REGISTRAR’S OFFICE
INTERNATIONAL EXCHANGE
OUTLINE
• The Registrar’s Office Role
• The Student’s Role: pre-departure
• The Student’s Role: after you arrive
• Course Descriptions
• Course Load
• Transfer of Credit to your Carleton University Record
• Before you return
• Questions
• www.carleton.ca/registrar
THE REGISTRAR’S OFFICE ROLE
• Approve courses to fit into your program in
consultation with your department.
• Explain the credit transfer system for your
institution.
• Maintain contact with you via your Carleton email
account.
• Transfer your credits at the end of your study
abroad after official transcripts are received.
• Study Abroad Designation (2.0 to 3.5 cr = Study
Term Abroad, 4.0 or more cr = Study Year Abroad)
THE STUDENT’S ROLE:
Pre-Departure
• Ensure you have an active Carleton email account and check your
email regularly.
• Frequently asked questions
• Exchange course equivalencies database
• Check Exchange database for courses that have already been
evaluated.
• Major and Minor forms are to be submitted to the department for
advising, elective forms are to be submitted on-line. The deadlines for
submission of the Major and Minor forms are April 30th for Fall term
exchanges and October 15th for Winter term exchanges.
• Students are strongly encouraged to meet with their Program
Advisors regarding all Exchange course decisions.
• Major and Minor approval forms
STUDENT’S ROLE: Pre-Departure
• Interdisciplinary Programs, i.e. Humanities,
Criminology, Human Rights, etc. are to submit
courses via the online electives form.
• BIB and BCom students are required to use Sprott’s
6-step process for Approval of Courses from
Abroad:http://sprott.carleton.co/students/undergraduate/for
ms-resources/approval-of-courses-abroad/
• By the end of July the Registrar’s Office will
register you in the full time course indicator, you
will then need to visit Carleton Central to make
the required fee payments.
STUDENT’S ROLE: After You Arrive
• You likely will not be able to register in
your courses until you arrive at the Host
University.
• Registration issues may include: changes
to courses after you arrive; no guarantee
of space in courses; timetable conflicts
STUDENT’S ROLE: After You Arrive
• IMPORTANT:
Notify your Registrar Specialist when your
registration is complete at the Host
University. Include any changes to your
course selection or registration.
COURSE DESCRIPTIONS
In order to have courses evaluated you must provide:
• Original course description in the original language
including the source (i.e.: course calendar or website).
Include year level of course at Host University, as well as
credit weight at host institution (ECTS, credit points).
• Include translation of course description and identify
translator (i.e. google)
• Submit more courses for evaluation than the number of
courses you intend to register for.
• Online Electives form
COURSE LOAD
• Students are required to register in a full-time
course load as defined by Carleton University for
academic and financial purposes.
• One course at another university does not
necessarily equal 0.5 Carleton credits. Eg. 6
ECTS = 0.5 Carleton credits, 30 ECTS = 2.5
Carleton credits.
• Number of credits transferred depends on the
number of credits completed.
TRANSFER OF CREDIT TO
CARLETON UNIVERSITY RECORD
• Once you have confirmed your
registration, a notation of CEX (current
exchange) will appear on your audit and
you will receive a confirmation email.
• Successful credit (or pass) will appear as
EXC on your audit and your Carleton
University transcript (the grade itself is not
transferred).
TRANSFER OF CREDIT TO YOUR
CARLETON UNIVERSITY RECORD
• Failures or absent without withdrawal will transfer to your
Carleton record and will appear on your official transcript as
an F.
• Transferred F’s will be calculated into your CGPA until the
credit is replaced.
• You will be notified through Carleton email when the transfer
of credits to your Carleton record is complete.
• If credits are not transferred where you expect them to count
in your program, please speak with your program advisor.
BEFORE YOU RETURN
• Prior to your departure, please make
arrangements for your transcripts to be
sent to:
Chau Hoang,
Exchange Program Coordinator,
International Student Services Office (ISSO),
Room 128 University Centre,
Carleton University.
BEFORE YOU RETURN
• Make sure to receive a copy or copies
of the transcripts for your own files.
• Remember that transcripts may be
delayed.
• Year level increase for registration
purposes for the following Fall/Winter
terms only occurs when we have
confirmed your course registration for
all terms of your exchange.
QUESTIONS
Registrar’s Office
300 Tory
613-520-3500
registrar’s@carleton.ca