Perkins Accountability II –
Postsecondary Webinar
September 23, 2014
Today’s Presenters
Katie Vaccari
Senior Research Associate
Minnesota State Colleges and Universities
Katie.Vaccari@so.mnscu.edu
Debra Hsu
Associate Director for Career Technical Education
Minnesota State Colleges and Universities
Debra.Hsu@so.mnscu.edu
JoAnn Simser
State Director for Career Technical Education
Minnesota State Colleges and Universities
JoAnn.Simser@so.mnscu.edu
Slide 2
Goals
Gain an understanding of
 The Perkins cohort model for postsecondary
accountability
 Postsecondary definitions of CTE participants,
concentrators and completers
 Core indicator definitions
 Postsecondary data sources
 Using EPM to access your college’s Perkins
reporting data
Slide 3
Postsecondary Data Structure
 Minnesota is one of a handful of states to use a
cohort model. The use of cohorts aligns with other
system initiatives and reporting.
Perkins IV: Entry Cohort Reporting
FY 12 Cohort
FY 2012
Enter in
Summer
2011
FY 2013
FY 2014
Fall
2011
Spring
2012
Summer
2012
Fall
2012
Spring
2013
Summer
2013
Fall
2013
Spring
2014
Enter in
Fall
2011
Spring
2012
Summer
2012
Fall
2012
Spring
2013
Summer
2013
Fall
2013
Spring
2014
Enter in
Spring
2012
Summer
2012
Fall
2012
Spring
2013
Summer
2013
Fall
2013
Spring
2014
The FY 2012-2014 cohort includes students entering in FY 2012 and tracked
for three years: 2012, 2013 and 2014.
Slide 4
Postsecondary Definitions
Postsecondary Completer
A student who received a CTE award (AAS, AS,
Certificate or Diploma) in a Perkins eligible program.
Postsecondary Concentrator
A student with a Perkins eligible major who has
declared a CTE award (AAS, AS, Cert, Dip) and
has earned 12+ college level credits OR who has
received an award in a short term Perkins eligible
program (less than 12 credits).
Postsecondary Participant
A student taking a CTE course OR who has a
Perkins eligible major.
Slide 5
Reporting Status
—Completer
—Concentrator
—Participant
 The Perkins status used for reporting is
typically the highest recorded Perkins status
during the cohort period.
 However, if a concentrator changes to a nonPerkins major, that student will be counted as
a participant, not a concentrator.
Slide 6
Accountability Indicators
1P1
2P1
3P1
4P1
5P1
5P2
Technical Skill Attainment
Credential, Certificate or Degree
Student Retention or Transfer
Student Placement
Nontraditional Participation
Nontraditional Completion
Reporting for each indicator includes data by gender,
race/ethnicity, nontraditional status and special populations
(disability, economically disadvantaged, single parents,
displaced homemakers, and those with limited English)
Slide 7
1P1 Technical Skill Attainment
Number of CTE concentrators
who passed technical skill
assessments
Number of CTE concentrators
who took technical skill
assessments
Beginning with 2011 reporting, 1P1 included a blend of licensure exam
data from the most recent calendar year available and other stateapproved assessment data from the most recently completed fiscal year.
Additional TSA data will be incorporated as they become available/as
additional pathways and approved assessments are added.
Slide 8
2P1 Credential, Certificate or Degree
Number of CTE concentrators
in a given entry cohort who,
anytime in the cohort time
frame, received a CTE
certificate, diploma, AAS or AS
Number of CTE concentrators in
the cohort
December 2014 CAR will be based on the FY2012-2014 cohort.
Slide 9
3P1 Student Retention or Transfer
Number of CTE concentrators in a
given entry cohort who, at the end of
the last year of the cohort time frame,
were still intending to complete their
program or had transferred to a 2year or 4-year institution
Number of CTE concentrators in the
cohort
December 2014 CAR will be based on the FY2012-2014 cohort.
Retention data is frozen as of 8/31. Transfer data will be updated in
mid/late-October with additional National Student Clearinghouse data.
Slide 10
4P1 Student Placement
Number of CTE completers in a
given entry cohort who were
placed or retained in employment
in the 2nd quarter following the
program year in which they left
postsecondary education*
Number of CTE completers
* December 2014 CAR will be based on the FY2011-2013
cohort. There is a one year lag from other indicators.
Slide 11
5P1 Nontraditional Participation
In a given entry cohort, the number
of CTE participants during the
cohort tracking period who were
enrolled in a CTE program classified
as nontraditional for their gender
In a given entry cohort, the number
of CTE participants during the
cohort tracking period who were
enrolled in a CTE program
classified as nontraditional
December 2014 CAR will be based on the FY2012-2014 cohort.
Slide 12
5P2 Nontraditional Completion
In a given entry cohort, the number
of CTE completers in a CTE
program classified as nontraditional
for their gender
In a given entry cohort, the number
of CTE completers in CTE programs
classified as nontraditional
Example:
# of Male Nursing Graduates + # of Female Welding Graduates
# Total Nursing Graduates + # Total Welding Graduates
December 2014 CAR will be based on the FY2012-2014 cohort.
Slide 13
State Negotiated Postsecondary Targets
State Target Negotiated with OCTAE
Indicator
1P1 - Technical
Skills
2P1 – Completion
2012 CAR
70.00%
Actual: 84.78%
50.50%
Actual: 45.99%
3P1 - Retention &
29.50%
Transfer
Actual: 31.75%
4P1 – Placement
85.00%
Actual (adj):
84.32%
5P1 – Nontraditional
23.00%
Participation
Actual: 19.03%
5P2 – Nontraditional
14.50%
Completion
Actual: 14.23%
2013 CAR
2014 CAR 2015 CAR
70.50%
Actual: 83.40%
84.00%
84.00%
51.00%
Actual: 45.79%
51.00%
48.50%
30.00%
Actual: 32.10%
31.75%
32.50%
86.50%
Actual (adj):
86.50%
86.50%
84.91%
23.50%
Actual: 19.57%
23.50%
21.50%
15.00%
Actual: 13.37%
15.00%
14.50%
The timeframe for distributing proposed local targets to
consortia is late October/early November 2014.
Slide 14
Postsecondary Indicators: Viewing the Data
Indicator
1P1 - Technical Skill
Attainment
Data Source
Licensure Data for
Radiography, Law
Enforcement and Nursing
(Aggregate Data Only)
Where to View the Data
Licensure Exam
Pass Rate
Dashboard
TSA Data—as available (e.g.,
NOCTI)
http://www.mnscu.edu/board/accountability/index.html
Aggregate reports from the System Office
2P1 – Completion
3P1 - Retention &
Transfer
5P1 – Nontraditional
Participation
ISRS enrollment data on CTE
students combined with
National Student
Clearinghouse Data on
transfers
http://www.its.mnscu.edu/reportanddataservices/dataw
arehouse/index.html
5P2 – Nontraditional
Completion
4P1 - Placement
Slide 15
EPM 11 Perkins IV
Cohort Data
Minnesota Dept. of
Employment & Economic
Development (DEED) data
and Graduate Follow-up data
(Aggregate Data Only)
Only available as aggregate reports from the System
Office
Technical Skill Assessment Data (1P1)
A 1P1: Technical
Skill Attainment
report similar to this
one will be
prepared and
distributed to
consortia in early
2015.
Slide 16
Student Placement Data (4P1)
A 4P1: Student
Placement report
will be prepared
and distributed to
consortia in early
2015.
Slide 17
EPM 11 – Accessing the Data
Demonstrate:
 Basic navigation
 Reports/pivots
 Modifying pivots
The “Accessing Perkins IV Postsecondary Data
Using EPM 11” document also walks through the
basic steps of accessing your Perkins data and is
located with this presentation on the CTE
Professional Development website.
Slide 18
EPM 11 – Accessing the Data
EPM 11 Demonstration
Slide 19
EPM 11 Links
EPM 11 Login Page
http://www.its.mnscu.edu/reportanddataservices/datawarehous
e/index.html
Operational Data Security Request Form
http://www.its.mnscu.edu/reportanddataservices/operationalda
ta/index.html
EPM 11 Training
http://www.its.mnscu.edu/reportanddataservices/training/index.
html
MnSCU Help Desk
https://itsmnscu.custhelp.com/app/ask
Slide 20
EPM 11 Links
A link to the Operational Data Security Form and a link to change your
Oracle/REPL password can be found here:
http://www.its.mnscu.edu/reportanddataservices/operationaldata/index.html
Slide 21
Questions
Please take a moment to enter your
questions in the “Chat” field … or unmute
yourself and ask your question.
Slide 22
2014 Accountability
Webinars
Perkins Accountability II - Secondary
TBD in October, 2014
www.cte.mnscu.edu/professionaldevelopment/
finance-and-accountability.html
Slide 23
2014 Fiscal Webinars
Perkins CTE Requirements and Uses
of Funds - Secondary and Postsecondary
Wednesday, September 24, 2014
10:00-11:00 a.m.
Treatment of Money Detail - Secondary
Monday, September 29, 2014
2:00 a.m-3:00 p.m.
Treatment of Money Detail - Postsecondary
Tuesday, September 30, 2014
2:00 a.m-3:00 p.m.
www.cte.mnscu.edu/professionaldevelopment/index.html
Slide 24
Materials
MnSCU Interactive Program Inventory
Reporting Tool
http://www.academicaffairs.mnscu.edu/academicprogr
ams/Inventory/index.html
MnSCU Career and Technical Education
www.cte.mnscu.edu/
Webinar recordings, presentation PowerPoints
www.cte.mnscu.edu/professionaldevelopment/
finance-and-accountability.html
MDE Office of Career and College Success
http://education.state.mn.us/MDE/StuSuc/CareerEd/index.html
Slide 25
Upcoming Events
Perkins Consortium Coordinators Meeting
November 12, 2014
Normandale Community College
www.cteworksminnesota.org/registration/
coordinators-meeting/
CTE Works! Minnesota Summit on Excellence
in Career & Technical Education
November 13, 2014
Crowne Plaza Minneapolis West, Plymouth, MN
www.cteworksminnesota.org
Slide 26
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Slide 27