Continuing Contract and
Promotion
At
What Is A Portfolio?
 The Professional Portfolio is a
specific report on individual
effectiveness, professional
development and service.
 It is a document for self-
reflection and planning. It is
also the document evaluated
for Continuing Contract and
Promotion.
Who submits a Portfolio?
 New Faculty on Annual Contract
 A portfolio is submitted annually to the chair or
supervisor leading to the Continuing Contract
application in the 3rd year.
 Faculty on Continuing Contract
 A portfolio is only submitted when seeking
promotion to a higher rank.
Continuing Contract Process
 Faculty are eligible to apply for continuing contract
(our tenure) in their third year in a regular full-time
position.
 Until a continuing contract is issued, faculty are hired
on an annual contract.
 Faculty on annual contract must submit a portfolio
during the Fall Semester of their third year of service.
Promotion Process
 Faculty are eligible to apply for promotion in the last
year of required service within their current rank.
 For example: If you are an Assistant Professor, you
may submit a portfolio for promotion to Associate
Professor at the beginning (the fall) of your 4th year of
service in the Assistant Professor Rank.
 This timing allows your promotion to become effective
at the end of your 4th full year of service.
Promotion Focus By Rank
• Senior Professor
– Recognition or Professional Accomplishment
– 5 years as Professor
• Professor
– Leadership and Mentoring
– 5 years as Associate Professor
• Associate Professor
– Sustained and Significant Service and Professional Development
– 4 years as Assistant Professor
• Assistant Professor
– Appropriate Service and Professional Development
– Student Academic Advising
– 3 years as Instructor
• Continuing Contract
– Effective Teaching, Counseling or Librarianship Within Rank
– 3 years in Position
The Peer Review Committee
 Is a committee of made up of 3 peers who
are on continuing contract.
 One member from your department
 One member from another department
 One member from any department
 Your peer reviewers should include at least one
member who has served on the College Wide
Tenure and Promotion Committee within the last
5 years.
The Portfolio Narrative
 Current Curriculum Vitae
 Professional Responsibilities
 Teaching Philosophy and Strategies
 Summary of
Teaching Effectiveness
 Service
(Includes Advising and Mentoring)
 Professional Development
(Includes Publication if Applicable)
 Leadership and Special Recognition

All of Which Should Be Tied to
Your Annual and Long Term
Goals
 Your goals should be specific
 Learn to teach online
versus
 Complete DSC Online Academy training
by May 2012
 Consult with your chair to determine
appropriate goals
Portfolio Documentation
 Required documentation
 Sample teaching materials
 Annual Activity Reports (Do Not Include
Annual Evaluations)
 Classroom Observations
 “Student Evaluation of Instruction” summaries
 Documentation of college service (including advising
and mentoring)
 Documentation of professional development
 Documentation of Leadership and Special Recognition
Portfolio Documentation Tips
 When deciding where to place materials
think of Professional Development as
“inflow” and Service as “outflow”.
 Service on committees should include
committee activities and your participation,
not just an appointment letter.
 The Ed Plan on Kaleidoscope and your Faculty
Development Training Record are good tools for
documentation.
 Include samples, not entire documents.
Putting It All Together
 Consult the Recommended
Format developed by the College
Wide Committees. You don’t
have to follow it exactly, but it is a
good tool for organizing your
portfolio.
 You can have as many peer
reviewers as you like, the more
critical the better. Make sure to
give them enough time
 Check your spelling and grammar!
Use good quality materials. This
should be your best professional
effort.
Dates for Portfolio
Submission
 November 4, 2013 – Continuing Contract and
Promotion Portfolios to Department Committees.
Please note: once a portfolio is turned into the
Department Committee, no changes can be made.
 December 2, 2013 - Department Committees submit
portfolios to College Wide Committee.
 January 13, 2014 – Annual Portfolio to Chair
Who Reviews Your Portfolio
After You Submit?
 Fall 2013
 Department Committee - 4 continuing
contract faculty elected by your
department
 Spring 2014
 College-wide Committee – 12
continuing contract faculty elected to
represent all areas of the college
 Committee of Associate Vice
Presidents in Academic Areas (only
reviews portfolios not recommended by
college-wide committee Committee)
What Happens Next?
 If the College-wide Committee agrees to
recommend continuing contract…
 President recommends continuing contract.
 Board of Trustees approves continuing contract no
later than the March 2014 meeting.
 You will be notified in April 2014.
 First continuing contract goes into effect in
academic year 2014-2015.
What Happens Next?
 If the College-wide Committees agree to
recommend promotion…
 President recommends promotion (Advancement in





Rank).
Board of Trustees approves no later than the May
2014 meeting.
You will be notified in June 2014.
Promotion goes into effect in academic year 20142015.
You get a 6% increase in your base salary.
You start working on your next promotion!!
What Happens If I Am Not
Recommended?
 If the College-wide Committee does not
recommend continuing contract or promotion…
 You can appeal to the Appeals Committee
composed of the Academic VP, the Executive VP
and the VP from your area.
 If on Annual Contract, you MAY be granted a 4th
Annual Contract to correct deficiencies.
 Denial of promotion to Continuing Contract Faculty
must be accompanied by a written explanation.
 You may reapply for the denied rank at any time in
the future.
Where To Find More Information
 The Professional Portfolio Content and Procedures,
Recommended Format, Routing Sheets, and other
materials are now located on the Faculty
Development Website:
 http://www.daytonastate.edu/od/faculty_development.
html
 Please feel to call Heather Eaton McGrane at x3327 if
you have any questions.