DuPont E-Sourcing
Supplier Participation
January 2012
Table of Contents
Introduction
Slide 3
Definitions
Slide 4
Supplier Registration
Slide 7
Accessing DuPont E-Sourcing
Slide 6
Terms and Conditions of System Use
Slide 10
Supplier Workbench
Slide 12
eNegotiations
Slide 17
Tool Functionality
Slide 31
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DuPont E-Sourcing – Supplier Participation Introduction
E-Sourcing is a web-based application that allows DuPont Buyers and select suppliers
to collaborate electronically (on-line) and expedite the sourcing process.
There are several different types of events (Markets) that a Buyer can create:
a Request for Information (RFI)
a Request for Proposal (RFP)
a Request for Quote (RFQ)
an Auction
an eNegotiation
The event or document types RFI, RFP and RFQ are also referred to RFX, a Request
for X.
This document will focus on how suppliers should respond to an eNegotiation.
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DuPont E-Sourcing – What is an eNegotiation?
What is an eNegotiation?
Negotiations are an online event type in which a buyer bargains with one or more
suppliers in order to reach an agreement on a purchase or a purchasing contract.
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DuPont E-Sourcing – Supplier Registration
Accessing DuPont E-Sourcing
The supplier must first gain access to the DuPont extranet, where E-Sourcing is
located. The Buyer must initiate the process by pre-registering the supplier on the
DuPont E-Sourcing application.
What to Expect for Registration
The Buyer will send the supplier contact a form to complete that will request basic
information about the company and the specific contact who will participating in
the event.
Once the supplier contact is granted access, emails will be sent with a hyper-link
to the site, his or her username, and a password. Additionally, the supplier
contact will receive a separate email invitation with the details of the event.
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Accessing DuPont E-Sourcing
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DuPont E-Sourcing – Accessing the E-Sourcing System
Initial Log-on
The supplier contact should immediately confirm that he/she can log onto the
system once the link, username and password are received via email. If a
log-in issue exists, the supplier can contact DuPont E-Sourcing Global User
Support. Contact information for support can be located on the DuPont
Supplier Center.
Accessing the Event
The simplest way to find an event is to follow the hyperlink included in the email
invitation; however the event can also be accessed through
https://strategicsrc.dupont.com
To access DuPont E-Sourcing, follow the steps on the next slide.
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DuPont E-Sourcing – Supplier Access
Step
Action
1.
Connect to E-Sourcing by clicking on the hyperlink within the email invitation or via
https://strategicsrc.dupont.com The following screen will appear:
2.
Enter Username and Password.
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Click here to return to slide 30.
Click here to return to slide 40.
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DuPont E-Sourcing – Supplier Access
Step
Action
2.
The second log-on screen will appear.
3.
Enter Username and Password again.
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DuPont E-Sourcing – Conditions Acceptance
DuPont requires all suppliers to agree to DuPont On-Line Site Terms and Conditions,
Confidentiality Information Agreement and a Bidder’s Agreement. The supplier contact
must accept all of the terms in order to proceed. The acceptance of the terms is only
required upon the initial log-in. If the supplier contact has previously agreed to the
Terms & Conditions, Confidentiality Agreement, and Bidder’s Agreement the system will
bypass this process and go directly to the users’ Workbench.
Click on the document there to view the Terms and Conditions that must be accepted by
the supplier.
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DuPont E-Sourcing – Conditions Acceptance (example)
This screen is for
SAP Terms and
Conditions.
Supplier must
click on Accept
to continue.
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DuPont E-Sourcing – Conditions Acceptance (example)
This screen is for
DuPont Terms
and Conditions.
Supplier must
click on Accept
to continue.
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Supplier Workbench
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DuPont E-Sourcing – Supplier Workbench
Once log-on is successful, and the terms have been accepted, the supplier
workbench will appear. Below is an example of the top portion of workbench.
Click on the
date in the
calendar to
view the events
due for a
specific date.
Click on the title
of the event to
access the
details.
The Supplier
Alerts section
provides
updates on
actions taken.
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DuPont E-Sourcing – Supplier Workbench Continued
Below is an example of the second part of the of the Supplier Workbench.
Contact
information for
supplier Help.
The Report section
will list the reports
available to the
supplier.
The Active
section
provides
status and
links to active
events.
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DuPont E-Sourcing – Supplier Workbench Continued
Below is an example of the last part of the of the Supplier Workbench.
The Awarded section
provides links to events
that the supplier has been
awarded.
The New Discussions
section provides a
summary of open
Discussions that were
initiated during events.
The Active
Agreements and
Current Scorecards
sections are not
currently being used
by DuPont.
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DuPont E-Sourcing – Event Preparation
The most important step is preparing for the event. Time may be limited once the event
begins to accept response or bids, so it pays to have a bidding strategy laid out ahead of time.
The supplier should prepare during the Preview period, if available, by reviewing the
Information and Line Item tabs and depending on the Buyer’s requirements, perform various
actions such as:
downloading attachments
using the online Discussion Board to ask the Buyer detailed questions.
develop a bidding price range.
studying product/service specifications
preparing specifications in response
checking for capacity and availability of goods, services, raw materials, etc.
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DuPont E-Sourcing
eNegotiations
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Participating in an eNegotiation
What is an eNegotiation?
Negotiations are an online event type in which a buyer bargains with one or more suppliers in order
to reach an agreement on a purchase or a purchasing contract.
Accessing the Event
The simplest way to find an event is to follow the hyperlink included in the email invitation; however
the event can also be accessed through https://strategicsrc.dupont.com
Instructions for logging into DuPont E-Sourcing can be found on slide 10.
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DuPont E-Sourcing – Participating in an eNegotiation
Step
Action
1.
Access the eNegotiation through the email invitation link or see slide 10 for instructions.
Locate the specific eNegotiation on the supplier Workbench and click on the event link.
2.
The event information is laid out in tabs, with Tools Tabs above.
Tool Tabs
Event Tabs
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DuPont E-Sourcing – Viewing the Event Details
The Header tab will include general information about the event and status.
The Exchange Rate tab will provide conversion rates if applicable to the event.
The Schedule tab provides the timing details of the event.
The Information tab contains all pertinent information of the scope and specifications of the
services or product requirements.
The Questions tab consists of all questions requiring supplier responses.
The Line Item tab provides product or service items requiring a price proposal.
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DuPont E-Sourcing – Event Preparation
The most important step is preparing for the event. Time may be limited once the event
begins to accept response or bids, so it pays to have a bidding strategy laid out ahead of time.
The supplier should prepare during the Preview period, if available, by reviewing the
Information and Line Item tabs and depending on the Buyer’s requirements, perform various
actions such as:
downloading attachments
using the online Discussion Board to ask the Buyer detailed questions.
develop a bidding price range.
studying product/service specifications
preparing specifications in response
checking for capacity and availability of goods, services, raw materials, etc.
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DuPont E-Sourcing – Participating in an eNegotiation
Step
Action
1.
Access the eNegotiation through the email invitation link or see slide 10 for instructions.
Locate the specific eNegotiation on the supplier Workbench and click on the event link.
2.
The event information is laid out in tabs, with Active boxes above.
Active Boxes
Event Tabs
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DuPont E-Sourcing – Participating in an eNegotiation
Step
Action
3.
Once all event, product and service requirements are reviewed and a bidding strategy has
been developed. Click on the Bid on Selected Items button.
4.
The bid entry screen will appear as shown on the next slide.
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DuPont E-Sourcing – Participating in an eNegotiation
Step
4.
Action
Enter the bid in the Bid Unit Price field and click Next>>.
Click Next
once all bids
have been
entered.
5.
A confirmation screen will appear.
Click Next
once all bids
have been
entered.
Confirm the bid and click Place Bid.
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DuPont E-Sourcing – Participating in an eNegotiation
Step
6.
7.
Action
A confirmation box will pop up. Click OK.
An email notification will be sent to the Buyer indicating that you have placed a bid. The
supplier will receive an email notification once the Buyer counter-bids or accepts the
current bid. The details of the offer will be in the Discussion tab. Notice the Discussion
bubble is White prior to a discussion being started.
Once a discussion has been initiated, the Discussion bubble will turn gray and include a “
symbol as shown on the next slide.
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DuPont E-Sourcing – Participating in an eNegotiation
Step
6.
Action
Once a Discussion has started the Discussion bubble will turn gray and will have a “
symbol in the bubble.
Click on the Discussion tab to view messages.
7.
A list of Topics/Subject names will appear with the date posted and the author.
Click the link to the message you would like to view.
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DuPont E-Sourcing – Participating in an eNegotiation
Step
8.
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Action
The message sent by the Buyer will appear. The supplier can reply to the message by
clicking on the Reply button.
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DuPont E-Sourcing – Participating in an eNegotiation
Step
9.
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Action
Enter the message in the Content Section and click OK to send the supplier.
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DuPont E-Sourcing – Participating in an eNegotiation
Step
10.
Action
The new message will appear in the Message table.
Click OK.
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DuPont E-Sourcing – Participating in an eNegotiation
Step
11.
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Action
Click on the Bidding tab to enter a new bid if necessary. The Buyer will continue to
communicate via the Discussion tab until an agreement is reached or terminated.
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E-Sourcing –
Tool Functionality
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Tool Functionality – eNegotiations
E-Sourcing has tool functionality that facilitates the eNegotiation processes. This section
will cover the tool functionality.
The Document button allows the supplier to Refresh the system if an update is needed
prior to when the system updates automatically.
The Actions Tab allows suppliers to view the Monitor.
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Tool Functionality – eNegotiations Bid Monitor
This is an example of the Bid Monitor. The top portion shows a graph of the suppliers
own bids. The bottom two sections provide a view of Bidders and a view of the line item
detail. If the event is sealed the supplier will only be able to see his/her own
information.
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Tool Functionality - Reports
The Reports Tab provide access to a Full Bid Report. This report is useful in
documenting bid history once an event is closed.
Here is an example
of the report.
Schedule
Information
Bidding Details
Line Item Data
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Tool Functionality – Attachments for eNegotiations
The Attachment tool function takes the supplier to a link to all attachments that the
Buyer has provided for the event.
Click the
document link to
view the
attachment(s)
Suppliers cannot attach files in eNegotiations.
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DuPont E-Sourcing – Discussions for
eNegotiation
The Discussions tab is the main communication tool in eNegotiations. This is where the
Buyer will provide feedback to the supplier regarding offers.
Once the Discussions tab is clicked, the following screen will appear.
This shows that a Discussion was initiated by the Buyer on 12/13/2011. Click on the
document link to view the discussion.
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DuPont E-Sourcing – Discussions for eNegotiation
Here is an example of what the discussion looks like. The first (1) message was sent by
the buyer, the second message (2) was a response from the supplier.
1
2
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The supplier can reply
to messages by clicking
the Reply button
Once the messages
have be read/replied to,
Click OK to exit the
window
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