Coach Administrator Training PowerPoint Presentation C-112

Coach Administrator
AYSO Vision Statement:
“ To provide world-class youth soccer
programs that enrich children’s lives”.
AYSO Mission Statement:
“ To develop and deliver quality youth soccer programs which
promote a fun, family environment based on the AYSO
Philosophies of:
Everyone Plays, Balanced Teams, Open Registration, Positive Coaching,
Good Sportsmanship and Player Development
Coach Administrator Training
• Development Over Winning
• Quality Training
• Age Appropriate
• Have Fun / Inspire Players
AYSO’s National Coaching Program is a
fully accredited coaching education
What is the name of the accrediting
AYSO National Coaching
Program Accreditation
AYSO National Coaching Program
The AYSO National Coaching Program has been established
based on research and development conducted by:
• The Appointed National Coaching Advisory Commission
• The AYSO National Coaching Staff
• The Player Development & Coaching Department and
• Professional and Volunteer Task Forces
All of whom took into consideration the current and future
needs of the organization, its coaches and players.
AYSO Coach Administrators
Of all the volunteer positions in AYSO, coaches have
the most direct contact with and the most
influence on the players, which is why the job of
ensuring that our coaches are properly trained and
certified is so important…
AYSO Coach Administrator
Job Description
Highlights of the position:
• Provide leadership and be an active role model exemplifying
the AYSO culture and philosophies.
• See that coach courses are available for all new and existing
• Provide in-season training opportunities and special events for
• Develop a coach calendar/budget and recruiting and retaining
All Coaching Job Descriptions can be found online at Coach Administrator job position
descriptions are in the AYSO Coach Administrator Manual.
Question? How many of you have the Coach
Administrator Manual?
Need a manual? Contact the Supply Center at 1-888-297-6786 or
download a copy from
You are not alone! Valued Resources
• Area and Section Coach Administrators
• Region Coach Trainer
– Responsible for providing coach training in accordance
with the AYSO National Coaching Program at the
regional level and obtaining necessary training materials
• Assistant Regional Coach Administrator
– Responsible for assisting RCA in delivering AYSO
National Coaching Program.
AYSO Chain of Communication
Chain of Command – do we have one?
All businesses need to have a chain of
command but the important thing to have
A Chain of Communication!...
AYSO Chain of Communication
Role of the:
• Region - To train
• Area - To support training
• Section - To communicate
• National - To develop and update
National Coaching Program –
Age Specific Guidelines
According to our experts what should we see at
each age group in AYSO?
Skills Development Activity/Short Side Game
Introduce the Game & AYSO to Families
3 vs. 3
Roster size of 5
5 vs. 5
NO Goalkeepers
Roster size of 7
7 vs. 7
Roster size of 10
9 vs. 9
Roster size of 12
11 vs. 11
Roster size of 15
U-16 /U-19
11 vs. 11
Roster size of 18
U-5 Jamboree Master Coach Program
• In 2011 the NBOD changed the requirements for the U-5
• Program prefers Advanced Coach and Advanced Coach
Instructor as Master Coach
• Master Coach can be an Intermediate Coach
• Must follow the National U-5 Jamboree Program
• Program is not only about introducing the game of soccer and
AYSO to the kids, but also to the families – recruiting future
U-6 to U-12 Manuals
U-6 to U-12 Manual Rollout
• Now! - The new manuals are available to order
online through the AYSO Supply Center.
• Now! - Lesson Plans, Presentations & Exams are
available on under Instructors.
• Coming Soon - Update Online Courses
Please note that the new manuals are not available as a PDF.
You must order a hard copy from the Supply Center.
Webinar for New Coaching Curriculum
Key Topics:
• Important changes in the curriculum, how it is written and how the
manuals and online content should be used.
• How to download the new U6 - U12 coaching courses from
• Key changes in the coaching course and how to use the embedded
videos and animation.
• How to use the lesson plans for both classroom and field sessions.
The video link is located on the Coach Lesson Plan page for
Coach Instructors at
Mandated Coach Training
Date Required
U-6, Live and Online
August 1, 2010
U-8, Live and Online
August 1, 2011
U-10, Classroom and Online
August 1, 2012
August 1, 2013
Intermediate including prereqs.
August 1, 2014
U-16 & U-19
Advanced including prereqs.
August 1, 2015
Mandated Coach Training
Plan Ahead!
• U-12 Coaches must be trained by Aug. 2013
• Intermediate Coaches must be trained by Aug. 2014
– Make sure coaches successfully complete U-12 pre-requisite
– You need Advanced Coach Instructors to instruct course. Coordinate
efforts with your Area.
• Advanced Coaches must be trained by Aug. 2015
– Make sure coaches successfully complete Intermediate Coach
– You need Advanced Coach Instructors to instruct course. Coordinate
efforts with your Section.
Online Coaching Courses
• We offer online training courses for the U-6, U-8 and
U-10 age divisions.
• U-6 and U-8 courses are ‘stand-alone’ courses,
meaning the field sessions are included in the
• The online U-10 course MUST be followed up with
a field session within the Region.
Concussion Training
AYSO has partnered with the CDC to use the
“Heads Up” Concussion training tools
• CDC Heads Up Concussion training is strongly
recommended for all coaches.
• Training can be completed online at
• Many states have passed legislation requiring the use of these
tools. Check out the Region Toolkit on for
information on the Heads Up program, the national policy and
a summary of the state laws.
AYSO Coach Training
Equivalency Policy
• Changes to the cross-certification policy were approved by
the National Board of Directors.
• The new policy went into effect April 1st.
• Only US Soccer “E” Licenses issued after January 1, 2012 will
be accepted for AYSO Intermediate Certification.
• Only US Soccer “D” licenses issued after January 1, 2013 will
be accepted for AYSO Advanced Certification.
The policy is located online at
Coaching Budget
• In order to achieve the goals and objectives of your coaching
program you need money. Develop a realistic coaching
• To construct and manage a coaching budget you need to play
a key role in the development of the total Region budget.
• Coach training and the retention of coaches will be a big part
of that budget. Sample list follows.
Coaching Budget
Program costs to consider when creating a budget:
• Communication
– Phone
– Newsletters
– Mailing costs
• Staff
– Special training
– Section Meetings (coach
trainers, division coordinators)
– Don’t forget pizza parties,
award nights, picnics, etc.
• Training
– Coaching clinics for you
– Instructor courses
– Books or tapes for lending
• Equipment and materials
– Balls, nets, cones etc
– Coaches shirts…
Coaching Courses
Are you ready to hold a course?
Plan for every detail, plan for every contingency!
“If you fail to plan, then plan to fail”
Establish a need
Course organization
Course implementation
Registering a coach course
Attendees receive credit
Coaching Courses
Establish a Need
 Do you need more coaches?
 What age groups?
 When do you need them? Don’t forget the required
coach training now in effect.
 Determine suitable dates and accommodate
participants’ schedules.
Course Organization
Delegation of Responsibilities:
Do you do this all by yourself?
Get help!
Publicity director
Equipment manager
Facilities coordinator
Locate additional qualified, certified instructors
on an “as needed” basis – in case the number
of participants increases.
Course Organization
Participants will need (or bring):
Lunch (brown bag, etc., or may be provided by Region)
Paper and pencil
Suitable clothing for field session (coaches do not play)
Soccer ball, proper footwear
Water, sunscreen, towel, chair etc.
Course Organization
Field aids – nets, cones, pinnies or bibs, grids,
extra balls
Classroom equipment (projector, screen, etc)
Course manuals
Region handouts
First aid kit and/or a medical person, if possible
Extras –liquid refreshments, snacks, t-shirts, etc.
Course Organization
Typical expenses include:
• Facilities
• Staff (mileage, etc)
• Manuals, certificates, pins, etc.
• Accommodations for visiting instructors
(if traveling, hotel or meals may be necessary)
• Advertising
• Equipment for the field & classroom
Course Organization
Publicize courses well in advance
Emphasize the clinic’s goals or objectives
Personal items to bring
Where, when and what time
Contact number for questions
Pre-requisites required
Registration – in eAYSO (a must)
Course Organization
Site Acquisition:
• Determine suitability for course/clinic
• Acquire necessary permits
• Consider inclement weather (field location adjacent
to an available gym is always useful)
Orientation (seating capacity)
Location of refreshment facilities, bathrooms, etc.
Course Implementation
Ideal ratio is one staff member for every eight to
ten participants.
Players to demonstrate and to assist.
Qualified coach instructors certified at the
appropriate level.
Assistance from neighboring Regions.
Finishing a Coach Course
Enter roster of graduates
eAYSO – preferred method
Alternatively, submit roster to the AYSO National
As the Coach Administrator, it is your
responsibility to make sure your instructors
know and understand the proper procedures
for registering courses and making sure that
the attendees receive credit.
Requesting a Course
Under Region,
Select Course
Requesting a Course
Enter Section, Course Name, Start Date,
State, and City.
Enter Lead Instructor - must have correct
Coach/Instructor certifications
Enter Course Contact
Enter Course Verifier: Section (SCA) for
Advanced, Area (ACA) for Intermediate,
Region for all others.
Updating a Roster
Enter Roster
Number &
Select the Roster &
Manage Roster
Updating a Roster
Add Roster
Updating a Roster
Search for
Select Attendee
and Add attendee
to program roster
Updating a Roster
Once all
have been
select Back
Updating a Roster
Completed to
give attendees
credit and
select Return
Go to for Instructor materials including
presentations, lesson plans and exams:
Coaching Planning Calendar
Coaching calendars are vital to achieving success
in a Region. It provides a timeline of events to
achieve coaching goals and objectives.
Coaching Planning Calendar
Important to provide the coaching calendar to your Regional
Commissioner and that it ties into the overall regional calendar.
Coaching calendar should show:
• Coaches meetings
• Training clinics dates
• Uniform distribution
• Team parent meetings
• First day of practice
• First Game
• Photo Day
Coaching Planning Calendar
• Include any dates that are significant to your region –
registration dates, picnics, etc.
• Helps to ensure there is no miscommunication
• Reminder of tasks that need to be completed and by
Coaching Recruitment
This is an important part of the Regional Coach
Administrator position!
• Determine how many current coaches will be
returning for the next season – division coordinators
• Promoting existing assistant coaches
• How many coaches needed for age divisions
• Pre-registration publicity – need for coaches
• Coaching table at registration
Coach Recruitment
• Work with Registrar to identify coaching requirements
(based on # of teams) and to help recruit volunteer
coaches at Registration.
• Work with the CVPA to register coaches and
communicate our volunteer screening requirements.
• Promote the rewards of positive coaching on
children’s lives.
• No experience necessary, AYSO will provide training.
Coach Retention
Those Regions with their act together, will have an
easier time retaining coaches.
Invest the time to recruit and retain – what makes
coaches stay?
Constant Care!
Offer sufficient training for your coaches.
Coach Retention
Retaining coaches from year to year is easier if
you’ve done a good job of training.
The more coaches you retain the less time you’ll
spend in recruiting!
Coach Retention
• Treat your coaches like they are ambassadors for our
coaching program (because they are).
• Line up the coaches early – keep in touch with them
during the off-season
• Buy shirts for all your coaches so that they are easily
Coach Retention
Recognize their efforts!
• Parties, special events, and other award
• Coaches need to feel welcomed and
Annual Coaches Meeting
• Consider an Annual Safe Haven Refresher at your Annual
Coaches Meeting
• Invite your Region Child Volunteer Protection Advocate
(CVPA) to attend (w/RRA, Division Coordinators, etc)
and have them conduct an brief annual Safe Haven
refresher of the key protection guidelines for all coaches.
What are all AYSO
volunteers required to do?
• Complete a volunteer application form every year
• Be authorized to perform their jobs by their Region,
Area, Section or other AYSO authority
• Act within their Job Descriptions and the AYSO
policies, procedures and guidelines
• And you must have completed Safe Haven and be
properly trained in your position.
Kids Zone
The AYSO Program designed to encourage appropriate
sideline behavior.
How many of you actively promote Kids Zone in your Regions?
Kids Zone
• Kids are # 1
• Fun, not winning, is everything
• Fans only cheer, and only
coaches coach
• No yelling in anger
• Respect the volunteer referees
• No swearing
• No tobacco, alcohol or drugs
• Leave no trash behind
• Set a proper example of sportsmanship
Miscellaneous Facts about eAYSO
• Coaches can now sign up for coach courses after making a profile.
• During the eAYSO volunteer process, coaches can indicate which
child they wish to be assigned to as the head coach or assistant
• They can also indicate if they wish to be a team parent or referee.
• Division Coordinators can be assigned “rights” by the Regional
Commissioner to access information for the coaches and players
within their designated division.
• Regions can allow coaches to enter player ratings online.
• The RCA or the Division Coordinators can export and review
them, hopefully making regional team balancing quicker and easier.
• Recommend that all Coach Administrators take an eAYSO webinar!
In part, we covered:
– The history and importance of the AYSO coaching program,
our accreditation and our association with USSF.
– Duties and responsibilities of being a Coach Administrator.
– The coaching communication chain – you have support.
– How to plan and implement a coaching budget.
– How to use a Region, Area and Section planning calendar.
– How to recruit & retain coaches.
This is only a start, get involved, get help and
National Office Support
For additional support, contact the
Player Development Department at
the National Office.
(800) 872-2976
[email protected]
Any questions?
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