Counting Dollars and Cents
NCAA DIVISION II & III FINANCIAL AID
Maryann Dudas
Seton Hill University
Thomas Ball
Grove City College
Overview

Division II Concepts & Regulations

Division III Concepts & Regulations

Questions
What Students to Evaluate?
Counters



Receives athletic aid; or
Receives outside aid with athletics
as a major criteria
Recruited by an athletic coach

See Bylaws 15.02.3 and 15.5.1 for Reference
How much aid can a counter
receive?


The institution's cost of attendance OR
the requirements set by the division.
Generally, the individual limit is the
value of a full grant-in-aid.




Tuition
Room & Board
Fees (Mandatory + Average)
Books - $400
What is Included in the Individual
Limit?

All institutional aid (scholarships, grants).
NCAA Bylaw 15.02.4.1


Loans if there is no regular repayment
schedule or loans not available to all
students.
Other outside scholarships.
What is Not Included in the
Individual Limit?

Employment.

Exempted government and state grants.

Exempted academic awards.

Legitimate loans (repayment schedule, available to all
students).

Tuition waivers with no athletics nexus.

Employee-dependent tuition benefits.
How Much Aid Can a Team Receive?



Maximum equivalency limits.
Men’s sports limits are located in
Bylaw 15.5.2.1.1.
Women’s sports limits are located in
Bylaw 15.5.2.1.2.
What Can Be Excluded from Team
Limits?

Exempted institutional academic
financial aid.
Bylaw 15.02.4.3

Exempted government grants.
Bylaw 15.2.4

Outside grant, athletics participation
not considered a major criterion.
Bylaw 15.2.5.3
What is Exempted Academic Award?

New Freshman






High School GPA => 3.5
SATS => 1140 (Verbal + Math)
ACT sum score => 100
Class Rank => Top 20%
Returning Students
Cumulative GPA => 3.30
How is an Athlete’s Equivalency
Calculated?
Actual amount of
student-athlete's institutional
financial aid received.
Actual value of institution's
full grant-in-aid.
Example of Equivalency
Computation - Actual Over Actual


Brittany Sister is a student receiving
a $4,000 institutional scholarship
related to athletics and a $2,000
music scholarship.
Brittany’s full grant-in-aid is $10,000.
$6,000
$10,000
=
.60
Multisport Participant

Qualifying as a multisport participant.

Report and participate fully in practice;

Participate, when qualified, in competition;

Member of squad for entire season; and

Earnestly recruited in the sport in which the aid
is counting.
Bylaw 15.5.3.3
Multisport Participant

Athletic related institutional aid.



Divide equally when financial aid
agreement is silent; or
Divide as stated in financial aid
agreement.
Nonathletic related institutional aid.

Same as above.
Bylaws 15.5.3.1 and 15.5.3.2
Multisport Participant Equivalency


Neil Cousin is a student receiving a
$5,000 institutional scholarship
related to athletics in football and
baseball and a $2,000 music
scholarship.
The full grant-in-aid is $10,000.
$7,000
$10,000
=
.70
Multisport Participant Equivalency
Silent Financial Aid Agreement



Football.
$2,500 athletics
aid.
$1,000 music
aid.
$ 3,500
$10,000 = .35



Baseball.
$2,500 athletics
aid.
$1,000 music
aid.
$ 3,500
$10,000 = .35
Multisport Participant Equivalency
Specified Financial Aid Agreement



Football. (80%)
$4,000 athletics
aid.
$1,600 music
aid.
$5,600
$10,000 = .56



Baseball. (20%)
$1,000 athletics
aid.
$400 music aid.
$1,400
$10,000 = .14
Renewals and Nonrenewals

On or before July 1.

Must be in writing.



Must be sent to a student-athlete who
received award during previous year and
has remaining eligibility. This includes
student-athletes who transfer to another
institution or are graduating.
Must come from the institution's regular
financial aid authority, not from athletics
department.
Notice of hearing requirement.
Resources at NCAA Division II

Compliance Assistant Internet (Cai).

www.ncaa.org

NCAA Division II Manual.

Membership services line.

317/917-6003.
NCAA Division III Parameters for
Financial Aid Packaging
Legislative Language: 15.4.1 Consistent Financial Aid Package.

The composition of the financial aid package offered to a student-athlete
shall be consistent with the established policy of the institution's financial
aid office for all students and shall meet all of the following criteria:

(1) A member institution shall not consider athletics leadership, ability,
participation or performance as a criterion in the formulation of the
financial aid package;

(2) The financial aid procedures used for a student-athlete are the same as
the existing official financial aid policies of the institution;

(3) The financial aid package for a particular student-athlete cannot be
clearly distinguishable from the general pattern of all financial aid for all
recipients at the institution; and

(4) The percentage of the total dollar value of institutionally administered
grants awarded to student-athletes shall be closely equivalent to the
percentage of student-athletes within the student body. A differential is
defensible if it can be demonstrated that the average need of the studentathletes at the institution is equivalently greater than the average need of
other students.
Division III Reporting Requirement
15.4.1.1 Annual Electronic Report Effective Date: August
1, 2005:
An institution shall submit an annual electronic report which
includes data regarding the financial aid packages awarded
by the institution to freshman and incoming transfer studentathletes and to other incoming students. The policies and
procedures of the financial aid reporting process shall be
established by the Financial Aid Committee and subject to
approval by the Management Council. (Adopted: 1/12/04
effective 8/1/05 revised 4/14/08)
NCAA Division III Reporting Steps







Assemble the list of students
Assemble the data required for the report
Align the data in the correct format
Submit the data on the Division III reporting web site as
directed by the NCAA
Review preliminary report and correct errors
Submit final data
Receive final results
Student Cohort


All full-time, first time students
entering the institution in the
academic year requested
Includes athletes, non-athletes,
international students, students
who did not receive a financial aid
award
Data Required













Unique ID
Sport (up to 3)
Cost of Attendance
Expected Family Contribution
Financial Need
Federal Pell Grant
SEOG
State Grant Gift Aid
Institutional Gift Aid
Private Outside Gift Aid
Other Gift Aid (tuition benefits or VA benefits, SMART or ACG
Grants
Federal or State Work Study (1 if offered, 2 if not)
Campus Employment (1 if offered, 2 if not)
Correct Format



Tab Delimited Flat file with a .txt
suffix
No column headings
Can be converted from an Excel
Spreadsheet
Correct Format Example
1234567890
2345678901
3456789012
4567890123
5678901234
6789012345
7890123456
8901234567
9012345678
WVB
MSO MLA
MFB
WSB
37725
37865 8600
38815 4625
38504 9935
37655 23194
37655 38007
37725 9822
37725 8311
38215 4780
0
29265
34190
28569
14461
0
28903
29414
33435
0
0
4000 2000
1150 2000
0
0
0
0
0
0
0
0
4000 0
950
2000
0
6000 0
0
18600 0
0
26375 0
0
23904 2000
1686 3210 0
0
7500 0
500
24863 0
0
19749 500
0
24820 2000
0
0
0
0
5400
0
0
0
0
1
2
2
1
1
2
2
2
1
2
2
1
2
2
2
2
1
2
Submit Data/Correct Errors





Log In to the NCAA Division III Reporting Website at
https://web1.ncaa.org/d3fadms/exec/login using
the account information provided by the NCAA
Click the Upload link in the Account Links Section
You will be prompted for a file name
Select the data file to be uploaded and click
“Upload”
The data will be accepted or an error report will
generate




Formatting errors
Missing information
Column titles still present
If accepted, an interim school profile can be
generated for your review
Final Submission/Result
After errors are corrected and a new file is created:
 Access NCAA Division III Reporting Web Site Again
 Click on the Final Submission Link
 You will be asked to update the institutional profile
 You will be prompted for a file name
 Select the file name and click “Upload”
 After the data is processed by the NCAA, you will be
notified when the reports are available
 After the data is reviewed, the President, the Athletic
Director, and the Director of Financial Aid will receive a
letter that will indicate if any further action is
necessary
Resources at NCAA Division III



NCAA Division III Manual
NCAA Division III Reporting User’s
Manual
Contact Eric Hartrung at


317-917-6306
ehartrung@ncaa.org
Questions???
Thank you very much for
participating!