Heritage Lottery Fund
Train the Trainer event
Meet the Funder
29th November 2013
Outline of the session
We will look at:
• What is heritage
• Overview HLF grants programmes
• Developing project ideas and completing the
application
• How we assess applications
• Next steps
Countryside and Nature
Museums, Records and Archives
Designed Landscapes
Historic Buildings and Sites
Industrial, Transport and Maritime
Cultures and memories
Who can apply?
Public and
constituted
not-for-profit
organisations
including:
•
•
•
•
•
•
Community or Voluntary groups
Youth clubs or organisations
Charities or trusts
Parish councils
Local authorities
Other public sector organisations
Our grant programmes:
Sharing Heritage
£3,000 - £10,000
• One, short application form
• Decision in 8-10 weeks
• No minimum partnership
funding but some
contribution welcome
• minimum of
- one outcome for people.
Wednesbury Local
History Project
Wednesbury History
Society
Awarded: £4,341 through
(Awards for All in 2008)
Local people created an
exhibition relating to the history
of Wednesbury and its
community.
Our Heritage
£10,000 to £100,000
• One, short application form
• Decision in 8-10 weeks
• No minimum partnership
funding but some
contribution - in cash or in kind
• Minimum of
- one outcome for heritage
- one outcome for people
• Mentors
Stories from Sandwell
Sandwell Irish Community
Association
Awarded: £48,800
30 volunteers received training in
oral history techniques to record
people’s memories of moving to
Sandwell from Ireland. The project
participants shared this heritage
with young people by creating an
education resource and with wider
audiences through a travelling
exhibition, CD & website.
First World War: then
and now
£3,000 - £10,000
• One, short application form
• Decision in 8-10 weeks
• No minimum partnership
funding but some
contribution welcome
• minimum of
- one outcome for people
Focus Insight
Blinded by war
Awarded: £10,000
Volunteers are discovering the
impact of the War on medical
developments as medics
responded to poison gas attacks
and battlefield injuries. People are
learning about heritage through
research visits and a wider range
of people will engage with
heritage through podcasts
produced in different languages.
Young Roots
Grants for £10,000 to £50,000
•Projects delivered by 11–25 year olds
for up to 2 years
• Short application form, decision
within 8-10 weeks.
• Delivered through partnerships of
heritage and youth organisations
• No minimum partnership funding but
some in cash or in kind
• Mentors
Our Smethwick
North Smethwick Development
Trust,
Sandwell Community History
and Archive Service
Awarded £24,300
Young people gained a better
understanding of their local
heritage, such as the visit of
Malcolm X in the 1960s and the
importance of industry in the
area. They produced murals so
wider audiences could learn
about their research.
Other programmes:
Heritage Grants £100,000 and above
Grants for Places of Worship £10,000-£250,000
We have a number of new programmes to support
heritage organisations become more financially
resilient, or for organisations taking on new
responsibilities for heritage.
Details are on our website, but please talk to us if you
would like more information.
Digital Policy
• We now have some specific requirements for all
projects that involve producing something in a digital
format e.g. website, phone app, digitised archive
• This is not a new programme
• For more information see our website
http://www.hlf.org.uk/HowToApply/furtherresources/P
ages/Newdigitalpolicyandrequirementsfordigitaloutput
s.aspx
Priority Development Areas
• Areas and groups that have benefitted less from our
funding in the past:
• Sandwell
• Black, Asian and Minority Ethnic and Refugee (BAMER)
organisations or projects which target BAMER
communities
• Not ring-fenced funding for the area
• More support, time and resources from HLF
development team
What makes a good application
Outcomes
We assess projects based on the difference they
achieve for:
• heritage
• people
• communities
Outcomes are proportionate to the level of grant
the applicant is applying for.
Some outcomes are weighted; however, you
should determine which ones they want to achieve.
Outcomes for…
Heritage
People
Communities
•Better managed
•In better condition
•Better interpreted
and explained
•Identified/
recorded
•Developed skills
•Learnt about
heritage
•Changed their
attitudes and/or
behaviour
•Had an enjoyable
experience
•Volunteered time
•Environmental impacts will be
reduced
•More people and a wider
range of people will have
engaged with heritage
•Your local area/ community
will be a better place to live,
work or visit
•Your local economy will be
boosted
•Your organisation will be
more resilient
The Corner Shop Project
Black Country Touring
£50,000
This project explored the
changing fortunes of Black
Country corner shops
between 1950 and 2010,
and the diverse
communities they have
served.
Outcomes within your project
AIM:
Explore
the
heritage
of Black
Country
corner
shops
1950-2010
Recording oral
histories
Heritage will be
identified and recorded
Training volunteers
to conduct
interviews
People will develop
skills
Creating
School packs
More people and a
wider range of
people will engage
with heritage
How we assess applications
• Does the project have a heritage focus?
• Is there a need and demand?
• What is the benefit to the public?
• Is the project well planned? Will it be well managed?
• Is it financially realistic?
• What difference will it make?
Section
2
The heritage
What is the heritage the project will focus on?
• Why is the heritage important?
• Is it relevant to the UK’s heritage
• Is it focused?
Is the heritage focus clear? The project could
focus on:
• Themes
• Time periods
• Geographical area
• Specific events
Section
3
What need and opportunity is the
project responding to?
Heritage need:
• Such as a landscape in need of conservation, or a gap in
the archives
•Seek advice - E.g. English Heritage, local Wildlife Trust,
Conservation Officer , local archive service
Community Need:
• Are local people or groups interested in the project?
• Provide letters of support
Have the group researched what already exists?
Section 4
Section
What difference will the project
4
make?
• Which outcomes will the project achieve?
• What is the base line the organisation is starting from?
• How will the organisation measure the difference made?
• How will outcomes be sustained after the project is
completed?
Value for Money
Is your grant request in balance
with the benefits of the project?
Can the organisation meet
ongoing maintenance or revenue
costs?
Has the organisation accurately
costed everything they need?
Detail required in budget
This will show how your project will offer good value
For example;
Cost Heading
H Equipment and materials
You can add
in extra lines
to the
budget, for
more detail
Description
Recording equipment
for Oral History
recordings 1 x £500
Microphones 4 @ £40
each
Costumes for drama
production 20
costumes @ £500
VAT you
cannot
claim
How
Total £
much £ back £
500
60
560
160
20
180
500
0
500
What can be included in the costs
• All costs related to delivering the project
• Staff to carry out the project
• Sources of expertise e.g. Professional Fees
• Mentors
• VAT
• Contingency
• Evaluation costs (between 1% and 3% of grant amount)
• Full Cost Recovery
Non Cash Contributions & Volunteer Time
Non cash contributions - Things you need but do not
have to pay for
Details of non cash contributions
Estimated value
Use of meeting room
£150
(£15 per hour for 10 hours over life of project)
Volunteer Time - time people contribute to the project
rather than taking part
Description of Volunteers' Tasks
Providing professional oral history training
No of £ a Estimated
Days day
Value
2
350
700
Top tips
• Read the guidance - and the checklist in the form
• Get advice - from us, other organisations and
successful projects
• Be clear and check your application – avoid jargon
and ask someone to read your application form
• Don’t start your project before we have assessed it
• Make sure someone other than the main contact
signs your declaration
How to apply online
You will need
to remember
your email
address and
password to
log back into
your account!
You will
need to
select the
programme
under
which you
will apply
Making an application
All project enquiry forms and application forms are now
completed online via our website www.hlf.org.uk
For IT support contact:
formsupport@hlf.org.uk
Include your log-on email address and password, and
your project reference number, if known.
How can the development team help?
Provide advice and support
Project enquiry form (expression of interest form if under
£10,000), available on our website
Workshops in our office every month
Next steps
Our Website: www.hlf.org.uk
• Online enquiry and
application forms
• Guidance
• Case Studies
• Information about
your local area
• Press Releases
• E-Bulletin
• Features
How to keep up to date with HLF
• Check out our West Midlands events page www.hlf.org.uk
• Youtube channel www.youtube.com/user/HeritageLotteryFund
• Follow us on twitter @HertiageLottery
• For Young Roots join us on facebook
Contact Us
Development Team
Catherine Kemp (Sandwell contact)
catherine.kemp@hlf.org.uk
0121 616 6882
Liz Shaw
lizS@hlf.org.uk
0121 616 6879
Laura Birkett
birkettL@hlf.org.uk
0121 616 6883
Katie Lloyd
katie.lloyd@hlf.org.uk
0121 616 6880
Heritage Matters