General Counsel Strategy Map

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Office of the General Counsel (OGC) Strategy Map FY 11
OGC
Mission
University
Strategic
Goals
University
Key
Themes &
Projects
OGC
Strategic
Directions
OGC Key
Themes,
Projects,
And Tasks
OGC
Metrics
The mission of the Office of General Counsel (OGC) is to advance Kent State University’s strategic goals in a manner that
protects and preserves the legal, ethical and financial integrity of the university.
1. Ensuring
student success
1.5 Expand experiential
learning, engagement in
student life, and
excellence in athletics
1.6 “Enhance student
service by
operationalizing a
“Year of Yes”
2. Enhancing
academic excellence
& innovation
3. Expanding breakthrough research &
creative endeavors
2.3 Integrate eight-campus
system
3.1 Strengthen and
diversify the research and
creative portfolio
3.2 Expand offerings and
research portfolio in the
sciences
3.3 Enhance economic
development and quality of
life
3.4 Partner with govt.
agencies, businesses and
non-govt. organizations
4.1 Incorporate global
perspectives into all of
our educational,
research and service
initiatives
3.1.1 Continue to negotiate
sponsored research
agreements globally
3.2.1 Develop more
partnerships with health
care systems for
translational research
3.2.2 Streamline process to
allow for more recruitment
of post-doc researchers
3.3.1 Continue to file patent
and trademark applications
to protect university
intellectual property.
3.4.1 Continue to serve as
facilitator/negotiator for all
university strategic
partnerships.
4.1.1 Oversee all aspects of
immigration process for hiring of
international faculty and staff
4.6.1 OGC serves a primary
contact on all legal matters
governing university’s foreign
presence
4.6.2 Strengthen collaboration
with Office of Global Education to
ensure OGC is involved in
planning stage of new studyabroad initiatives.
2.5 Increase the quality and
diversity of the student
body
2.7 Enhance distance
learning opportunities
2.8 Implement a major
facilities improvement
project
1.5.1 Facilitate student
placement for internships
1.5.2 Provide legal advice
regarding student issues.
1.5.3 Explore more
opportunities for student
learning experiences in the
OGC.
1.6.1 Facilitate resolution
of legal issues involving
students in universityprovided housing
1.6.2 Facilitate resolution
of issues involving student
accessibility
1.6.3 OGC attorneys serve
as subject matter experts
for classes/programs
- Streamline process of approving
and retaining affiliation agreements.
- Replace ad hoc internships with
more formal process to ensure
interns have meaningful
experience.
- Identify SME in key legal areas
within the OGC and communicate
their availability
- Stay current on regulatory
changes and initiate policy changes
as needed.
- Set standard response time
for reviewing affiliation
agreements upon receipt
- Schedule one SME
presentation per attorney
2.3.1 Increase awareness of
OGC services system-wide
services.
2.5.1 Promulgate policies,
provide legal advice and
review advertising contracts
related to the advancement of
student diversity
2.7.1 Ensure compliance and
resolve intellectual property
concerns to maximize DL
offerings.
2.8.1 Provide legal review of
all facility-related agreements
with external entities.
2.8.2 Serve as integral part of
planning process on
construction
projects.
- Enhance response time to
regional campus inquiries/visit
campuses
- Identify states where DL
compliance is needed and
complete requirements.
- Assist with proposed changes
to the university’s CBAs
- Meet with OUA to discuss new
funding opportunities; also to
ensure projects meet ADA and
other disability requirements.
- Set standard time for
responding to Regional
Campus inquiries
- Schedule initial meeting(s)
with OUA in Fall Semester
- Meet with OUA regularly to
ensure ADAAG compliance
-Decrease reliance on outside
counsel; do additional patent
and trademark applications inhouse
- Work with research
administrators on University
eligibility for additional funding
- Actively pursue new
partnerships that strategically
position and benefit the
University
- File provisional patent
applications as appropriate
and all trademark applications
in-house
- Schedule initial meeting(s)
with RASP leadership in Fall
Semester
4. Engaging with the
world beyond our
campuses
4.6 Increase Kent State
student participation
in study abroad
programs
- Implement export control plans
- Develop MOUs/contracts for globallybased research
- Continue to evaluate/revise
international operations toward
compliance with U.S. and foreign law.
- Implement best practices when
establishing a fixed presence in a
foreign area of operation
- Provide contract support to Office for
Global Education.
- Develop/maintain database of all
international agreements
-Develop best practices guidelines,
track sharing of information with
appropriate departments.
6. Developing &
recognizing
our people
5. Securing our
financial future
6.1 Develop leadership skills in
wide range of faculty & staff
5.4 Manage resources to
deliver strategic
priorities
5.6 Improve core systems
and processes
5.7 Use information
technology innovations
to create state-of-the-art
business processes
5.4.1 Increase advising role on
strategic initiatives in all divisions.
5.4.2 Provide service on all
transactional, administrative and
litigation matters.
5.4.3 Increase use of in-house
counsel vs. outside counsel
5.6.1 Promulgate and review
polices pertaining to changes in
core business processes.
5.6.2 Increase awareness of
importance of OGC being involved
at beginning of contract process.
5.7.1 Increase use of the OGC
internal case management system
to more accurately track strategic
initiatives, administrative
complaints, litigation and
office business operations.
-Develop quicker response time to
requests/inquiries made to OGC
- Utilize support staff time more
effectively and efficiently.
- Schedule proper training for
Practice Master case management
system
- Begin generating Practice Master
reports
- Incorporate recommendations from
the outside assessment into OGC
daily operations.
-Set standard response time for
responding to requests
- Develop list of responsibilities for
each member of the OGC support
staff
- Begin generating monthly reports
in Practice Master by CY2012
6.1.1 Develop continuous
schedule of informational
sessions for faculty and
staff on relevant legal issues so
the information is accessible to
all
6.1.2 Require each member of the
OGC to develop a professional
development plan, to ensure they
remain current on legal issues
affecting the University.
- Explore additional venues to
educate university community on
legal issues
- Translate attendance at
professional seminars into learning
opportunities for university
constituents
- Redirect staff to support
education/training activities
- Explore possibility of hosting
speakers in collaboration with
academic departments.
- Track number of educational
opportunities offered; pilot legal video
- Initiate university-wide educational
awareness on relevant legal topics.
- ID support staff to work with each
attorney
- Annually review strategic plan
August 2011
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