Center for Research Libraries Webinar
Shared Print Initiatives in North America
Wednesday February 9, 2011
1:00 – 2:00 PM (Central)
About CRL
• 250 academic and independent research libraries
• A shared collection of 5 million books, journals, archives,
documents, and newspapers
• Communities of interest identifying and sharing information
about critical and at-risk source materials
CRL Presenter
Lizanne Payne
CRL Print Archives Consultant
lpayne@crl.edu
The Future of Library Print Collections:
Shared Print Initiatives
in North America
Lizanne Payne
Print Archives Consultant
Center for Research Libraries
lpayne@crl.edu
The Scope of the Issue
Almost 1 BILLION volumes
About 25 million
volumes added
each year
Over 980 million volumes
in academic libraries
in North America
About 70 million volumes
in library storage facilities
NCES ALS + ARL statistics 2008
The Cost of Keeping Books
Paul N. Courant and Matthew “Buzzy” Nielsen, “On the Cost of Keeping a
Book”, The Idea of Order: Transforming Research Collections for 21st
Century Scholarship. CLIR Pub#147. June 2010.
Open
Stack
(traditional
library)
High Density
Annual average
cost per volume
(includes
amortized
construction)
$4.26
$ .86
Hybrid
(10 years in
Open Stack)
Hybrid
(20 years in
Open Stack)
$1.53
$1.99
$4.26 * 25 million new volumes = over $100 million annual investment
just to keep up with new accessions
The Cost of Not Keeping Books
“There is a very real risk that so many copies
may be discarded as to threaten the availability
of certain materials in their original format.”
Roger C. Schonfeld and Ross Housewright. “What to Withdraw:
Print Collections Management in the Wake of Digitization.”
Ithaka S+R, 2009, p.8.
From Storage to Archives
Shared Storage
Facilities
(examples)
~70 million stored volumes
Storage –based
Archives
(examples)
Distributed or
Hybrid Archives
Characteristics of Shared Print Archives
Retention
Agreement
• Commitment and time period
• Access/delivery services
Selection Criteria
• Retrospective vs prospective
• By publisher, format, other
Validation
Standards
Archiving Location
& Standards
• Review for completeness and condition
• Volume, issue, page, none
• Centralized and/or distributed
• Environmental and security standards
Consortial Efforts by Selection Type
Shared
Storage
Copy
LibraryNominated
Titles
OhioLINK
By Publisher
By Format
UC Libraries
CRL International
Newspaper
Directory (IMLS)
TRLN
Orbis-Cascade
Alliance
PASCAL
ASERL Fed
Depository
WRLC
PALCI
ASERL Journal
Retention
Florida system
Five Colleges
(MA)
CIC Gov Docs
New Approaches
• By Domain or Discipline:
– CRL IMLS grant with USAIN (Agriculture) and
LLMC (Law)
• By Title Risk or Digital Availability:
– WEST
– Hathi/Cloud
CRL IMLS Grant
Cooperative Print Archiving by Discipline
• Two-year IMLS grant to create a framework for cooperative
archiving of Law and Agriculture materials
• Working with the Law Library Microform Consortium (LLMC) and
the U.S. Agricultural Information Network (USAIN)
• Project activities include:
– Assemble a supporting information base
– Document baseline archiving conditions and services
– Create consensus on expanding the archives and services
– Develop and implement expanded archiving agreements
• Project Director Amy Wood (awood@crl.edu)
Western Regional Storage Trust (WEST)
Distributed Print Journal Repository Program
• Led by University of California system, ~17 libraries and 3
consortia during planning phase (2009-2010)
• Total ~90 members expected during three-year
implementation phase (2011-2013) with funding from
Mellon Foundation and from WEST members
• Collaboration with CRL to develop collection analysis
system
WEST Title Categories and Archive Types
Title
Category
Risk
Archive Type
Print-only
Higher Risk
Gold
P+E,
no digital
preservation
Moderate risk
Silver
P+E
with digital
preservation
Lower Risk
Bronze
Archive
Location
Storage
Facility
Storage
facilities
and/or
Libraries
OCLC Research Cloud Library Project
Malpas, Constance. Cloud-sourcing Research Collections: Managing Print in the
Mass-digitized Library Environment.
http://www.oclc.org/research/publications/library/2011/2011-o1.pdf
• Explored feasibility of supporting NYU using Hathi ebooks (4
million titles) and ReCAP stored print (8 million volumes)
• Expanded to compare monographic holdings among ARL
libraries in WorldCat, Hathi Trust, ReCAP storage facility,
UC Regional Library Facilities, Library of Congress, and CRL
Cloud Library Project Key findings
Library collections
~30% of typical ARL library collection covered
by Hathi titles
Hathi Trust
Hathi
Digitized
Trust Digitized
Titles
Titles
(~ 4 million)
(~ 4 million)
75% of Hathi titles stored in
preservation repositories ReCAP,
CRL, UC RLFs, LC
Monograph Archiving Workshop
• Planning workshop in October 2010 funded by IMLS.
Participants included CRL, OCLC Research, Ithaka, CIC,
California Digital Library, Columbia, Michigan, many others.
• Considered particular characteristics of monographs
compared to journals and other serials, such as uniqueness,
editions, delivery
• Outcomes:
– Demonstration project to focus on particular humanities
domain(s) represented in Hathi and already in storage facilities
– Hathi Trust members considering a general Hathi-focused print
archives program
Shared Print Archives: Getting to Scale
Library
Collections
Digital
Collections
Print
Archives
“The shared infrastructure needed to support a broad-based externalization
of legacy print management functions is unlikely to emerge without directed
action and decision-making by leaders in the academic library community.”
Constance Malpas.“Cloud-Sourcing Research Collections: Managing Print in the Mass-Digitized
Library Environment”, p.11.
Shared Print Infrastructure Needed
Community Forum
Priorities
Standards
& Best
Practices
Archives
Registry &
Decision
Support
ResourceSharing
Information Infrastructure
CRL Promotes Community Forum
Community Forum
Priorities
Decision
Archiving Priorities
Support
•Format and title emphasis
System
•“Optimal copies”: how many,
who archives
Standards
& Best
Practices
Archives
Standards and Best Practices
Registry
•Services and agreements
•Metadata standards
•Environmental conditions
•Validation standards
•Audit for compliance
CRL Promotes Information Infrastructure
Archive Registry & Decision
CommunityResource-Sharing
Forum
Support System
• Access to other print archived
materials
o Archiving programs
(agreements & conditions)
Standards
o Archived holdings Priorities
& Best
Practices
o Collection analysis
Archives
Registry &
Decision
Support
ResourceSharing
Information Infrastructure
Decision Support and Resource-Sharing
Archiving
Library
OPACs
Titles,
holdings
CRL Print Archives
Registry & Decision
Support
Decision Support
OCLC symbol,
Local Holding
Records (LHRs)
OCLC WorldCat
Resource-Sharing
Registry and Decision Support System
Digital Archives,
Other DecisionSupport Data
Library
Holdings
Overlap Data
•
•
Archiving
Library
OPACs
Titles,
holdings
Archived
titles,
holdings
Archived
titles,
holdings
CRL Print Archives
Registry
CRL is working with California Digital Library to design and develop
the system. Ithaka S+R is advising CRL on the project.
CRL is partnering with WEST and others to develop Phase 1 for
journal archiving (2011)
Resource-Sharing System
Archiving
Library
OPACs
OCLC symbol,
Local Holding
Records (LHRs)
OCLC
WorldCat
•
•
OCLC symbol,
Lender string
OCLC
ResourceSharing
CRL is working with OCLC to define metadata standards
Pilot project to test the approach January – July 2011
CRL Print Archives Program
Part of Global Resources Forum (GRF)
GRF Member Benefits:
• Participate in community forum on print archiving standards,
norms and best practices
• Access to online data, analysis, and assessments of print and
digital archives
• Analysis of GRF-member library collections to support archiving
and retention decisions
• Eligible for favorable terms for specialized databases and reports
including The Charleston Advisor
GRF: A New Model for CRL Participation
• Designed for institutions that want to take advantage of
CRL information and expertise on collections and
preservation, but do not need access to CRL collections
• A benefit of membership for current CRL libraries
• Non-CRL libraries may join GRF for a nominal fee
• CRL will work with consortia and libraries during early 2011
to establish memberships for 2011-12
…the library community should
aggregate the work
of existing mechanisms for print storage,
de-duplication, and preservation,
[to] effectively contribute to a
system-wide withdrawals [and preservation!]
strategy.
Schonfeld and Housewright, “What to Withdraw”, p.2.
CRL and its members are developing these
shared, aggregated mechanisms.
Thank you.
Open Discussion
Please join us for a discussion with our presenter.
Press *6 to unmute your phone to ask a question, or submit your
comments to the online chat.
• Medieval Resources Webinar: March 9
• CRL General Meeting: Thursday, April 21
• Please fill out our follow-up survey:
http://www.surveymonkey.com/s/CRL_Print_Archive_Webinar_Fe
b_2011
• Slides and videos from this presentation will be posted at
http://www.crl.edu/events/7078/followup-material
and on YouTube: www.youtube.com/crldotedu
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