Unit Planning: A New Piece of the Puzzle
Dr. Angela M. Falconetti
Associate Vice President
Planning, Development, and Institutional Effectiveness
Dr. Don Matthews
Director, Planning
2011-12
Selected information utilized in the present power point is that of SPOL.

“While the ultimate concern in organizations is with outcomes and results, initial attention must be directed toward developing and implementing effective processes for measuring and tracking a multiplicity of planning dimensions.”
Sherrie A. Tromp & Brent D. Ruben
Strategic Planning in Higher Education
© 2010, NACUBO

Accreditation Mandates
Three critical functions described by the standards:
1. Assessment of student learning outcomes
2. Assessment of overall institutional effectiveness
3. Ongoing strategic planning activity that is informed by those assessments
Michael F. Middaugh
Planning and Assessment in Higher Education
© 2010

What is Needed?
“Often it is a question not of providing evidence that assessment is occurring, but rather of demonstrating in real, tangible ways that the assessments are actually being used to inform planning, decision making, and resource allocation at the institution.”
Michael F. Middaugh
Planning and Assessment in Higher Education
© 2010

Procedural Leads to Strategic
• Analysis of Outcome data may show a gap in performance
• An Objective should describe new strategies to be employed to improve performance
• The Outcome and Objective should tie together

• …the primary tool for understanding and improving the ways in which students learn and for developing and enhancing those institutional structures and programs that support student learning.
• …a language for describing institutional effectiveness, demonstrating that institutional planning is rooted in comprehensive and systematic information, and describing the outcomes of that planning activity.
• …measuring the efficacy of planning….
Michael F. Middaugh
Planning and Assessment in Higher Education
© 2010

• Result = the success or failure of an endeavor
– aka Outcome
• Activity = an ongoing process designed to measure progress
Sherrie A. Tromp & Brent D. Ruben
Strategic Planning in Higher Education
© 2010, NACUBO

Daytona State College’s Planning Structure

Universal Questions to Ask When Planning
• What are you going to do?
• Why are you going to do it?
• How are you going to do it?
• How will you know that you’ve been successful?
• Do you need any additional money?
• Do you need help from anyone else?

What are You Going to Do?
Objective
Written so that it is Specific, Measurable, Action-Oriented,
Results-driven, and Time-limited (SMART).
Objective Title
The “nutshell” version of the objective – short and descriptive.

What are You Going to Do?
“Type of Service” represent the College’s Administrative Unit
Outcomes (AUOs), which focus on the services provided by the College units in support of the College’s mission and values and the institutional outcomes, strategic, and annual plans.
• Administrative Support Service
• Community/Public Service
• Educational
• Educational Support Service

What are You Going to Do?
Administrative Support Service
Administrative support service units maintain College operations in support of the
College’s instructional programs and institutional outcomes.
Community/Public Service
Community/public service units offer activities and programs that meet the needs of the College and local communities for cultural enrichment, community engagement, and lifelong learning. The College’s community/public service units support community development through civic, charitable, business, and professional organizations. Academic courses and programs often have learning activities related to experiential and/or service learning that are a part of the academic units and apply to this standard. Community/public service units support institutional outcomes.

What are You Going to Do?
Educational
Education delivered in the classroom that supports the student learning outcome process both at the program and course level.
Educational Support Service
Educational support service units contribute to student learning, instruction, or access. The educational support units provide services that relate to students and are part of the institution’s overall learning environment. Educational support service units support the institutional outcomes.

What are You Going to Do?
Institutional Outcomes
The standards that Daytona State College students must meet prior to graduating: critical/creative thinking; cultural literacy;
communication; information and technical literacy.

What are You Going to Do?
Strategic Planning Priority
To fulfill its vision, carry out its mission, and live its values,
Daytona State College established strategic directions as the foundation for its future in its 2010-2013 Strategic Plan.
Annual Developmental Objectives
The 2010-11 Annual Plan has developmental objectives that link to the Colleges 2010-13 Strategic Plan.

What are You Going to Do?
Associated Standards
Does this objective correct an issue of partial or noncompliance with accreditation standards? Does it provide evidence of compliance with a standard?

How are You Going to Do It?
Tasks
List the many things that must be accomplished to achieve the overall objective. These might be steps to follow in an action plan or more finely-defined outcomes that add up to the overall outcome.
Due Date
Do you have target dates for achieving these tasks that will keep you on track?

How will you know that You’ve Been
Successful?
Intended Results
List the results you want to achieve both from the objective overall and from specific tasks or strategies.
Assessment Measures
Describe the measurement tools that you will use and/or the methodologies you will employ to gather data. This might also include existing data sources.

Do you need additional money?
Enhanced Budget
You can use the budget module to tie funding to an objective.
However, the College’s budgetary planning process is completed separately (i.e., not in using the SPOL system).

Do You Need Help from Anyone Else?
Units Impacted
Identify any other planning units that must provide you with resources for you to be successful in achieving your objective.
That may mean that someone from your office will spend time working on something that you submit to them, assisting you in developing or installing something, or providing you with a product; or another department may purchase something on your behalf.

1. The process of planning is as important, if not more important, than the plan itself.
2. Successful planning depends on leadership, communication, assessment, and a knowledge of organizational culture.
3. The goal of strategic planning is organizational improvement and change.
4. The strategic planning process should evaluate funding and resources.
Sherrie A. Tromp & Brent D. Ruben
Strategic Planning in Higher Education
© 2010, NACUBO

Unit Planning /
SPOL
July 2011
August 2011
September 2011
October/November 2011
February 2012
May 2012
June 2012
2011-12
Dates
26
1-31
1-30
1-31/1-30
1-29
1-31
1-31
1-30
Priority/Task
Conduct SPOL Training Sessions
Continue to Conduct SPOL Training Sessions/Unit Managers
Input FY13 Unit Plans into SPOL
Follow-up with Unit Managers re Unit Plans (SPOL)
Training Sessions on “How to Run Reports”
(i.e., the report module)
FY13 Mid-Year Unit Plan Assessments Due (SPOL)/Meet with
Unit Managers to discuss Mid-Year Assessments
FY13 End-of-Year Assessment of Unit Plans and Planning
Process/Meet with Unit Managers to discuss End-of-Year
Assessments
Finalize Annual Report of Unit Plans
Present Summative Unit Planning Annual Report to President and
Cabinet

Dr. Angela M. Falconetti
Associate Vice President
Planning, Development, and Institutional
Effectiveness
Daytona State College
386-506-3962, Office falcona@daytonastate.edu
Dr. Don Matthews
Director, Planning
Daytona State College
386-506-3675, Office matthed@daytonastate.edu