University of South Florida
International Services
Bryant Tonkin
Sunapsis Go-Live
Pre-Sunapsis Status
• SIS: Banner
• SEVIS Batching System: SEVIS Connection
• Batching F1s only
• SEVIS Connection and Banner reporting handled
in-house by International Services (Bryant)
• Physical paper files for everyone
Nov 2012 – Initial request for IT approval submitted
Mar 2013 – IT approval received & Sunapsis purchased
May 1, 2013 – Received Sunapsis 3.0 files
June 7, 2013 – Servers operational inc. SSO & DBs
July 1, 2013 – Student data feed starts running
July 22, 2013 – Site visit!
July 29, 2013 – Sunapsis officially in service
Aug 26, 2013 – Fall 2013 term started (~3000 students)
Current Status
October 2013
Batching both Fs and Js
Completed batch registration for Fall
Getting comfortable with the alerts
Started using Templates to create new I-20s
To Do:
– Employee data feed
– E-Forms
– Checklists
Server and Database
Performed By
Campus IT
IS – Bryant
Load Sunapsis
IS- Bryant
Single Sign-On
Campus IT
Student Data feed
IS – Bryant
Configure Sunapsis
IS – Bryant
Data Conversion
Sunapsis Team & IS Bryant
Data Feed Tips
• Get started early (datafeed.xsd)
• Be flexible (the data feed might need changes once you
see where the information goes)
• Keep the population reasonable (size = time)
– ~8200 students = ~47Mb = ~7hrs
• Don’t forget to account for records that no
longer fit your data feed population
– COS records
– Grace periods
– Dropped classes
Site Visit / Data Conversion Tips
• Have the mapIDNumbers table (SEVIS ID to U
ID) as complete as possible (saves cleanup time after
the data conversion)
• Have as many DSOs as possible available, each
with a Sunapsis ready computer and Sunapsis
• Be ready to make the switch to Sunapsis
Tips (Other)
• Give yourself time:
• Get familiar with the base functionality (alerts, batching, timing of
updates,…) before you tackle E-forms, checklists, etc.
• Be flexible your implementation schedule
• Establish SOPs
• Pay special attention to Change of Levels
Thank you