired and
wireless networks to prepare and print returns
with TWO and Desktop
• Know the options for network printer driver
installation
• Know the benefits of different printer driver
options for various site and district situations
October 26, 2010
New Jersey Tax-Aide
53
Can you do these things?
• Basic – Be able to:
–
–
–
–
–
Change a printer name on the Printer Control Panel
Set up a secure wireless network
Install wireless network settings on computers
Configure a router to reserve an IP address
Install a network printer driver
• Advanced
– Change the host name using the printer EWS
– Change advanced printer port configuration
– Change router address space
October 26, 2010
New Jersey Tax-Aide
54