CRITICAL AGENDA PROJECT
KNOWLEDGE TRANSFER PROGRAMME – KTP
MINISTRY OF HIGHER EDUCATION MALAYSIA
KNOWLEDGE TRANSFER
PROGRAMME
to
INDUSTRY & COMMUNITY
KTP GRANT SCHEME THIRD ROLLING PLAN
(2013-2014)
Prepared By:
Knowledge Transfer Programme Committee
Ministry of Higher Education Malaysia
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
CONTENT
1.
Overview
2.
Policy
3.
Key Result Area (KRA)
4.
Model of Implementation
5.
Implementation Plan
6.
Impact Measurement
7.
Examples Impact of KTP
8.
Roll-Out Plan (2013 – 2014)
9.
KTP ADMINISTRATION @ IPTA
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
OVERVIEW
•
In a high income economy the demand for knowledge workers will
increase.
• Educational reforms will be a vital need for inclusive growth.
• Human capital policies must be given top priority, as they will be
crucial in making more rapid inroads towards reducing income
inequality.
• Labour market imperfections, including wage and employment
discrimination, will have to be rectified.
• Fragmented and segmented labour markets must be made more
integrated. (NEM 92)
•
While innovative ideas and knowledge may be converted into
lucrative commercial undertakings, there would also be many
incidences of failure which need to be managed. Above all,
intellectual property rights (IPR) and other rights should be
protected. (NEM 99)
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
OVERVIEW (CONT’D)
•
•
MoHE planned to formulate a new policy of KTP by establishing a
New CAP for PSPTN
The new CAP would outline the importance of KTP to be adopted by
HEIs in particular the Public Universities.
Requirements
• How Malaysian HEIs can assist in delivering and transferring knowledge
created in their institutions to the industry and or community.
• Differentiation need to be made as not to overlap with other CAPs
which can also contain elements of KT such as commercialisation,
entrepreneurship and employability CAPs.
• The knowledge to be transferred need to be based on certain
fundamentals which need to be determined.
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
OVERVIEW (CONT’D)
THE WORKSHOP
• The initial meeting on KTP with the Minister of Higher
Education was held on 11 November 2010 and the Minister has
decided that the needs of the workshops on KTP to be held in
order to outlined the goals, scopes, directions and the
guidelines for the implementation programme of KTP.
• 1st Workshop 29-30 November 2010 (Concorde Inn, KLIA)
• 2nd Workshop 26-27 January 2011 (Marriott Hotel
Putrajaya)
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
OVERVIEW (CONT’D)
KTP LAUNCHING CEREMONY
• The Knowledge Transfer Programme - KTP was officially
launched by the Minister of Higher Education, Dato’ Seri
Mohamed Khaled Nordin on 26 June 2012 at KLIA Pan Pacific
Hotel. In the same ceremony, Mohamed Khaled also launched
the book and logo of KTP, and presented a mock cheque to 15
IPTAs for the Second Rolling Plan Grant and Flagship Project –
Industry Grant to 20 IPTAs involved.
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
POLICY
•
KTP Policy Outline
• Background of KTP
• Objective of KTP
• Current status of KTP of IPTA in Malaysia
• Issues and Challenges
• Rationale of the Policy
• SWOT Analysis
• Strategic Thrusts of the Policy
• Strategic Objective 1: Enhance and Enrich Current Knowledge
Transfer in IPTA
• Strategic Objective 2: KTP as Catalyst for Community or Industry
Growth
• Framework of the Policy
• Roll-out, Milestone and Achievements
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
BACKGROUND OF KTP
• KTP recognises a broad range of activities to support mutually
beneficial collaborations between universities, industries and
communities (government agencies / non-government
organisations (NGOs) / public sector).
• It provides the platform for the exchange of tangible and
intangible intellectual property, expertise, learning and skills
between academia, industry and the community.
• The forms of interactions may include, consultancy, education,
training, graduate development, conferences, sharing of
physical facilities and student placements.
POLICY
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
BACKGROUND OF KTP (CONT’D)
•
Public Higher Education Institutions (IPTAs) should effectively
engage with industry and community towards mutually beneficial
initiatives through role played by:
•
Academia: able to incorporate relevant and up to date knowledge
from industry and the community into their teaching, learning and
consultancy activities.
•
Industry : can utilize the resources of IPTAs to enhance their
business capability and economic activities
•
Community: can benefit from the knowledge generated in IPTAs
to improve quality of life within the community.
•
Graduate/Postgraduate Intern : enhance their personal and
professional development
POLICY
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
OBJECTIVE OF KTP
• To recognize and promote the transfer of knowledge
via the exchange of creative and innovative ideas,
research findings, experiences and skills between
IPTA, industries, government agencies and the wider
community.
POLICY
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
GOAL OF KTP
• To enable the development and improvement of the
quality of products, services and policies to be
shared for mutual benefits between the stakeholders
i.e. academia, industry, community and the
graduate/postgraduate intern.
POLICY
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
CURRENT STATUS OF KTP OF IPTA IN MALAYSIA
• IPTA do implement KTP, however they are not
comprehensive.
• The practices and approach vary amongst the IPTAs.
• Poor correlation between investment in time and
resources versus the impact currently produced.
• Thus there is a need for a structured and systematic
national KTP framework.
POLICY
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
ISSUES AND CHALLENGES
•
Issues
•
•
•
•
Mismatch between the needs of the industry and the available
resources in IPTAs.
Communication problems among stake holders.
Lack of access to information among parties involved.
Challenges
•
•
•
•
•
Insufficient expertise in IPTAs in some sectors.
Convincing the industry that grades is not the only factor for
internship eligibility.
Industry perception of “subsidised rate” for consultancy work by
IPTAs.
Lack of laboratory certification of IPTAs.
Lack of readiness and willingness of industry/IPTA to share their
expertise and facilities.
POLICY
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
RATIONALE OF THE POLICY
•
To encourage and recognise engagement between
industry/community and academia in order to support the
implementation of the New Economic Model (NEM) in creating a
knowledgeable and high income nation.
•
To provide a meaningful platform of exchange that facilitates the
identification and matching of appropriate expertise in IPTA to
address industry and community needs.
•
To optimize the potential of IPTA expertise through coordinated
interactions with stakeholders.
•
To nurture the interactions between the stakeholders for
sustainable and productive partnerships.
POLICY
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
SWOT ANALYSIS
STRENGTHS
 Expertise and Capacity of academicians and nonacademicians in the University
 University as a pool of innovative ideas
 Abundance of volunteerism among university students
and staff
 The autonomy to engage the community
 Long and proven track records in community engagement
and services
WEAKNESSES
 Lack of formalisation of partnership and commitment
from the experts in the University
 Measurement of impact of social innovation projects
especially the intangibles
 Documentation of all KTP projects
 Wide and varying definitions of the scope of the
knowledge transfer
 No clear connection with the target groups
 Level of rewards and recognition varies between
universities
 Lack of governance and leadership at University level in
support of KTP in community engagement
 Varying ecosystems within individual universities
OPPORTUNITIES
 Potential to enhance & enrich current knowledge through
KTP initiatives exist
 The need to preserve good and noble values and passion
in existing initiatives
 Enhancing meaningful community services in community
engagement
 Paradigm shift from current service-oriented to scholarlyoriented community project.
 Empowerment and capacity building of the recipient
groups
 Possible partnership with more focused NGOs
 Reciprocity of knowledge transfer and exchange
THREATS
 No clear policy in existence to support KTP in community
 Reluctance of the academic staff to engage in the
knowledge transfer
 Lack of commitment and support by certain industryies
on community engagement
POLICY
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
STRATEGIC THRUSTS OF THE POLICY
• Enriching the quality of human capital in IPTA,
industries and communities via knowledge transfer
including teaching, learning and services.
• Strengthening the accessibility of knowledge transfer
from IPTAs to spur industry growth, community
development and quality of life.
POLICY
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
STRATEGIC OBJECTIVE 1: ENHANCE & ENRICH CURRENT
KNOWLEDGE TRANSFER IN IPTA
•
Through
•
Identifying and implementing potential project,
•
Strengthening both curriculum and co-curriculum in IPTA based
on industry and community,
•
Building capacity of academic and student in IPTA,
•
Integrating KTP initiatives of IPTA into academic programmes
of other related institution of learning,
•
Shifting the current service-oriented to scholarly-oriented
community projects with outcomes to the target group.
POLICY
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
STRATEGIC OBJECTIVE 2: KTP AS CATALYST FOR
COMMUNITY OR INDUSTRY GROWTH
Through :
•
Implementing meaningful projects with industry or community
which are sustainable and have measurable outcome,
•
Empowerment and capacity building of the recipient industry
or groups.
•
Strategic partnership with stakeholders, and
•
Reciprocity of knowledge transfer initiatives between
stakeholders.
POLICY
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
FRAMEWORK OF THE POLICY
•
Establish partnership framework
•
Criteria for selection of projects
•
•
The organization must have a specific business need which will be
enhanced through the KTP
IPTA must have competency to meet the organization's business
need
•
Establish KTP programme committee
•
Establish permanent secretariat for KTP at USM
•
Briefing and buy-in by stake holders
•
National roll-out for KTP projects
POLICY
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
ROLL-OUT, MILESTONE AND ACHIEVEMENTS
Action
Timeline
Responsibility
Establish partnership framework
Jan 2011
USM & MoHE
Criteria for selection of projects
Jan 2011
USM & MoHE
Establish KTP programme committee
Mac 2011
USM & MoHE
Establish permanent secretariat for Mac 2011
KTP at USM
USM & MoHE
Briefing and buy-in by stake holders
USM & IPTA
National
projects
First
Rolling
Plan
Mac 2011
KTP Mei 2011
IPTA
POLICY
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
ROLL-OUT, MILESTONE AND ACHIEVEMENTS (CONT’D)
Action
Timeline
Periodic Report of KTP Projects by
Project Leader
Dec 2011
Responsibility
IPTA,USM
& MoHE
Roadshow for Second Rolling Plan
Roadshow
Committee &
IPTA
IPTA,USM
& MoHE
Dec 2011
Periodic Report of KTP Projects by
Project Leader and Partner
Mac 2012
National
Projects
Second
KTP Launching
Rolling
Plan
KTP Mac 2012
June 2012
IPTA,USM
& MoHE
IPTA,USM
& MoHE
POLICY
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
KEY RESULT AREA (KRA)
The 5 KRAs identified are in the fields of:
EDU
•
Education – raising level of education in certain areas
ECO
•
Economic gains for sector/s of industry in identified sector
GT
•
Sustainability and Green Technology Initiatives
DG
•
The Disadvantaged groups
IRC
•
Developing Industry Relevant curriculum (For High Impact
sector)
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
 MODELS OF IMPLEMENTATION
o KTP Programme shall include the involvement of the following :
KPI
MEASUREMENT
KTP
ACADEMI
A
KTP
INTERN
KTP
INDUSTRY /
COMMUNITY
Lecturer or university's staff identified in the KTP Programme
Graduated Interns and Post Graduate Interns
Identified by KTP-IPTA
o The project = the identified KTP Programme per location/firm/
community/target group.
o Project may be replicated to other identified KTP Project of similar
nature but different location/firm/community/target group.
o The KTP project committee is allowed to vary the provisions of the
financial limit after considerations of nature of projects.
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
MODEL OF IMPLEMENTATION (CONT’D)
Academia
Graduate /
Postgraduate
Intern
STRATEGIC
INNOVATIO
N
Community/
Industry
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
IMPLEMENTATION PLAN
•
The projects for the third phase of the 10th Malaysian Plan would be
roll-out based on the following details with the cost breakdown for
the implementation plans is as follows:
DURATION
IPTAs
INVOLVED
COST PER PROJECT (RM)


2 years
(2013-2014)
20


Salary or subsistence of the KTP Intern
The overhead and administrative of
project
Costs of the Intern’s training and
development
Administrative support
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
IMPACT MEASUREMENT
• KRA will be determined by MoHE
• Impact measurement to be approved by KTP Project Committee
• Impact measurement – every three months through Periodic
Progress Report of Project Leader
– every six months through Periodic
Progress Report of partner (industry /
community)
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
EXAMPLE: IMPACT of KTP
KRA
Impact Measurement
Proxy Indicator
(Intermediate
Measurement)
Education – raising level of
education in certain areas
% improvement in public
examination identified
Progress in school based
assessment
Economic gains for sector/s of
industry in identified sector
% of increase of profit or income
generated
3 month cash flow average - or
Financial ratios
Sustainability and Green
Technology Initiatives
% of increase of profit or income
generated
Measurement related to the
technology infused - e.g.
reduction in energy bill
The Disadvantaged groups
% of increase in annual income
for target groups
Periodical reports attest by social
department
Developing Industry Relevant
curriculum (For High Impact
sector)
Acceptance of curriculum by
industry and applied by
Education institutions
Progress reporting
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
ROLL-OUT PLAN (2013-2014)
•
•
•
•
•
•
Request for proposal from IPTA (Bottom Up)
Differentiation between industry and community
Criteria for application (Definition of the grant)
Criteria for evaluation (Review)
Procedure for application and evaluation
Monitoring and disbursement of KTP
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
Request for Proposal from IPTA (Bottom Up)
• Individual or a group of academicians
• Supporting collaborative industry documentation (current
agreement, MoA, Letter of Intent, Letter of Agreement,
Letter of Award)
• Supporting collaborative community documentation
(current letter of request from community)
• Proof of graduate intern involvement
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
Differentiation between Industry and Community
• Definition of community and industry
• Timelines
• Tangible versus intangible output
• Commercialisation and non-commercialisation project
• Profit and non-profit
• Contribution from industry and or community in monetary
and non-monetary forms
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
Criteria for Application (Definition of the Grant)
• Grant will not be disbursed if applicant have other similar
grant(s) including research
• Basic criteria's for application for FRGS would be used.
(Graduate Intern replace Human Capital)
• Timeline will not more than 2 years. Minimum 1 year.
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
Criteria for Evaluation (Review)
•
Based on 5 KRAs mentioned earlier
•
Output
•
Impact
•
Viability and sustainability
•
Capacity building
•
Improved products, services and policies
•
Level of commitment from industry/community
•
Minimum of 30% project cost from industry
•
For community, commitment from community leader, relevant
government agencies and other institutions (including non-monetary
contribution)
•
Potential for advancement
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
GENERAL COMMENTS of EVALUATION PANELS (2012 proposals)
• Project is more on research-based and consultancies-driven.
• The Knowledge Transfer-driven is low and not justified
• The objective is not in line with the KTP requirement
• The output/impact is not quantified
• Incomplete information of intern(s) (No academic
qualification & year of graduation and no signature)
• There is no evidence of industry commitment. No supporting
document from the commitment partner (outdated
document)
• Financial commitment of industry partner is not stated.
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
Procedures Related to Application and Evaluation
•
•
•
•
•
•
•
•
•
•
•
Concept of KTP
Definition of KTP grant
Purpose of KTP grant
KRA of KTP
Condition for application
Procedure of application
Evaluation criteria
Financial and budgetary
consideration
Output of project (No. involved)
Outcome/impact of project
(benefit)
Announcement date of opening
and closing
•
•
•
•
•
Roadshow
Evaluation
Result and disbursement of grant
Monitoring
Other matters
KTP INDUSTRY GUIDELINES 2.0 VERSION
KTP INDUSTRY APPLICATION FORM 2.0
VERSION
KTP FLAGSHIP INDUSTRY APPLICATION FORM
2.0 VERSION
KTP COMMUNITY GUIDELINES 2.0 VERSION
KTP COMMUNITY APPLICATION FORM 2.0
VERSION
KTP FLAGSHIP COMMUNITY APPLICATION
FORM 2.0 VERSION
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
Monitoring and Disbursement of KTP
•
Monitoring based on:
• Project performance
• Financial performance
• Quarterly progress report
•
Disbursement based on:
• Letter of Acceptance and agreement signed and disbursed fully
(depending financially)
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
 TOTAL NUMBER OF APPLICATIONS in 2011 (First
Rolling Plan)
INDUSTRY- 95
COMMUNITY - 230
Total of Application = 325
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)

NO.
SUMMARY By KRAs (First Rolling Plan)
KRA
INDUSTRY
COMMUNIT
Y
1.
Education – Raising level of education
in certain areas.
14
118
2.
Economic gains for sectors of industry/
community in identified sectors
52
54
3.
Sustainability and Green Technology
Initiatives
23
34
4.
The Disadvantages Groups
2
20
5.
Developing Industry Relevant
Curriculum (for High Impact Sector)
4
4
95
230
TOTAL
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
 PROJECTS SELECTED (First Rolling Plan)
COMMUNITY - 16
INDUSTRY- 28
Total of Project = 44
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)

NO.
2011 SUCCESSFUL KTP INDUSTRY PROJECTS BASED on
KRAs
KRA
TOTAL
1.
Education
-Raising level of education in certain
areas
2.
Economic gains for sectors of industry
in identified sector
12
3.
Sustainability and Green
technology Initiatives
11
4.
The Disadvantaged Groups
0
5.
Developing Industry Relevant
Curriculum (for High Impact sector)
0
TOTAL
5
28
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)

NO.
2011 SUCCESSFUL KTP COMMUNITY PROJECTS BASED
on KRAs
KRA
TOTAL
1.
Education
-Raising level of education in certain
areas
6
2.
Economic gains for sectors of
community in identified sector
4
3.
Sustainability and Green
technology Initiatives
2
4.
The Disadvantaged Groups
2
5.
Developing Community Relevant
Curriculum (for High Impact sector)
2
TOTAL
16
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
 TOTAL NUMBER OF APPLICATIONS in 2012 (Second
Rolling Plan)
INDUSTRY- 152
COMMUNITY - 238
Total of Application = 390
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)

SUMMARY By KRAs (Second Rolling Plan)
NO.
KRA
INDUSTRY
COMMUNITY
1.
Education – Raising level of education
in certain areas.
1
33
2.
Economic gains for sectors of
industry/
community in identified sectors
95
42
3.
Sustainability and Green Technology
Initiatives
6
126
4.
The Disadvantages Groups
40
36
5.
Developing Industry Relevant
Curriculum (for High Impact Sector)
10
1
152
238
TOTAL
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
 PROJECTS SELECTED (Second Rolling Plan)
FLAGSHIP - 20
COMMUNITY - 28
INDUSTRY- 44
Total of Project = 92
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)

NO.
2012 SUCCESSFUL KTP INDUSTRY PROJECTS BASED on
KRAs
KRA
1.
Education
-Raising level of education
in certain areas
2.
Economic gains for
sectors of industry in
identified sector
3.
Sustainability and Green
technology Initiatives
4.
The Disadvantaged
Groups
5.
Developing Industry
Relevant Curriculum (for
High Impact sector)
TOTAL
PROJECT
FLAGSHIP
1
1
24
11
15
7
0
0
4
1
44
20
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)

NO.
2012 SUCCESSFUL KTP COMMUNITY PROJECTS BASED
on KRAs
KRA
PROJECT
1.
Education
-Raising level of education in certain
areas
2.
Economic gains for sectors of
community in identified sector
5
3.
Sustainability and Green
technology Initiatives
3
4.
The Disadvantaged Groups
3
5.
Developing Community Relevant
Curriculum (for High Impact sector)
1
TOTAL
16
28
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
 Application Opening Date
1 NOVEMBER 2012
 Application MUST reach PTJ
depends on PTJ
 Application MUST reach KTP Sect
7 DECEMBER 2012
 Application Evaluation
& Selection Period
26-28 DECEMBER 2012
 Interview and Presentation
Session
14 JANUARY 2013
 Announcement of
successful applications:
21 JANUARY 2013
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
SOME GENERAL INFORMATION FOR THIRD ROLLING
PLAN
• Grants of up to RM200k per project in 2013
• MoHE has allocated : RM11 million ~ 55 projects
(bottom up)
: RM6 million ~ 30 projects
(top down)
• Ratio of industry: community projects ~ 70:30
• No research component, only established knowledge
transferred to the industry/community
• Need at least one Graduate Intern as the transferor
POLICY
Bottom Up
38 projects for Industry – RM7.6 million
17 projects for Community – RM3.4 million
Top Down
21 Flagship projects for Industry – RM4.2 million
9 Flagship projects for Community – RM1.8 million
Participation/Involvement of Academia from other
HEIs
1. Polytechnics/College Communities
2. IPTS
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)
KTP ADMINISTRATION @ IPTA
• Chairperson:
• Contact person:
Knowledge Transfer Programme - KTP
KTP Grant Scheme Third Rolling Plan (2013)