Updates and Topics of
Interest from the Office of
the Registrar at UCSD
Today’s agenda
• Update on major projects
– eCourse
– eGrades
• Topics of interest
– General classrooms
– Class scheduling
• Open forum
Updates on Projects
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eCourse
eGrades
PPS-to-ISIS Interface
Web-Reg enhancements
Roles
eCourse
• Electronic Course Approval System
– Academic Senate/Registrar
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New automated workflow
Development, Summer 2010
Testing, Fall 2010
Currently in pilot production;
– Biology, Economics, History, Math, Structural
Engineering, NanoEngineering
• Campus-wide launch target, March 15, 2011
– Training presentations, February
– Department access sign up, February
eGrades
• New system for electronic submission of grades.
– Instructor of record will submit grades online
– Grade changes will be submitted online
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Specifications workgroup, Fall 2009
Project approval and funding, Spring 2010
Development, Spring 2011
Testing, Summer 2011
Campus launch, Fall 2011?
Department staff role will change
PPS-to-ISIS Interface (CUPID)
• New batch program that integrates instructor
records between PPS and ISIS.
• Core development in support of campus
“roles”
• Required for eGrades to identify instructor of
record
• Instructor identification required for schedule
of classes and official reporting
Web-Reg Enhancements
• Workgroup appointed Fall 2010 to review Web
Reg and determine scope of enhancements.
– Class planner/shopping cart
– Interfaced with DARS
– Display of faculty name
– 2-pass enrollment system
• Workgroup meeting, Spring 2011
• Co-chairs Beth Surrell and Cindy Lyons
Roles
• Infrastructure for administrative computing
• Required to identify access and authorizations
in administrative systems
• Determined by PPS and DSA
– Instructional faculty, chairs, deans
– TA
– Staff, advisors, MSOs
• Roll out beginning in February, 2011
Topics of Interest
• Classroom scheduling
• Course scheduling
• E-forms
Classroom Scheduling
• 101 General use classrooms
– Academic priority
– Other users, such as Extension, Student Orgs,
University events, etc.
• Improved results with Schedule 25
• Complex effort to meet priorities, preferences,
and enrollment needs
• Limited by available resources of large classrooms
• Lots of give and take
• Scheduling staff available to help
Course Scheduling
• Building schedule of classes in advance
• Largely manual effort
• Combination of scheduling courses and
scheduling classrooms
• Looking at PPM 510 to revise guidelines
• Looking to interface with Class Management
System from Economics
• Additional tools
E-forms
• All paper forms have been converted to .pdf
• All forms are available online (Tritonlink or
Blink)
• E-Forms being developed for electronic
submission
– Part-time study
– College Action
– Withdrawal (tba)
Q/A – Open Forum
Questions are welcome