Safety Management System
for GFA
1
Introduction
• In accordance with the direction of the Board, GFA intends to
implement a contemporary safety management system.
• This system aims to provide an improved safe operating
environment for participants through a systematic
methodology using the appropriate tools.
• The features of the system entail the following elements:
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Basis of Management Systems Continuous Improvement Process
PLAN
DO
CHECK
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Plan
•
•
•
•
•
Set the objectives
Identify risks
Mitigate the risks
Remediate non conformances
Establish plans/procedures
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Do
•
•
•
•
Conduct the activity
Apply the plans
Standard reporting
Non compliance reporting
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Check
•
•
•
•
Evaluate
Measure
Investigate
Communicate
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Features of the GFA SMS
1
2
3
GFA Board Policy
Open and just culture
Executive Commitment to Implementation and Maintenance
of Policy
4 Applicable to all GFA Activities
5 Risk management processes
6 Reporting systems
7 Training and education
8 Audits, investigations and trend analysis
9 Document and data control
10 Evaluation and review
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1. GFA Board Policy
•
•
•
•
Formal endorsement ensures commitment
Board leads implementation
In accordance with the strategic plan:
3 - Promote a culture of excellence:
– 3 (d) Foster the safety culture: Regularly monitor and
report on safety outcomes, while continually striving to
identify and eliminate hazards.
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2. Open and Just Culture
• Open, timely, multi-directional communication
• A just culture where all people are treated fairly
– In other words, a mistake is treated in a non-judgmental way but
willful violation is treated appropriately.
• (Cultural changes take years)
• Capitalise on existing positive peer pressure benefits
• Ownership is by all members
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3. Executive Commitment to
Implementation and Maintenance of policy
• Leadership from the top is critical
•
•
•
•
Executive
Board
Regions
Clubs
• Allocation of resources to ensure success
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4. Applicable to all GFA Activities
• Applies from the Board through to individuals
– Members
– Contractors
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6. Open and Transparent Reporting Systems
• Regulatory obligation
• More importantly, a fundamental requirement of Safety
management system is open and transparent reporting
systems
• This presents us with opportunities to learn from our mistakes
– The community and aviation industry expectations demand that we
learn from our incidents and accidents to minimise further
occurrences
• The quality of the learning depends entirely on the quality of
the reporting (accuracy and totality)
• An electronic database is essential
• The following GFA reporting system is the proposed model
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Proposed Model
Accident/Incident Reporting
Incident report
OR
Paper
Form
ATSB - Statutory
Obligation
GFA Executive
& Board
Direct entry to
electronic form
CFI
CTO/Ops
RTO Ops
COP
CAD
CTO/Air RTO
Air
If flagged with
a/w issue
Electronic DB
Raw data
Review
Trend Analysis
Feedback
Membership via
GFA Web site
Filtered data
Desensitized Information
No names or registrations
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7. Risk management processes
• To be developed and implemented across the
organisation
• Systematic identification and management of
risks for:
– The national organisation
– Individual clubs
– Regattas and competitions
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8. Training and Education Programme
• Essential part of the successful introduction,
implementation and ongoing maintenance of
the SMS
• (Needs to be developed)
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9. Document and Data Control
• Identified documents and data:
– Effective and fit for purpose
– Safety-critical documentation prioritised
– Issued in timely fashion
– Records are managed
– Are appropriately endorsed
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9. Audits, Investigations and Trend Analysis
• Audits:
– Internal audits
– external audits
• Investigation:
– conducted as required for relevant incidents
– Just culture
– Internal and external
• Trend Analysis:
– Key input to determining remedial activity
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10. Evaluation and Review
• Annual performance review at all levels
– Are objectives being met
– Is the system being implemented
– Are changes effectively implemented
– Are risks being assessed
– Is the culture improving
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