Florida Atlantic University
2009-10
Mission Statement
●
To provide support services
specifically related to fiscal and
budgetary management,
personnel services, purchasing,
bursar functions, and administrative
technology to enhance the academic
effectiveness of Florida Atlantic
University and its students,
faculty, and staff.
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To provide and maintain a work
and educational environment
that encourages excellence and
improved productivity through the
utilization of the latest information
and management technologies
and their applications within the
human and fiscal resources of the
University.
Financial Affairs Divisions
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Office of the Senior Vice President
Budget Office
Business Services
Controller’s Office
Human Resources
Police Services
Purchasing Department
Technical Support Services
University Architect /Facilities
Dennis Crudele, the Interim Senior Vice President
for Financial Affairs is responsible for the
overall management of financial and business
operations of the University.
Dorothy Russell, the Associate Vice President for
Financial Affairs and University Budget
Director has direct management responsibilities
over all campus financial units, including the
University Budget Office.
Dennis Crudele
Interim Senior Vice President
Linda Elliott
Administrative Assistant
Dorothy Russell
Associate Vice President
& Budget Director
Jie Shi
Stacey Semmel
Assoc. Director
Ed Schiff
Assist. VP &
University
Controller
Director,
Purchasing
Department
Budget Office
Budget
Construction
Treasurer
AFTSS
Banner Finance
State Fund
Distributions
BOG File
Submissions
Budget
Performance
Reporting
Accounts
Payable &
Receivable
General
Accounting
Payroll,
Cashier, &
Travel
Banner ePrint
Lease of Space
Contract
Bidding
Process
Banner Student
Ad hoc
Reporting
Acquisition
Furniture &
Equipment
Stacy Volnick,
Interim Assist. VP
& Director,
Business Services
El pagnier Hudson
Charles Lowe
Tom Donaudy
Director, Human
Resources
Chief of Police
Services
University Architect
& VP for Facilities
Classification &
Compensation
Administrative
Services
Engineering &
Benefits &
Retirement
Investigative &
Patrol Services
Plant
Operations
Traffic &
Parking
New Facilities
Planning
Utilities
Bookstore
Food Service
Vending
Pouring Rights
Mail, Copy, &
Employee
Relations
Student
Employment
Master Plan
Development
Office Supplies
Employment
Owl Card
Program
EH & S
Processing &
Records
Area
E&G
Senior Vice President
University Budget Office
Controller’s Office
Human Resources
Purchasing Department
Police Services
Technical Support Services
Business Services
Univ. Architect/Facilities
Total Financial Affairs
Auxiliary
Concessions
2,188,564
496,192
2,186,845
1,287,205
427,739
3,321,027
912,205
444,280
20,183,768
8,794,123
79,724
1,170,032
81,461
92,436
5,674,965
151,411
6,786,317
906,855
56,500
$31,447,825
$23,737,324
$61,500
5,000
Mission Statement
•
To assist the President, Vice President , and the Executive Committee in developing a
strategic financial management plan to enable Florida Atlantic University to meet its
strategic goals and objectives.
• To coordinate the distribution of appropriated funds to all functional areas within the
University based on State of Florida guidelines and priorities established by the
University President.
Jie Shi, Associate Budget Director, is responsible for managing
the day-to-day functions and operations of the University
Budget Office. Jie oversees preparation, implementation,
monitoring, and reporting of the University’s Operating
Budgets for Educational & General, Auxiliaries, Grants &
Contracts, Athletics, Concessions, and Student Government.
Location: Administration Building, Room 268
Phone #: 7-3133
Jie Shi
Associate Director
Mary Coscia-Waggoner
Megan Lesko
Sherry Rosenstein
Budget Coordinator
Budget Analyst
Business Manager
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Annual Operating Budget Preparation and Construction – Legislative Budget Request
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Operating Budget, Expenditure Analysis, and Salary Category Details File Submissions to BOG
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Budget Forecasting and Cash Flow Analysis
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Budget Performance Monitoring and Reporting
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Academic Budgeting
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Providing services to FAU Community
Mission Statement
• Business Services is committed to providing financially sound and essential services
necessary to meet the needs, wants, and expectations of both the FAU community
and visitors.
• These services are provided with a dedication to exceptional customer service, optimal
efficiency, responsive services, and superiority through Business Services’ auxiliary
business ventures and contract management.
• Business Services strives to research additional services which may bring added value
to the FAU experience.
Stacy Volnick, Interim Assistant Vice President and Director for
Business Services, is responsible management of residential
dining, catering, food services contracting, on-line card systems,
the vending program, and pouring rights. Additional
responsibilities are the OWL CARD Center, Copy Services with
Toshiba Business Solutions, banking services with Bank Atlantic,
office supplies purchases with Office Depot, Mail and Shipping
Services with Pitney Bowes, and University Event Management.
Location: Administration Building, President Office Suite
Student Union Center
Phone #: 7-6319
Stacy Volnick
Interim Assistant Vice President & Director of
Business Services
Richard Hue
Asst. Director Business
Services
Randale Nunley
Systems
Coordinator
Katarzyna Kielbasa
Program Assistant
Kevin Baillargeon
Office Manager
William Rinaldi
Program Assistant
Jeremy Schwinghamer
Coordinator, University
Event Management
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Bookstore Operations- All FAU Campuses
Food Services
Boca Raton Food Services
•The Breezeway Food Court: Branded concepts consist of Wendy’s, Salsarita’s,
Quizno’s Subs, Chick-N-Grill, Papa John’s, and Jow Jing Sushi and Olo Sushi.
• Starbucks Coffee
• Einstein Bros Bagels
• Dunkin Donuts
• Coyote Jack’s Grill
•Outtakes: Convenience Stores located in the College of Business, Student Union,
and Glades Park Towers Residence Hall, Breezeway Food Court, College of Engineering (coming
soon) and Campus Recreation (coming soon).
•Center Marketplace Resident Dining Program: Features our all-you-can-eat menu.
•Catering Operations
MacArthur Food Services
• Center Marketplace North: This resident dining hall mirrors the marketplace
program on the Boca Raton Campus.
• Outtakes campus convenience store.
• Catering Operations
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Concessions
•Vending - FAU and Pepsi: Partners in Education and Gilly Vending (Snack vending)
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Photo ID (OWL Cards)- on all FAU campuses
Mail & Shipping Services- Pitney Bowes contracted services on the Boca Raton & Jupiter
campuses
Copy Services- with Toshiba Business Solutions on all FAU Campuses
Mission Statement
● To establish and communicate policies and procedures necessary to ensure the proper and efficient use of
University resources.
● To maintain accurate and effective accounting and reporting system.
● To provide campus leadership in the development of effective control systems to safeguard University assets.
● To receive and deposit funds due the University and maintain and process the University’s payroll.
● To ensure the prompt and proper settlement of amounts owed by the University.
● To maintain the University’s accounting, financial reporting systems, and University’s banking relationships.
● To provide oversight and management to ensure the integrity of all University financial affairs.
● To actively promote and monitor compliance with appropriate State and Federal financial and tax laws and
regulations.
● To provide daily support for software utilized by most University Departments, including SCT Banner,
Touchnet Cashiering, Touchnet Bill+Pay, Touchnet Marketplace, ePrint, and others.
Stacey Semmel, Assistant Vice President and University Controller,
organizes, directs, and oversees the financial and accounting operations of
the University. Stacey insures compliance with federal, state, Board of
Education, and university rules and regulations on collections,
disbursements, and accounts for all funds under the jurisdiction of the
University.
Location: Administration Building, Room 158
Phone #: 7-3102
Stacey Semmel
Assistant Vice President &
University Controller
Amy Cavasos
Computer
Applications
Rosanna S Berzok
Associate
Controller
Disbursement
Functions/Travel
Travel &
Disbursement
*5 FTE
Kathleen
Tetreault
Denise
Campbell
Assistant
Controller
Acting
Assistant
Controller
Accounts
Payable
Jessica Camacho
Administrative
Professional
Patrick Beauvoir
Diana Zaia
Bob Pope
Assistant Controller
Associate
Controller Cash
Management
Senior Associate Controller
Student Financial Services
General
Accounting/Property
Payroll
Accounts
Payable
*11 FTE
Payroll
*5 FTE
Property
Cash
Management
*5 FTE
*3 FTE
and Administrative Systems
Linda Reynoso
Assistant
Controller Student
Fin. Services
Archiving/Mailroom
General
Accounting
Student
Financial
Services
*2 FTE
*5 FTE
*7 FTE
Linda Sancillio
Cashier
Operations
Manager
Cashier
*6 FE
Marcia
Waite
Denise
Campbell
Associate
Controller
Associate
Controller
Computer
Coordinator
*2 FTE
Lionel
Gnanaseelan
Assistant
Controller
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Accounts Payable
Accounts Receivable
Cashiering
Cash Management
Student Financial Aid
Payroll
Property Management
Travel
Software Service and Support
Annual Financial Reporting
Financial Statements are prepared annually to present the financial condition of the
University. The financial statements are prepared in accordance with generally
accepted accounting principles as recommended by the Governmental Accounting
Standards Board (GASB). These financial statements present the university’s
financial position, changes in fund balances, and current fund revenues,
expenditures, and other changes. The information contained in the statements
provides an overview of the health of the institution and an assessment of the
University’s ability to meet the financial obligations associated with its mission.
Mission Statement
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To develop, implement, and maintain a comprehensive program of human capital
management that meets the needs of the University community.
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To be a strategic partner with hiring managers throughout the university in meeting
recruitment, retention, development, and performance needs through our valued
employees.
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To support the University's academic objectives and to provide a service-oriented,
proactive approach to Human Resources functions.
El pagnier Hudson, Director of Human Resources (through April
28th , 2009), is responsible for administering a comprehensive
program of personnel services to the University.
Location: Administration Building, Room 113
Phone #: 7-6055
El pagnier Hudson
Director of Human Resources
Maria Santamarina
Allen Chie-For
Diversity Officer
Office Administrator
(Faculty)
Robin Kabat
Marie Mascaro
Deb Brooks
Associate Director
Associate Director
Associate Director
Heidi Louisy
Manager Broward
Campuses
Suzanne Eshleman
Christine Smith
Manager Benefits
Manager Processing & Records
*4 FTE
*3 FTE
Sharon Berger
Classification & Compensation
Manager Employment
*2 FTE
Tom Falloretta
Manager Computer
Operations
*3 FTE
Shari Powell
Manager Student
Employment
*1 FTE
Employee Relations
*2 FTE
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Classification and Compensation
Employee Relations/Labor Relations
Processing and Records
Employment Services
Benefits and Retirement
Unemployment/Workers’ Compensation
Employee and Supervisory Development
Leave Administration
Mission Statement
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To promote a safe and secure environment through superior service.
Vision Statement
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We will set the standard for university policing through superior service and the
recruitment and retention of quality personnel while maintaining the highest level of
professionalism.
Charles Lowe, Chief of Police, is responsible for the day-to-day operations of
Florida Atlantic University Police Services. Charles oversees all aspects of
law enforcement on all campuses of Florida Atlantic University. Police
Services is a full-service law enforcement agency and all officers are state
certified sworn law enforcement officers. Police Services provides full-service
law enforcement at the Boca Raton and Jupiter campuses and hybrid law
enforcement/security services at the remaining campuses.
Location: Campus Operations Building, Room 133
Phone #: 7-3505
Charles Lowe
Chief of Police
Patrick Garmin
Assistant Director of
Technology Services
Howard Pavillard
Technology Services
Carlene Watson
Keith Totten
Assistant Director
Administrative Services
Deputy Chief of
Police
Gary Palmer
Assistant Director of Parking &
Transportation
Nancy Brecht
Pat Harris
Angie Gifford
Records Manager
CSO Coordinator
Victim’s Advocate
Harriet Piquinto
Office Assistant
Wayne Boxer
Sean Brammer
Training &
Communications
Coordinator
Patrol Operations
Coordinator
Lt. Larry
Saxon
Lt. Larry
Ervin
Patrol
Shift
Patrol
Shift
Vacant
Dispatch
Patrol Shift
*7 FTE
Patrol
Patrol
Patrol
*5 FTE
*6 FTE
*6 FTE
Audrey Jones
Michael
Aguado
Investigations
Commander
Broward
Campus
Commander
Investigations
Broward
Campus
*3 FTE
*15 FTE
Tracey Merritt
Northern
Campus
Commander
HBOI
*8 FTE
Treasure Coast
*8 FTE
Jupiter
*7 FTE
Bill Ehrhardt
Jim Johnson
Enforcement
Supervisor
Operations
Manager
Enforcement
Operations
*8 FTE
*6 FTE
Administrative Services
● Budget and fiscal operations for Police Services at the Boca Raton and Broward
Campuses
● Develop and maintain department’s information technologies
● Maintain and archive all department records
● Coordinate department’s accreditation goals
Investigative Services
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All criminal investigations
Continued development and oversight of Homeland Security procedures
Community relations through crime prevention and public information services
Active recruitment and retention of department employees
Coordinate all special events requiring department assistance for the University
Patrol Services
● Proactive police patrols for all University property
Boca Raton Campus Operations
● Police service 24 hours a day on Boca Raton Campus
● Police service as needed at Gumbo Limbo Marine Lab and Pine
Jog Environmental Education center
Broward Campus Operations
● Police service and security on SeaTech, Commercial Blvd., Ft. Lauderdale, and Davie
● Coordinates assistance with area law enforcement agencies in their area
Northern Campus Operations
● Police service on MacArthur Campus, Treasure Coast Campus, and Harbor
Branch Center
● Manage departmental training and equipment needs
● Dispatch center operation
● Property and evidence
● Traffic and parking enforcement and coordination
Parking Services
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Customer service relations
Process traffic and parking functions including decals
Parking facility management and development
All budget, audit, and fiscal operations for the Parking and Transportation Department
Ticket writing
Battery boosts
Lock-outs
Internal operations
Decal distribution for faculty, staff, and students
Request special parking
Web On-Line Services (www.fau.edu/parking)
Faculty/Staff payroll deduction
Appeal process
Charter bus service for university departments including athletics
Operates campus shuttle service
Mission Statement
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To provide the University community with quality, cost-effective, and
expedient procurement services to support the instructional, educational, and research
goals of Florida Atlantic University.
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To render these services with professional, ethical, and courteous principles in
accordance with state and university regulations and guidelines.
Ed Schiff, Director of Purchasing, is responsible for administering a
comprehensive program for the purchase of goods and services. The
department is responsible for all procedures involving contract bidding,
vendor selection, acquisition of equipment, furnishings, supplies, minor
construction, preventative maintenance services, contractual services, and
lease of space for the University. Purchasing also includes: Preparing budget
estimates, preparing bid specifications, initiating formal quotes, processing
proposals and bids, conducting public bid openings, evaluating and awarding
bids, and administering contracts.
Location: Administration Building, Room 126
Phone #: 7-3081
Ed Schiff
Director of Purchasing
Judy Stanwyck
Assistant Director
Steven Saposnik
Coordinator
Nick Toropainen
Coordinator
Tony Montero
Associate Director
Loretta Hodgkin
Sr. Purchasing
Agent
Sean Cunningham
Sr. Purchasing
Agent
Linda Matzen
Office Manager
Pam Estevez
(OPS – Part Time)
Mary Ann Baron
(OPS)
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Over $100,000,000 in purchases annually
Bid Threshold: $75,000
Competitive Negotiations
Contract Formation
Purchasing Card Program
Minority/Small Business Program
Sales Tax Recovery
State and University Term Contracts
Shared Services Acquisitions
Strategic Sourcing Initiatives/Consortium Purchasing
Mission Statement
• To create and maintain a physical environment that is attractive, safe, and conducive to an
enriching academic experience;
• To create a sense of place that will make Florida Atlantic University a memorable experience to
students, faculty, and all others who visit any of our campuses.
Tom Donaudy, Vice President, is responsible for managing and directing
programs related to the day-to-day well being and functionality of the
physical aspects of the University. This includes engineering, plant
operations, new facilities planning, space inventory requirements, master
plan development, sustainability issues, and state art accumulation.
Location: Campus Operations Building-69, Room 101
Phone #: 7-2663
Tom Donaudy
University Architect & Vice President of Facilities
Carla Capeletti
Senior Administrative
Assistant
Gene Young
Azita Dashtaki-Dotiwala
Risk Manager
Assistant Vice President of Facilities
Ion Mavrodin
Engineer/Technician
Designer
Robert Richman
Jim Baker
Tom Bradley
Director of Facilities
Planning
Director of Engineering &
Utilities
Director of
Environmental Health &
Safety
Director of Physical Plant
Director of Space
Utilization
Facilities Planning
Engineering & Utilities
Physical Plant
Space Utilization
*13 FTE
* 19 FTE
Environmental Health &
Safety
*43 FTE
* 5 FTE
* 17 FTE
John Singer
Shannon Clounts
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Master planning for all campuses
Negotiations of Campus Development Agreements
Conceptual design for potential projects
Inter-local government interface
Overall coordination and Q&A for departments
Annual capital improvement program
Art in public places
A/E & Construction Management negotiations
Archivist for university building construction documents
Oversight of insurance for all state insurance policies for FAU facilities
Review of insurance policies for all construction projects
University wide risk assessment
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ENGINEERING & UTILITIES
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ENVIRONMENTAL HEALTH & SAFETY
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Management of all major and minor construction projects (design through occupancy)
Selection, negotiations, and contracts (all annual continuing services) in addition to architect and
construction management selection for major projects
PHYSICAL PLANT
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Occupational health and safety
Emergency operations center/emergency planning and response
FACILITIES PLANNING
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Administration of building code permits (plans review & inspection)
Operation/maintenance of HVAC, high voltage electrical distribution systems, campus water,
and sewer systems
Maintenance of all building components, landscape & grounds maintenance including roadways,
parking & athletic fields
Building housekeeping services
SPACE UTILIZATION & ANALYSIS
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Physical inventory of all campuses - development and maintenance of the space file database and
floor plans
Coordination of five-year educational plant survey
Development and implementation of campus signage
July 1, 2009
Florida Atlantic University
Educational & General
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General Revenue – consisting primarily of sales tax (73%) and corporate income tax (8%)
collections, as well as license fees and other taxes and operating receipts.
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Education Enhancement Trust Fund - consisting of collections from the sale of state lottery
tickets. At least 38% of total lottery collections are dedicated to the trust fund.
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Student Fee Trust Fund - consisting primarily of matriculation fees and tuition (out-of-state fees)
paid by students, as well as application and late registration fees.
Auxiliary Enterprises
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University business operations that are self-supporting through user fees, payments, and charges.
These include food service, bookstore, parking, residence halls, and student health services.
Grants & Contracts
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Funding from federal agencies, state agencies, foundations, and private sources that enables the
University to conduct specific research projects or provide specific services.
Athletics Local Fund
● Funding from student athletic fees as well as ticket sales to athletic events, corporate sales,
game guarantees, and conference distributions.
Student Government
● Funds from student activities and service fees to support student government operations
and student activities such as clubs and organizations.
Concessions
● Funds from concessions operations such as vending machines.
Student Financial Aid
● Funding from student financial aid fees as well as financial aid support from all sources,
such as federal financial aid awards.
Fund Type
2009-10 Budget
Educational and General
Student Financial Aid
Grants and Contracts
Auxiliary Enterprises
Student Activity
Athletics
Concession Fund
$239,999,427
119,369,923
66,937,634
75,319,692
6,352,080
12,698,375
375,000
Total
$521,052,131
VP Area
E&G
Auxiliary/
Athletics/
Student Gov
Financial
Aid
Concession
Foundation
Grants
Total
President
$6,928,127
$12,698,375
$97,000
$19,723,502
Financial Affairs
11,264,057
22,970,570
56,500
34,291,127
University Architect
20,183,768
766,754
5,000
20,955,522
Student Affairs
2,657,583
27,766,669
41,000
30,465,252
Strategic Relations
1,847,843
698,090
14,000
2,559,933
Ft. Lauderdale
Campus
4,000,005
39,060
20,000
Davie Campus
5,397,573
965,443
1,000
6,364,016
Jupiter Campus
2,448,115
203,098
6,000
2,657,213
Treasure Coast
Campus
2,214,854
3,500
2,218,354
Communications
1,465,016
5,000
1,470,016
University
Advancement
1,706,944
13,000
1,570,688
$262,000
$1,594,071
Total VP Areas
$60,113,885
$66,108,059
$0
$23,383
4,082,448
3,290,632
$0
$128,078,015
College
Provost Area
Harbor Branch
Oceanographic
Institute
E&G
Auxiliary/
Athletics/
Student Gov
$40,382,463
$9,300,337
9,455,567
5,610,412
Financial
Aid
$119,369,923
Concession
Foundation
Grants
$104,000
Total
$169,156,723
$3,194,221
18,260,200
Research Division
312,271
$54,688,000
College of Science
22,682,856
630,894
196,868
23,510,618
College of
Biomedical Science
12,672,795
112,000
122,000
12,906,795
Arts & Letters
23,331,706
271,308
711,065
24,317,079
College of Business
23,631,176
5,830,463
394,617
29,856,256
College of Education
15,432,394
3,848,881
College of
Engineering
13,274,910
College of Nursing
3,000
6,000
55,000,271
48,700
4,251,059
23,587,034
590,566
48,847
35,000
13,949,323
5,238,768
1,120,103
1,118,132
Honors College
4,311,358
70,239
CAUPA College
9,159,278
876,885
Total Academic
Affairs
$179,885,542
$28,262,088
7,477,003
4,381,597
$119,369,923
$113,000
235,054
300,000
10,571,217
$6,069,504
$59,274,059
$392,974,116