JAN Webcast Series:
Inclusive Workplaces
Anne Hirsh, JAN CoDirector
Andrea Yanego, SPHR, CDR,
West Virginia University
Lou Orslene, JAN CoDirector
January 13, 2015
JAN is a service of the U.S. Department of Labor’s
Office of Disability Employment Policy.
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Inclusive Workplaces
Overview
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Section 503 review
Self-identification
Employer perspective
Pre-employment testing
Questions
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Inclusive Workplaces
Office of Federal Contract Compliance
Program (OFCCP)
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7% utilization goal
Data collection
Document recruitment and outreach activity
Invitation to voluntary self identification
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http://www.dol.gov/ofccp/regs/co
mpliance/section503.htm
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Inclusive Workplaces
Disability Disclosure Research
Cornell University Industrial Labor Relations
Employment and Disability Institute article “Perspectives on Disability Disclosure: The
Importance of Employer Practices and Workplace
Climate”
December 2014 issue of Employee Responsibilities
and Rights Journal
http://link.springer.com/article/10.1007%2Fs10672-013-9227-9
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Inclusive Workplaces
The “Who I Am” PSA from the Campaign
for Disability Employment showcases
individuals who are not defined by their
disabilities.
http://www.whatcanyoudocampaign.org/index.php
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Inclusive Workplaces
WVU Demographics
– Public, land grant university
– 3,400 administrative/staff positions
– 3,000 faculty and faculty equivalent positions
– student workers, temporary workers, graduate
research/teaching assistants, seasonal and
casual employees
– hires approximately 1,200 non-faculty
employees annually
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Inclusive Workplaces
West Virginia University Human Resources
understands the success of the University
depends on maintaining a highly-skilled and
diverse workforce, and we promote a culture
that values equal opportunity, innovation, and
accountability.
– Customer service driven
– Recruiters centrally located
– Hiring manager and recruiter work together
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Inclusive Workplaces
WVU staff training
– ALL recruiters have certified diversity recruiter
credential offered through AIRS®
– Monthly recruiter meetings
– Veterans related training
• https://mst.vaforvets.va.gov/mst/va/mos-translator
• www.mil2fedjobs.com
• http://www.acinet.org/acinet/moc/default.aspx?nod
eid=213
– JAN training
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Inclusive Workplaces
WVU recruitment efforts
– Relationship with local organizations
– Virtual Career Fair
– Quarterly meet with WV Veteran Initiative
– Hosted Veteran Career Fair
– April 2015 Hosting Career Fair specific to
hiring people with disabilities
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Inclusive Workplaces
WVU self-identification
– Primarily web based form
– Paper copy for some types of positions
– Voluntary and confidential
– Recruiter review – not hiring manager
– Recruiter may reach out to supervisor
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Inclusive Workplaces
WVU Reasonable Accommodation policy
– Contact information posted on web
– WVU ADA Coordinator
– Example of accommodation during application
and interview process
– WV Division of Rehabilitation Services “Ability
Works Recognition Ceremony”
http://employmentservices.hr.wvu.edu/accommodations
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Inclusive Workplaces
WVU Employment Services/Talent Strategy
staff and recruiters work hard to create an
environment of diversity, inclusion and
opportunity…one job at a time.
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Inclusive Workplaces
Online Applicant Tracking System (ATS)
 Assess your ATS
 Provide alternative access
 Provide access to request accommodation
 Text descriptions for visual material
 Caption audio and video content
 Ensure keyboard navigation
 Generous time limits
http://askjan.org/media/webpages.html
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Inclusive Workplaces
Make Pre-employment Testing Accessible
 Prominently feature accommodation request
procedure
 Specialist on HR team who understands
accessibility and accommodation
 Pre-employment testing vendor who
understands accessibility
 Expect vendor to accommodate
 Have a process in place for situations where
vendor cannot accommodate
 Consider waiving of test
http://askjan.org/ENews/2014/Enews-V12-I4.htm#1
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Inclusive Workplaces
Congratulations! You hired a qualified
individual who has a disability!
They request an accommodation.
What is next?
Onboarding Accommodation Assessment
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http://askjan.org/ENews/2012/Enews-V10-I2.htm#1
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Inclusive Workplaces
Questions
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Inclusive Workplaces
Contact
 (800)526-7234 (V) & (877)781-9403 (TTY)
 www.AskJAN.org & jan@askjan.org
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Inclusive Workplaces
Contact WVU Division of Human Resources
Employment Services – Talent Strategy
http://employmentservices.hr.wvu.edu/