Doing Business with Government
March 22, 2011
Holiday Inn, Kitchener
Who is the Cooperative Purchasing
Group of Waterloo Region?
The Cooperative Purchasing Group of Waterloo Region (CPGWR)
represents tax-supported institutions and commissions within and
around the Regional Municipality of Waterloo.
The intent of the cooperative is to maximize value for the taxpayer by
working together to promote efficiency and economy in the areas of
purchasing and materials management through enhanced
communication tools, process standardization and resource sharing
between the participating agencies
Together we purchase more then $30 million dollars in shared
contracts.
Examples of Shared Contracts
which are currently cooperatively purchased
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Cleaning Supplies
Photocopiers
Toner Cartridges
Nursery Sod
Fuel
Road Salt
Electrical Supplies
First Aid Supplies
Stationery
Pool Chemicals
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Document Destruction
Water Meters
Traffic Paint
Manhole/ Catch basin Covers
Sod
Fertilizer
Paper
Propane
Sign Blanks
We are Diverse and Driven!
Currently, the CPGWR has 26 participating agencies.
The CPGWR agencies also collaborate with the Guelph
Cooperative and the Halton Cooperative Purchasing Group.
The Cooperative has identified key components to its strategic
plan including working to increase participation, coordination
and leadership in contracts by promoting communication
between the agencies and identifying possible contract
opportunities as well as facilitating educational opportunities
such as hosting the 2011 Ontario Public Buyers Conference
Regional and Municipal Governments
Regional Government
Region of Waterloo
County of Brant
Municipal Government agencies include:
City of Brantford
Township of North Dumfries
City of Cambridge
Township of Wilmot
City of Kitchener
Township of Wellesley
City of Waterloo
Township of Woolwich
Academic Agencies
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Conestoga College
University of Waterloo
Upper Grand District School Board (Guelph)
Wilfrid Laurier University
Waterloo Catholic District School Board (WCDSB)
Waterloo Region District School Board (WRDSB)
Student Transportation Services (div. of WRDSB / WCDSB)
Other agencies that are members of
the CPGWR:
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Cambridge Public Library
Kitchener Public Library
Waterloo Public Library
Cambridge and North Dumfries Hydro Electric Company
Waterloo North Hydro
Waterloo Wellington Community Care Access Center (Kitchener)
Hospice Wellington (Guelph)
Grand River Conservation Authority (Cambridge)
Waterloo Regional Police Service
Overview of Purchasing Bylaws and
Guidelines
The participating agencies are governed by various boards / councils /
trustees which develop purchasing bylaws and guidelines which
govern how each agency purchases.
Bylaws and policies direct how and when bid opportunities are
advertised.
When a need is identified, by more then two agencies, which can be a
cooperative purchase (shared contract), one agency will be designated
as the Lead agency. The Lead agency is the organization that will
develop and advertise the bid opportunity.
Dollar Thresholds for when Bid
Opportunities are Advertised
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Greater then $100,000
Region of Waterloo
City of Cambridge
Waterloo Region District School Board
Cambridge Public Library
Waterloo Public Library
Waterloo North Hydro
Waterloo Regional Police Service
Conestoga College
Waterloo Catholic District School Board
Upper Grand District School Board
Wilfrid Laurier University
University of Waterloo
Waterloo Wellington Community Care Access Center
Student Transportation Services (div. of WRDSB / WCDSB)
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Greater then $75,000
Grand River Conservation Authority
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Greater then $50,000
Township of Wilmot
Township of Wellesley
Township of Woolwich
Dollar Thresholds for when Bid
Opportunities are Advertised
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Greater then $25,000
Brant County
City of Brantford
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Greater then $20,000
City of Kitchener
City of Waterloo
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Greater then $10,000
Township of North Dumfries
What happens to the spend below the advertised threshold?
Most participating agencies encourage staff to gather three informal quotes
and the award decision is then made at the Division level
Where to find bid opportunities?
The following agencies post bid opportunities on their own
websites:
Brant County
Region of Waterloo
City of Brantford
Township of North Dumfries
City of Cambridge
Township of Wilmot
City of Kitchener
Township of Wellesley
City of Waterloo
Township of Woolwich
Conestoga College
Grand River Conservation Authority
Waterloo Wellington Community Care Access Center
Links to all of these websites are on the CPGWR website
www.cpgwr.ca
Where to find bid opportunities?
Ontario Public Buyers Association website www.opba.ca
Region of Waterloo
City of Cambridge
City of Waterloo
Where to find bid opportunities?
www.merx.ca
Wilfrid Laurier University
Waterloo Region District School Board
Cambridge Public Library
Student Transportation Services (div. of WRDSB / WCDSB)
University of Waterloo
www.biddingo.com
Waterloo Region District School Board
Upper Grand School Board
Waterloo Catholic District School Board
MERX www.merx.ca
Biddingo www.biddingo.com
Need further contact information?
Visit the www.cpgwr.ca website!