Clinical Placement
Capacity Planning
Khonzie Ndlovu-Gachengo
Workforce Development Manager
Leaning Environment Quality
Health Education East Midlands
(Derbyshire)
Derbyshire Stakeholders
4 NHS Trusts
2 HEIs
Derbyshire Placements
Chesterfield Royal Hospital
Derbyshire Community
Derbyshire Healthcare
Derby Hospitals
www.em.hee.nhs.uk
The Development
• To support Derbyshire Clinical Placement Provision Strategy
for pre registration programmes 2012-2015.
• First design/concept presented to group Aug ’12
• Further development – finalised for first use Jan ‘13
• Modifications/improvements continued
• On-going remedial actions
www.em.hee.nhs.uk
The Development …cont.
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•
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First design/concept presented to group Aug ’12
Further development – finalised for first use Jan ‘13
Modifications/improvements continued
On-going remedial actions
Dec 2013 Nursing and Midwifery Grid and AHP ( OT and
Physio)
• Dec 2014- Nursing and Midwifery, All AHP professional
groups to be fully embedded.
www.em.hee.nhs.uk
Pre January 2013
www.em.hee.nhs.uk
January 2013
www.em.hee.nhs.uk
January 2013 …cont.
www.em.hee.nhs.uk
Sept 2013
www.em.hee.nhs.uk
AHP Grid
www.em.hee.nhs.uk
Challenges
Different versions of Windows, Microsoft Office
• Some functions, colours not compatible with earlier versions
of Excel
• Different appearance on screen from my version
• Used Excel 97-2003 to ensure compatibility but significant
loss of function
Development time
• 6 months creation and building the grid
• On-going maintenance and development
www.em.hee.nhs.uk
Challenges Cont.
IT systems
• Travel across Trust and HEI IT systems cause some problems
with the design and function of some cells
Collation of data
• Multiple versions of the grid, manual process to merge grids.
• Changes made by Trusts and HEIs – potential to be
overwritten and lost and increase risk of human errors
• Increased workload collating all the changes
• People working on the grid at the same time are not aware of
changes made by others
www.em.hee.nhs.uk
Solution
Central storage point required for;
• Access to one version of the live with audit trail of changes
• Enabling changes to be made without any loss of data
• Alleviating the need to collate changes, transfer on to a new
grid and send to all parties
• Notification of changes can be sent instead of emailing the
new version each time
• Reduction of manual process/ resources and time.
www.em.hee.nhs.uk
Development 2: Development of a coordinated
approach to effective management of Non
Medical Pre Registration Programmes Clinical
Placements
Phase 1:
To further develop the capacity planning grid to all pre registration
programmes clinical placements
Phase2:
To develop a centralised Derbyshire self managing database ( Live) in
managing clinical placements for NHS organisations and HEI’s
Phase3:
To have a strategic view of placement demand and capacity to ensure
equity across East Midlands , triangulate and quality monitor clinical
placements
www.em.hee.nhs.uk
Khonzie Ndlovu-Gachengo
Workforce Development Manager
Leaning Environment Quality
Health Education East Midlands (Derbyshire)
Khonzie.Gachengo@nhs.net
07879115931
01332 258180
Healthcare Professional
Clinical Placement Tariff
Naheem Akhtar
Healthcare Professional Clinical
Placement Tariff
Overview
• Develop a fair and transparent payment system for providers of clinical
placements.
• Placements can be selected based on the quality of the placement rather
than the price for which they are able to provide the placements.
• All employers who host students for non medical placements will be
eligible to receive funding for East Midlands commissioned students.
www.em.hee.nhs.uk
Healthcare Professional Clinical
Placement Tariff
The Benefits
• An opportunity for education providers and employers to develop their
relationship and work in partnership to:
o Constantly improve the quality of the clinical learning environment.
o Enhance the student placement experience.
• Funding follows an individual student’s placement activity, therefore
providing transparency and fairness.
• Development and increase of placement capacity within NHS
organisations and organisations outside the NHS providing healthcare.
www.em.hee.nhs.uk
Healthcare Professional Clinical
Placement Tariff
Private, Voluntary and Independent Sector
• Opens the door to a broad variety of placement providers.
• Increasing placement capacity within the East Midlands.
• Provides the students with experience in alternative settings.
• Employment opportunities within this sector for newly qualified
students.
www.em.hee.nhs.uk
Naheem Akhtar
Education Commissioning Support Manager
Health Education East Midlands
Naheem.Akhtar@nhs.net
0115 823 3445
Developing placements within the
Private, Voluntary & Independent
sector
Lou Sherratt
PVI Project Lead
University of Derby
Background
• A workshop was held in November 2012 at The
University of Derby.
• 30 Delegates attended from a variety of sectorsHEI’s, Hospital Trusts and PVI.
• Speakers included a Chief Executive from local NHS
Foundation Trust and 2 members of staff from a
private hospital.
• Key take home messages from the workshop
included- A dedicated person to develop and
support placements within the PVI sector and the
value of non-traditional placements.
Progress to date
• April 2013: University awarded funding to allow a
member of academic staff dedicated time ( 2.5 days)
per week to increase capacity within the PVI sector
and provide support to these placements.
• June 2013: Article published within Nursing Times.
• September 2013: Abstract submitted for NET NEP
conference 2014.
• Newly Registered Nurses securing posts within the
PVI Sector.
Breakdown of placements so far
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Nursing Homes:10
Private Hospitals:3
Practice Nurses:9
Other( including Charities): 9
Total= 31
Being Developed October 2013:
Nursing Homes: 6
Practice Nurses: 8
Other: 3
The Future?
• Funding allocated until March 2014.
• Research project- Challenging stereotypical
views of student nurse placements.
• Final placement management students within
PVI sector.
• Conference March 2013.