INSTITUTIONAL REPOSITORY
SERVICES IN AZERBAIJAN:
CASE STUDIES
Tatyana Zaytseva
Baku Higher Oil School, Head of Library
April 02, 2014
Outline of Presentation
 Baku Higher Oil School at a Glance
 Introduction to Open Access and
Institutional Repositories
 Institutional Repositories
Development: World experience
 Institutional Repository Services
by Dspace platform in Azerbaijan
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Baku Higher Oil School
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Baku Higher Oil School
at a Glance
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 Baku Higher Oil School (BHOS) (Azerbaijani; Bakı Ali Neft
Məktəbi) was established as a subsidiary of SOCAR under the
decree of the President of the Republic of Azerbaijan Ilham
Aliyev dated 29 November 2011
 Education process is based on strong partnership relations
with Heriot-Watt University (HWU), UK
 The main language of instruction is English
 There are three specialties – Petroleum Engineering, Chemical
Engineering, and Process Automation Engineering.
 Following the education results the students will get diplomas of
BHOS and Heriot-Watt University
 BHOS students, professors and library have got access to all
the HWU information resources, including VISION (Virtual
Student Information Organisation Network)
 BHOS is the university many professors of which has got
recognition and leadership in their professional fields
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Definition of Open Access
In using the term “open access”, we mean
the free availability of peer-reviewed literature on
the public internet, permitting any user to:
- Read,
- Download,
- Copy,
- Distribute,
- Print,
- Search, or Link to the full texts of the articles
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Driving Force Behind Open Access –
Dissatisfaction at all Levels
 Authors: their work is not seen by all their
peers – do not receive the recognition they
desire
 Readers: cannot view all research
literature they need – less effective
 Libraries: cannot satisfy information
needs of their users
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The Open Access Movement
 BOAI, February 2002
 Bethesda Statement on Open Access
Publishing, 2003
 Berlin Declaration, October 2003, May 2004
& February 2005
 Welcome Trust, October 2003
 Australian group of Eight Statement on Open
Access to Scholarly Information, 2004
 Alhambra Declaration on OA, May 2010
 IFLA Statement on Open Access, April 2011
 SPARC Europe Statement on Open Access, 2011
 LERU Roadmap towards OA, June 2011
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Support of the Open Access
by Developed Countries
 UK Parliamentary Inquiry: Science and Technology Committee,
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2004
U.S. Appropriations Committee, 2004
Canada, 2003 - the Canadian Association of Research Libraries,
launched an Institutional Repository Project in 2003
Australia, 2004 - Australian Research Information Infrastructure
Committee (ARIIC) Open Access Declaration
Italy, 2004 - Messina Declaration
 Germany, 2003 - Berlin Declaration on open Access to Knowledge
in Sciences and Humanities
 Sweden- Since 2006, Sweden has had a national OA programme,
OpenAccess.se, which has played a role in the creation of a national
search portal for scholarly publications (SwePub)
 France - France's HAL multi-disciplinary open archive was launched
by the Centre National de la Recherche Scientifique (CNRS)
in 2001.
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Support of the Open Access
by EIFL
 Open Access policy has now been adopted
by
47 institutions in developing and transition
countries in the EIFL network
 There are 670+ open repositories and 3.400+
open access journals in EIFL partner countries
 EIFL- OA organized 121 awareness raising,
advocacy and capacity building events and
workshops in 2003-2013 in 41 countries with
participants from over 50 countries
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Support of the Open Access
by Azerbaijan
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Two Ways of the Open Access
Budapest Open Access Initiative
<http://www.soros.org/openaccess/index.shtml>
Recommends 2 Strategies:
1. Open Access Journals ("gold"):
Publish your article in a suitable open-access
journal whenever one exists.
2. Self-archiving in Open
Electronic Archives/Repositories ("green"):
Otherwise, publish your article in a suitable
toll-access journal and also self-archive it.
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What is an Institutional
Repository (IR)?
“A digital collection capturing and preserving the intellectual
output of a single or multi-university community.”
Raym Crow.
<http://www.arl.org/sparc/IR/ir.html>
“A university-based institutional repository is a set of
services that a university offers to the members of its
community for the management and dissemination of
digital materials created by the institution and its
community members.”
Clifford Lynch. Essential infrastructure for scholarship in the digital age
ARL, no. 226 (February2003): 1-7.
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Institutional Repositories’
Contributions to Open Access
 Scholarly communication
 Supporting education through learning
materials
 Electronic publishing
 Managing digital collections of research
outputs on university networks
 Housing and preserving digital collections
 Enhancing university’s prestige
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Benefits of Institutional Repositories
to Various Stakeholders
For the researcher:
 Increased visibility of research output and
consequently the department and the institution
 Potentially increased impact of publications as
an author at the institution
 Provides the possibility to standardize
institutional records e.g. academic's CVs and
published papers
 Allows the creation of personalized publications
lists
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Benefits of Institutional
Repositories to Various Stakeholders
For the institution:
 Increases visibility and prestige of an institution
Repository content is readily searchable both
locally and globally
 A repository that contains high quality content
could be used as a 'shop window' or marketing
tool to entice staff, students and funding
 A repository can store other types of content that
is not necessarily published, sometimes known as
'grey literature'
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Benefits of Institutional
Repositories to Various Stakeholders
For the global community:
 Assists research collaboration through
facilitating free exchange of scholarly information
(this is enabled through the use of metadata
harvesters of OAI-compliant institutional
repositories)
 Aids in the public understanding of research
endeavours and activities.
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The Power of Open Access –
Institutional Repositories
 For 72% of papers published in the
Astrophysical Journal free versions of the
paper are available in repositories (mainly
through ArXiv)
 These 72% of papers are, on average,
cited twice as often as the remaining 28%
that do not have free versions available in
repositories.
Data «Greg Schwarz»
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World-Wide Deployment
2604 Repositories
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World-Wide Deployment
by Countries
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Former Soviet Union
Countries Deployment
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Registry of Open Access
Repositories in Azerbaijan
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Ranking Web of World
Repositories: January, 2014
Presentation about Khazar University experience with DSpace is available at EIFL
website: http://www.eifl.net/dspace
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Registry of the BHOS
Open Access Repository
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Why have an IR at
Baku Higher Oil School?
 To help the international Open Access efforts.
“The mission of disseminating knowledge is only half
complete if it is not widely and readily available to society.”
(Adapted from the Berlin Declaration)
<http://www.zim.mpg.de/openaccess-berlin/berlindeclaration.html
 To create a permanent record of the scholarly
output of Baku Higher Oil School
- No access to some scholarly works published by our
own faculty
- Collections of working papers, technical reports,
research reports flowing around
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Why Did We Choose DSpace?
Top Reasons to use Dspace:
 Largest community of users and developers
worldwide: over 1100
 Khazar University Institutional Repository
Successful story
 Any organization can use, modify, and even
integrate the code into their commercial
application without paying any licensing fees
 Well organized web-interface
 Metadata in Dublin core format
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Where is DSpace available?
http://dspace.bhos.edu.az/xmlui
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Where is DSpace available?
http://dspace.bhos.edu.az/xmlui
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Communities and Collections
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Schools and Centers
Chemical Engineering Department [70]
Computer and Information - Communication Technologies
Department [22]
Electronic Training Department [19]
English Language and Humanitarian Courses Center [15]
International Relations Department [25]
Library [135]
Petroleum Engineering Department [26]
Postgraduate Training Department [12]
Public Relations Department [19]
Quality Assurance Department [15]
Other Collections
 Personal Pages [57]
 Learning Materials [81]
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Collection Type and Size
Communities
12
Collections
35
Books
141
Learning materials
81
Presentations
11
Personal Pages
57
Other
25
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Personal page
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Personal page
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Browsing by Author
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Browsing by Subject
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Browsing by Issue Data
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Self-archiving
Self-archiving serves two main
purposes:
 Allows authors to disseminate their
research articles for free over the
internet
 Helps to ensure the preservation of
those articles in a rapidly evolving
electronic environment
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Self-archiving
 To self-archive is to deposit a digital
document in a publicly accessible website
 Depositing involves a simple web interface
where the depositer copy/pastes in the
“metadata” (date, author-name, title, journalname, etc.) and then attaches the full-text
document
 Self-archiving takes only about 10 minutes
 DSpace also allows for documents to be
selfarchived in bulk, rather than just one by
one
 Many funding bodies mandate self-archiving
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Self-archiving
Submission an article to journal pre-print self-archiving
Peer review
Author revisions
Submission of final version
Article is published
post-print
Published
version
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Self-archiving by DSpace
 Register to:
dspace.bhos.edu.az/xmlui
 Choose a collection you want to submit
to, e.g. Personal Archive
 Send us an email and ask for
registration rights.
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Challenges
Library will continue to:
 Provide support for university research
self-archiving
 Educate users and faculty about the IR
 Showcase the IR
 Find champions and partners among
faculty
 Seek institutional mandate and support
 Harvest documents
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Conclusion
This is the age of information
explosion.
It demands institutional
Librarians to organize and
provide right information to the
right user at the right time.
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Thank you for your attention!
Tatyana Zayseva
tatyana.zayseva@socar.az
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