Office of Community Services
Division of State Assistance
COMMUNITY SERVICES
BLOCK GRANT
(CSBG)
The Federal Office of Community
Services: An FY 2013 Update from
Federal Partners
September 12, 2012
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Office of Community Services
Division of State Assistance
Major Topics
• Introductions and Overview
• Budget Updates – FY 2013 & FY 2014
• Program Updates – Program Operations activities; Training and
Technical Assistance Portfolio; ACF Website launch; New Training & Technical
Assistance; Performance Management Tools and Protocols Contract; American
Customer Satisfaction Index (ACSI) Survey; Contract for Tribal organizations;
Federal Funding and Accountability Transparency Act (FAFTA); American
Customer Satisfaction Survey; ARRA Process Evaluation and Lessons
Learned; Electronic Link for Plan Submission; other changes to anticipate in
coming fiscal year
• Program Monitoring – State assessment process, upcoming State
assessments, other financial and program monitoring
• Questions and Dialogue
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Office of Community Services
Division of State Assistance
Office of Community Services
Major Programs
• Low Income Home Energy Assistance Program
(LIHEAP)
• Social Services Block Grant (SSBG)
• Community Services Block Grant (CSBG)
• CSBG Discretionary (CED, Rural, JOLI)
• Strengthening Communities Fund (SCF)
• Assets for Independence (AFI)
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Office of Community Services
Division of State Assistance
Division of State Assistance
• Social Services Block Grant (SSBG)
• Community Services Block Grant (CSBG)
• CSBG Training and Technical Assistance
(T/TA) Grants and Contracts
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Office of Community Services
Division of State Assistance
Seth Hassett
DSA Director
Anita Wright, Senior Advisor
PART/Program Performance Improvement
Reports to Congress
M. Monique Alcantara*
Administrative Assistant
DSA
Discretionary Services
DSA
Records Management
Gregory Elliott*
On-site Project Manager
Felicia Bradley*
Records Management
Financial Operations
Frances Harley
Team Leader
CSBG State Assessment
Services
Isaac Davis
On-site Assessments
Michael Pope
On-site Assessments
Emmanuel Djokou*
On-site Assessments
Renee Harris*
On-site Assessments
Jane Golden
CSBG Discretionary Grants
Sherrese Russell*
CSBG Discretionary Grants
Program Operations
Marianna “Brandy” RayNor-HIll
Team Leader
CSBG Program
Services
James Gray, PhD
Regions III, VII, IX
Vacant
Region IV, V & VIII
SSBG Program
Services
Marsha Werner
Regions I, II, III, IV, VI,
VII
Lynwood McDaniel, Jr.
Regions V, VIII, IX, X
Maria Rogers, PhD
Regions I, V & X
Chryston Jones
Region II, VI
*Contractor
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Office of Community Services
Division of State Assistance
CSBG Budget Update
• FY 2012 Full Year Continuing Resolution (Enacted) $677 Million
• FY 2013 President’s Budget - $350 Million (Consistent
with FY 2012 Request for Same Amount)
• FY 2013 Appropriation not yet enacted
• FY 2013 House and Senate marks $677 Million
• FY 2013 Budget calls for a core system of standards
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Office of Community Services
Division of State Assistance
Training & Technical
Assistance Updates
Centers of Excellence and Regional
Performance and Innovation Consortia
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Office of Community Services
Division of State Assistance
CSBG Organizational Standards
Center of Excellence
• Provides expert recommendations for core federal standards in
key organizational areas (e.g. Organizational Leadership,
Human Resource Management, Financial Operations,
Consumer Input and Involvement, Community Engagement,
Board Governance)
• Use core organizational standards to develop curricula, training
materials, tools for assessment that will ensure all CSBGeligible entities can be assessed according to consistent
standards
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Office of Community Services
Division of State Assistance
CSBG ROMA Next Generation
Center of Excellence
• Adapt existing ROMA performance management training
materials to ensure that all CSBG-eligible entities have access
to relevant trainings, toolkits, and guidance materials.
• Establish consistent definitions and an integrated set of ROMA
training curricula.
• Assist States and eligible entities to participate in the ROMA
effort, which includes attention to the complete ROMA cycle of
performance management.
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Office of Community Services
Division of State Assistance
Regional Performance and Innovation
Consortia (RPIC)
• Serve as regional focal points and lead the development of a
comprehensive and integrated system of T/TA capacity-building
activities.
• Support state community action association involvement in an
ongoing state, regional, and national performance management
strategy
• Support CAA input in ROMA Next Generation strategies and
core standards
• Assist CSBG-eligible entities to participate in ROMA and to
meet core CSBG standards.
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Office of Community Services
Division of State Assistance
RPIC - How Many Awards?
• OCS to fund 11 awards.
• With the exception of Region IV, there will be one
award per ACF region.
• In Region IV, one grant will serve FL, GA, AL & MS,
and a separate grant will be serve SC, NC, TN & KY
• Must be located in region or service area.
• Eligible applicants in each region may coordinate
efforts and apply as consortia.
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Office of Community Services
Division of State Assistance
Two awards will be
made for Region IV.
One grant will serve
MS, AL, GA, and FL.
A second grant will
serve KY, TN, NC,
and SC.
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Office of Community Services
Division of State Assistance
CSBG Performance Management
Tools and Protocols Contract
• Provide expert analysis of the current CSBG
performance system
• Recommend improved methodologies for
demonstrating program impact building on the
current ROMA system
• Logistical support for working group meetings
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Office of Community Services
Division of State Assistance
CSBG Performance Management
Major Tasks
•
•
•
•
•
Review Existing CSBG ROMA and NPIs
Analysis of Comparable Federal Programs
Convene Working Group Meetings in D.C.
Recommend Performance Mgt. tools
Train-the-Trainer Materials and Webinars
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Office of Community Services
Division of State Assistance
OCS Grantee Satisfaction Survey 2012
Administered by CFI
We who are jointly involved in reducing the causes and
effects of poverty know that for us to succeed we must
provide the best possible service to those relying on us
for assistance. To this end, OCS is looking for feedback
from CSBG and LIHEAP grantees—our customers--to
assess your satisfaction with our services. How well we
work with our grantees, is an important measure of
success for us. – Jeannie L. Chaffin, OCS Director
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Office of Community Services
Division of State Assistance
OCS Grantee Survey
Type of Questions
• Ease of Grant Requirements and Reporting
• Accessing Grant Funds
• Training & Technical Assistance Provided by OCS
• T/TA Provided by OCS Funded Grantees
• Overall Satisfaction with OCS
Customer Feedback Insights (CFI) Group (http://cfigroup.com/)
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Office of Community Services
Division of State Assistance
Program Operations Updates
• Federal Funding and Accountability
Transparancy Act (FFATA)
• Program Operations activities:
– CSBG & SSBG Plans received September 1
– Staff Review and Acceptance
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Office of Community Services
Division of State Assistance
Program Operations Updates
• ACF Website launch (see preview of
http://transition.hhs.gov/programs/ocs)
• New Training & Technical Assistance Contract for
Tribal Organizations
• ARRA Process Evaluation and Lessons Learned
• Electronic Link for Future Plan Submission
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Office of Community Services
Division of State Assistance
Monitoring Infrastructure
CSBG
Federal Monitoring
State Monitoring
-
Annual review of State CSBG Plans to assure
compliance with statutory requirements
-
Annual review of eligible entity needs
assessments and plans
-
Statutorily Required State Assessments
-
Statutorily Required Full Onsite Review of
Eligible Entities – At least once every 3 years
-
Risk Assessment of States
Onsite review of newly designated entities
-
Ad Hoc Financial Monitoring – Review of Audit
Results
-
-
Review of State Corrective Action Plans
Follow-up reviews with eligible entities that fail
to meet the goals, standards, and
requirements established by the State
-
Document Management – Records Retention
-
Other reviews as appropriate.
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Office of Community Services
Division of State Assistance
Program Monitoring
• CSBG Monitoring Checklist (IM-102)
–
•
http://www.acf.hhs.gov/programs/ocs/csbg/pdf/csbgapplicationplan.pdf
State Assessments – On-site
FY 2013
•
Colorado
•
New Mexico
•
Montana
•
Rhode Island
•
Connecticut
•
Oklahoma
Tentative Dates
October, 2012
January, 2013
March, 2013
June, 2013
July, 2013
September, 2013
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Office of Community Services
Division of State Assistance
Q&A
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