THE PARISH OF THE NATIVITY OF
THE LORD
Open Meeting Friday 20
September 2013
Opening Prayer – Fr Aaron Spinelli
Welcome – Fr Chris Spain
(Moderator)
Finance Committee – Ronan O’Callaghan
(Chair)
• The journey from 3 to 1
• Members appointed by moderator for set term
(Rep’s from all 3 churches, Fr Aaron & Chris)
• Terms of Reference set out in “Parish
Administration Manual” (e.g. Financial stability,
Figures balance, Up to date records, funding for
build projects).
• Meet quarterly with set agenda with
accountability to parishioners and Diocese
New Hall Developments
The Parish of the Nativity of the Lord - New Hall's Development Financial Statement
As at 31 August 2013
Expenditure
- Build (St Josephs - Actuals)
- Build Costs
- Professional Fees
- Professional Fees (Original Development)
£1,888,372
£304,358
£275,456
E.g Architect, project management, legal etc..
E.g Architect, project management, legal etc..
£2,468,187
- Build (Holy Family - Estimate)
- Build Costs
- Professional Fees
£1,205,000
£166,500
E.g Architect, project management, legal etc..
£1,371,500
Total Expenditure:
£3,839,687
Sources of Funding
- Net Sale Proceeds
- Net Sale Proceeds
- Existing Parish funds
- Loans from other parishes
- Monthly Donations (Incl Gift Aid)
- Fundraising Events
- Bank Interest/(Charges)
£883,166
£1,009,793
£1,618,258
£46,000
£281,788
£9,922
(£3,136)
Land Sale - St Joseph's Redhill
Land Sale - Holy Family Reigate
E.g. Prior year land sale in Reigate
£3,845,792
Estimated Residual:
£6,105
Accounts – Artur Skowronski
1. About me
2. Bank Accounts
 The purpose of each Bank account
 Bank accounts reconciliation process
3. Financial statements
 Financial System: Finance Coordinator
 Statement of Financial Activities
 Statement of Asset and Liabilities
4. Highlights of the last Financial results
5. Thank you
Development Committee – Brian Morrish
(Chair)
• St Joseph’s Hall Usage
• Holy Family Hall
Building Costs
Building Programme
Sale Proceeds
Fundraising – Julie Sinclair
• Team originally had representative from all 3
churches – a new member from St Teresa’s is
very welcome!
• Remit to support fundraising activities to meet
the possible shortfall in funds for the new
developments at St Joseph’s/Holy Family
• Current focus to meet any unforeseen costs
and promote fundraising to maintain and fit
out the facilities for the future
Fundraising Team
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Joint chair – Julie Sinclair/Icona Miles
Secretary – Alison Francalanza
Marketing – Terry Damer
PR – Clare Youings
Newsletter – Maggie Walsh
Catering -Jennie Oates
Grants – Maria Mandak
Plus volunteers
Fundraising - Achievements
• Regular giving launch – since 2007 £278,000
• First 5 months 2013 - £18,000 from regular
giving and one off donations
• Events – Christmas and summer raffles, wine
tasting, quiz night, flower festival, opening
ceremony at St Joseph’s
• Regular giving raises the most money, but the
events help to build the community
Properties – Richard Pietruszewski
PNL Centre at St Joseph’s
• A multi use Centre built for the Parish
Community by the Parish Community
• Operational since March 2013
• 444 bookings processed to date from 160
Individuals or organisations
Most bookings are funded by the Parish
Funded Groups
17th Reigate Scouts
9th Redhill Brownies
A and B Walking Pilgrammage
Anchor
Ascent Group
Baptism Preparation
Bereavement Group
Catechists
Childrens Liturgy
Confirmation Programme
C-Squad
First Friday Club
First Reconciliation Group
Going Forth
Justice and Peace
Kerala Community
Parent and Toddler Group
Parish Development Committee
Parish Events and Socials
Philipino Community
PPC Committee
RCIA
Rise Theatre Group
St Josephs Playgoup
St Vincent de Paul Society
Hours Used Future hours booked
48
40
9
14
26
26
4
8
20
24
10
29
26
10
10
43
6
44
10
4
12
4
16
26
469
Total Operational Hours
Total
24
30
26
40
8
58
20
24
12
10
130
22
4
24
16
30
420
58
4368
Non Funded Total
Centre Total
72
70
9
14
52
66
70
8
40
24
24
22
29
26
20
10
173
6
66
10
8
36
4
32
56
947
494.75
1441.75
Outside Organisations
• We work to attract educational or service and
social based organisation
• NCT, KAG Advocacy, Lifeline Health Screening,
Reigate and Redhill Society, Catenians, Redhill
Counselling Centre, Co-Workers of Mother
Theresa, Workers Education Association, Redhill
Corps of Drums, Perform, U3A and Skills Plus
Project
• Exercise and interactive classes include, Fitness
League, Zumba and Pilates
Social Events
• We have hosted a wedding and more than 10
other events hosting over 160 people - plus
• 6 Baptism Celebrations
• 4 Funeral Receptions
• 8 Birthday Parties
• 2 Baby Showers
• Use of the bar is strictly limited to booked
social events.
Booking
• There is an overlaid booking system
• Part one is the public view, the booking calendar is live
on the Parish website and can be viewed at any time.
• Part two is a closed administrative system that
produces invoices and reports – plus the statistics we
have shared today
• Bookings can be made by e-mail, mail drop or in
person
• The system will be expanded to include Holy Family,
the new Scout Hall and eventually - St Teresa's
Income
• The Centre is managed to ensure that it is self
sustaining – it features a Café that will operate
as a social hub and offer after mass
refreshment
• Prices are kept low which means that costs are
covered and 30p from each cup sold goes to a
central fund to support activities
• Bar prices are also kept low
Income to date
• Banking have totalled £12,800
Bookings total £7920 March to August with
£7100 in confirmed bookings to March 2014
Refreshments have raised £710 and Bar Income
£4200
Facilities
• Part of my brief is to look after all the properties on the
Parish Portfolio – acting on behalf of the Clergy I will
oversee an efficient and cost effective maintenance
regime.
• As with most Parish activities – this relies heavily on
the efforts and hard work of volunteers who have
selflessly and quietly fixed and mended when problems
arise
• I would like this good work to continue with the only
change being the recording of faults and concerns and
note the repairs effected to enable me to best plan a
maintenance and renewals scheme
Website
• Richard Franklin has added a maintenance
page to the website and this gives contact
details and allows for on line reporting of
Faults and Concerns
• I ask that everyone use this to enable me to
build a more complete picture and better plan
for future projects
Quinquenial
• A survey of all buildings will be undertaken in
November
• A whole number of costs associated with
maintenance have been removed because of
the recent renewal programme.
• A number of Facilities Management actions
will be taking place over the next two months.
• Security – Key audit and inventory of key
holders
Quinquenial
• Asset Register
• Equipment Register
• Approved contractor list
Health & Safety – Sharon Smart
Can you name four things you are not allowed to do in
church?
There are three main reasons why Health & Safety
is so important:
• There are legal requirements under the Health
& Safety at Work etc. Act 1974 and the
Regulatory Reform (Fire Safety) order 2005
• The Safety of the public must be considered,
which is known as “Duty of Care”.
• There is a strong moral argument why
Churches must consider Health & Safety.
Why Health and Safety in Church.
• Health & safety is about preventing harm to people. It is
about complying with Health and Safety Law and fulfilling a
Duty of Care to members of the public.
• There are many different ways in which someone could be
harmed in Church, from an accident from working at height
through to work-related stress or illness. Health & safety
considers all aspects of safety, health and welfare for staff,
volunteers, members of the congregation and other
members of the public.
• For many Churches, despite popular belief, Health & safety
is not overly complicated and needs only a bit of time.
Many of the precautions that are required are either free or
very low cost. Health & Safety is not about eliminating risk
but taking a balanced view to reduce risk.
Be Aware!!!
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All groups need to have their own Risk Assessment.
The Parish will have its own Fire Risk Assessment
There are a number of issues that need attention in any parish to ensure people are not harmed.
Asbestos (parish)
Burns & Scalds
Chemical Safety (Yes even cleaning products)
Electrical Safety
Equipment
Falls from height
First Aid Kits and accident books. (For Parish and individual groups.)
Grounds
Musculoskeletal Disorders (Office Based Staff)
Noise
Personal Safety
Signs and posters
Slips, Trips and Falls
Stress
Welfare
Tool Box Talks
• I am hoping to meet with the leaders of the
individual groups and discuss or advise any
Health and Safety issues they may have.
If anyone would like to e-mail me
sharonsmartpnl@gmail.com
17th Reigate (St. Joseph’s) Scout
Group
“Building For The Future”
Mike Phillipson
Group Scout Leader
“Building for the Future”
“Building For The Future”
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Why?
When?
How much (and where’s it coming from)?
How far have we got?
Close & Questions