4.09 Upgrade
Information and Training Session
Student Systems and Business Support (SSABS)
December 2011
Agenda
Student Systems and Business Support (SSABS)

Introduction and Overview

Enhancements Delivered

System-Wide Improvements

Known Issues Raised With the Vendor

Questions/Comments
1
Introduction
Student Systems and Business Support (SSABS)

The Upgrade to 4.09 from 4.07 will result in changes to some
functionalities in ISIS

Overall - Better User Experience
2
Enhanced/Changed Functional Areas
Student Systems and Business Support (SSABS)

eApplications

Research Higher Degree

Admissions

Scholarships

eStudent

Results and Progress

Enrolments

Timetabling
3
eApplication
Student Systems and Business Support (SSABS)
eApplication- 4.09 Enhancement Areas
 Improved Usability – Application
 Integrated Course Search
4
eApplication - Improved Usability
Student Systems and Business Support (SSABS)


Improved Usability
Fewer screens
Progress bar

Applicants can enter previous study details
5
eApplication - Integrated Course Search
Student Systems and Business Support (SSABS)

Integrated Course Search

Option to Upload Supporting Documentation after Submitting
Application
6
Admissions
Student Systems and Business Support (SSABS)
Admissions – 4.09 Enhancement Areas
•
Application Search
7
Admissions - Application Search
Student Systems and Business Support (SSABS)
Application Search
•
Application Requirements
added to the search criteria
•
Search results for Application
Requirements are now drawn
from live data
Note: The data returned on
the Detailed Application
Search is still a day old.
8
eStudent
Student Systems and Business Support (SSABS)
eStudent – 4.09 Enhancement Areas
 Leave of Absence – Coursework
 Enrolment Declaration
 Study Plan Usability
 Graduation Invite Error - Fixed
10
eStudent - Leave of Absence (Coursework)
Student Systems and Business Support (SSABS)
Leave of Absence - Coursework

Clash-free start & return selection will allow students to select
actual study periods instead of nominating approximate dates.
The confirmation screen
displays the true dates
for the chosen study
periods.
11
eStudent - Enrolment Declaration
Student Systems and Business Support (SSABS)
Enrolment Declaration
Revised to include the new student services or amenities fee.
12
eStudent - Study Plan
Student Systems and Business Support (SSABS)
Study Plan
A Progress Bar now indicates where in the process the student is.
13
eStudent - Study Plan Usability
Student Systems and Business Support (SSABS)
Study Plan Usability




Clearer Instructions
Cleaner View of Option Rows
Improved Language. E.g.: No
longer using the word
‘Component’
The subject Name and
Availability have been
separated for Improved
Legibility
14
eStudent - Graduation Invite Error
Student Systems and Business Support (SSABS)

Graduation Invite Error Fixed
Students will no longer get this confusing error when responding to
their Graduation Invite.
16
Known Issues Raised with the Vendor
Student Systems and Business Support (SSABS)
Study Plan
 The search button in the eStudent Study Plan is causing an
application error when students click on it- Workaround available
15
Known Issues Raised with the Vendor
Student Systems and Business Support (SSABS)
Admissions
 Incorrect Error and warnings appear when New Zealand
citizen is updating permanent address to
New Zealand- Workaround available
9
Enrolments
Student Systems and Business Support (SSABS)
Enrolments - 4.09 Enhancement Areas

Study Plan Structure

Requisites

Advanced Standing

Enrolment Restriction Profile
17
Enrolments- Study Plan (Study Plan Structure)
Student Systems and Business Support (SSABS)
Study Plan Structure




You can now select Multiple SSP Components at the one time to be
moved in bulk to the Off Plan or Holding sections.
You can now select Multiple SSP Components of the same
Component Type to be Changed in Bulk to a different Component
Type. That is, Core to Option or Option to Core.
The Off Plan and Holding sections Automatically Resize when
components are added to them to provide for Easier Viewing of
details.
You can change the Order of Display of components in the Off Plan
and Holding sections.
18
Enrolments- Study Plan (Study Plan Structure)
Student Systems and Business Support (SSABS)
Selecting Multiple Components
19
Enrolments - Study Plan (Study Plan Structure)
Student Systems and Business Support (SSABS)
Automatic Re-Sizing
20
Enrolments - Study Plan (Study Plan Structure)
Student Systems and Business Support (SSABS)
Sort Order
21
Enrolments- Requisites
Student Systems and Business Support (SSABS)
Requisites



When entering a Requisite Waiver, the Times Waiver value can
now be set to 1
When attempting to enrol a student in a subject where they have
not met the requisites, the error message returned will list the
subject codes of the requisites that have not been met.
A new feature is available that will display a informative message
on save when enrolling a student in a subject where a Requisite
Waiver has been applied that lists the subject codes of the
requisites that are being waived.
 This is currently not implemented but can be if enough interest
is shown in it. To register interest, please email to isishelp@unimelb.edu.au
22
Enrolments- Requisites
Student Systems and Business Support (SSABS)
23
Enrolments - Requisites
Student Systems and Business Support (SSABS)
Requisite Error Message
Requisite Informational Message
24
Enrolments - Advanced Standing
Student Systems and Business Support (SSABS)

New Outcomes, such as Awaiting Documentation, can be
configured. These would provide greater flexibility during the
assessment process and enable better tracking capabilities.

Provision has been made to Attach Documents in the future.
25
Enrolments - Advanced Standing
Student Systems and Business Support (SSABS)
26
Enrolments - Enrolments Restriction Profile
Student Systems and Business Support (SSABS)


Provides the ability to limit the maximum credit point enrolment that
students may undertake across a given year.
Profiles will be configured to cater for different course study patterns:
Where the course includes a separate Summer period
Students will be prevented and staff will be warned when they attempt to enrol in:
•
More than 25% of the maximum course points in summer (1/1/12 – 26/2/12)
•
More than 50% of the maximum course points in semester 1(27/2/12 – 30/6/12)
•
More than 50% of the maximum course points in the semester 2(1/7/12 – 31/12/12)
Where the course only includes a “First half year” and a “Second half year”
Students will be prevented and staff will be warned when they attempt to enrol in:
•
More than 50% of the maximum course points in the first half year (1/1/12 – 30/6/12)
•
More than 50% of the maximum course points in the second half year (1/7/12 – 31/12/12)
27
Known Issues Raised With the Vendor
Student Systems and Business Support (SSABS)
Enrolments
Staff cannot enter Alternate subject(s) for a Core subject via the
Select Alternate link or Alternate Flag on plan- Workaround available
28
Research Higher Degree
Student Systems and Business Support (SSABS)
Research Higher Degree - 4.09 Enhancement Areas

SSP Work Submission

Setting the start date for the research subject on the Study Plan

Course Conversion

Display of EFTSL information in Enrolment Period Details

RHD Supervisory Load and RHD Students by Organisational Unit
Searches
29
Research Higher Degree - SSP Work Submission
Student Systems and Business Support (SSABS)
30
Research Higher Degree - Study Plan
Student Systems and Business Support (SSABS)
Setting the Start Date for a Research Subject
31
Research Higher Degree - Course Conversion
Student Systems and Business Support (SSABS)
Course Conversion

Duplicate Leave of Absence records are not being created.
32
Research Higher Degree - EFTSL information
Student Systems and Business Support (SSABS)
Display of EFTSL information in Enrolment Periods Detail
33
Research Higher Degree - RHD Supervisory Load
Student Systems and Business Support (SSABS)
RHD Supervisory Load and RHD Students by Organisational Unit Searches
34
Scholarships
Student Systems and Business Support (SSABS)
Scholarships – 4.09 Enhancement Areas

Scholarship Availability now displays

eStudent Default Year bug now fixed

Student Reward Extension Alert is now fixed

eStudent Scholarship Application Error Message Enhancement

Document Requirements for a Reward can now be “Received”
35
Scholarships - Scholarship Availability
Student Systems and Business Support (SSABS)
Scholarship Availability
The scholarship list will now display Availabilities:
36
Scholarships - eStudent Default Year
Student Systems and Business Support (SSABS)
eStudent Default Year Bug Now Fixed
Previously in the eStudent Scholarship pages, when an applicant
entered in two digits for a year (01/06/11), it would incorrectly default
that year to (01/06/0011)
In 4.09 the date will now default correctly: 01/06/2011
37
Scholarships - Student Reward Extension Alert
Student Systems and Business Support (SSABS)
Student Reward Extension Alert is Now Fixed
38
Scholarships - eStudent Scholarship Application
Student Systems and Business Support (SSABS)
eStudent Scholarship Application Error Message Enhancement
39
Scholarships – Reward Application
Student Systems and Business Support (SSABS)
Document Requirements for a Reward can now be “Received”
40
Known Issues Raised With the Vendor
Student Systems and Business Support (SSABS)
Scholarships
 Reward application screen, the power navigator disappears
Workaround available
 In an online scholarship application, when a mandatory question is
not answered, and the application is submitted with error, any
documentation attached will disappear - Workaround available
41
Known Issues Raised With the Vendor
Student Systems and Business Support (SSABS)
Results & Progress
 Not able to run bulk progression processes for phasing out courses
Workaround available
 Study Period Requisite Checking will allow you to delete the version
number but it will actually only process the highest version once
submitted to server - Workaround available
 Study Period requisite checking not removing failed attempts
Workaround available
 Database duplicate key exception triggered during study package
result sheet import - Workaround available
42
Timetable
Student Systems and Business Support (SSABS)
Timetable – 4.09 Enhancement Areas

Staff View of Student Timetable

Allow Automatic Class Allocation Function
43
Timetable - Staff View of Student Timetable
Student Systems and Business Support (SSABS)
44
Timetable - Allow Automatic Class Allocation
Student Systems and Business Support (SSABS)
45
System-Wide
Student Systems and Business Support (SSABS)
System-Wide 4.09 Enhancements

Grid Search – Operand Changes

Refined Search Functionality

Separate Screen Instances
46
System-Wide - Operand Changes
Student Systems and Business Support (SSABS)
Grid Search – Operand Changes
When the operand was changed and
you had information in a search field:
The details would disappear:
In 4.9 it will remain..
47
System-Wide - Refined Search Functionality
Student Systems and Business Support (SSABS)
Refined Search Functionality
Entering a space at the
end of a word in the
search bar will refine
your search further
48
System-Wide - Separate Screen Instances
Student Systems and Business Support (SSABS)
Separate Screen Instances
Multiple windows can now be
opened in the same instance of
the application via the function
search. This means that
separate windows can be
placed on each screen if the
user has multiple monitors.
49
Resources
Student Systems and Business Support (SSABS)
ISIS Help
Phone: 8344 2690
The ISIS help desk is open 9.00am-5.00pm Monday to Friday.
Log a Help Request: Help Request Email: isis-help@unimelb.edu.au
ISIS Website
ISIS Website
www.isis.unimelb.edu.au
This presentation will be available
on the ISIS Website.
All the Help documentation within ISIS has
been updated to reflect the changes and will
be available when the upgrade has been
implemented.
50
Resources, more information ......
QUESTIONS/COMMENTS
We’d also welcome your feedback about this session. Please contact
ISIS Help isis-help@unimelb.edu.au or ext.42690