San Jose State University
COMPLIANCE OFFICE
2014 Student-Athlete
Preseason
Eligibility Meeting
Compliance Office Mission
• To ensure the University and Athletic
Department staff, student-athletes,
boosters and SJSU community are aware
of and abide by the many rules and
regulations set forth by the NCAA.
• Works to promote and protect the health
and well-being of SJSU student-athletes.
• Assists in the effort to ensure SJSU
student-athletes are eligible for practice
and competition.
Compliance Office Staff
• Lynn Meade, Associate Athletic Director of
Compliance @ lynn.meade@sjsu.edu or 408924-1514
• Wendy Dunn, Director of Compliance @
wendy.dunn@sjsu.edu or 408-924-1349
• Nick Sterkel, Director of Compliance @
nick.sterkel@sjsu.edu or 408-924-1198
• Michael Dao, Compliance Coordinator @
Michael.Dao@sjsu.edu or 408-924-1206
Where is the Compliance Office?
• The SJSU Athletics Compliance
Office is located in the ABS Athletics
Building @ 1393 South 7th Street
• Compliance Office Fax: 408-9241738
Purpose of this Meeting
• Provide a basic understanding of the
NCAA rules that affect you as a
student-athlete
• Provide you with enough knowledge
to know when there is a potential
NCAA rules issue in certain situations
• Remind you that you are held
accountable for your actions
Ethical Conduct
• NCAA rules require student-athletes to act
with honesty and sportsmanship at all times.
Student-athletes represent not only their
individual team but their institution when
participating in intercollegiate athletics;
actions on and off the playing surface must
appropriately reflect the best interest of the
University. [NCAA Bylaw 10.01.1]
• A student-athlete’s refusal to furnish
information relative to potential NCAA rules
violations is considered unethical conduct
that carries harsh penalties, including
permanent loss of eligibility. [Bylaw 10.1(a)]
MWC Sportsmanship Initiative
Code of Conduct Statement for Student-Athletes
The Mountain West Student-Athlete Advisory Committee (SAAC)
believes the most important aspects of sport are good ethics and
positive sportsmanship. It is very pleased the Conference has
undertaken an initiative to enhance this philosophy. We need your
commitment to make this effort a success.
The SAAC believes that, in order for an institution to convey a
message of good ethics and positive sportsmanship, it must have the
involvement and the participation of those individuals most involved in
athletics on campus. While this includes, but is not limited to, the
President, athletic administrators, coaches and fans, the most
important individuals are we the student-athletes. It is our behavior,
more than any other, that can shape the perception of our teams and
institutions by the public, the media and our opponents.
MWC Sportsmanship Initiative
Cont’d…
Good ethics and positive sportsmanship are philosophies that must
be displayed both on and off the playing field. Good sportsmanship
on the field enhances the student-athlete image off the field. Not only
should student-athletes be good citizens, they should show a general
concern for others. We must take a leadership role to compete at the
highest levels, always endeavoring for victory, but doing so with
grace, class, dignity and respect.
Please join us in supporting the Conference’s Sportsmanship
Initiative. Such an initiative will help make the Mountain West one of
the premier athletic conferences in the country. Best of luck with the
coming season and we look forward to crossing paths with you in and
on the courses, fields, courts, pools and tracks.
Sports Wagering (Gambling)
• NCAA Bylaw 10.02.1 defines sports wagering
as placing, accepting or soliciting a wager of
any type with any individual or organization on
any intercollegiate, amateur or professional
team or contest.
• Examples of sports wagering include the use of
a bookmaker or parlay card; Internet sports
wagering; auctions in which bids are placed on
teams, individuals or contests; and pools or
fantasy leagues in which an entry fee is
required and there is an opportunity to win a
prize.
Sports Wagering, cont’d
• NCAA Bylaw 10.3 prohibits athletic department
staff members, nonathletic department staff
members who have responsibilities within the
athletic department, student-athletes and staff
members of a Conference Office from gambling on
any NCAA sponsored sport at the collegiate or
professional level.
• Gambling activities such as placing bets on horse
racing or poker/slot machines are not prohibited by
NCAA legislation because such activities are not
sponsored by the NCAA.
Amateurism
You are not eligible for participation in an
NCAA sponsored sport if you have ever:
• Taken pay, or the promise of pay, for
competing in that sport. [Bylaw 12.1.2]
• Agreed (orally or in writing) to compete in
professional athletics in that sport.
Exception for actual and necessary
expenses prior to collegiate enrollment
[Bylaws 12.1.2 &12.2.5.1]
• Played on any professional athletics team as
defined by the NCAA in that sport.
Exception for no more than actual and
necessary expenses prior to collegiate
enrollment [Bylaws 12.1.2 and 12.2.3.2.1]
You are not eligible for participation in an
NCAA sponsored sport if you have ever:
• Used your athletics skill for pay in any form in that sport.
[Bylaws 12.1.2 and 12.1.2.4]
Prize Money Exceptions:
Prior to collegiate enrollment, so long as prize money was
based on place finish, was from sponsor of event or team
and amount did not exceed actual and necessary expenses
to participate in the event. [Bylaws 12.1.2 and 12.1.2.4.1]
OR
After collegiate enrollment, so long as prize money is based
on place finish, was from sponsor of event and amount does
not exceed actual and necessary expenses to participate in
the event. Event must occur outside your sport’s playing and
practice season or during summer vacation period. [Bylaws
12.1.2 and 12.1.2.4.2]
Agents
• As an SJSU student-athlete, NCAA rules prohibit
you from entering into any verbal or written
agreement with an agent for representation.
[Bylaw 12.3.1]
• As an SJSU student-athlete, NCAA rules prohibit
you from accepting anything of value from an
agent or anyone employed by an agent. [Bylaw
12.3.1.2]
Promotional Activities
• As an SJSU student-athlete, NCAA rules
prohibit you from promoting any commercial
product, service or enterprise by lending your
name, picture or appearance to that entity.
[Bylaws 12.5.2.1 & 12.5.2.2]
• Non-profit/charitable or educational
promotions may be OK but you must receive
prior written approval from the Compliance
Office in order to participate. [Bylaw 12.5.1.1]
Eligibility
5-Year Clock
• You have 4 years of competitive
eligibility within the span of a 5-year
clock, which begins at the time of initial
full-time enrollment at ANY collegiate
institution. [Bylaw 14.2.1]
• Without injury or another specific
extenuating circumstance, you use one
year of eligibility even if you only
compete for one second of one contest
or just a single play the entire year.
Initial Eligibility
• In order to compete during your first year
of collegiate enrollment, you must be
certified by the NCAA Eligibility Center
(EC) as an academic qualifier based on
your high school core course GPA and
SAT or ACT scores, as well as be certified
an amateur.
• 2-year & 4-year college transfers must also
be certified amateurs by the EC, and in
some cases, qualifiers.
Continuing Eligibility
12 Unit Rule
• During the academic year, you must
be enrolled in a minimum of 12 units
in order to practice and/or compete.
Exception for final semester of
enrollment if certified that you are
carrying courses necessary for
degree completion.
6 Unit Rule
• You must pass a minimum of 6 degree
applicable units in the previous
semester in order to be eligible the
following semester.
9 Unit Rule in Fall for FB
• FOOTBALL ONLY: A FB studentathlete who does not complete 9 units
of academic credit during the fall
semester may not compete in the
first four contests in the following
playing season unless he
successfully achieves 27 total units
before the beginning of the next fall
semester.
18 Unit Rule
• You must pass a minimum of 18 units
between the Fall and Spring
semesters in order to be eligible the
following semester.
• So, if you pass only 6 units in fall
2014, you must pass at least 12 units
in spring 2015 in order to be eligible
for fall 2015.
24 Unit Rule
• You must pass a minimum of 24
units during the previous
academic year (18 units during
fall & spring semesters & a
maximum of 6 units in summer) in
order to be eligible the following
academic year.
% of Degree Rule
To be eligible for competition, you must:
• Declare a major by the start of your junior year.
• Pass 40% of your declared major upon entering
your 3rd year of collegiate enrollment.
• Pass 60% of your declared major upon entering
your 4th year of collegiate enrollment.
• Pass 80%of your declared major upon entering
your 5th year of collegiate enrollment.
GPA Rule
• Although NCAA competitive eligibility
GPA rules vary slightly, SJSU
requires a 2.0 GPA for good
academic standing; therefore, you
must maintain a 2.0 GPA in order to
be in good academic standing as
defined by SJSU.
Money Stuff
Financial Aid
• You are not eligible if you receive financial aid other than
financial aid that SJSU distributes; however, it is
permissible to receive:
(1) Money from anyone on whom you are naturally or
legally dependent;
(2) Financial aid that has been awarded to you on a basis
other than athletics ability; or
(3) Financial aid from an entity outside SJSU that meets
the requirements specified in the Division I Manual,
which you must declare on the Outside Aid Form.
[Bylaw 15.01]
• You must report any financial aid that you receive from a
source other than SJSU; however, you do not need to
report financial aid received from anyone on whom you are
naturally or legally dependent.
Employment
• As an SJSU student-athlete, you may be employed;
however, your compensation may not include any
remuneration for value or utility that you may have for
the employer because of the publicity, reputation, fame
or personal following that you have obtained because of
athletics ability;
• You may be compensated only for work actually
performed;
• You must be compensated at a rate commensurate with
the going rate in the San Jose locality for similar
services; AND
• You must complete a Student-Athlete Employment Form
available at this meeting or any other time in the
Compliance Office.
Extra Benefits
• An extra benefit is any special arrangement
by an institutional employee or a booster to
provide a student-athlete or their relatives or
friends a benefit not expressly authorized by
NCAA legislation. Receipt of a benefit by
student-athletes or their relatives or friends is
not a violation of NCAA legislation if it is
demonstrated that the same benefit is
generally available to the institution's
students or their relatives or friends.
Examples of Impermissible Extra
Benefits
Special discounts and credit
Free or reduced cost service
Use of telephone or credit card for personal
reasons without charge
Entertainment (e.g. free movie tickets)
Loans of money
Use of an automobile
Gifts of any kind
Playing/Practice Season
Countable Athletically Related
Activities (CARA)
• CARA is defined as any required activity
with an athletics purpose involving
student-athletes and at the direction of, or
supervised by, one or more of SJSU’s
coaching staff (including strength
coaches).
• CARA does not include travel or time
spent in Sports Medicine (This meeting
doesn’t count either!).
CARA, cont’d
In Season Limitations:
•
•
•
•
4 hours of CARA in a day (golf exception);
20 hours of CARA in a week;
1 day off per week;
Days of competition count as 3 hours no
matter how long they actually last;
• No practice activities following a competition
EXCEPT during tournaments and doubleheaders;
• No classes missed for practice activities.
CARA, cont’d
Out of Season Limitations:
• 8 hours of CARA in a week (combination of
strength & conditioning and skill instruction);
• Skill instruction limited to 2 hours a week;
• In football skill instruction is limited to review of
game film (2 hours per week);
• 2 days off per week;
• All CARA during the 8-hour segment is
prohibited one week prior to the beginning of
each final examination period through the
conclusion of each student-athlete’s final exams.
CARA, cont’d
Preseason Practice Period
Football
• 5-day acclimatization period plus close
regulation and limitation thereafter.
All Other Pre-Season Fall Sports
• No hour limitations until the first regular
season contest or the first day of school,
whichever comes first.
Outside Competition
Sports Other than Basketball:
• During the academic year, you may only compete
for your SJSU team; however, outside of your
sport’s season, you may compete for an outside
team in a noncollegiate, amateur competition during
official SJSU vacation periods.
• Exception for participation in Olympic Games tryouts
and competition and other specified national and
international competition is permitted.
• In M/W soccer and women’s volleyball, you may
compete on outside amateur teams during the
spring outside of the playing season, provided such
participation occurs no earlier than May 1.
• Must have permission from your coach and the
Compliance Office to participate in such outside
competition.
Outside Competition, cont’d
Basketball:
• As an SJSU student-athlete, you may not
participate in any organized basketball competition
except while representing SJSU in intercollegiate
competition.
• Exception for participation in Olympic Games
tryouts and competition and other specified
national and international competition is permitted.
• It is permissible to participate as a member of a
basketball team in an NCAA-sanctioned summer
basketball league or event provided you have
permission from your coach and the Compliance
Office.
Drug Testing
• As an SJSU student-athlete, you are subject
to random drug testing….Drug Testing
Consent Form
• A no-show = a positive drug test
• Drug Testing is managed through Athletic
Training staff
• Must disclose all prescription &
nonprescription (nutritional supplements)
medications to Athletic Training staff
• Positive drug tests may result in loss of
eligibility
Transferring
Permission To Contact
• General Rule: Before speaking to another NCAA or
NAIA four-year institution about transferring, studentathletes must provide that institution with permission to
contact from the SJSU Compliance Office. The studentathlete must receive a release from his/her head coach
before the Compliance Office will provide another fouryear institution with permission to contact. If you wish to
transfer, see either your head coach or the Compliance
Office.
• Effect on Athletics Aid: A request for permission to
contact another NCAA or NAIA four-year institution
regarding a possible transfer does not constitute a
voluntary withdrawal justifying a reduction or cancellation
of a student-athlete’s athletics aid.
Permission To Contact, cont’d
• Denial – If permission is not granted, a second
NCAA or NAIA four-year institution shall not
encourage the transfer and that institution shall not
provide athletics aid to the student-athlete for one
academic year.
• Hearing Opportunity – Any delay or denial of a
request for permission to contact requires written
notification from the Compliance Office to the
student-athlete of his/her opportunity for a hearing
to appeal the decision .
Recruiting
Recruiting Prospects
• Generally speaking, student-athletes do
not recruit prospects to attend SJSU.
• Coaches do the recruiting.
• Coaches cannot ask student-athletes to
call, write to, email, or otherwise contact a
prospect.
• Two exceptions:
• Official Visits
• Unofficial Visits
Official Visits
• SJSU pays for a prospect to visit campus for a
maximum of 48 hours.
• Current student-athlete may be a student host, who
may help to recruit the prospect to attend SJSU.
• May entertain the prospect within 30-mile radius of
campus.
• The prospect may not have contact with any booster
and/or media during the visit.
• Possibility of $40/day to be used to entertain the
prospect (cannot purchase items that the prospect
can take home with them).
• Student host can receive a free meal and a
complimentary admission, provided the student host
accompanies the prospect.
• No impermissible/inappropriate entertainment
activities.
Unofficial Visits
• Prospect visits SJSU, but pays their own
expenses.
• Student-athlete may be a student host,
who may work to recruit the prospects to
attend SJSU.
• May entertain the prospect only on
campus but may not pay any expenses.
• No impermissible/inappropriate
entertainment activities
Student
Services
Processes
Student Privacy FERPA
• The Family Educational Rights and Privacy
Act of 1974 protects the privacy of student
records.
• Students who are currently enrolled, or
formerly enrolled, regardless of their age or
parental dependency status, are protected.
MySJSU
• Students are expected to check their MySJSU
account daily and to read important
messages.
• Students need to complete their To Do List,
have Holds removed, and comply with
deadlines.
• If you have trouble logging in, please follow
the instructions on the MySJSU website.
Late Fees
• The Athletics Department is NOT
responsible for late fees.
• The student is responsible for being
aware of registration dates and payment
deadlines.
Tuition Fee Deferrals
• Student-athletes receiving athletics aid that
includes tuition, will have a fee deferral on
their account each semester prior to their
payment due date.
• Students may view their tuition fee deferrals
on their MySJSU account.
• If there are tuition charges on your account
and you do not see a fee deferral, contact
Wendy Dunn before the payment deadline.
Tuition Fee Deferrals cont’d…
• Students with a fee deferral do not need to
make payment on their account. Students
can wait until after their athletics aid transfers
to pay any remaining balance.
• Tuition payments from the Department of
Athletics will begin transferring to accounts at
the beginning of each semester. Students
must be enrolled full-time and certified as
eligible for aid prior to athletics aid disbursing.
• The fee deferral will protect your classes from
being dropped for non-payment.
Failed Class Policy
• If you fail or withdraw from a class (during any
session – Fall, Spring, Summer and/or
Winter) that has been paid for by the
Department of Athletics, you may be
responsible for paying back those registration
fees.
• The money will be deducted from your
monthly allotment(s) or a hold will be placed
on your account until payment is made to the
Department of Athletics.
Fall Semester Textbook Pick-Up
• On Monday, August 11 holds will be placed on accounts to
prevent changes to enrollment. Holds will be removed by the
first day of class.
• All required course-related textbooks will be pre-ordered for all
courses in which the student-athlete is enrolled.
• Orders will only be placed for student-athletes who are
enrolled full-time and certified as eligible for aid.
• Student-athletes will receive an email when their textbook
order is ready for pick-up. Student-athletes will pick-up their
textbooks directly from Spartan Bookstore. Photo ID and a
signature are required to pick-up textbooks.
• Student-athletes must see Wendy if there are any changes to
their course schedule. Student-athletes must provide a copy
of their class schedule printed from MySJSU showing the
student’s name.
Fall Semester Textbook Pick-Up, cont’d…
•
If a student-athlete needs to purchase a course reader that is available from A.S. Print Shop
or Maple Press, the student-athlete must see Wendy to receive a book voucher. Studentathletes must provide the following documentation for each book voucher approval (these
documents will not be returned to the student):
• Copy of class schedule printed from MySJSU showing the student’s name; AND
• Copy of green sheet/class syllabus
•
Only course readers that are required will be approved. Book vouchers are accepted at A.S.
Print Shop and Maple Press. Separate book vouchers are needed for each location.
Student-athletes will NOT be reimbursed for purchases they make on their own from a book
voucher location.
•
If required course-related textbooks need to be purchased from another vendor, studentathletes must pay for the purchase on their own and then see Wendy to complete a
reimbursement form. Student-athletes must provide the following documentation for
reimbursement approval (these documents will not be returned to the student):
• Original Receipt(s); AND
• Copy of class schedule printed from MySJSU showing the student’s name; AND
• Copy of green sheet/class syllabus
•
Thursday, September 25 is the last day to pick-up textbooks from the Bookstore and to submit
reimbursement requests.
Textbook Returns
• Textbooks must be returned to the bookstore
within one week after finals end.
• Students will be charged for any non-returned
textbooks!
• Return books directly to the Spartan
Bookstore. Do NOT return books to any of
the temporary kiosks set up around campus!
Textbook Returns, cont’d…
• Readers (AS Print Shop, Maple Press) do not
need to be returned.
• Books that were reimbursed by the Athletics
Department need to be returned to the Athletics
Department.
• Even if a textbook will be used again for another
semester, the book must be returned and
purchased again with a new book voucher.
• NON-Returned books will be charged to the
student via a hold on their MySJSU account or
deductions from monthly allotment(s).
Summer Textbook Returns
• Summer textbooks must be
returned to the bookstore no later
than Thursday, August 14.
University Housing
• Students are responsible for understanding all policies and
procedures set forth by University Housing Services.
• Students are required to attend their mandatory building and
floor meetings. Students are also required to attend judicial
meetings and hearings as a result of Code of Conduct
violations.
• The Department of Athletics is notified of all Code of Conduct
violations involving student-athletes.
University Housing, cont’d
• The Athletics Department is NOT responsible for housing
damage fees, lockout fees, or parking fees. These
miscellaneous fees will be on your MySJSU account and you
are responsible for paying the charges by the payment due
date.
• Students wanting a room change, or wanting to cancel
University Housing, are responsible for following University
procedures and deadlines. Students are responsible for the
room they are assigned to during the designated license
period.
• Returning student-athletes choosing to live on-campus the
following academic year, need to participate in the Returning
Resident process in the Spring.
Housing Extensions
• Student-athletes receiving athletics aid that includes housing,
will have a housing extension on their account each semester
prior to their payment due date.
• Students may view their housing extensions on their MySJSU
account.
• If there are housing charges on your account and you do not
see an extension, contact Wendy before the payment deadline.
• Students with an extension do not need to make payment on
their account. Students can wait until after their athletics aid
transfers to pay any remaining balance.
• Housing payments from the Department of Athletics will begin
transferring to accounts at the beginning of each semester.
Students must be enrolled full-time and certified as eligible for
aid prior to athletics aid disbursing.
Direct Deposit
• If you are not already enrolled in Direct Deposit, you are highly
encouraged to do so, especially if you are receiving an athletics
scholarship.
• Athletics scholarship allotments will be disbursed via Direct
Deposit. Allotments include off-campus housing stipends and
board stipends.
• Allotments are issued in four equal payments each semester.
Generally, allotments will be disbursed the last week of the
month. The tentative disbursement dates for Fall semester are:
• Friday, August 29
• Tuesday, September 30
• Friday, October 31
• Tuesday, November 25
* there are no athletic scholarship disbursements in December
Direct Deposit cont’d…
• Students must be enrolled full-time and be certified for athletics
aid prior to allotments being disbursed. Any holds on student
accounts will prevent allotments from disbursing.
• Students can enroll in Direct Deposit under the Finance section
of their MySJSU account. Check the Bursar’s Office website for
detailed instructions.
• Students must enroll properly and provide accurate bank account
information. Incorrect information will cause significant delays in
receiving allotments and holds on accounts.
• The Athletics Department does not have access to student’s
Direct Deposit information so our staff cannot check for accuracy
or make changes. Any questions or problems with Direct
Deposit, need to be directed to the Bursar’s Office.
Student Assistance Fund
• Student-Athletes who receive a PELL Grant are eligible for a $250
Clothing reimbursement each semester.
• Coaches will be provided a list of eligible student-athletes each
semester.
• If you are eligible, here are the steps:
(1) See the Compliance Coordinator for a Student Assistance Fund
Application during the application period.
(2) Original receipts for clothing must be submitted. Clothing should
be the only items appearing on the receipts. Only the name of the
student-athlete applying for reimbursement should appear on the
receipt.
(3) Checks will be available for pick-up during the last month of the
semester.
(4) Students must sign a confirmation form when they pick up their
check acknowledging they have received the funds and they agree to
abide by the permissible uses.
FAFSA
• ALL Student-Athletes are encouraged to submit FAFSA!
• All Scholarship Student-Athletes are REQUIRED to have a
completed FAFSA on file with the Financial Aid Office every
year.
• Applications can be submitted online via the FAFSA website:
http://www.fafsa.ed.gov.
• March 2 is the State of California priority filing deadline!
• In order for a FAFSA to be COMPLETE, a student must
submit the online application with all required signatures AND
must complete all documents posted to their MySJSU To Do
List by the Financial Aid Office.
International Students
• If you are an international student, you will
receive information from Wendy regarding
International Taxes. It is your responsibility to
follow instructions and to be aware of payment
and filing deadlines.
• At the end of the year, returning students will
also receive information from Wendy regarding
International Student Health Insurance renewals.
• Contact Wendy if you do not receive the
international student information or if you have
questions.
Outside Aid Awards
• ALL scholarship awards from agencies other
than San Jose State University, must be
reported to the Compliance Office.
• Awards must be approved by the Compliance
Office and disbursed through San Jose State
University.
• ALL student-athletes are to have an Outside
Aid Award Form on file annually in the
Compliance Office. Changes to outside aid
during the year are to be reported on a new
form and submitted to Wendy.
Student-Athlete Handbook
and Planner
• The Student-Athlete Handbook and Planner
will be distributed at Student-Athlete
Orientation on Sunday August 24.
• All student-athletes are required to complete
and sign the Contact Information page and
Confirmation of Receipt. Signing these forms
acknowledges that you have read the San
Jose State Athletics Department Code of
Conduct and that you are agreeing to abide
by those rules.
Questions, Comments, Concerns
If you need assistance with
any Compliance or
Student Services issues,
don’t hesitate to contact
us, we are here to help!
PAPERWORK!!!...
Local
Address
Only one!
Home
Address
Read and turn
the page
Everyone
Sign
No positive
drug test
Previous
positive
drug test
4-Year
transfers
only
Freshman
Only
Located on
Page 34 of
StudentAthlete
Handbook
If under 18
please include a
parent’s phone
number
Home Address
All S-A must
answer
If S-A has a
vehicle
All S-A must
sign
All returners may leave,
newcomers please stay seated
Answer all
questions