Developing a Faculty Led
Study Abroad Program
University of Florida
International Center
Creating a Program Frame
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Course(s) to be offered
Location
Dates
Partner institution
Housing
Cultural activities
Rough budget
Academics
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Identify new or existing course to be taught overseas
Set requirements (GPA, language requirement, etc.)
Put together proposal that includes academics and
logistics
Agreement with local university?
Agreement with Travel Agency?
Identifying Local Support Systems
in your proposal
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Housing facilities
Teaching facilities
Guest speakers
Cultural activities
Local transportation
Medical facilities
Identifying Cultural Activities
in your Proposal
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Identify day and
overnight excursions
Housing needed
Local tour guides?
Who can assist?
Check local calendar
for on-site events
during program
Submit Proposal
Submit proposal to Department, College
and UFIC for final approval
 Be prepared to answer questions or resubmit certain items that are not clear
 International committees in most
colleges
 Study Abroad Advisory Council
 Submit Program Approval to UFIC
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Developing a Budget
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Provide UFIC with the
following information:
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local tuition *
classroom rental
guest lecturers *
student housing
faculty housing
local transportation
cultural activities
* if applicable
Budget Guidelines
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L:\Budgets\Budget Planning\New
Budget Guidelines.xls
Establish a program fee
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Meet with UFIC staff
Discuss salary and per
diem policies
Decide on break-even
Learn about teaching
contract and faculty
responsibilities
Recruiting Students
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Reserve a table at the
study abroad fair
Provide information for
program flyer
Facilitate classroom
presentations
Organize program
orientations
Become a reviewer to
check on your applications
Pre-Departure Orientation
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Course content
Textbooks
Country information
Health and Safety
Expectations (!)
Visa and passport
Emergency contact
UFIC advisor will
assist
Necessary Paperwork
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Proposal
Department and
college approval
Budget information
On-site emergency
contact information
Program evaluations
Program report
While You Are Abroad
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Teach your course
Engage in all
cultural activities
Oversee safety,
health, disciplinary
and academic issues
Stay in touch with
UFIC if nescessary
Manage program
account and working
Coming Back to UF
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Submit grades in
Grade-A-Gator
Submit program
report
Reconcile working
funds and account
Contact Information
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Susanne Hill  General info - shill@ufic.ufl.edu
June Bristol  Budgets – jbristol@ufic.ufl.edu
Jill Ranaivoson  Flyers – jranaivoson@ufic.ufl.edu
Delainie McNeil  Fair – dmcneil@ufic.ufl.edu