Demystifying Transfer Review
September 2014
“If I could only choose one student next year, and randomly, it would be a transfer student.
They are seriously not kidding around.”
—Avril Thorne, Professor, Psychology, UCSC
AGENDA
• Minimum qualifications
vs. selection
• Comprehensive Review
• Two case studies
TRANSFER QUALIFICATIONS
 Qualifications = minimum requirements to be
qualified for admission to the University of
California system
 For Junior Transfer –
 7 course pattern of classes
 60 UC-transferable semester units
 2.40 grade point average in UC-transferable
courses
UC COUNSELOR CONFERENCE SEPTEMBER 2014
ADMISSION EVALUATION
 Applicants are admitted primarily on the basis of
academic performance and preparation for the
major
 Preparation is assessed by a review of:
 GPA
 Completion of lower division prerequisite
courses for the major
 Breadth courses for the College/School
 Grade trends
UC COUNSELOR CONFERENCE SEPTEMBER 2014
ADMISSION EVALUATION
 Additional considerations:
 Interest in the major
 Extracurricular accomplishments
 Employment and/or family responsibilities
 Personal qualities such as leadership and
motivation
 Potential to contribute to the intellectual and
cultural diversity of the campus
 Veteran status, foster care
 Completion of AAT/AST degree
UC COUNSELOR CONFERENCE SEPTEMBER 2014
COMPREHENSIVE REVIEW
 Academic factors (major preparation, GPA) are
most important.
 All factors, academic and non-academic, are
reviewed in the context of each applicant’s
circumstances.
 We also consider available resources and/or
opportunities, and accomplishments given these
circumstances.
UC COUNSELOR CONFERENCE SEPTEMBER 2014
PERSONAL STATEMENT
WE LOOK FOR:
 Demonstration of intellectual curiosity and interest in the
intended major
 Evidence of a student’s ability to think and write analytically
 Personal qualities such as maturity, perseverance, tenacity,
leadership, and/or service to others
 Not just what a student has done, but the choices he/she
has made and what he/she gained as a result of those
choices
UC COUNSELOR CONFERENCE SEPTEMBER 2014
CASE STUDY
Case Study #1
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CASE STUDY
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CASE STUDY
Communication with Student
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CASE STUDY
Student Response
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CASE STUDY
Additional Communication with Student
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CASE STUDY
Gaps in Education & Additional Academic Comments
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CASE STUDY
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CASE STUDY
[All gaps were explained.]
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CASE STUDY
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CASE STUDY
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CASE STUDY
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CASE STUDY
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CASE STUDY
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CASE STUDY
GPA, Units, 7-Course Pattern
UC COUNSELOR CONFERENCE SEPTEMBER 2014
CASE STUDY
UC COUNSELOR CONFERENCE SEPTEMBER 2014
CASE STUDY
Personal Statements

Statement #1: speaks of interest in major within
context of personal experiences (physical and
emotional abuse growing up)

Statement #2: speaks of breaking the cycle of
dysfunction with her own children
 Both statements provide excellent context of student’s
experiences & challenges overcome
UC COUNSELOR CONFERENCE SEPTEMBER 2014
CASE STUDY
More information to consider…
UC COUNSELOR CONFERENCE SEPTEMBER 2014
CASE STUDY
Case Study #2
Major - College:
African American Studies
College of Letters and Science
Releases:
Foster
Youth:
Tribal
Enrollment:
Military
Dependent:
Military
Transcript:
Parent/Guardian/Spouse: Y
Counselor: Y
Alt: None
Military Status:
None
UC COUNSELOR CONFERENCE SEPTEMBER 2014
CASE STUDY
Family Information
State of Legal Residence of your Parent, Spouse, or Legal Guardian:
Father: Not Reported
Mother: Not Reported
Parent Income:
Family Size - Dependent
Students:
Student Income:
Family Size - Independent
Students:
Curr Year: $
Prev Year: $
Curr Year:
Prev Year:
Curr Year: $15000
Prev Year: $16000
Curr Year: 1
Prev Year: 1
Education Level - Father:
Education Level - Mother:
Occupation - Father:
Occupation - Mother:
PostGraduateStudy
FourYearCollegeGraduate
Curr: counselor
Prev: counselor
Curr: none
Prev: counselor
UC COUNSELOR CONFERENCE SEPTEMBER 2014
CASE STUDY
Gaps in Education & Additional Academic Comments
Gaps in Education: View Personal Statement
Y - I had gap in my education because I was only working. during various periods in my life I found going to
school to be extremely challenging. However, with age and maturity I am able to handle work and stress load
better.
Additional Academic History Comments:
In the past my grades suffered because issues hindering my concentration and ability to focus. With a
renewed commitment and the use of counselling and medication I have found a new sense of hope because I
am able to cope with my adversities better and I have found a new way to approach my studies and learning.
I believe my grades reflect a more committed and confident student better able to handle a more challenging
schedule. The grades at Philander are inaccurate I withdrew shortly after I enrolled. In process of changing to
W.
UC COUNSELOR CONFERENCE SEPTEMBER 2014
CASE STUDY
Code:
113159
006578
Name:
City:
NORTHSIDE
HIGH SCHOOL
PHILANDER
SMITH
COLLEGE
State/Nation: Type: Term Type:
WARNER
ROBINS
LITTLE
ROCK
Begin Attd:
End Attd:
GA
AR
Pub HS
S
08/1994
08/1997
NON-CA
4 YR
COLL/
UNIV
S
09/1997
10/1997
** POTENTIAL GAP IN EDUCATION: 35 Months - 10/01/1997 to 09/01/2000 **
001536
MADISON
AREA TECH
COLLEGE
MADISON
UC COUNSELOR CONFERENCE SEPTEMBER 2014
WI
NON-CA
4 YR
COLL/
UNIV
S
09/1997
10/1997
PW
0.0
0
N
CASE STUDY
1997 Fall
Redistribute Courses
Add Courses
PHILANDER SMITH COLLEGE(S) - 5 course(s)
Src:
CL:
PW
Dept:
CR#:
Course Title:
Un:
Gr:
0.0
0
N
GP: MGP: Exclusion/Reas UC
on
Area:
C:
N
PW
LD
dev
1
transfer developmental
2
F
0.00
Transferable
PW
LD
engl
106
introduction to writing
2
F
0.00
Transferable
PW
LD
hist
140
u.s history to 1877
3
F
0.00
Transferable
N
PW
LD
psyc
130
introduction to
psychology
3
F
0.00
Transferable
N
PW
LD
soc
122
introduction to sociology
3
F
0.00
Transferable
PNP UNITS: 0.00/ 0.00
F UNITS: 13.00/ 19.50
T UNITS: 0.00/ 0.00
T GRADE PTS: 0.00/ 0.00
PW
0.0
0
N
PW
0.0
0
N
PW
0.0
0
N
T GPA: 0.00
(Total Transferable Units Attempted: 13.00/ 19.50)
UC COUNSELOR CONFERENCE SEPTEMBER 2014
N
N
CASE STUDY
We have received your University of California Undergraduate Application for Admission and Scholarships.
Thank you for your interest in our campus.
We are in the process of reviewing your application. Before we can complete our review and reach an
admission decision, we need the following information from you:
- Course descriptions for Engl 106 and Hist 140 at Philander Smith College, and Engl and Hist 1 at
Madison.
Also, do you have an updated transcript from Philander showing the W's? Otherwise, I am going to have to
use those F's.
We must receive this information within five days of this message date, or processing of your application may
be delayed or canceled.
To respond to this message please use our online response form by clicking the following link:
https://ugappinfo.ucop.edu/messageResponse/index.cfm?m=98FDE28C-FFBB-9CD4-4B528D6393738CAF
DO NOT reply to this email as it will not be delivered.
UC COUNSELOR CONFERENCE SEPTEMBER 2014
CASE STUDY
Message Detail
Sent/Received Date:
From:
Status:
Request Type:
03/20/2014 9:35 am
Applicant
Response
General Information
Reply to Message
Attachment(s):
· Philander smith college Unofficial Transcript.pdf
· Philander smith college Unofficial Transcript.pdf
** GAP IN EDUCATION HERE: 1997FA - 2000FA ** (cleared by **********on 3/7/14)
** GAP cleared during CETAD or CETAD2 review by **************on 1/21/2014
UC COUNSELOR CONFERENCE SEPTEMBER 2014
CASE STUDY
1997 Fall
Redistribute Courses
Add Courses
PHILANDER SMITH COLLEGE(S) - 5 course(s)
Src:
CL:
Dept:
CR#:
Course Title:
Un:
Gr:
GP: MGP: Exclusion/Rea UC Area: C:
son
PW
LD
dev
1
transfer developmental
2
W
0.00
Withdrawal
N
PW
LD
engl
106
introduction to writing
2
W
0.00
Withdrawal
N
PW
LD
hist
140
u.s history to 1877
3
W
0.00
Withdrawal
N
PW
LD
psyc
130
introduction to
psychology
3
W
0.00
Withdrawal
N
PW
LD
soc
122
introduction to sociology
3
W
0.00
Withdrawal
N
PNP UNITS: 0.00/ 0.00
F UNITS: 0.00/ 0.00
T UNITS: 0.00/ 0.00
T GRADE PTS: 0.00/ 0.00
(Total Transferable Units Attempted: 0.00/ 0.00)
UC COUNSELOR CONFERENCE SEPTEMBER 2014
T GPA: -
CASE STUDY
AU Additional Information
Are you now or have you ever
been on academic probation?
Have you satisfied the University's Will you have satisfied the GE
Entry-Level Writing requirement? requirements at a UC campus?
Will you complete the IGETC?
UC - N
Non UC - N
Y
Y
Transferable college courses in English Composition:
Dept:
Course #:
ENGL-
1B
Course Name:
English Composition
Transferable college courses in mathematical concepts and quantitative reasoning:
Dept:
Course #:
MATH-
Elementary Statistics
Course Name:
63
Student Comment:
In the past my grades suffered because issues hindering my concentration and ability to focus. With a renewed commitment and the use of
counselling and medication I have found a new sense of hope because I am able to cope with my adversities better and I have found a new
way to approach my studies and learning. I believe my grades reflect a more committed and confident student better able to handle a more
challenging schedule. The grades at Philander are inaccurate I withdrew shortly after I enrolled. In process of changing to W.
UC COUNSELOR CONFERENCE SEPTEMBER 2014
CASE STUDY
Transferable Courses & Exams Totals - View Listing of Student's Transferable Courses & Exams: show/hide below new window
*
COMPLETED (thru Fall 2013)
SOURCE
PENDING UNITS
PNP UNITS
F UNITS
T UNITS
GRADE PTS
GPA
Spring 2014
SUB TOTAL
COLLEGE OF SOUTHERN NEVADA(S)(5)
0.00/ 0.00
0.00/ 0.00
0.00/ 0.00
-
-
0.00/ 0.00
0.00/ 0.00
EVERGREEN VALLEY COLLEGE(I)(3)
0.00/ 0.00
0.00/ 0.00
49.00/ 73.50
196.00/294.00
4.00
9.00/ 13.50
58.00/ 87.00
JOHNSON COUNTY COMMUNITY COLL(S)(5)
0.00/ 0.00
0.00/ 0.00
0.00/ 0.00
-
-
0.00/ 0.00
0.00/ 0.00
MADISON AREA TECH COLLEGE(I)(5)
0.00/ 0.00
0.00/ 0.00
3.00/ 4.50
9.00/13.50
3.00
0.00/ 0.00
3.00/ 4.50
PHILANDER SMITH COLLEGE(S)(9)
0.00/ 0.00
0.00/ 0.00
0.00/ 0.00
-
-
0.00/ 0.00
0.00/ 0.00
SAN JOSE CITY COLLEGE(I)(3)
0.00/ 0.00
0.00/ 0.00
3.00/ 4.50
12.00/18.00
4.00
0.00/ 0.00
3.00/ 4.50
CCC
0.00/ 0.00
0.00/ 0.00
52.00/ 78.00
208.00/312.00
4.00
9.00/ 13.50
61.00/ 91.50
CSU
0.00/ 0.00
0.00/ 0.00
0.00/ 0.00
-
-
0.00/ 0.00
0.00/ 0.00
UC
0.00/ 0.00
0.00/ 0.00
0.00/ 0.00
-
-
0.00/ 0.00
0.00/ 0.00
EXAMS
0.00/ 0.00
0.00/ 0.00
0.00/ 0.00
-
-
0.00/ 0.00
0.00/ 0.00
SUBJ TO LIMIT(Y)(?)
0.00/ 0.00
0.00/ 0.00
55.00/ 82.50
217.00/325.50
3.94
9.00/ 13.50
64.00/ 96.00
SUBJ TO LIMIT(N)(?)
0.00/ 0.00
0.00/ 0.00
0.00/ 0.00
-
-
0.00/ 0.00
0.00/ 0.00
0.00/ 0.00
0.00/ 0.00
55.00/
82.50
217.00/325.50
3.94
9.00/ 13.50
64.00/ 96.00
TOTAL
UC COUNSELOR CONFERENCE SEPTEMBER 2014
CASE STUDY
GPA, Units, 7-Course Pattern
* Unit and GPA values here are subject to the
restrictions noted above *
UC Bad Standing
Qtr UnitsTCP: English(2)
Exams
3.94(current)
96.00(current) 96.00
Req.
4.00(initial load calc.) 91.50(initial
Met:
3.17(self rpt.)
load calc.)
118.5(self rpt.)
GPA:
Qtr Units
ENGL- 1A: English Composition(A)
ENGL- 1B: English Composition(A)
Last Term/Institution GPA < 2.00 not
cleared
TCP: Math(1)
TCP: Other(4)
Req. Met: Yes
Req. Met:
MATH- 63:
Elementary
Statistics(A)
(B)POLSC- 1: Politics and
Government in America(A)
Yes
(H)ETH- 11: Ethnic Film: Reel
Studies(A)
(H)THEAT- 40: Introduction
to Film(A)
(B)ECON- 10A: Principles of
Macroeconomic Theory(A)
UC COUNSELOR CONFERENCE SEPTEMBER 2014
CASE STUDY
Employment
Position:
Responsibilities:
Assistant
Manager
Delegated job duties to employees.
01-Jan-2001
Marketed products and services.
Screened potential job applicants.
Developed plans to increase growth and
improve quality.
Assisted with ordering stock items,
01-Aug-2002
setting up deliveries. Aided in lost
prevent, customer service, product and
services check out, training employees.
Specialist
Credit
specialist
Begin:
I researched, reviewed, and analyzed,
01-Aug-2005
delinquent, accounts, Explained
summarized data accounts to clients and
advised ways of addressing delinquent
accounts,
supervisor Aides customers in the process of
01-Sep-2001
obtaining credit. Supervised and trained
other employees on how to market and
provide customer service.
City Carrier I inspected vehicle for safety. I planned 01-Jul-2006
mail deliver routes. I sorted, inspected,
and verified mail addresses. I collected
and delivered mail to businesses.
UC COUNSELOR CONFERENCE SEPTEMBER 2014
End:
Years of Involvement
9th: 10th: 11th: 12th: >12:
# Yrs
Hrs/Wk:
Post HS:
4
40
01-Aug-2001
Y
01-May-2005
Y
5
40
01-Jul-2006
Y
8
40
01-Jul-2002
Y
4
40
01-Jul-2010
Y
9
40
CASE STUDY
Honors and Awards
Honor or Award:
Description:
The presidents list
The presidents list is awarded to students for outstanding academic
achievement. It is awarded to students who have exceled at their studies.
Academic
Jun-2012
The Presidents list
The Presidents List is award to a small percentage of students who take learn
seriously. the award is given to students who have an exceptionally high GPA.
Academic
Jun-2013
Deans list
The Deans list is awarded to students who have attained excellent grades and
displayed they are students who take their academic learning seriously
Academic
Jan-2013
Attendance and
performance
Award for perfect attendance and outstanding performance.
Other
Jan-2012
UC COUNSELOR CONFERENCE SEPTEMBER 2014
Type:
Date Rcvd:
CASE STUDY
Extracurricular Activities
Activity:
Description:
Years of Involvement
9th: 10th: 11th: 12th:
>12:
Honors Club As a Member of the Honor Club I helped plan
and execute fund raisers, guest speakers,
volunteer activities, and academic debates.
Y
Phi Theta
As Vice President of the Honor society I have
Kappa honor the pleasure of planning volunteer events,
society
Fund raisers, Bringing in guest speakers, and
informative programs
Y
UC Santa
Cruz TPP
Being apart of the program has given me a
better. Understanding of what to expect on a
UC campus and how to not only be successful
but to excel above the rest
Berkeley
Experience
Black
Student
Union
# Yrs Post
HS:
16
Hrs/Wk:Wks/Yr:
15
32
16
7
32
Y
16
15
16
Through the Berkeley Experience I have
learned about The UC Berkeley and how to
be a successful student and both In the class
room, on the campus, and in life.
Y
16
15
16
As Vice President of the Black student Union I
have helped fundraise and plan activities on
and off campus and in the community
assisting students
Y
16
3
16
UC COUNSELOR CONFERENCE SEPTEMBER 2014
CASE STUDY
Volunteer Work and Community Service
Activity:
Description:
cfc outreach I tutored middle school kids in different
services
subjects. I participated in prison help group
geared toward help those incarcerated turn
their life around.
Years of Involvement
9th: 10th: 11th: 12th:
Y
>12: # Yrs Post
HS:
Y
Hrs/Wk: Wks/Yr:
15
48
Silicon valley I help the process of helping those who have
faces
been victims of violent crimes recover. I assist
in different aspects of fund raising and high
school outreach.
Y
15
3
40
betterpaths I found an organization gear toward helping the
homeless and disabled. I organized the
outreach and worked to find solutions to
different problems.
Y
2
25
52
church food I served food, cooked food, cleaned, washed,
center
load and unload product.
Y
11
3
40
St Patricks
outreach
Y
9
5
35
I would preform multiple functions ranging from
serving food, cleaning, moving, folding clothes.
UC COUNSELOR CONFERENCE SEPTEMBER 2014
CASE STUDY
Personal Statements
Statement 1 –
• Student talks about hearing stereotypical descriptions of African Americans while
growing up
• Student wants a degree in African American Studies; wants to open non-profit
programs focused on teaching African Studies, influencing government policy, and
uplifting the community
• Student describes difficult personal experiences that shaped interest and goals
Statement 2 –
• Student speaks about feeling inferior and dumb as a child
• Established a non-profit focused on the homeless and disabled
• Inspired to return to school, focused and ready to work
Experiences as an African American help shape students’ focus and goals
UC COUNSELOR CONFERENCE SEPTEMBER 2014
Questions?
UC COUNSELOR CONFERENCE SEPTEMBER 2014
Thank you!