EDI Desktop Functionality
VIRTUAL LOGISTICS INC.
EDI DESKTOP
WHAT IS EDI DESKTOP & WHAT DOES IT DO?
EDI Desktop is an environment for sites that
must comply with retail or grocery industry
EDI requirements.
 EDI Desktop can be used, as a front end
validation system integrated to your current
ERP or as a stand alone application used
with an on premise EDI system or a hosted
on network translation service.

WHAT IS EDI DESKTOP & WHAT DOES IT DO?

EDI Desktop handles inbound 850s, 875s,
860s, and outbound 855s, 810s, 880s, 882s,
and 865s as well as non-detail and detail
856’s with bar coding. These EDI
transactions must be translated by an EDI
translator into the EDI Desktop file layouts.
EDI DESKTOP - WELCOME
This is the welcome screen of EDI
Desktop.
EDI DESKTOP – MAIN MENU
This is the main menu of EDI Desktop. From here
we can begin the tour of EDI Desktop. From the
Main Menu, all functions within EDI Desktop can be
accessed.
SYSTEM SETUP
The system setup subsystem in EDI Desktop
is used to setup the environment for all
inbound and outbound processes.
 Setting up the system parameters is the first
step in configuring the EDI Desktop system.

EDI DESKTOP – SYSTEM SETUP WINDOW
System parameters such as company
name, logo, date format, ASN counters
ect. are setup here.
EDI DESKTOP – DATABASE WINDOW
Retailers, ship to addresses, products, buy
codes, transporters, invoice charges and
tax tables are setup here.
EDI DESKTOP – INBOUND MENU
Inbound functions include the import of
translated EDI files, Excel spreadsheets,
CSV files and XML, the viewing of newly
imported orders as well as the order
summary and individual orders.
EDI DESKTOP – OUTBOUND MENU
Outbound Functions include the building of
ASNs, order confirmations and invoices as
well as printing of labels and the export of
data to the EDI Translator.
EDI DESKTOP – REPORTS MENU
The Reports windows gives you access to all
of EDI Desktop reports. These include:
retailer item reports, item summaries,
outstanding orders, new orders by customer,
new orders, orders by ship to by PO
numbers, orders by Item/SKU by program,
orders by ship date by Item/SKU.
The Reports menu will appear on the side
when applicable. All reports are generated
using Crystal Reports.
EDI DESKTOP – IMPORT DOCUMENTS
Purchase order and purchase order
change data that has been translated is
selected for import.
EDI DESKTOP – IMPORT SUMMARY
Once the data has been imported, the
system shows you what has been
imported and allows you to print out
summary reports or the sales orders.
EDI DESKTOP – ORDER SUB SYSTEM
Once an order has been imported it can be
viewed, modified and printed. This order is
the basis of building the ASN.
EDI DESKTOP – ORDER SUB SYSTEM
The order subsystem is EDI Desktop allows
you to do the following tasks:
View POs, handle PO changes dynamically,
and all details related to those orders and
changes.
 View packing detail.
 Print a number of operational reports
including packing slips and purchase orders.

EDI DESKTOP – ADVANCED SHIPMENT
NOTICES
All ASN functions are accessed via the icons on the left
hand side of the screen.
In the next screens we will look at the various ASN
structures. These are all supported by EDI Desktop.
STRUCTURE OF THE ASN
General Shipment
Order Level
Item Level
Pallet Level
Carton Level
Standard Carton Pack
STRUCTURE OF THE ASN
General Shipment
Order/Orders
Item 1
Item 2
Item 3
Pallet 1
Pallet 2
Pallet 3
Carton 1,2,3,4
Carton 5,6,7,8
Carton 9,10,11,12
1
2
3
4
5
6
7
8
Standard Carton Pack
9
10 11 12
STRUCTURE OF THE ASN
General Shipment
Orders
Pallet Level
Carton
Item
Pick and Pack
STRUCTURE OF THE ASN
General Shipment
Order/Orders
Carton 1
1
Carton 2
2
Item 1 Item 2 Item 3
Carton 3
3
Item 4
Pick and Pack
Item 5
EDI DESKTOP – BUILDING AN ASN
EDI Desktop follows the structure of the ASN, so
we start by selecting the retailer.
EDI DESKTOP – BUILDING AN ASN
The ship-to location is chosen.
EDI DESKTOP – BUILDING AN ASN
All general shipment information including the
transporter, shipment date, pack method and bill
of lading is entered.
EDI DESKTOP – BUILDING AN ASN
Purchase orders to be shipped on this ASN are
now selected.
EDI DESKTOP – BUILDING AN ASN
The purchase orders by ship date to be shipped
on this ASN are then selected.
EDI DESKTOP – BUILDING AN ASN
The ASN must be given a number. This number
becomes the BSN02 in the EDI message.
EDI DESKTOP – BUILDING AN ASN
We are now ready to pack our shipment!
EDI DESKTOP – PACKING-THE RESULTS
EDI DESKTOP – PRINTING LABELS
UCC128 or
MH10 labels
must now be
printed for
shipment.
We will now
generate the
labels.
Carton Number
UCC128 Number
UCC 128 BARCODE SHIPPING LABEL
FROM/DE
FASHION APPAREL
2749 SPADINA
GARMENT CIT Y ON
CANADA M1L 1N8
XY Z STORES
CROSSROADS SHOPPING CENTRE
1209 WESTON RD
FASHION CITY ON M1L 1N8
T O/A
(420) M1L 1N8
CARRIER
PRO BILL #
BILL OF LADING #
PIECE COUNT
General
Shipment
Information
Mutually defined by trading partners may be divided
(91) 0401
MARK FOR/MARQUE
POUR
0401
(00) 0 0052177 513895717 2
Ultimate
Receiver
Unique Serialized
Carton Number
(UCC128 barcode)
EDI DESKTOP – ASN EXPORT
Once the UCC 128 labels have been fixed to the
correct boxes, your ASN is ready to be exported
and translated into EDI for transmission to the
retailer.
EDI DESKTOP – INVOICE SUBSYSTEM
Invoices can be generated within EDI Desktop
EDI DESKTOP – INTEGRATION

EDI Desktop imports and exports flat files
produced by the Liaison Delta EDI Translator or
other compliant EDI translator.

EDI Desktop uses Label Matrix to print UCC128
and MH10 labels. Label Matrix is called
seamlessly by EDI Desktop.

EDI Desktop can be used as a validation centre
for all EDI Data Prior to it being exported to an
accounting system.
EDI DESKTOP – DATA VALIDATION
EDI DESKTOP – OTHER FEATURES

Multi Company
Capability.

Multi User Login.

Detailed activity logs as
well as error trapping.

MS SQL Server2005 or
better database.
This presentation has been brought to you by
your EDI consultants at Virtual Logistics Inc.
If you have any further questions regarding
EDI Desktop, or EDI itself, please feel free to
contact us using the information below.
VIRTUAL LOGISTICS INC.
3190RIDGEWAY DR., UNIT 35
MISSISSAUGA, ON, L5L 5S8, CANADA
TEL: 905-814-1790
WWW.VIRTUALLOGISTICS.CA
BLOG.VIRTUALLOGISTICS.CA