Academic Affairs
Renewal Process 2013-14
Kelly Sweet
Director of Academic Affairs
School of Medicine
University of California, Irvine
Overview
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Organization
Vetting
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Discipline or Non Renewal Due To Performance
Renewal Process For 07/01/13
Renewal Process For
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Non Reappointment and/or Reduction in Percentage
for 07/01/13
(Less than 8 years, More than 8 years)
Part Time Faculty, Affiliate Faculty & Recall Faculty
Staff Physicians
Organization Chart
Dean
School of Medicine
Ralph V. Clayman
Associate Dean
Administration
Rebecca Brusuelas
Director, Faculty
Compensation Plan
Jackie Smith
Senior Associate Dean
Academic Affairs
Alan Goldin
Associate Dean
Faculty Development
Lari Wenzel
Associate Dean
Veterans Affairs
Marc Ofstein
Associate Dean
Academic Affairs/Clinical
Wadie Najm
Associate Dean
Graduate Studies
Klemens Hertel
Director
Academic Affairs
Kelly Sweet
Principal Analyst
Terri Buchanan
Principal Analyst
Open Position
Administrative Analyst
Ashley Thomas
Administrative Specialist
Open Position
Vetting
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The purpose of vetting is to identify potential risk in the areas of
whistleblower/whistleblower retaliation complaints, discrimination,
and sexual harassment areas.
Applicable academic titles:
-All non-senate non-represented appointments
-Senate titles with end dates (Clinical X and In Residence)
-Postdoctoral Scholars
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Vetting is NOT required for: WOS, Layoff/RIT, Recall, Retirement,
Voluntary Resignation or Voluntary Reduction in Percentage of
appointment.
Vetting
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Procedures
http://www.som.uci.edu/academic-affairs/docs/Procedure%20for%20Non-
Reappointment%20or%20Reduction%20of%20Perecentage%20for%20Non%20Senate1.docx
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Non Reappointment
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Reduction In Percentage
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Less than 8 years, More than 8 years
Vetting
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Discipline or Non Renewal Due to Performance
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Please complete individually and work closely
with your analyst as these are unique.
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Documentation, Written Warning, Outline
Performance Issues, Time to Improve
Renewal Process for 07-01-13
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Instructions
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AP21 http://www.ap.uci.edu/Forms/APforms/UCI-AP-21.pdf
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Applicable academic titles:
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http://www.som.uci.edu/academic-affairs/docs/RENEWAL%20PROCESS%20INSTRUCT%207-20131.docx
Adjunct Series, HS Clinical Series, Project Scientist Series,
Researcher Series, Specialist Series, Visiting Titles (2-year max)
Postdoctoral Scholars (Reappointment Process)
http://www.ap.uci.edu/postdoc/index.html
Keep in mind that not all of your Postdoctoral Scholars have an end
date (anniversary date) of 06/30/13.
Renewal Process for 07-01-13
 All
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Forms can be found at our website:
http://www.som.uci.edu/academic-affairs/appointments.asp
 Part
Time Faculty
 Affiliate Faculty
 Recall Faculty
 Please
complete the applicable forms
and send them to your Analyst.
Staff Physicians
Renewal Process For Staff Physician Contracts
Staff Physicians hold WOS Volunteer appointments, but they are paid
on an MSP contract.
 Complete forms including SP checklist, SP information form, job
description, and other supporting documentation.
 Include cover sheet for the department, listing all Staff
Physicians. This needs to include information as to the status of
all SP positions, including new, continuing, or separating
positions. Also included should be the current year salary and
percent along with the 2013-14 salary and percent.
 The cover sheet is a summary for the department – there should
not be individual memos
Staff Physicians (cont)
Completed packages are sent to Jackie Smith.
Renewals for the school are sent as one package to the EVC’s office
for approval.
Any requests for renewals after the deadline (May 15) will not be
included in the package and will need to be submitted as individual
requests with the Staff Recruitment and Renewal Form included.
Once budget approval is given by the EVC’s office, departments will be
notified, and contracts can be prepared and submitted for approval.