CONGRATULATIONS!
YOU ARE AN
ADVISOR
Or you are going to be!
Lynda Lee Purvis,
Assistant Vice President for Academic Affairs
Krista Smith,
Registrar
YOUR MISSION
AS AN ADVISOR
To guide the advisee in choosing a plan of study
which would serve them in the development of their
full potential.
•Exploration of life goals.
•Exploration of career goals.
•Program choice (major).
•Course choice.
•Course schedule.
THE PURPOSE OF ADVISEMENT
•Assist students with academic planning, including
course selection
•Discuss career choices and life goals with students
so they declare the appropriate majors
•Monitor the progress of students on academic
warning or probation until good academic standing
is regained
•Refer students to other campus support services
that can help meet their academic needs and nonacademic needs
WHAT DO STUDENTS
WANT FROM AN ADVISOR?
•Availability
•Specific and Accurate Information
•Personal and Caring Relationship
THE ASSIGNMENT
OF ADVISEES
•Major curriculum advisors are selected by
the academic deans and department chairs.
•Students indicate a degree/major they plan
to pursue when they apply for admission.
Advisees are assigned to faculty members
who have been designated as advisors.
•When a student changes his/her program of
study, a new advisor is assigned.
First Year Advocate
Linda Randall
931-7010
Academic Skills Center, Room 126
SEMESTER HOUR LOAD
• Undergraduate students enrolled in 12 or more hours
are considered “full-time”, graduate students are fulltime at 9 hours.
• Students should be encouraged to earn 30 hours
during each academic year. However, in your role as
an advisor, you should assist your advisees to
recognize the appropriate load based on their
individual circumstance.
• Overloads of 18 or more undergraduate hours must be
approved by the Vice President of Academic Affairs or
Dean of Academic Services and Special Programs.
The form can be found in the list of faculty forms on
RAIN.
PREREQUISITE
The registration system prevents registration
of courses with unfilled prerequisites. If you
have problems with transfer students, please
call the Registrar’s Office for assistance.
EXAMPLES:
ENGL 1101 (with C) required before ENGL 1102.
MATH 1111 required before CHEM 1211.
CHEM 1211 and MATH 1111 required before CHEM 1212.
WHAT IS A CURRICULUM
SHEET?
• The Curriculum Sheet is a map to graduation.
• Shows degree requirements.
• Should match catalog year on GSW Advisor
Transcript. The catalog year indicates when the
student chose the major or was admitted to a
major program such as Nursing.
• Students should be encouraged to keep their own
curriculum sheet and bring it to advisement.
Curriculum Sheet
Catalog Term on the GSW
advisor Transcript should be
during the Effective Catalog Year
of the Curriculum Sheet.
Use the GSW Advisor Transcript
to complete a final curriculum
sheet to be submitted with the
graduation packet.
Major
B.B.A. in ACCOUNTING
Name ____________________________________ID#______________________
Advisor _______________________________Effective Catalog Year: 2010-2011
The Catalog Term on the GSW Advisor’s Transcript should be
during the Effective Catalog Year of the Curriculum Sheet.
If a student changes his/her major during 2011-2012,
he/she will use a 2011-2012 curriculum sheet. When a student enrolls they
will use the current curriculum sheet for the declared major.
Areas A, B, C, D, E, F and PE are
considered core requirements.
The “Additional Requirements”
must be completed prior to
graduation.
Area A: Essential Skills
Area A (9 hrs)
Hrs
ENGL 1101 Composition I (min grade C)
3
ENGL 1102 Composition II (min grade C)
3
MATH 1101 or 1111 or 1113 or 1120
(min grade C)
3
Term
Grade
Area B: Institutional Options
Area B (4 hrs min)
Hrs
CIS 1000
3
COMM 1110
3
ENGL 2200
3
SOCI 2295
2
SOSC 1101
3
THEA 1110
3
WMST 2001
3
Foreign Language (2000 or higher)
3
LIBR 1101
1
POLS 2401
3
Term
Grade
Area C: Humanities & Fine Arts
Area C (6 hrs)
Hrs
ENGL 2110 or ENGL 2120 or ENGL 2130
3
ARTC 1100 or MUSC 1100 or THEA 1100
3
Term
Grade
Area D: Math, Science, Technology
10 or 11 Hours
Area D (10 hrs min) Area D Lists
Lab Science
Hrs
4
NonLab/Lab Science
3/4
NonLab/Lab Science, Math or Technology
3/4
Term
Grade
Area E: Social Sciences
Area E (12 hrs)
Hrs
POLS 1101 American Government
3
HIST 1111 or 1112 World Civilization I or II
3
HIST 2111 or 2112 US History I or II
3
Select one:
3
ECON 2105, SOCI 1101, PSYC 1101
ANTH 1102, HIST 1111 OR 1112
Term
Grade
Area F and Major/Elective Requirements
are specific to degree program.
Physical Education (4 hrs)
Hrs
PEDS 1010 Lifetime Fitness
1
PEDS 2000 CPR/First Aid
2
PEDS ________ (Activity)
1
Term
Grade
Additional Requirements
UNIV 1000 __________________
GA HISTORY ___________________
US HISTORY _________________
GA CONSTITUTION ______________
US CONSTITUTION ____________
Physical Education requirements are not included in the 120
hours necessary for graduation.
Students transferring to GSW with a transferable AA or AS
degree are exempt from the PE requirements.
However, the PE classes
used to meet the graduation
n/a
requirements at the previous institution cannot be used to
meet GSW degree requirements, including open electives.
Courses Transferred with No GSW
Equivalent
Courses that are transferred with no GSW equivalent
are given a “generic” number, but do have the
original course title.
Example: BUSA 1--- Contemporary Business Issues.
GSW has no equivalent. If the advisor wants more
information about the course, he or she should ask the
student for a course description. If the course content
is similar to a GSW course, a substitution can be
requested by completing the Course Substitution Form
with the appropriate signatures and sending two copies
to the Office of Academic Affairs.
Board of Regents Graduation Requirements
Georgia & U.S. History and Constitution
•Required by State Legislature.
•American history courses and political science courses taken at an
out-of-state institution do not satisfy the Georgia History and
Constitution portion of this requirement. On the student’s transfer
evaluation, which will be on a curriculum sheet for the major, the
U.S. History and U.S. Constitution requirements will be checked off,
BUT the Georgia History and Georgia Constitution requirements will
not.
•Student should contact the Department of History and Political
Science to satisfy requirements by examination or should register
for the appropriate course. (US History I or II and American
Government or History of Georgia)
REGENTS’ TEST
Satisfied by earning a grade of C or
better in ENGL 1101 and 1102.
GENERAL DEGREE REQUIREMENTS
•Candidates for a baccalaureate degree must earn a minimum
of 120 semester hours of academic credit and complete three
specified courses in physical education.
• Students who change majors or are re-admitted under a new
catalog may have to complete additional hours of coursework
beyond those required for completion of the program.
•GPA of 2.0 or higher is required for baccalaureate and 3.0 or
higher for graduate degrees.
• Candidates must have completed in residence at least 27 of
the 40 hours earned immediately preceding graduation.
•All baccalaureate degrees require 39 hours of upper division
courses, with at least 21 upper division hours in the major.
FOREIGN LANGUAGE
REQUIREMENTS
•Students who have had two or more years of a foreign
language in high school may not enroll in the beginning
course (SPAN 1001 or FREN 1001) of that language to
meet degree requirements.
•Students may take a placement test offered by the
Department of English and Foreign Languages.
•CLEP tests are also available to meet foreign language
requirements.
Tutoring
Free tutoring is provided through the
Academic Skills Center for all core
courses and many major courses.
Send students having difficulties there
as soon as you recognize academic
problems exists.
Writing Center
The Writing Center provides help with
all stages of the writing process for
all students in all courses.
The Writing Center is located in Room
107 of the English Building.
ADVISEMENT MANUAL
The Academic Advisement Manual
is online as a Resource under
“Faculty and Staff”
on the GSW Homepage or from
the drop-down menu on RAIN.
Finding Important Dates
Click on Calendar
to view GSW events.
ACADEMIC INTEGRITY
• Students are expected to conform to high standards
of intellectual and academic integrity. The GSW
policy can be found in the GSW Bulletin.
• Dishonest work should be rejected for academic
credit. Burden of proof is placed on instructor.
• Follow procedures outlined in Academic Advisement
Manual. A record of dishonest work should be
placed on file in the Office of Academic Affairs.
• Examples: Unauthorized collaboration, Multiple
Submissions, Plagiarism, Cheating
• A statement concerning academic integrity must be
included in your syllabi. This statement must
include punitive actions that will be taken.
FERPA
Family Educational Rights and Privacy Act
• Protects students’ rights in regard to education
records.
• Students have the right to inspect and review
their records, but no access to financial records
of parents, letters of recommendation, honors,
etc. if they have signed a waiver.
• Students have the right to challenge content of
records, with exception of grades. (Grades can be
challenged through the grade appeal process as
outlined in the GSWeathervane, the student
handbook.)
• Requests for educational records should be made
in writing to the Registrar.
FACULTY FORMS
Click Faculty & Staff on the
main webpage
(www.gsw.edu)
Then Click Here
Faculty Forms Continued
Click Faculty Forms
and this list will
come up
R.A.I.N.
User ID: nine digit
gswID# beginning
with 913.
PIN: Set to the last
6 digits of gswID#.
If you lock yourself out of RAIN,
contact Robyn DeVane at 2875!
Faculty Forms in RAIN
Login in to your RAIN account
and click on Faculty Services.
You will see GSW Faculty Forms
These are the forms available to you
GSW Student Email (radar)
Each student is assigned a
campus email account at the
time of enrollment.
Please use this email to
correspond with the students
in your classes and your
advisees. Email addresses are
available on RAIN under
Faculty Services.
The format of the address will
be:
krobert6@radar.gsw.edu
SUMMARY
CLASS LIST
(aka Class Rolls)
Verification Rolls
• Roll must be taken for the first week.
• Due date is found on the Academic Affairs calendar. For fall term
the due date is August 24, 2011 (8:00 am).
• Enter the enrollment information in RAIN on the Faculty Mid-term
Grade Worksheet. (Instructions are found under the secured
faculty forms on RAIN.) Krista will send out an email with the
deadline date and link to the instructions.
• Students attending class should be coded as a 1 (one) and
students who have never attended class should be coded as an 0
(zero).
• If anyone is attending your class and not on the mid-term grade
worksheet, email Krista (krista.smith@gsw.edu) with the name and
gswID number.
Verification Rolls are Important
• Identifies ‘ghost’ students on the rolls.
• Identifies students who are attending
class and not on the rolls.
• Confirms eligibility for students’ financial
aid based on attendance in their registered
classes.
Extremely important for the student
What happens when students are administratively
withdrawn for non-payment
•Student Accounts mails a letter to each student who is
withdrawn for non-payment.
•Students who wish to be reinstated must pay the total fees
before reinstatement is done.
•Reinstatement Communication is between the Registrar and the
Director of Student Accounts.
How YOU can Help
Check your class rolls on R.A.I.N frequently for updated
information.
REMINDER: GAView is not updated when R.A.I.N. is. A
student who is dropped for non-attendance or nonpayment will retain access to your course on GAView.
That is one of the reasons to check your class rolls
regularly. You may block the student’s access on GAView.
Final Exams
Final exams must be given during the
scheduled time period as published on R.A.I.N.
under the semester schedule of classes.
Students may not take finals at a different time
without the permission of the Office of
Academic Affairs. (See Faculty Handbook for
more information.)
Students with three or more finals in one day
according to the published schedule should
request permission from the Office of
Academic Affairs to reschedule one of them.
Grading Procedures
Grades are entered by the
instructor online through R.A.I.N.
Instructor
must enter
the last
attend date
for students
who earn a
grade of F.
Student, Ima
Way, Lost Mi
913035268
913045289
Incomplete Grades
•An incomplete grade (“I”) may be issued for
non-academic reasons only.
•The Incomplete Grade Assignment Form
must be on file in the school/department at
the time the grade is assigned. The form can
be found under the non-secured faculty
forms on the GSW website
•The grade of “I” must be removed, i. e., the
student completes the missing work, by the
end of the next semester, or the “I” becomes
an F. This includes the summer term.
CHANGING A GRADE
To change a grade for any
reason, including the grade of
“I”, the instructor must submit
the grade change form. It can
be found at under “GSW
Faculty forms” on RAIN.
Grade Codes on GSW Advisor’s Transcript
A Symbol immediately following a grade should
be interpreted as follows:
*
Meets CPC requirements, cannot be used toward
degree requirements.
#
Falls under the Academic Renewal policy –not
included in the GPA calculation. Courses with a
grade of “D#” cannot be used to meet degree
requirements. Courses with grades of A#, B#, and
C# can be used to meet degree requirements.
^
Not accepted in transfer but necessary for
calculating HOPE GPAs. Cannot be used to meet
degree requirements.
%
This course is a Learning Support (Developmental
Studies) or Regents’ remedial course and cannot be
used toward degree requirements.
These grades are assigned
by the Registrar’s Office
ONLY:
QUESTIONS?
Lynda Lee Purvis
Assistant Vice President for Academic Affairs
llpurvis@gsw.edu 229-931-2019 Office of Academic Affairs
ksmith@gsw.edu
Krista Smith
Registrar
229-931-2051 Sanford Hall room 218