Proposed Dispute
Process 10/22/13
Time Limits
Union
Company
HR
Arbitration
Within 20 days of Step Four
decision
Step Four
(Mediation Committee)
Meet as soon as possible
Business Representative
and DBR or ADBR
VPGM or VP of employee
HR VP
Step Three
(Pre-Mediation)
Meeting within 5 days of
Appeal
Disposition within 5 days of
Meeting
Business Representative *
Vice President
Director of HR or Labor
Relations
Step Two
Meeting within 5 days of
Appeal
Disposition within 5 days of
Meeting
In-Plant Representative *
Director
Sr. HR Business Partner
Step One
Meeting within 5 Days of
grievance submission
Disposition within 5 days of
Meeting
In-Plant Representative
Second Level Manager *
HR Business Partner
Written and signed grievance
submitted within 5 days of
Manager’s Signature on
Complaint
Employee Reduces
Complaint to writing on
Complaint form within 5
days of Meeting
Manager must disposition
and sign complaint form
within 5 days of receipt
Shop Steward
First Level Manager *
None
Employee Initiates
Meeting
Shop Steward
First Level Manager *
None
* Denotes Responsibility to Establish Required Meeting
Employee Initiated Concerns and Complaints
Employees are encouraged to discuss concerns with their
first level manager and should feel free to involve the Shop
Steward.
Once involved, the Shop Steward will arrange a meeting
that includes the involved employee, the first level
Manager and the Shop Steward
Settled Complaints should be logged by the
Steward at the Local Lodge.
If the concern is not resolved at this meeting, a written
complaint will be completed and signed by the employee,
and/or Steward within five (5) working days of the
meeting.
First Level Managers have five (5) working days to sign
Written Complaints
Grievance Step 1
The written grievance will list the facts
involved, the resolution sought, and a
reference to the section of the Collective
Bargaining Agreement or Company Policy,
that the employee believes has been violated
including laws, regulations, working
conditions, safety issues or past practices.
Any mutual extensions of the time limits set out in this Article must be in writing and be signed by the Union and Company Representative.
No retaliation, disciplinary action or discrimination shall occur because of the filing of a complaint under this Article.
* Denotes Responsibility to Establish Required Meeting
Grievance Procedure Step 1
Grievance Step 1
The written grievance will list the facts involved, the resolution
sought, and a reference to the section of the Collective Bargaining
Agreement or Company Policy, that the employee believes has
been violated including laws, regulations, working conditions,
safety issues or past practices.
Meeting - Within five (5) working days of the submission of the
grievance, a meeting will be held with the *Second Level
Manager , the HR Business Partner, and the In-Plant
Representative for the Union to discuss the matter. Both Parties
agree to disposition grievance within ten (10) working days.
* Denotes Responsibility to Establish Required Meeting
Grievance Step 1
If agreement is reached, a meeting will be
held for signature by both parties.
If the matter cannot be resolved at this
step, the grievance shall be referred to Step
2 by the In-Plant Representative.
The parties attending Step 1 Grievance Meetings shall have full authority to make final and binding settlements.
Any mutual extensions of the time limits set out in this Article must be in writing and be signed by the Union and Company Representative.
No retaliation, disciplinary action or discrimination shall occur because of the filing of a grievance under this Article.
Grievance Procedure Step 2
Grievance Step 2
Meeting - Within
five (5) working days of the step 2 appeal by the * In-Plant Representative ,
a meeting will be held with the Director, the Sr. HR Business Partner and the In-Plant
Representative for the Union to discuss the matter.
Both Parties agree to disposition grievance within ten (10) working days.
Grievances addressing employee terminations and/or suspensions shall automatically begin the
process at Step 2.
If agreement is reached, a meeting
will be held for signature by both
parties.
If the matter cannot be resolved at
this step, the grievance shall be
referred to step 3 by the In-Plant
Representative.
* Denotes Responsibility to Establish Required Meeting
Grievance Procedure Step 3 (Pre-Mediation)
Grievance Step 3 (Pre-Mediation)
Meeting - Within
five (5) working days of the step 3 appeal by the In-Plant Representative, a
meeting will be held with the Vice President, the HR Director and/or Labor Relations, and the
*Business Representative for the Union to discuss the matter.
Both Parties agree to disposition grievance within ten (10) working days.
If agreement is reached, a meeting
will be held for signature by both
parties.
If the matter cannot be resolved at
this step, the grievance shall be
referred to step 4 by the Business
Representative .
* Denotes Responsibility to Establish Required Meeting
The parties attending Step 2 and Step 3 Grievance Meetings shall have full authority to make final and binding settlements.
Any mutual extensions of the time limits set out in this Article must be in writing and be signed by the Union and Company Representative.
No retaliation, disciplinary action or discrimination shall occur because of the filing of a grievance under this Article.
Grievance Procedure
Grievance Step 4 (Mediation Committee)
The Mediation Committee shall consist of the
Business Representative and either the Directing
Business Representative (DBR) or the Assistant
Directing Business Representative (ADBR) for the
Union and the Vice President of Human Resources
(HRVP) * and either the responsible Vice President
General Manager (VPGM) or the Vice President (VP)
of the employee.
Meeting – The Mediation Committee will meet as
soon as possible and will either render a decision, or
a report of inability to render a decision, within five
(5) business days of the meeting.
Step 4
Grievance Step 4 (Mediation Committee)
If the Mediation Committee arrives at a
majority decision it will constitute final
settlement and be binding on all parties.
If the Mediation Committee is unable to
arrive at a majority decision, either party of
this Agreement shall be free at any time
within the next twenty (20) days to request
Arbitration pursuant to the Arbitration Rules
set out in the Collective Agreement.
The parties attending Step 2 and Step 3 Grievance Meetings shall have full authority to make final and binding settlements.
Any mutual extensions of the time limits set out in this Article must be in writing and be signed by the Union and Company Representative.
No retaliation, disciplinary action or discrimination shall occur because of the filing of a grievance under this Article.