Format the Presentation
Selecting and Deselecting Objects
1. An object cannot be manipulated until it is
selected.
2. Select various objects on PowerPoint slide by
clicking on the frame of the object.
3. Clicking in white space will deselect various
objects on PowerPoint slides.
4. Double clicking the text box will allow for
editing text.
Selecting and Deselecting Objects
5. The dotted selection box indicates that the
entire object will be edited.
6. The circles that appear around the object are called
resize handles and are used for resizing the
object.
7. Simply click and drag on the handles to resize an
object.
8. PowerPoint offers 25 styles that offer help in
altering shapes and pictures.
Adding Text to Slides
9.
Additional text objects can be added to a slide at
any time by using Insert, Text Box.
10. Add a text label to a slide using the Text Box
command from the Insert Ribbon.
11. Manipulate (meaning to move, resize, or
change) a text box using the commands on the
Drawing Tools Ribbons.
Adjusting Text Objects
12. Word wrapping and object sizing will allow the user
to maintain a neat appearance on the slide.
13. Resizing a text object will allow for larger items like
clip art to be placed inside of the object.
14. Change the object’s default settings using the
Format dialog box found when right-clicking on the
selected object.
15. Change the placeholder’s default settings using the
Format dialog box. Open the dialog box by
right-clicking on the object and selecting Format
Shape from the shortcut menu.
Formatting Text
16. The default font setting on any slide can be
changed by the user.
17. Change various font formats using the command on
the Home Ribbon.
18. Remove bullets from a slide using the commands
on the Home Ribbon.
Formatting Text
19. Change the default bullet using the Bullets and
Numbering Command found in the Paragraph
Group on the Home Ribbon.
20. Apply bullets to a list using the Bullets button in the
Paragraph Group on the Home Ribbon.
21. Apply numbering to a list using the Numbering
button in the Paragraph Group on the Home
Ribbon.
Changing Text Alignment and
Spacing
22. Text alignment and text spacing within a placeholder
can be changed to enhance the appearance of the slide.
23. Select text inside of a placeholder and change the
alignment of the text using the commands on the
Home Ribbon.
24. Select text inside of a placeholder and change the
alignment of the text using the commands on the
Home Ribbon.
Changing Text Alignment and
Spacing
25. Select text inside of a placeholder and change the line
spacing using the Line Spacing using the commands on
the Home Ribbon.
26. Select text inside of a placeholder and change the line
spacing using the Line Spacing option in the
Paragraph Group on the Home Ribbon.
27. Change the paragraph spacing of a placeholder using
the Line Spacing option on the Home Ribbon.
Moving a Text Object
28. Moving a text object might make slides more
appealing.
29. Move a placeholder using the drag and drop method.
30. “Nudging” an object using the arrow keys plus the
control key moves the placeholder only slightly.
Finding and Replacing Text and Fonts
31. The Find and Replace option searches for a specific
word or phrase throughout the presentation, then
replaces all occurrences of the word or phrase without
the user having to navigate each individual slide in the
presentation.
32. Find a word or phrase in a presentation using the Find
option in the Editing Group on the Home Ribbon.
33. Selecting the whole word option in the Find dialog
box will allow PowerPoint to show only results that
include the entire word.
Finding and Replacing Text and
Fonts
34.
35
Find and replace a whole word or phrase in a
presentation using the Replace option in the
Editing Group on the Home Ribbon.
Replace a specific font type or font format using
the Replace dialog box in the Editing Group on
the Home Ribbon.
Correcting Text While Typing
36. The AutoCorrect option used in PowerPoint will
automatically correct common spelling errors.
37. AutoCorrect will automatically correct common
spelling errors.
38. Undo a correction made by AutoCorrect using the
AutoCorrect Options button that appears on screen
when a correction is made.
39. Turn on AutoCorrect by selecting Options under the
File Tab.
Correcting Text While Typing
40. The AutoFit option in PowerPoint will
automatically resize text to fit in a placeholder.
41. The AutoFit option will work when a large amount
of text is typed into a small text box.
42. Stop the AutoFit option in a placeholder by using the
AutoFit Options button that appears on screen
when text is entered into a placeholder.
Checking Spelling
43.
44.
45.
Spell checking will correct only words that appear
in the standard dictionary.
Names are sometimes marked as misspelled
because they do not appear in the standard
dictionary.
Check spelling in the entire presentation using the
Spelling button on the Review Ribbon.
Checking Spelling
46. Check spelling for a single slide using the Spell
Check option on the Review Ribbon.
47. Add words to the dictionary using Proofing
Command in the Options under the File Tab.
Using the Research Task Pane
48. A very important part of creating a presentation is to
make sure that the information in the presentation
conveys the correct message.
49. Use the Thesaurus to replace words in a presentation.
50. Use Translation to translate a word from one language
to another.