AB 86: Adult Education
Consortia Planning 2013-2015
3-21-14
Webinar Series
http://ab86.cccco.edu
Tools for Collaboration: Google Drive,
Google Sites, DropBox, CCCConfer, and
Doodle
Kristy Fairfax, Sr. Communications Consultant
FCM, Inc.
Special thanks to many collaborators from both systems.
3/7/2014
Tools for Collaboration
Please note that the work group, cabinet, CCCCO, and CDE are not
endorsing or requiring the use of any of these tools. These are
being presented to show consortia some low-cost or free tools
publically available for use in case a consortium would like to
make use of these tools. There are other tools that are available
that are not being presented today.
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Google Drive
Google Drive allows users to save documents, spreadsheets,
PowerPoints, pictures, videos and other media to the cloud.
• Free to users up to a large amount of space
• Allows for use of Google Docs, Google Sheets, and Google
Forms
• Real time collaboration on documents and spreadsheets
• Centralized location for all stakeholders
• Security options to provide access to specific users
• Helpful desktop app available so that your DropBox appears
as a folder on your computer.
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Getting Started with Google Drive
You can use your existing Google account (Gmail) if you have
one or create a new Google account using your work email
address. Here’s how:
CLICK here to set up a Google Account
http://www.youtube.com/watch?v=0Sv9ocaRXB8
Google offers excellent instructions for using Google Drive.
Learn more:
Click here to access Google’s instructions
http://www.google.com/drive/using-drive/
How to Tutorial:
Click here for a Tutorial
https://www.youtube.com/watch?v=M0ZvYRU1Y5Y
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Google Docs, Sheets, Forms, and Sites
Docs
• This is Google’s word processing program
• Allows real time collaboration, provides access to previous
versions
• Can be converted to/from a Microsoft Word Document
• Can be shared by granting access to other Google Drive
users or using a web link
• Learn More:
http://www.google.com/drive/apps.html?usp=ad_search&g
clid=CLSSoeu5ob0CFSwdOgodRCoAcQ
• How-To Tutorial:
https://www.youtube.com/watch?v=tzftoXrNn0Q
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Google Docs, Sheets, and Forms
Sheets
• This is Google’s spread sheet program
• Allows real time collaboration, provides access to previous
versions
• Can be converted to/from a Microsoft Excel work books
• Can be shared by granting access to other Google Drive users
or using a web link
• Learn More by Clicking Here
http://www.google.com/drive/apps.html?usp=ad_search&gc
lid=CLSSoeu5ob0CFSwdOgodRCoAcQ
• Click Here for a Tutorial
https://www.youtube.com/watch?v=CwyM2np54oU
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Google Docs, Sheets, and Forms
Forms
• This is a tool you can use to conduct surveys,
collect information, or plan events
• The forms can be sent using web links or can be
embedded on a website
• The data is collected into a Google Sheet
• Learn More:
https://support.google.com/drive/answer/87809
?hl=en
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Google Sites
This is an easy to use, free website development tool
provided by Google
• There are many easy to use templates and gadgets that
can help you build out a simple, effective website
• Google provides excellent step-by-step instructions on
how to use this tool
• Learn More by Clicking Here
http://www.google.com/sites/overview.html
• Click here for a How-To Tutorial
https://www.youtube.com/watch?v=iVrZWPql8UU
3/7/2014
DropBox
DropBox is an easy-to-use cloud storage tool that can
be use to save documents and for collaboration
• Provides a certain amount of free storage, after you
exceed your limit, there is a small charge for
additional space
• Allows for version control
• Helpful desktop app available so that your DropBox
appears as a folder on your computer.
• Learn More by clicking here
https://www.dropbox.com/tour/0
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Doodle
• Doodle is a scheduling tool that allows you to
provide meeting time options and poll a group
of people to see when everyone is available
• Free and easy to use:
Click Here for a Link to www.doodle.com
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CCC Confer
This is a remote-collaboration tool available to all
community colleges (we are currently using it).
• Provides access to phone conferencing, webconferencing, webinars, and web classes
• Allows recording of webinars and webconferences, real-time chat and polling tools
• Please ask the community college in your
consortium how your region can use this tool
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Questions?
• Email the work group at ab86@cccco.edu
• Visit the AB 86 website at http://ab86.cccco.edu
• Share the good work that you are doing by being
a webinar presenter –Contact the Work Group at
ab86@cccco.edu.
3/7/2014