Project Health, Safety & Security Plan
ASB1-CEEC-HSE-PL-001-02
Rev02
02
An Zeyu
20.01.2023
Gerardo
Alvarez
20.01.2023
Xiong
Gaoxia
20.01.2023
Rev.02
01
An Zeyu
07.11.2022
Zeng Zichang
08.11.2022
Xiong
Gaoxia
09.11.2022
Rev.01
00
An Zeyu
08.10.2022
Zeng Zichang
10.10.2022
Xiong
Gaoxia
11.10.2022
First Issue
Signature
Date
Signature
Date
Signature
Date
REV
MODI.
Draft. By
CHK’D BY
APP’D BY
HSE Supervisor
HSE Manager
Project Manager
Al-Shuaibah 1 PV Project
DOCUMENT NO.
ASB1-CEEC-HSE-PL-001-01
Project Health, Safety and Security
Management Plan
COPYRIGHT CEEC/ASB 2023
Page 1 of 173
STATUS
Project Health, Safety & Security Plan
ASB1-CEEC-HSE-PL-001-02
Rev02
Rev.
Date
Section
Page
Modification
00
10.10.2022
01
09.11.2022
All
All
Revised as per Owner CRS comments
02
20.01.2023
All
All
Revised as per Owner CRS comments
First Issue
Page 2 of 173
Project Health, Safety & Security Plan
ASB1-CEEC-HSE-PL-001-02
Rev02
TABLE OF CONTENT
Part I .................................................................................................................................... 8
1.
PURPOSE ................................................................................................................... 8
2.
INTRODUCTION ........................................................................................................ 8
3.
PROJECT DESCRIPTION ............................................................................................ 8
4.
BRIEF SCOPE OF WORK ............................................................................................ 9
5.
HSE REQUIREMENTS .............................................................................................. 10
5.1. HSE Owner's Requirements ...................................................................................... 10
5.2. International Requirements ....................................................................................... 10
5.3. Contractual Requirement .......................................................................................... 11
5.4. KSA laws and regulations ........................................................................................ 15
Part II ................................................................................................................................. 16
6.
TERM AND DEFINITION .......................................................................................... 16
7.
REFERENCES ........................................................................................................... 19
Part III ............................................................................................................................ 20
8.
CEEC HSE MANAGEMENT SYSTEM CERTIFICATIONS .......................................... 20
9.
POLICIES ................................................................................................................. 21
9.1. Al-Shuaibah Holding Co. Health and Safety Policy ...................................................... 21
9.2. Al-Shuaibah Holding Co. Environment and Social Policy ............................................. 22
9.3. CEEC Occupational Health and Safety Policy............................................................. 23
9.4. CEEC Environmental & Social Policy ....................................................................... 24
9.5. CEEC Stop work policy ........................................................................................... 25
9.6. CEEC Drug & Alcohol Policy .................................................................................. 26
9.7. CEEC Employee Welfare Policy ............................................................................... 27
10.
SITE LAYOUT ...................................................................................................... 28
11.
HSSE ORGANIZATION CHART ............................................................................ 31
12.
HSSE GOALS ........................................................................................................ 31
13.
AIMS AND OBJECTIVES ...................................................................................... 32
14.
LIFE SAVING RULES............................................................................................ 33
Part IV ............................................................................................................................ 35
15.
HSE RESPONSIBILITIES ....................................................................................... 35
15.1.
Project Manager .................................................................................................. 35
15.2.
Project HSE Manager ........................................................................................... 35
15.3.
Deputy Project Manager ....................................................................................... 36
15.4.
Project Chief Engineer.......................................................................................... 37
15.5.
Project Administration Department Manager ........................................................... 37
15.6.
Project Commercial Department Manager............................................................... 37
15.7.
Project Financial Department Manager ................................................................... 37
15.8.
Project Construction Manager ............................................................................... 38
15.9.
Project Commissioning Manager ........................................................................... 38
15.10. Project QA/QC Manager....................................................................................... 39
15.11. Project HR Manager ............................................................................................. 39
15.12. Project Public Relations Officer (PRO) Manager ..................................................... 40
15.13. Project Procurement & Integrated Logistics Department Manager ............................. 40
15.14. Occupational Medical Doctor ................................................................................ 40
15.15. First Aider .......................................................................................................... 41
15.16. HSE Supervisor ................................................................................................... 41
15.17. Supervisor/Foreman ............................................................................................. 41
15.18. Subcontractor Line Manager/Supervisor/Foreman.................................................... 42
15.19. Subcontractor HSE Manager/ Engineer/Supervisor .................................................. 42
15.20. Technicians and Workers ...................................................................................... 42
15.21. Visitors ............................................................................................................... 43
15.22. Environmental Engineer ....................................................................................... 43
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15.23. HSE Trainer ........................................................................................................ 43
15.24. Emergency Response Coordinator ......................................................................... 44
15.25. Fire Warden ........................................................................................................ 44
15.26. PTW Coordinator ................................................................................................ 44
15.27. Permit to Work Issuer........................................................................................... 44
15.28. Permit to Work Receiver ...................................................................................... 45
15.29. LOTO Coordinator............................................................................................... 45
15.30. Rigger/Signaler.................................................................................................... 46
15.31. Banksmen ........................................................................................................... 46
15.32. Scaffold Inspector ................................................................................................ 46
15.33. Lifting Supervisor ................................................................................................ 47
15.34. Scaffold Inspector ................................................................................................ 47
15.35. Electrician........................................................................................................... 48
15.36. Job Roles Competence Requirements ..................................................................... 48
15.37. Minimum Qualifications of HSSE Staff .................................................................. 50
16.
RULES AND REGULATIONS FOR PERSONNEL & EQUIPMENT SAFETY ............ 51
17.
GENERAL SAFETY PRACTICES ........................................................................... 52
17.1.
Site Planning ....................................................................................................... 52
17.2.
Personal Protective Equipment .............................................................................. 52
17.3.
Housekeeping ...................................................................................................... 53
17.4.
Hand and Electrical Portable Tools ........................................................................ 54
17.5.
Ladders .............................................................................................................. 55
17.6.
Scaffolding ......................................................................................................... 55
17.7.
Lifting and Rigging .............................................................................................. 57
17.8.
General Site Safety Requirements .......................................................................... 57
17.9.
Excavations & Trenching...................................................................................... 59
17.10. Piling ................................................................................................................. 63
17.11. Concreting .......................................................................................................... 64
Part V ................................................................................................................................. 69
18.
HSE MANANGEMENT SYSTEM ........................................................................... 69
18.1.
Work Permits ...................................................................................................... 70
18.2.
Lockout/Tagout ................................................................................................... 71
18.3.
Site Planning, Housekeeping, and Site Activities ..................................................... 72
18.4.
Hot Work............................................................................................................ 73
18.5.
Safety Plan for Project Premises Yard .................................................................... 74
18.6.
Work Site ........................................................................................................... 74
18.7.
Equipment Inspection ........................................................................................... 75
18.8.
HSE Procedures................................................................................................... 77
Part VI ................................................................................................................................ 79
19.
HAZARD IDENTIFICATION RISK ANALYSIS ...................................................... 79
19.1.
Method Statements & Risk Assessments................................................................. 79
19.2.
Method of Statement ............................................................................................ 79
19.3.
Expectations for Method Statements ...................................................................... 79
19.4.
Hazard Identification ............................................................................................ 81
19.5.
Risk Assessment and Determining controls ............................................................. 83
20.
FIRE PREVENTION & FIRE FIGHTING ................................................................. 85
20.1.
Fire prevention .................................................................................................... 85
Part VII............................................................................................................................... 89
21.
MATERIAL HANDLING & STORAGE ................................................................... 89
21.1.
Manual Handling ................................................................................................. 89
21.2.
Mechanical Handling ........................................................................................... 89
21.3.
Compressed Gasses Handling ................................................................................ 92
21.4.
Chemical Handling .............................................................................................. 92
21.5.
Hazardous Waste Storage & Handling .................................................................... 96
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21.6.
Storage ............................................................................................................... 96
22.
MAINTENANCE AND WASHING OF VEHICLE AND MACHINERY ..................... 97
Part VIII ........................................................................................................................... 100
23.
ELECTRICAL SAFETY........................................................................................ 100
23.1.
Responsibilities ................................................................................................. 100
23.2.
Hazard Control .................................................................................................. 100
23.3.
Electrical equipment inspections .......................................................................... 101
23.4.
Employee Training............................................................................................. 101
23.5.
Safe Working Distance Table .............................................................................. 101
23.6.
Overhead Power Lines........................................................................................ 102
Part IX .............................................................................................................................. 103
24.
WORKING CONDITIONS .................................................................................... 103
25.
MEDICAL HEALTH AND WELFARE .................................................................. 104
25.1.
Health and Welfare ............................................................................................ 104
25.2.
Camp Facilities.................................................................................................. 105
25.3.
Project Offices & Lay down Yard ........................................................................ 105
25.4.
COVID-19 Vaccination Requirements.................................................................. 105
26.
FIRST AID........................................................................................................... 105
Part X ............................................................................................................................ 107
27.
INCIDENT REPORTING & INVESTIGATION ...................................................... 107
27.1.
General ............................................................................................................. 107
27.2.
Injury and Reporting System ............................................................................... 108
27.3.
Damage and Reporting System ............................................................................ 108
27.4.
Investigation ..................................................................................................... 109
Part XI .............................................................................................................................. 111
28.
COMPETENCE, TRAINING, AND AWARENESS ................................................. 111
28.1.
Competence Assessment ..................................................................................... 111
28.2.
HSE Induction Training for New Personal, Employees, and Visitors ........................ 111
28.3.
HSE Training for Management and Supervision .................................................... 112
28.4.
Emergency Evacuation Training .......................................................................... 113
28.5.
HSE Training for Refresher Course ...................................................................... 113
29.
HSE MEETINGS AND COMMUNICATION .......................................................... 114
29.1.
Program of HSE Meetings .................................................................................. 114
29.2.
HSE Kick-off Meeting........................................................................................ 115
29.3.
Committee of HSE Required by Law ................................................................... 115
29.4.
Client HSE meeting ........................................................................................... 115
29.5.
Minutes of Meeting ............................................................................................ 115
29.6.
Communication & Promotion .............................................................................. 116
30.
SAFETY PROMOTION AND EDUCATION .......................................................... 116
30.1.
Compliance ....................................................................................................... 116
30.2.
Awareness Campaigns........................................................................................ 116
30.3.
Use of Signs and Notices .................................................................................... 117
30.4.
Design of Signs and Notices ................................................................................ 117
30.5.
Location of Signs and Notices ............................................................................. 118
Part XII............................................................................................................................. 121
31.
HSE MONITORING PROGRAM ........................................................................... 121
31.1.
EPC Contractor HSE Monitoring Requirements .................................................... 121
31.2.
HSE Inspection and Tours................................................................................... 122
32.
DISCIPLINARY, INCENTIVE & RECOGNITION PROGRAMME .......................... 123
32.1.
HSE Disciplinary ............................................................................................... 123
32.2.
Safety Awards ................................................................................................... 125
Part XIII ........................................................................................................................... 128
33.
EMERGENCY PREPAREDNESS AND RESPONSE PLAN ..................................... 128
33.1.
General ............................................................................................................. 128
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33.2.
Purpose ............................................................................................................ 128
33.3.
Emergency Contact Telephone ............................................................................ 128
33.4.
Assembly Area .................................................................................................. 128
33.5.
Posting of Procedures ......................................................................................... 128
33.6.
Emergency Organization .................................................................................... 129
33.7.
Emergency Resources ........................................................................................ 129
33.8.
Emergency Medical Services (EMS) .................................................................... 130
33.9.
Emergency Communication ................................................................................ 130
33.10. Emergency Evacuation Plan ................................................................................ 132
33.11. Evacuation Drill and Exercise ............................................................................. 132
33.12. Prevention of Emergencies .................................................................................. 133
33.13. Response to Emergency ...................................................................................... 133
Part XIV ........................................................................................................................... 137
34.
SECURITY PLAN ................................................................................................ 137
34.1.
General ............................................................................................................. 137
34.2.
Control Measures ............................................................................................... 138
34.3.
Identification Control ......................................................................................... 138
34.4.
Material Control ................................................................................................ 138
34.5.
Additional Security guidelines ............................................................................. 139
35.
VEHICLE SAFETY, TRAFFIC CONTROL AND MANAGEMENT PLAN ............... 139
35.1.
Vehicle Safety ................................................................................................... 139
35.2.
Traffic Control .................................................................................................. 140
35.3.
Definitions ........................................................................................................ 141
35.4.
Traffic demand .................................................................................................. 141
35.5.
Parking onsite (construction and light vehicles) ..................................................... 141
35.6.
Roadside maintenance (workshop) ....................................................................... 141
35.7.
Vehicle speed limit ............................................................................................ 142
35.8.
Site transport rules (Instruction) ........................................................................... 142
35.9.
Access control gates ........................................................................................... 142
36. PROJECT SITE SANITATION AND WELFARE FACILITY MANAGEMENT PLAN ....... 143
Part XV ............................................................................................................................. 144
37.
MANAGEMENT OF SUBCONTRACTORS ........................................................... 144
37.1.
Competence Assessment during contract award ..................................................... 144
37.2.
Pre-start review and approval of HSE Plan and competent resources ........................ 144
37.3.
Coordination of subcontractor’s works ................................................................. 145
37.4.
Welfare facilities by the subcontractor .................................................................. 145
37.5.
Monitoring and management of subcontractor’s HSE performance .......................... 145
37.6.
Disciplinary Actions again subcontractor .............................................................. 146
38.
PERSONAL PROTECTION .................................................................................. 147
Part XVI ........................................................................................................................ 148
39.
HSE AUDITS ....................................................................................................... 148
39.1.
Internal HSE Audits/Self-Assessment................................................................... 148
39.2.
External Audits.................................................................................................. 148
39.3.
Scope of Audit .................................................................................................. 148
39.4.
Execution of Audit ............................................................................................. 148
39.5.
Evaluation Scoring ............................................................................................. 149
39.6.
Audit Documents ............................................................................................... 149
39.7.
Control of non-conformance ............................................................................... 150
Part XVII .......................................................................................................................... 151
40.
HSE REPORTING ................................................................................................ 151
40.1.
EPC Contractor Weekly HSE report ..................................................................... 151
40.2.
EPC Contractor Monthly HSE report.................................................................... 151
40.3.
Subcontractors Monthly HSE report ..................................................................... 151
40.4.
Owners HSE Reporting requirements ................................................................... 151
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41.
DOCUMENTATION & RECORDS........................................................................ 152
42.
HSE FORMS ........................................................................................................ 153
Part XVIII......................................................................................................................... 157
43.
ENVIRONMENT & SOCIAL MANAGEMENT ...................................................... 157
43.1.
General ............................................................................................................. 157
Part XIX ........................................................................................................................... 157
44.
SPILL PREVENTION CONTROL ......................................................................... 157
Part XX ............................................................................................................................. 157
45.
WASTE MANAGEMENT ..................................................................................... 157
Part XXI ........................................................................................................................... 158
46.
POLLUTION CONTINGENCY MANAGEMENT ................................................... 158
47.
HEAT STRESS PREVENTION PLAN ................................................................... 158
47.1.
Facilities ........................................................................................................... 158
47.2.
Heat Illness and Health Effects ............................................................................ 158
47.3.
Heat Exhaustion ................................................................................................ 160
47.4.
Heat Cramps ..................................................................................................... 160
47.5.
Heat Rash ......................................................................................................... 161
47.6.
Heat Syncope Collapse (Fainting) ........................................................................ 161
47.7.
Effective Proactive Measures .............................................................................. 161
47.8.
Buddy System ................................................................................................... 162
Part XXIII......................................................................................................................... 164
48.
ERGONOMICS .................................................................................................... 164
48.1.
Job/Task to be done............................................................................................ 164
48.2.
Individual’s physical and psychological characteristics ........................................... 164
48.3.
The Organization and the Management Environment ............................................. 164
48.4. Improvements on Health and Safety ........................................................................ 165
48.5.
Assessing Job Activities and identifying ergonomics and human factors concerns ..... 165
48.6.
Prevention Practices ........................................................................................... 167
49.
OFFICE SAFETY ................................................................................................. 168
49.1.
Musculo-Skeletal Disorders ................................................................................ 168
49.2.
Office Prevention Practices ................................................................................. 169
49.3.
Exercising at Office ........................................................................................... 172
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Part I
1.
PURPOSE
The purpose of the CEEC Health, Safety, Environment, and Social Management System is to
prevent injury, loss of life, and damage to the environment and assets. The program provides safety
criteria for all construction work performed by the contractor itself and its sub-contractors.
The requirements in this plan detail the need for client services or equipment. CEEC is committed
to following all the relevant and applicable sections and clauses within the client EHS management
system and safe systems of work.
The plan reflects the latest client and construction industry practices. For the project to proceed
safely, all contractor and sub-contractor personnel involved in construction activities, whether
management or site staff will follow the provisions in this plan. Only with the active commitment
of everyone we ensure that the safest possible work environment can be maintained.
2.
INTRODUCTION
This is a project Health, safety & security management plan, complying with the international
standards, regulations, and laws of the Kingdom of Saudi Arabia, ISO45001 and in line with the
IFC Standards.
The cornerstone of the project is effective HSE management and social advancement. Establishing
a safe construction environment and implementing the international HSE standards are important
measures, which not only reflect on the company’s culture, but also build an exceptional corporate
image, and are the fundamental requirements for the company’s safety development.
The HSE Plan is formulated on the premise of life first, is people-oriented, and focuses on
prevention principal. It is supported by adequate HSE management experience accumulated by the
company throughout the years, which will be used as a reference for the project HSE management
standard. The goal of the HSE Plan is to guide the HSE management implementation in this project
and meet the requirements of the owner, company, and interested parties. This HSE Plan is a 'live
document' and shall be continuously reviewed, revised, and updated as the work progresses to
achieve project objectives.
3.
PROJECT DESCRIPTION
The Site is in Al Shuaibah approximately 80 km south of the city of Jeddah, in Makkah Province.
The size of the available area is approximately 43 km². The Site boundaries are shown in Figure
1. The approximate aerial distance from the sea is 8.5 Km.
The representative coordinate for the Site location is:
Easting
562775.95
Northing Longitude
2297828.80
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Figure 1 – Location of the proposed project site for implementing Solar PV
Parties Involved: The Project Proponent is PIF. A consortium comprising ACWA Power has been
appointed by PIF as the Project Developer / Operator who has, in turn, appointed China Energy
Engineering Group as the Engineering Procurement and Construction (EPC) Contractor for the
Project.
PIF: The Saudi Arabian Public Investment Fund
CEEC: China Energy International Group Co., Ltd.
GPEC: China Energy Engineering Group Guangdong Power Engineering Co., Ltd.,
SPPC: Saudi Power Procurement Company
SEC: Saudi Electricity Company
MODON: Saudi Authority for Industrial Cities and Technology Zones
REPDO: Renewable Energy Project Development Office
OE: Owner's Engineer
4.
BRIEF SCOPE OF WORK
CEEC is responsible for HSE and provision of all Manpower, Materials, and Equipment and the
performance of all works and services required for carrying out and completing the Works by this
Contract including making good any defects.
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5.
HSE REQUIREMENTS
5.1. HSE Owner's Requirements
CEEC shall comply with its obligations (concerning the Contractor, its subcontractors, and
otherwise) under and by the Contract. The contractual rights owed to the Owner will be met in
full.
CEEC shall follow & the Owner's safety manuals:
• AP-HSSE-SYS-MN-002 Construction Project HSSE Management Manual
• AP-HSE-SYS-MN-001 Project Company Environmental & Social Management System
Implementation Manual
5.2. International Requirements
Codes and Standards
CEEC shall ensure that the engineering, design, construction, testing, etc. of all equipment,
facilities, components, and systems that they propose shall form part of the Project and are by
internationally recognized standards and codes in their latest edition applicable at the start of each
relevant workstream. CEEC shall ensure that such codes and standards are linked to the Health,
Safety, and Environmental Management System for the Al Shuaibah 1PV project.
The following relevant codes and standards shall be considered for compliance with Health,
Safety, and Environmental matters in all stages of the project:
Defined Term
Meaning
ANSI
American National Standards Institute
ASSP
American Society of Safety Professionals
BSI
British Standards Institution
CIEHF
Chartered Institute of Ergonomics and Human Factors
CIRIA
Construction Industry Research and Information Association
CESIBC
International Building Code
IEC
International Electrotechnical Commission
IEEE
Institute of Electrical and Electronics Engineers
IEMA
Institute of Environmental Management and Assessment
IOSH
Institution of Occupational Safety and Health
IIRSM
International Institute of Risk and Safety Management
ISO
International Standardization Organization
NEMA
National Electrical Manufacturers Association
NFPA
National Fire Protection Association
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Defined Term
Meaning
EPA
Environment Protection Agency
HIS
Hydraulic Institute Standard
OSHA
Occupational Safety and Health Administration
Table 1 – HSE Relevant Codes and Standards
5.3.
Contractual Requirement
5.3.1. HSE
CEEC shall comply with:
a) All applicable Laws including Environmental Laws.
• General Environmental Regulations 2001
• National Environmental Law 2020
• MEWA (Ministry of Environment, Water and Agriculture) Implementing Regulations
➢ Environmental Permits for the Construction and Operation of Activities;
➢ Environmental Inspection and Auditing;
➢ Air Quality Executive Regulations;
➢ Noise Executive Regulations;
➢ Prevention and Treatment of Soil Contamination;
➢ Protection of Water Resources from Pollution;
➢ Ozone Depleting Substances and Hydrofluorocarbons;
➢ Waste Management
• PME (Presidency of Meteorology and Environment) Environmental Standards
➢ Mobile Source Emissions;
➢ Groundwater Quality; and
➢ Drinking Water Quality.
b) All applicable health and safety and environmental requirements;
c) The Owner’s requirements as specified in (Project Specification) (Sponsors Functional
Requirements).
d) New Labor Law Implementing Regulations 2016
5.3.2. Environmental and Social Impact Assessment (ESIA)
EPC shall develop and follow Construction Environmental & Social Management Plan (CESMP
– ASB1-CEEC-HSE-PL-005-00) which is developed w.r.t ESIA.
5.3.3. NCEC (National Center of Environmental compliance)
The NCEC (National Center of Environmental compliance) approval of the Environmental and
Social Impact Assessment (ESIA) for the Project including all conditions will be attached to ESIA
Approval.
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5.3.4. Regulations and Guidance
The main legal requirements, standards, and regulations regarding environmental assessment in
the Kingdom of Saudi Arabia, and the requirement for Environmental Impact Assessments
(EIAs), are established by the Rules for Implementation ‐ General Environmental Regulations
(2021) issued by the PME (currently known as NCEC).
The emphasis on considering the environmental aspects in the planning phase for projects and
programs as well as the requirements for conducting an EIA are specified within the General
Environmental Regulations as follows:
Article Ten: "Environmental aspects will be taken into consideration in planning for projects and
programs, in the development plans of the various sectors, and the general development plan.
These environmental aspects should be taken into consideration in a manner to achieve
sustainable development objectives…"
Article Eleven: "A project owner or proprietor will conduct environmental studies to evaluate the
environmental impacts of the project and comply with the outcome of the environmental impact
assessment study by environmental standards and guidelines specified in the Rules for
Implementation or any subsequent amendments and supplements."
According to the General Environmental Regulations “Guidelines for Classification of Industrial
and Development Projects”, projects are classified according to their impacts on the environment
into three main categories. This project is classified as "Third Category". Projects belonging to
this Category "are expected to have serious negative effects on man and the environment and thus
require a comprehensive environmental impact assessment".
NCEC (formerly known as PME) determines the following procedures that should be accounted
for within EIAs (Appendix 2.4 of the General Environmental Regulations):
• Presentation of the project
• Description of the project and its objectives
• Goals
• Need for the project
• Environmental and Social Impact Assessment
• Components of the project (onsite facilities attached to the project such as water treatment
plants, water desalination plants, electrical power plants housing, etc.)
• Project construction phases
• The workforce required for the implementation of the project (minimum and maximum)
• The workforce required for the operation of the project (minimum and maximum)
• Alternatives and options
• Status of surrounding environment including the following:
• Air quality
• Soil and topography
• Surface and groundwater
• Land environment (fauna and flora)
• Land use of the selected site and its surroundings
• Land ownership (original owner)
• The environmental assessment includes the following:
• Identification of the general potential impacts of the project and suggested alternatives; and
Identification and analysis of the key effects of the project on:
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•
•
•
•
•
•
•
•
•
•
•
•
•
Air quality
Surface and underground water
Flora and fauna
Land use and urban development
Residential clusters
General scenic view (landscape)
Others
Assessment of significant impacts:
Quantify and rate the significant impacts on natural resources
Estimate the relative damage to the area and the extent of its potential
The estimated lifespan of the facilities
Studies on the possible mitigation of anticipated impacts
Summary of the significant impacts after mitigation processes
Equator Principles (2020)
A financial industry benchmark for determining, assessing, and managing environmental and
social risk in projects. (See document in the following link: https://equatorprinciples.com/wpcontent/uploads/2020/05/The-Equator-Principles-July-2020-v2.pdf).
IFC Performance Standards on Environment and Social Sustainability (2012)
The IFC Performance Standards are a key component of the IFC’s Sustainability Framework and
are directed toward clients (i.e., parties responsible for implementing and operating the project
that is being financed) guiding on how to identify risks and impacts. The IFC Performance
Standards are designed to help avoid, mitigate, and manage risks and impacts throughout the life
of a project as a way of doing business sustainably, including stakeholder engagement and
disclosure obligations of the client in relatable activities.
The IFC Performance Standards (2012) are listed below:
• Performance Standard 1: Assessment and Management of Environmental and Social Risks
and Impacts.
• Performance Standard 2: Labor and Working Conditions; Including International Labor
Organization (ILO) Conventions.
• Performance Standard 3: Resource Efficiency and Pollution Prevention.
• Performance Standard 4: Community Health, Safety, and Security.
• Performance Standard 5: Land Acquisition and Involuntary Resettlement.
• Performance Standard 6: Biodiversity Conservation and Sustainable Management of
Living Natural Resources.
• Performance Standard 7: Indigenous Peoples.
• Performance Standard 8: Cultural Heritage.
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IFC EHS Guidelines (2007)
The World Bank Group International Finance Corporation (IFC), Environmental, Health and
Safety (EHS) General Guidelines of April 2007 superseded the World Bank Handbook issue of
1998.
In terms of specific guidelines to control environmental externalities (e.g., wastewater quality,
etc.), EHS guidelines have been set out by IFC and the World Bank Group to provide general
guidelines for its members when involved in a Project or when providing financial support to a
project. These guidelines contain general and industry-specific examples of Good International
Industry Practice (GIIP).
In summary, it should be noted that the following IFC EHS Guidelines are relevant to this project:
• General EHS Guidelines, Environmental:
- Air Emissions and Ambient Air Quality.
- Energy Conservation.
- Wastewater and Ambient Water Quality.
- Water Conservation.
- Hazardous Materials Management.
- Waste Management.
- Noise.
- Contaminated Land.
• General EHS Guidelines, Occupational Health & Safety:
- General Facility Design and Operation.
- Communication and Training.
- Physical Hazards.
- Chemical Hazards.
- Biological Hazards.
- Radiological Hazards.
- Personal Protective Equipment (PPE);
- Special Hazard Environment; and
- Monitoring.
• Community Health & Safety:
- Water Quality and Availability.
- Structural Safety of Project Infrastructure.
- Life and Fire Safety (L&FS).
- Traffic Safety.
- Transport of Hazardous Materials.
- Disease prevention; and
- Emergency Preparedness and Response.
• Construction and Decommissioning:
- Environment.
- Occupation Health & Safety; and
- Community Health & Safety.
• Industry Sector Guidelines
- EHS Guidelines for Water and Sanitation.
The owner’s Approval will be required for applying other equivalent standards. CEEC proposing
such shall provide rationale and evidence of equivalence to support their case for approval.
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5.3.5. Environmental protection and reporting
The Contractor must ensure that all relevant aspects of the environmental regulations are
complied with including establishing any required procedures, and control systems and
performing employee training. The Contractor shall ensure that all releases or spills of hazardous
and non-hazardous, solid or liquid materials or waste on or near the Site are cleaned up and
reported by the relevant environmental regulations.
5.3.6. Hazardous materials and waste
The Contractor will ensure that all hazardous wastes generated at the Site and unused hazardous
chemicals are removed, transported, and disposed of by all applicable Laws.
5.4.
KSA laws and regulations
All HSE activities during construction shall meet KSA laws and regulations. Such as:
• Saudi Vision 2030
• 10th Development Plan 2015 - 2019
• Basis Law 1992
• Ministry of Labor and Social Development (MLSD)
• Ministry of Energy, Industry and Mineral Resources (MEIMR)
• Ministry of Environment, Water, and Agriculture (MRWA)
• Saudi Arabia - Labor Law, Royal Decree M51 of 2005
• The Implementing Regulation of the Saudi Building Code
• Regulations of Civil Defense
• Traffic Control at Worksites Manual
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Part II
6.
TERM AND DEFINITION
Project:
Al Shuaibah 1 PV Project in Saudi Arabia
Subcontractor
Any person or company having a contract directly or indirectly with the
Contractor for carrying out any part of the work and including each tier of
subcontractor, sub-subcontractor, and so forth.
Contractor
EPC Contractor of the project i.e., CEEC
Hazard
Incident
Something with the potential to cause harm.
A work-related event which involved injury, illness (including ergonomic related
injuries/illnesses), fatality, a permit exceedance; hazardous material spill, fire,
explosion and/or vehicle accidents.
Accident
An undesired event that results in harm to people damage to property or loss of
property.
A business plan for Health, Safety, Social and Environmental to prevent and/or
reduce losses in an organization.
A Health, Safety, Social and Environmental policy set out general approach and
management commitments together with the arrangements that must be put in
place for managing HSE matters in the business. It is a unique document that
says who does what. The policy is usually made up of three parts:
(1) A Statement of Intent. A written policy statement that shows the staff, and
any other person, the company’s commitment to HSE and its continuous
improvement, providing the general HSE objectives of the organization.
(2) Organization details. This section identifies the HSE roles and responsibilities
of everyone in the organization and identifies the channels of communication
within the organization.
(3) Arrangements. This section explains how company the policy will be
implemented with the practical means for achieving the identified HSE
objectives.
Is a technique for evaluating the likelihood that an incident will occur and the
likely consequences if it were to occur.
The objective of risk management is the reduction of the level of risk “as far as
reasonably practicable”. The project decides whether or not the risk is acceptable
based on effective assessment methods.
HSE policy
Risk assessment:
Continual
improvement
HSE Supervisor:
Procedures
Management of
change
Continual improvement is a recurring process that enhances the project’s HSE
management system and improves its overall HSE performance. Continual
improvements must be consistent with the project’s HSE policy and can be
achieved by carrying out internal audits, performance measurements,
management reviews, analyzing data, implementing corrective and preventive
actions, etc.
As part of the HSE team verify the correct implementation of the HSE policy,
plans, and procedures, and make sure that employers and workers put them into
practice and follow safety laws; it is a key role to prevent accidents, injuries, and
health concerns in the workplace.
A document describing the purpose and scope of the activity and the specific way
the activity is to be performed to an achieved project requirement. It includes an
auditable series of steps defining roles, responsibilities, and tasks to transform a
defined input into a defined output.
A systematic approach to dealing with change, both from the perspective of an
organization and on the individual level, proactively addressing and adapting to
change, controlling change, and effecting change.
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Project:
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NonConformance
The non-fulfillment of specified requirements.
Injury or illness
An injury or illness is considered work-related if an event or exposure in the work
environment caused or contributed to the condition or significantly aggravated a
pre-existing condition.
Fatality (FTL)
Any incident at work which results in death.
Lost time Injury
(LTI)
A work-related injury which results in the injured person being absent from work
for one or more natural days.
Lost Work Hours
(LWH)
Working Hours lost by an LTI.
Restricted Work
Case (RWC)
A work-related injury or illness that results in the injured person being unable to
fulfil their normal duties. This could result in the person being assigned to
another job on a temporary basis, undertaking less duties than normal or working
for a shorter period than normal.
Working Hours lost by the restricted Work Case.
Restricted
Working Hours
(RWH)
Medical
Treatment Case
(MTC)
First Aid Case
(FAC)
Occupational
Disease/Illness
Near Miss (NM)
Dangerous
Occurrence
The management and care of a patient for the purpose of combating disease or
disorder. It does not include visits to a physician or other licensed health care
professional solely for observation or counselling, the conduct of diagnostic
procedures such as x-rays and blood tests, including the administration of
prescriptive medications used solely for diagnostic purposes (e.g.; eye drops to
dilate pupils).
First aid refers to a minor injury (e.g. scratches, cuts, burns, splinters, etc.) that
requires medical attention that is usually administered immediately after the
injury occurs and at the workplace where it occurred. It consists of a one-time,
short-term treatment and requires little technology or training to administer.
are Illness/Disease that were verified being originated due to workplace
conditions at work. Occupational illness may include but not limited to, Handarm Vibration Syndrome, Skin diseases such as occupational or contact
dermatitis, respiratory or lung disease such as silicosis, asbestosis, certain
poisonings such as lead, mercury, certain cancers, deafness, blindness.
An undesired event, which, under slightly different circumstances, could have
caused harm (injury or ill health) to people, damage to property, adverse impact
to environment or loss to the process.
An incident resulting in any of the following conditions:
•an occurrence involving imminent risk of the death of, or serious injury to,
anyone;
•Collapse, overturning or failure of any load bearing part of any lifting
machinery
•Failure of any pressurized system closed vessel (including a boiler or boiler
tube) or associated pipework.
•Contact or close proximity between equipment and overhead powerlines.
•Electrical short circuit or overload resulting in fire, explosion, unit trip or
potential fatality.
•Fire, explosions or fires caused by explosion.
•Uncontrolled escape of gas, liquid fuel, a dangerous substance or steam;
•Collapse of scaffolding, excavation, building or structure and incidents
involving wells, pipelines, confined spaces or pipeline works.
•Malfunction of emergency equipment (e.g.; breathing apparatus) while in use
or during testing immediately before use.
•Hydrocarbon release
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Project:
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High Potential
Near Miss
An undesired event, which, under slightly different circumstances, could have
caused an Emergency Level 3 (See Emergency Response Plan ASB1-CEECHSE-PL-003-00).
Environmental
Incident
Any incident resulting in an environmental impact such as:
•
Spills of oil or other hazardous substances, to water, air or ground.
•
Emissions such the accidental release of halocarbons, CFC’s, etc.
Vehicle Incident
Any incident which involves a vehicle in use within the Al-Shuaibah Solar PV
IPP boundaries.
Property Damage
Any damage to plant, equipment, tools or property resulting from an incident.
Fire
An incident involving the combustion of any material, generating smoke, heat,
and/or flames.
Toolbox Meeting
(TBM)
"Toolbox Talks", "Toolbox Topics", "Safety Chats", "Tailgate Meetings" or
whatever your organization calls them is a brief safety talk or meeting about a
specific subject at the beginning of the shift. These talks can be done in a
variety of ways but are typically brief (5-10 minutes) interactive discussion
meetings on a safety-related topic. Toolbox Topics are used to cover a variety
of short safety training subjects and to remind employees each day before they
go to work about the importance of being safe.
We Talk Safety
(WTS)
A tool that allows Management and line supervision a systematic approach to
constructive correction of unsafe behavior as well as being a tool for praising
safe work. The safety conversation shall be carried out by the Line Supervisor
and a management representative.
Housekeeping
Inspection (HKI)
A housekeeping inspection consists of a formal, scheduled, walk-through of
facilities identifying any deviations to the content of the approved
5S/housekeeping procedure. Project Managers shall decide if 5S will be
implemented on their sites or not.
Lost Days &
Restricted
workdays
Calendar days (including the scheduled days off such as weekends, company
holidays, vacation days, or other off days, etc.) on which an employee is unable
to work or is restricted in his work because of occupational injury or illness.
This does not include the day of the injury/illness and is based on his ability to
work rather than his work schedule.
Table 2 – Definitions
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7.
REFERENCES
•
•
•
•
•
•
•
•
•
International UNI EN ISO 14001-2015 – Environmental Management System Requirements
with guidance for use.
International ISO 45001:2018: Occupational Health and Safety Management Systems –
Requirements.
Basis Law 1992
Ministry of Labor and Social Development (MLSD)
Ministry of Energy, Industry and Mineral Resources (MEIMR)
Saudi Arabia - Labor Law, Royal Decree M51 of 2005
ISO 31000:2018, Risk management -- Guidelines.
ISO Guide 73:2009, Risk management – Vocabulary.
IEC 31010:2019, Risk management -- Risk assessment techniques.
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Part III
8.
CEEC HSE MANAGEMENT SYSTEM CERTIFICATIONS
ISO 45001:2018 Certificate
ISO 14001:2015 Certificate
Figure 2 – CEEC HSE Certifications
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9.
POLICIES
9.1.
Al-Shuaibah Holding Co. Health and Safety Policy
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9.2.
Al-Shuaibah Holding Co. Environment and Social Policy
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9.3.
CEEC Occupational Health and Safety Policy
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9.4. CEEC Environmental & Social Policy
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9.5.
CEEC Stop work policy
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9.6.
CEEC Drug & Alcohol Policy
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9.7.
CEEC Employee Welfare Policy
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10.
SITE LAYOUT
Figure 3 – Al-Shuaibah 1 & 2 Solar PV IPP Site Layout
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Figure 4 – Project Temporary Site Facilities
Figure 5 – Owner’s Site Offices Arrangement
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Figure 6 – EPC Contractor’s Site Offices Arrangement
Figure 7 – EPC Contractor’s Management Camp Arrangement
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Figure 8 – Contractor’s and Subcontractors’ Labour Camp Arrangement
11.
HSSE ORGANIZATION CHART
Figure 9 – HSE Department Organogram
12.
HSSE GOALS
EPC Contractor and its Subcontractor shall ensure to implement the HSS Management System in
order to achieve the following Project Health, Safety and Security Goals:
• Prevention of Injuries and Illnesses across all the manpower working in the project without
any distinction as to EPC Contractor, Subcontractor, Vendors, Suppliers or Visitors’
employees.
• Prevention of Property Damage either from EPC Contractor/Subcontractors Temporary
Site Facilities or Project permanent facilities/equipment.
• Prevention of Pollution to the Environment.
• Prevention of Security breaches that may affect the integrity of the project facilities and
the employees working on project-related activities.
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•
13.
Compliance with all Project-applicable HSSE Legal/Regulatory Requirements.
AIMS AND OBJECTIVES
CEEC shall launch on an annual basis, the HSE Aims and Objectives for the Al Shuaibah 1PV
project team. The project HSE Aims, and Objectives will reaffirm the common commitment to
excellence in Health, Safety, and Environmental performance across all teams from CEEC and its
subcontractors. As part of our common commitment to continuous improvement, we have
determined several key HSE Aims and Objectives that we will focus on Team wide on annual
basis.
Objectives should be as follows:
• As low as reasonably practicable Lost Time Injury Rate, less than 0.13
• Total Injury Rate Case, less than 0.35
• At least two (2) management safety walkthroughs per week, or 48 p.a.
• Improved EHS observation (UA/UC) reporting per employee at the rate of 10 per employee
per month
• Prompt closeout of at least 90% of EHS action relating to incident investigations, audits,
MSW, and observations
• Zero non-compliances with legal/regulatory requirements.
These objectives are to be achieved through:
• Establishing a high level of awareness and discipline.
• Identifying areas of high risk and carrying out risk assessments.
• Ensuring that personnel is fully instructed concerning the requirements of the method
statements and permit-to-work certificates to which their work is subject.
• Promoting a proactive approach to Health, Safety, and Environment.
• Monitoring the effectiveness of the management of Health, Safety, and Environment by
conducting regular scheduled audits/inspections and tracking incidents.
LEADERSHIP: The Management
Team shall demonstrate effective
leadership in managing major
hazard risks.
•
•
•
FRONTLINE COMPETENCE:
The Frontline Supervision Team
shall demonstrate competence to
manage major hazard risks.
•
ASSET INTEGRITY AND
WORKERS ENGAGEMENT:
The integrity of the Tools and
•
Objective 1: The Management team shall implement the
HSE Cultural Change Program among their teams as well as
the subcontractors working under their specific
responsibilities.
Objective 2: The Management team shall provide effective
arrangements for identifying and sharing learning lessons
for controlling major hazard risks from past projects.
Objective 3: The Management team shall declare and visibly
show their support for key major hazard performance
measures and report their company’s performances against
these measures annually.
Objective 1: The Frontline Supervision Team shall verify
that their HSE Training Program and the program of their
subordinates have fully complied with to ensure that team
members and subcontractors, at all levels in critical roles,
are competent and resourced to discharge their duties.
Objective 1: All employees shall be involved in the
periodical inspection and maintenance routine requirements
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Equipment used during the
Construction Processes are ensured
throughout their life cycle.
•
•
HSE TEAM REGULATORY
APPROACH: CEEC and
Subcontractors HSE Team shall
lead the HSE Departments and
shall verify the compliance of HSE
matters practically on-site through
the sound knowledge of HSE
requirements stated in local
legislation, UK and international
regulations, Owner’s and CEEC
procedures and standards and
international safe practices.
•
•
•
•
of their Tools and Equipment used during their daily
routines, to secure asset integrity throughout their lifecycle.
Objective 2: All Employees shall ensure to receive the
corresponding training to conduct specific risk assessments
for dealing with impaired safety critical elements or other
abnormal situations.
Objective 3: All employees shall attend the daily Toolbox
Talks to share lessons learned from their experience in the
construction industry with their peers about care, proper use,
and periodic inspection maintenance of Tools and
Equipment.
Objective 1: HSE team members to ensure interventions are
targeted, transparent and consistent.
Objective 2: HSE team members shall have the capability,
capacity, and competence to deliver the HSE strategy in a
practical approach by using their knowledge of HSE
Regulatory requirements.
Objective 3: HSE team members shall bring forward
arrangements for implementing the HSE Plans during the
construction activities.
Objective 4: HSE team members shall promote and develop
a robust self-awareness of the HSE requirements applicable
to the activities and processes in the Al Shuaibah 1PV
project.
Table 3 – Aims and Objectives
The HSE Department will distribute guidance on each aim and objective to clarify exactly what is
required and Departments will report progress monthly during the year.
Among all CEEC values, we define the Health and Safety of our employees and subcontractors as
well as the protection of the Environment, as one of our top priorities.
Focused on specific Aims and Objectives, will bring improvements in our Safety Leadership and
Performance. The project manager shall be fully aware of the compliance of these Aims and
Objectives and shall show visible support to them.
14.
LIFE SAVING RULES
EPC Contractor and its Subcontractors will adopt Al-Shuaibah Holding Co. Life Saving Rules
which are the most important principles to be implemented by each employee working at AlShuaibah Solar PV IPP that will help prevent the most common accidents at work. Life Saving
Rules are grouped into the 12 Golden Life Saving Rules and the 12 Office Life Saving Rules (See
figures 10 and 11).
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Figure 10 – 12 Golden Life Saving Rules
Figure 11 – 12 Office Life Saving Rules
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Part IV
15.
HSE RESPONSIBILITIES
15.1. Project Manager
The Project Manager will be stationed at the Head office, and he will be bearing the overall
responsibility of Formulating, Periodical reviewing, proposing strategic policy changes, reporting
to the management, etc., of the Safety and Prevention program of the company. The Project
Manager represents senior levels of management on the project site and is accountable for the
following activities:
• Communicating to subordinates the HSE values of the project.
• Overall responsible for ensuring the HSE performance and accountability of subordinates.
• Demonstrating to the organization that personal commitment to safety is a number one
priority through his visible and active HSE involvement.
• Review and respond to HSE reports.
• Issue a memo of recognition when goals are achieved.
• Review all accident investigation reports.
• Provide the project with HSE resources.
• Include HSE as part of each project meeting.
• Include HSE performance when conducting subordinates and subcontractor performance
reviews.
15.2. Project HSE Manager
The HSE Manager shall advise and guide the implementation of HSE in the project and is
responsible for monitoring and administering a pro-active project HSE program designed to assist
in recognizing, evaluating, and subsequently eliminating and/or controlling hazardous acts or
conditions. He works in close coordination with the owner’s HSE Manager and in conjunction
with his Project Manager and Construction Managers to assist in the implementation of the safety
program.
The HSE Manager shall be:
• Developing HSE programs and recommendations for implementation.
• Administering appropriate safe work practices/procedures for the project.
• Promoting a high level of safety awareness on the project through new employee
/Contractor/ Subcontractor orientation and contact with project supervision.
• Conducting Monthly Safety Self-Assessments, tracking performance, and reporting trends
to site management.
• Developing HSE training strategies, such as induction training, refresher training job
specific training, etc. as per the training plan drawing up a training matrix.
• Conducting HSE audits.
• Maintaining all safety-related records and files associated with the project.
• Administer the first aid / medical program and maintain facility and supplies.
• Maintain pertinent information (i.e., phone number, locations) of Emergency Response
Services, physicians, and hospitals.
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• Lead and assist in accident/incident investigations to ensure all accidents and incidents are
properly investigated including near-miss incidents, first aid cases, all recordable cases,
chemical spillage incidents, property damage, etc.
• Complete and distribute applicable reports.
• Evaluating Contractor/Subcontractor safety programs.
• Chair the weekly meeting with safety supervisors.
• Initiate Job Bulletins concerning safety issues.
• Continuously evaluating project working conditions and safe work practices, and if
warranted, developing positive recommendations for project management.
• Monitoring the behavior of the people and providing coaching to change the attitude and
behavior positively towards working safely and instilling “think before acting” and “value
of human life”.
• Participate in work-site layouts to assure adequate work areas, traffic control, parking areas,
lighting levels, receiving areas, etc. Assure that location of offices, shops, maintenance
areas, fabrication shops, and medical, and sanitation facilities reflect safety considerations.
• Review the work schedules as they are planned to be aware of the number of subcontractors
and craft workers working in the various areas; anticipate hazards and implement
supporting safety activities.
• Establish personal protective equipment requirements and recommend requisition for
purchase.
• Plan the safety publicity program and order posters, visual aids, signs, etc.
• Establish and maintain the site, Emergency Response Team.
• Responsible for the development of the project CESMP and monitoring its implementation.
• Conducting the initial environmental aspects and impact analysis.
• Conduct routine scheduled field inspections and audits of construction activities on site to
assess compliance within HSE, permit and approval conditions, and adherence to The KSA
Government environmental regulations.
• Ensure that general environmental protection principles are applied.
• Overseeing environmental aspects and procedures relevant to activities under his/her
supervision.
• Follow up and monitor environmental objectives, targets, and programs.
15.3. Deputy Project Manager
Deputy Project Manager represents senior levels of management on the project site and is
accountable for the following activities:
• Normal and effective operation of the HSE system as outlined by the Project Manager.
• Organizing HSE management work and directing each department/specialty as outlined by
the Project Manager.
• Controlling the general HSE situation during construction. Inspecting the implementation
of HSE programs, analyzing, and rectifying any deviations. Organizing detailed and
thorough HSE meetings and arranging related HSE work.
• Arrange and solve the issues found during construction and HSE inspections and report
serious issues to the project manager for assistance.
• Implementation of safety facility standardization.
• HSE work that is assigned by the Project Manager.
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• Participate or assist in HSE incident investigation.
15.4. Project Chief Engineer
• Implementing HSE regulations, and standards issued by the company or other authorities
and organizing to compile the HSE program’s high-risk activities and directing its
implementation.
• Compile and review the method statements, and HSE control measures, and organize the
safety and technical disclosure.
• Organize specialty management to conduct HSE inspections and take corrective measures
on issues found.
• Participate or assist in HSE incident handling and investigation work.
• Assist the Project Manager with any other HSE-related work.
15.5. Project Administration Department Manager
• Ensure office and living area HSE management meet the legal requirements.
• Implementing office and living area hygiene requirements and adopting action to eliminate
the epidemic disease.
• Establish and implement relevant procedures for traffic safety management.
• Monitoring HSE training conducted as per the training plan.
• Participating in HSE incident investigation and follow-up actions, assisting with injury
identification, compensation, and rehabilitation of casualties.
• Ensure the Security Procedure is properly implemented.
• Ensure the Fire Prevention and Protection Procedure systems are prepared, and available
and closely monitor their implementation.
• Arrange the training for the fireman and security guard.
• Take immediate action for the fire and security incident according to the emergency
preparedness and response plan.
• The management for ID and vehicle gate pass and check the material & equipment gate
pass daily.
15.6. Project Commercial Department Manager
• Review the contract with the subcontractor, HSE clauses comply with requirements
• Review subcontractor HSE qualifications and work experience and ensure it meets the
company standards.
• Assess the subcontractor’s HSE performance and terminate the contract with the
subcontractors who failed to meet company requirements.
15.7. Project Financial Department Manager
• Review the fund used for HSE input.
• Review the fund used for the HSE penalty and award.
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15.8. Project Construction Manager
• Review with the Project HSE department and agree on the safe system of work/
methodology to be adopted before commencing work and ensure compliance with the safe
work procedures (internal procedures).
• Communicate with the Project HSE department about the proximity of critical phases in
the project from the Standpoint of HSE.
• Coordinate with the Project HSE department the provision of equipment by outside
companies that require controls on HSE issues. Ensure internal and external equipment
from suppliers conform to all the safety requirements including a certificate of competency
for the machinery and operator.
• Coordinate with the Project HSE department before the start of any subcontracted work
which is of high risk and ensure that all safety measures are agreed upon d adopted.
• Coordinate with the Project HSE department the provision of equipment by external
companies that require controls on HSE issues. Ensure internal and external equipment
from suppliers conform to all the safety requirements including a certificate of competency
for the machinery and operator.
• Visibly demonstrate a commitment to HSE through the implementation of construction
safety standards.
• Ensure that the content of project method statements is understood and complied with.
• Visibly support and cooperate with the project HSE team.
• Ensure subcontractor complies with construction safety standards and procedures.
• Ensuring subordinates’ safety performance and accountability and compliance with the
safety program.
• Communicate safety requirements to subordinates.
• Ensuring the quality of subcontractor safety performance.
• Taking part in activities that emphasize the commitment to the project safety program.
• Review and respond to subcontractor safety assessments.
• Monitor morning Toolbox meetings.
• Participate in Weekly Area Safety Assessments.
• Participate in Safety audits.
• Participate in incident investigations.
• Enforce the disciplinary program.
• Ensure all employees receive the required training.
• All functions and responsibilities under each system procedure.
15.9. Project Commissioning Manager
• Establish commissioning work procedures as per relevant commissioning codes.
• Participate in system HSE inspection pre-commissioning/ operation to ensure the condition
meets requirements and issuing the Preliminary Acceptance Certificate.
• Implement work shift handover and work duty system during commissioning /operation.
• Implement LOTO and permit system and supervise the performance of the commissioning
/operation team.
• Organize to analyze the defect observed during commissioning/operation and eliminate that
with a safe work method.
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15.10. Project QA/QC Manager
• Ensure all QA-related activities adhere to the safe system of works, such as NDT, and
others.
• Ensure safe zones are created for hazardous works, such as radiography, and especially
during simultaneous operations. These matters shall be effectively communicated to all
disciplines.
• Monitoring implement international standards e.g., ASME, BS during the project
construction period.
• In planning shall establish preventive mechanisms that act on the design, information,
decision-making,
• Supervise and review the technical method in the work statement.
• Management and quality control of processes, enabling feedback and ultimately continuous
improvement.
• The quality department will be involved with the operation department in the evaluation of
preventive actions and ensure they’re established for the improvement of safety, health, and
working environment in the project.
• Conduct internal audits to monitor elements of quality and HSE management systems
implemented.
15.11. Project HR Manager
Below are some of the Occupational Health and Safety roles that the HR department should play
at their workplaces.
• If it is perceived that HR cannot handle OH&S roles, then a specialist in this area should
be recruited; but this should not cushion the HR department from being responsible for
employee health and safety.
• Developing an OH&S policy and providing training on the same
• Establishing an OH&S Statutory Compliance register to help monitor and evaluate the
compliance of the organization to Occupational Health and Safety Statutory/Regulatory
requirements. e.g., OSHA
• Constituting an Occupational Health and Safety Committee, including fire marshals and
first aides as per the Statutory/Regulatory requirements.
• Identifying OH&S hazards and conducting a risk assessment as well as developing an
OH&S action plan.
• Developing an OH&S training program including fire drills, refresher courses, etc.
• Providing the necessary Personal Protective Equipment (PPEs) to employees. (A PPE
assessment would help you to know what PPE to use where)
• Providing adequate safety signs such as fire exits, fire points, and, safety notices on the use
of PPE, and providing and servicing adequate firefighting equipment.
• Employee Medical Examination
• Integrating OH&S in the visitor/contractor/employee induction process
• Ensuring the maintenance team understands the value of the lockout/tag-out system and
many more.
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15.12. Project Public Relations Officer (PRO) Manager
The major responsibilities of the PRO include:
• Negotiating collective bargaining agreements, training management on the applicable
provisions of the agreements, and providing advice and counsel on planned management
action before deciding.
• The PRO provides support to the project manager in its efforts to initiate, prosecute, defend,
and monitor a wide range of administrative proceedings such as grievance arbitration,
conflict resolution, prohibited practice complaints, and petitions for judicial review of
rulings.
• Promotes positive employee relations in support of early intervention strategies and
complaint mitigation. Engages with employee group representatives and key stakeholders
to achieve successful and sustainable solutions to complex problems and issues with the
project.
• Collaborates with others inside and outside the organization to develop and implement
policies and programs in support of project performance goals. Develops conceptual
solutions by creating, planning, facilitating and evaluating short- and long-term strategies
in support of change initiatives.
15.13. Project Procurement & Integrated Logistics Department Manager
• Liaise and coordinate with the HSE department on contract agreements relating to
preventive requirements or conditions for providers and suppliers.
• Establish with the HSE department preventive requirements or conditions for specific
providers and suppliers of personal protective equipment.
• The specification of safety purchases will be incorporated into the order/contract, directly
or through clauses in the attached document.
• Ensure the inclusion of specific HSE-related clauses/sections in the documentation to be
submitted by the provider/supplier, which can be technical (quality certification, materials
testing, and maintenance manuals, calculation reports, products, permits and licenses,
information provider staff, etc..) indicating in each case the time to be delivered onsite.
15.14. Occupational Medical Doctor
• Conducts medical and physical examination of employees and make the necessary
recommendation.
• Performs the necessary examinations and prescribes the corresponding treatment for
patients.
• Dispenses medications to patients.
• Attend to First Aid Cases and/or Surgical/Emergencies and evaluates and prescribe the
necessary treatment or medications.
• Maintain a patient logbook indicating the patients seen during the day.
• Conduct periodic health inspections at the camp mess facilities.
• Monitor the occupational health and safety conditions and recommend additional control
measures.
• Organize medical/healthcare campaigns to advise and guide employees in adopting a
healthy lifestyle.
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15.15. First Aider
• Provide First Aid to injured or ill employees at the site.
• Carry / accompany the causality for further medical treatment to the nearest hospital (if
required).
• Ensures the complete recovery and fitness of injured or ill employees before joining duty.
• Applies artificial respiration / administers oxygen in case of suffocation or breathing
problem.
• Administer medication.
• Assist Safety Supervisor / Officer / Engineer in implementing the EHS system at the site.
• Keep records of all treatment / first aid cases.
15.16. HSE Supervisor
• Assist the HSE Management in the performance of his duties.
• Carry out comprehensive HSE inspections of the workplace and monitor day-to-day work
in progress.
• Maintain a working relationship with site supervision/foreman.
• Engage with general workers and promote a positive HSE culture on site.
• Assist the HSE Management in the preparation and delivery of HSE training.
• Monitoring and reviewing of ‘live’ PTW and ensuring RA and method statements are being
fully complied with.
• Maintain records of the HSE inspections and audits.
• Follow up and monitor environmental objectives, targets, and programs. Control and follow
up on reports regularly.
• Maintain records of the environmental inspections and audits.
• Monitor compliance of Project activities to the HSE requirements, report non-compliances
to the HSE Manager, and provide recommendations for remedial actions.
15.17. Supervisor/Foreman
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Assist Safety Supervisor / Officer in the implementation of OHSMS & EMS.
Ensure the Safety of equipment(s) under use.
Check that all workers at the site have proper tools.
Maintain good housekeeping.
Participate in toolbox meetings with his crew.
Dealing with all the workers so that they may perform their work smoothly.
Ensure the safety of Crane / Equipment operators while operating heavy equipment.
Follow the Loss prevention program and company EHS system and have a close look over
the safety precautions, concerned with tools, equipment, and most importantly with
workers.
Ensure the provision of adequate Personal Protective Equipment (PPEs) to all his team
members before the start of work.
Ensure that all new employees have gone through safety induction and training programs.
Make the best communication with the Supervisors / Engineers.
Report incidents/accidents/ risks to site Management.
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• Assist site management in incident/accident investigation and analysis.
• Assigning a proper job to an individual at the site.
15.18. Subcontractor Line Manager/Supervisor/Foreman
• Demonstrate their concern for HSE compliance by being a good role model.
• Ensure that subordinates are aware of HSE hazards involved in their respective work tasks
through training and work experiences.
• First-linemen Supervisors to ensure compliance with CESMP which is designed to ensure
compliance with good industry practices which go beyond minimum legal compliance.
• Ensure that the construction plant and equipment are in a good state of repair and made
available for the construction workers.
• Reporting any unsafe acts or conditions to the HSE manager’s attention for remedial
actions.
• Ensuring that all accidents/incidents are reported immediately, and an appropriate
investigation was undertaken.
• Work with HSE personnel in investigating the causes of accidents.
• Plan, coordinate, and participate in HSE toolbox meetings for construction workers.
• Take effective disciplinary action against subordinates who violate the HSE rules and
regulations.
• Ensure that all works to be carried out including those of subcontractors have been assessed
for their risk and that the appropriate control measures are in place.
• Provide appropriate information and instructions as an HSE preventive measure to own
staff and business partners in the construction/workplace.
• Seek technical advice from HSE representatives in the implementation of preventive
measures as may be necessary for the work/workplace.
15.19. Subcontractor HSE Manager/ Engineer/Supervisor
The Subcontractor safety representative is responsible for implementing the Contractor’s HSE
program on the project. He is responsible for monitoring and administering a proactive project
safety program by project safety program designed to help in recognizing, evaluating, and
subsequently eliminating or controlling hazardous acts or conditions. He works in conjunction
with his project/site manager, Subcontractor construction manager, and site safety representative
assisting in the implementation of the safety program as per the main contractor’s requirement.
15.20. Technicians and Workers
Technicians and workers shall:
• Comply with the basic site HSE rules.
• Wear the specified PPE (Personal Protective Equipment) designated for the work area
• Comply with site signage and exclusions and shall not remove or relocate any sign or
physical barrier.
• Shall use approved access/egress only.
• Shall not operate any plant, tools, or equipment without appropriate training,
certification/licensing, and duly authorized to operate such tools, plant, or equipment.
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• Shall not modify issued plant, tools, and equipment. Keep tools and equipment in proper
working condition.
• Shall attend all planned toolbox talks, safety briefings, and training sessions arranged on
their behalf.
• Shall properly utilize the provided welfare and sanitary facilities.
• Shall comply with all reasonable instructions issued by the project HSE team.
• Shall report all incidents and accidents immediately to the relevant foreman/HSE engineers.
• Ensure correct tools and equipment for the job.
• Follow Loss Prevention Program while working.
• Provide technical assistance and resolution in case of engineering or technical problems.
• Maintains work area clean all the time.
• Refrain from horseplay and abuse of safety devices, equipment, and welfare facilities.
• Check and guides whether the co-workers understand the work / EHS requirements or not.
• Follow instructions of seniors/safety representatives in case of an emergency condition.
• Communicate/report potential hazards, if any, to site management / EHS team.
• Give suggestions for improvement about Environment, health & safety.
15.21. Visitors
All visitors must comply with the HSE Plan and must receive site orientation training before
entering the site and must comply with the instructions given by site staff.
All visitors shall be accompanied whilst on site. This is to ensure their safety in the event of an
emergency and to ensure that they do not inadvertently enter areas where they may be placed at
risk of personal injury, and/or areas of restricted access for security or confidentiality reasons. All
visitors shall be easily recognizable by the wearing of a visitor I.D. badge and color-coded PPE
that makes them easily recognizable as a visitor to the site.
15.22. Environmental Engineer
Environmental Engineers assess the impact on air, water, soil and noise levels in the vicinity of
engineering projects, plan and design equipment and processes for the treatment and safe disposal
of waste material and assess what may cause problems for the environment in the long term. HSE
engineers devise safety plans, monitor practices to ensure compliance, write up safety policies
and procedures, and respond to emergencies as needed. They also review the impact an industry
has on the environment and create plans to minimize or eliminate any impact on a company's
surroundings.
15.23. HSE Trainer
Be responsible for setting up appropriate training including Refresher training, as needed, to
enable managers and workers to assess hazards, and familiarize themselves. The foremost duty
of a workplace safety trainer is to provide a workplace that’s safe and free of hazards for your
employees.
In practice, that duty is a bit more complicated than it sounds. For example, a safety trainer is
responsible for staying up-to-date on the health and safety standards of the Occupational Safety
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and Health Administration (OSHA) to ensure that your company is complying with those
standards.
But their role can also run to the more mundane, such as checking for appropriate signage and
floor markings to ensure that employees are sufficiently warned about potential hazards.
15.24. Emergency Response Coordinator
Emergency response coordinators are responsible for making decisions during emergencies. To
do this well, they need to be properly trained and supported by management. Inherent leadership
skills help in this position, but even the best leaders may still need to be taught skills such as
coordinating response efforts with outside agencies and performing risk assessments. They also
need opportunities to practice these skills during response drills and exercises.
15.25. Fire Warden
Prevent emergencies by monitoring the adequacy of fire risk control measures. Report all fire
hazards without delay. Assist the Workplace Manager in implementing effective fire prevention
plans.
15.26. PTW Coordinator
• The Permit to Work Coordinator focuses on the coordination of field executed work during
the commissioning phase for all equipment under commissioning control.
• The Permit to Work Coordinator is responsible for the issuance, recording, suspension, and
tracking of permits. The Permit to Work (PTW) Coordinator will lead the PTW team and
ensure all PTW personnel are following the PTW Procedure.
• The role is characterized by: Familiarity with Work Management Systems and permitting
practices as well as the tasks relating to the commissioning and start-up of the facility
• The key work scope will include conducting gas testing and issuing work permits.
• Carry out joint work site to verify field equipment/piping with contractors to verify its
conditions and site environment as part of the permit issuing process.
• Control the number of hot work permits on site specified limits and ensure a designated
Safety Watch is assigned to all high risk activities including naked flame hot work.
15.27. Permit to Work Issuer
EPC Contractor Construction Manager shall ensure that there are sufficient signatory’s onsite to
fulfil the role of PTW Issuers for approving Permits. This role shall be held by an EPC Contractor
person with the minimum management level of Superintendent and shall sign the Permit to Work
as Issuing Authority. No work can commence without the approving authorities’ signature. EPC
Contractor Construction Manager may designate persons other than himself to approve Permits
to Work. This designation will be recorded in written document and to be informed to the EPC
Contractor HSE Manager, the Permit Coordinator and all relevant permit signatories.
The Issuer of the Permit to Work has the following responsibilities:
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Check the completeness and reliability of the submitted forms from the technical aspects of the
work.
Specify the required worksite precautions and controls.
Identify any worksite preparation requirements.
Ensure that the required additional Permits, when required, are included in the PTW Package,
and all of them are duly signed by the relevant PTW authorities.
Before issuing the permit, the issuer shall inspect the work area to make sure it is safe and that
all equipment / tools are in good working order.
15.28. Permit to Work Receiver
The position of Receiving Authority is the responsibility of the Discipline Engineer (Civil,
Electrical, Mechanical, I&C) who is in charge of the scope of work to be executed. EPC
Contractor and Subcontractors’ Management shall designate the discipline Engineers who will
perform as Receivers, based on their experience, skills and competencies. The Discipline
Engineer shall complete the description of the work to be carried out supplying all relevant
information inclusive of drawings, method statements and risk assessments in support of the
permit application.
The Receiving Authority of the Work Permit has the following responsibilities:
• Instruct the Supervisor/Foremen of the permit requirements and satisfy himself that the
they have enough information and resource to perform the work safely.
• Ensures that the Supervisors/Foremen understand what, where, and how the work is to be
performed.
• Ensure compliance with the conditions stipulated on the permit.
• Ensure that Supervisors/Foremen supervises the work group so as to carry out the work
using the proper tools and equipment for the job.
• Ensure Supervisors/Foremen inform the work group about the safe working practices.
• Inform the PTW Issuer of any changes in the condition of the job or the surrounding area,
or of any delay in starting the work, so as not to infringe upon any safety factors.
• Notify the Consortium Issuing Authority upon completion of the work.
15.29. LOTO Coordinator
The lockout/Tagout (LOTO) Coordinator’s primary duties are to ensure that equipment is isolated
from all potentially hazardous energy and locked or tagged out before employees perform any
servicing or maintenance activities where the unexpected energization, start-up or release of
stored energy could cause injury.
LOTO Coordinator is responsible for jobsite enforcement of the LOTO procedures and ensuring
that all equipment included within our planned scope of work is locked out or tagged out before
any service or maintenance is performed. Additional responsibilities also include initiating LOTO
procedures for repair and maintenance work performed on Company-owned field equipment such
as generators, skid-steer loaders, and cranes.
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15.30. Rigger/Signaler
Here are some of the responsibilities that they undertake:
• Make sure that the machinery is aligned, levelled and anchored.
• Prepare loads for transport by inspecting and preparing them.
• Operate cable, rope, pulley, winch, winches and other lifting equipment.
• Select the right pulleys, booms, braces and cables for various jobs.
• Assess the risks associated with lifting and moving heavy equipment through confined
spaces.
• Ensure that safety procedures comply with state laws and company policies.
• Work closely with the rigging and construction teams.
• Clean, dismantle and store rigging equipment after the job is complete.
15.31. Banksmen
Banksmen are responsible for directing the movement of vehicles and plant on or around a site.
Especially when traveling or operating on Narrow or congested areas, near structures,
Excavations etc. Equipment Banks man / Flagman are appointed where it is necessary to assist in
the movement or operation of certain.
15.32. Scaffold Inspector
Responsible to ensure all the scaffolding in Construction project the in accordance with the
prevailing standards, procedures, and laws.
• Monitor the design, certification of all scaffolding structure on site according to all relevant
specifications and standards.
• Inspect all scaffolds erected with the boundaries of Project construction sites to ensure they
are suitable for safe use, and comply with the relevant industrial standards, Company permit
work procedures.
• Inspect and assess the condition of the scaffolding material and reject damaged, defective
and substandard material.
• Ensure that the Contractor maintain a record of the condition of all scaffolding materials
and assemblies to ensure that they are maintained correctly and dispose of the damaged or
defective materials.
• Provide advice on the suitability of specialized scaffolds supplied by contracting companies
to meet the health and safety requirements of Company, with regard to design and access
in case of plant upset conditions.
• Provides technical advice on scaffolding works and participate in work requiring higher
level skills.
• Ensure that materials for scaffolds are marked and kept in good condition and safely used.
• Has capability to calculate the counterweight for outboard of heavy duty suspended
scaffolding.
• Ensure awareness of and compliance with HSE rules and regulations by the EPC contractor.
• Design and preplanning of the scaffold including the weight of limitations, scaffold type,
fall protection, tie off-s, supports, etc.
• Overseeing the erection of the scaffold
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• Final inspection of the scaffold prior to initial occupation for use.
• At a minimum, daily inspection and documentation of the condition of the scaffold and its
ability to be occupied safely.
• Inspections of scaffolds after changes / alterations have been made.
• Oversight and inspections of mobile scaffolds
15.33. Lifting Supervisor
• Plan, coordinate and supervise all lifting activities in the project.
• Perform daily inspection on all mobile cranes, crawler crane and electrical power driven
overhead cranes used in the project
• Ensure that the operators of mobile crawler cranes conduct pre-operation check using
company prescribed checklist.
• Perform daily toolbox talk to the crane operators and the riggers cum signalmen.
• Participate in RA Meetings on Lifting Operations and brief the RA to the lifting team.
• Ensure that only registered crane operators, appointed riggers cum signalmen engage in
any lifting operation involving the use of a mobile/ crawler crane
• Ensure that the ground conditions are safe for any lifting operation to be performed by any
mobile crawler crane
• Brief all crane operators, riggers cum signalmen on the safe lifting procedures mentioned
in company safe work procedure.
• Check the load and riggings to ensure that the load can be lifted and moved safely by any
mobile/ crawler crane or tower crane.
• Forthwith stop any lifting operation upon receiving any report on defect or malfunction of
safety device of the mobile crane or tower crane, thereafter tag-out the affected mobile
crane or tower crane and report to the Manager accordingly.
15.34. Scaffold Inspector
Responsible to ensure all the scaffolding in Construction project the in accordance with the
prevailing standards, procedures, and laws.
• Monitor the design, certification of all scaffolding structure on site according to all relevant
specifications and standards.
• Inspect all scaffolds erected with the boundaries of Project construction sites to ensure they
are suitable for safe use, and comply with the relevant industrial standards, Company permit
work procedures.
• Inspect and assess the condition of the scaffolding material and reject damaged, defective
and substandard material.
• Ensure that the Contractor maintain a record of the condition of all scaffolding materials
and assemblies to ensure that they are maintained correctly and dispose of the damaged or
defective materials.
• Provide advice on the suitability of specialized scaffolds supplied by contracting companies
to meet the health and safety requirements of Company, with regard to design and access
in case of plant upset conditions.
• Provides technical advice on scaffolding works and participate in work requiring higher
level skills.
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• Ensure that materials for scaffolds are marked and kept in good condition and safely used.
• Has capability to calculate the counterweight for outboard of heavy duty suspended
scaffolding.
• Ensure awareness of and compliance with HSE rules and regulations by the EPC contractor.
• Design and preplanning of the scaffold including the weight of limitations, scaffold type,
fall protection, tie off-s, supports, etc.
• Overseeing the erection of the scaffold
• Final inspection of the scaffold prior to initial occupation for use.
• At a minimum, daily inspection and documentation of the condition of the scaffold and its
ability to be occupied safely.
• Inspections of scaffolds after changes / alterations have been made.
• Oversight and inspections of mobile scaffolds
15.35. Electrician
• Knows the regulations, specifications and safety procedures set out by the power utility
operator in his country of employment.
• Assembles, installs, tests, and maintains electrical wiring, equipment and fixtures.
• Tests electrical systems and continuity of circuits in electrical wiring, equipment and
Fixtures, using testing devices such as ohmmeters and voltmeters.
• Uses a variety of tools and equipment such as power construction equipment, measuring
• Devices, power tools and testing equipment.
• Installs conduit and pull wires or cables through the conduit to complete circuits between
boxes.
• Installs fixtures and devices.
• Inspects and maintains company provided tools and equipment.
• Holds certification as a competent electrician.
• Understands how to operate power generation equipment and is familiar with associated
safety precautions.
• Inspects electrical components, such as transformers and circuit breakers.
• Understands blueprints and/or technical diagrams.
15.36. Job Roles Competence Requirements
EPC Contractor shall ensure that all personnel and subcontractors are competent to perform work
in a safe and responsible manner in order to fulfil its policy commitments and compliance
obligations. Competency shall be based on education, training or experience.
Competent persons shall be defined as those persons who have sufficient knowledge, experience
and training to undertake their activities in a safe manner for which they are assigned.
Competence should be formally determined, assessed and recorded. EPC Contractor will
implement a process of assessing, determining and ensuring competent persons are engaged in
work activities.
All employees must have the appropriate knowledge, skills, capability and competence to carry
out their tasks in a safe manner. It is particularly important that employees are well informed of
the hazards, risks and control measures and are adequately trained to effectively perform their
task with appropriate supervision.
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As part of the competency process, all personnel on the project are required to have suitable and
sufficient HSSE training for their job, their task, their role and activities they undertake on the
Project. Appropriate HSE training should be carried out and delivered by competent professionals
so that personnel have the necessary skills and knowledge to enable them to carry out their tasks
safely.
When allocating work, management must ensure that the demands of the task do not exceed the
employees’ ability to carry out their work without risk to themselves or others. Management must
recognise an employee’s capability, level of training, knowledge and experience during the
selection process and provide additional training when required.
Training contributes to a safe working environment and is an important prerequisite to
competence. Training is not confined to site construction employees but is equally applicable to
all levels within the company. Training needs of new employees and for those who have changed
job role warrant special consideration. When training is undertaken, it must be recorded, including
tests to verify their learning.
Training needs shall be identified across all departments and a Training and Awareness plans
developed and implemented. HSSE Training requirements are dependent on risk assessments and
hazards which workers are exposed to. EPC Contractor is required to ensure training requirements
are in line with Risk assessments and Hazards on the project.
The training needs identified should include, but not limited to:
• Operational training.
• Training on the HSE Management System and procedures.
• Specialized certifications for some trades.
• Training required by law; and
• Other HSSE & SR management specific training for the project.
Training needs shall be reviewed on an annual basis, or during the year where additional training
is identified.
Budgets to support the programme shall be developed and made available by Management.
Measures to evaluate the effectiveness of the training shall be considered in determining
competency and training requirements. Examples of how this can be achieved includes:
• Written tests;
• Demonstration during training; and/or
• Observations of personnel performing tasks relevant to the training.
All certification for training completed with workers is required to be up to date and available on
site in a training matrix/log for review by the EPC Contractor HSSE team as well as Owners’
HSSE team when required. All training given to workers by their employer shall be delivered to
a recognised standard, which includes an exam (as required). As a minimum the following non
exhaustive list of specific tasks (apart from those detailed above in the competency clause) which
require HSSE training certification as minimum include;
• Security
• First Aid
• Electrical work and Commissioning
• Hot Work
• Confined Spaces
• Work at Heights
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Work involving power tools
Manual handling or lifting
Erecting Scaffolding (scaffolders and supervisors/inspectors)
Operating Cranes, Excavators, Piling Rigs, Plant and Machinery
Slinging, Signaling and rigging of loads, (Banksmen, Flagmen, Riggers)
Permit to Work
Handling Chemicals, Gases
Fire Prevention
All training related records, including attendance, certificates and competency evaluation shall be
kept on file and be available for auditing purposes.
The above Competence and Training requirements are fully applicable to subcontractors, vendors
and suppliers in charge of works at site.
The EPC Contractor must ensure that no person is permitted to work on site unless they have the
requisite training for their task/job description and are deemed to be competent by their employer
(Main Contractor/Supplier/Manufacturer etc.).
15.37. Minimum Qualifications of HSSE Staff
The following qualifications shall be met by all the candidates proposed to fulfill the HSSE
Organization positions of the EPC Contractor and its Subcontractors.
Positions
Years/Type of Experience
Qualifications/Certifications
HSSE Manager
≥ 10 years in power/desalination
plants construction
HSSE Supervisor /
Engineer
≥ 5 years in power/desalination
plants construction
Environmental Engineer
≥ 5 years in power/desalination
plants construction
≥ 5 years in construction HSSE
≥ 2 years in training
• Technical degree
• NEBOSH International Diploma in
Occupational Health & Safety and/or
nationally recognized certification
• Train the Trainer (preferred)
• Lifting certification (preferred)
• Scaffolding certification (preferred)
• Valid Basic Life Support certificate
(preferred)
• Technical degree/diploma
• NEBOSH International General Certificate
in Occupational Health & Safety and/or
nationally recognized certification
• Lifting certification (preferred)
• Scaffolding certification (preferred)
• Valid Basic Life Support certificate
(preferred)
• Defensive driving (preferred)
• Technical degree/diploma in Environment
HSSE Trainer
• Technical degree/diploma
• HSE Diploma / NASP CSM
• Train the Trainer / Training and
Assessment certification
• Nationally recognized certification (if
applicable)
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PTW Coordinator
≥ 5 years in construction
Doctor
Nurse
Paramedic
Scaffolding Coordinator
≥ 5 years in construction
≥ 5 years in construction
≥ 5 years in construction
≥ 5 years in construction
Lifting Coordinator
≥ 5 years in construction
• Lifting certification (preferred)
• ▪ Scaffolding certification (preferred)
• ▪ Valid Basic Life Support certificate
(preferred)
• ▪ Defensive driving (preferred)
• Technical degree/diploma
• IOSH Managing Safely
• Medical general practitioner degree
• Nursing degree/diploma
• Paramedic diploma/certification
• 3rd-party valid scaffold inspector
certification
• 3rd-party valid lifting certification (Level-3
rigger)
Table 4 – Competence and Requirements for HSE Staff
Candidates for the positions listed above will be vetted by Owner’s HSSE Manager prior to
engagement on site, involving CV review and mandatory interview. Any past performance of
candidates at Owner projects will also be considered, wherever applicable. Owner/PC at their
discretion will have the right to accept or reject any candidate proposed by the EPC Contractor
for a HSSE position depending upon their experience and performance.
EPC Contractor will not remove any Owner/PC approved HSSE candidate from the Project
without prior approval from the PC EMO/CEO and PC HSSE Manager.
EPC Contractor will ensure all Subcontractor employees engaged for relevant Project work are
duly qualified and trained, while possessing the minimum essential experience required.
16.
RULES AND REGULATIONS FOR PERSONNEL & EQUIPMENT SAFETY
As an agreed principle and guideline, CEEC will follow all the general safety rules promulgated
by Project Company laid down for its employees. Before the start of the work, all involved
workers will be made aware to:
• Complete understanding of the work to be performed.
• Properly planned procedure of the work
• Possible hazards and danger points
• Specific job assignment for each worker
• Safety aspects as a continuing part of day-to-day work
• Before starting the work PTW issuer and receiver shall validate the competency level of
workers
Before the start of the work, every personnel present at the work site will make sure that:
• Working conditions are safe and sound.
• No unsafe situation is expected to creep in.
• Prior arrangement for any unforeseen hazardous situation exists.
• First aid medication is available and accessible.
• Every worker will take care of his safety in the first instance. The safety of his co-workers
and the equipment will be given equal importance.
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17.
Work permit will be obtained from the authorized issuer by any of the authorized
receivers.
All working staff engaged near live overhead lines or underground cables will wear safety
shoes, leather gloves, helmets, and safety goggles. In areas with high noise levels,
workers will use earmuffs.
All the existing electrical circuits will be taken for granted as live circuits unless
otherwise confirmed.
All de-energized electrical circuits will be properly grounded and tagged.
Adequate illumination will be made available while working at night.
Adequate signs, warning logos, and identification marks will be used at work sites during
the progress of work.
As far as possible, public access to work sites will not be allowed.
Separate parking lot will be made for all vehicles. Extra care will be taken for vehicles
entering the work site to avoid contact with any live parts.
Wherever materials are stored, a minimum of 1.5 m space will be kept avoiding the
spread of fire and for inspection purposes.
In no case, smoking will be allowed at the work sites.
Before starting work there shall be a pre-start meeting/ TBT chaired by the PTW receiver
along with the EHS practitioner and explain all the identified hazards concerning PTW
risk evaluation and explain the existing control measures and additional control measures
which need to be taken.
GENERAL SAFETY PRACTICES
CEEC is ISO 45001:2018 Certified Company and works according to applicable National &
International EHS Standards. The following safety and security guidelines shall strictly be
observed by Contractors and subcontractors who work in the project premises for the execution
of their contracts:
17.1. Site Planning
Site layout shall be provided before mobilization.
17.2. Personal Protective Equipment
Provide and require all workers to use the necessary safety and personal protective equipment
required as per site-approved PPE management procedure such as helmets or hard hats, goggles,
gloves, face shields, safety belts, safety shoes, breathing apparatus (if needed), etc. All
requirements for PPE should be as per PPE Management Procedure- ASB1-CEEC-HSE-PR-022
and as per ANSI codes.
As a mandatory requirement to enter the project site, all employees shall ensure to comply with
the following Personal Protective Equipment clothing:
• Hardhat
• Safety Glasses
• Hi-Visibility Vest
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• Ear plugs (when exposed to noise places due to heavy equipment operation and/or
facilities equipment)
• Safety Shoes
• Clothing shall comprehend shirts with long sleeves (no short sleeves are allowed) and
trousers. Both shall be made of 100% cotton.
All PPE shall comply with the following standards:
PPE
International Standard
•
BS EN 397:2012 + A1:2012, or
•
ANSI/ISEA Z89.1-2014 (R2019), TYPE I, CLASS G
(General Use) & E (Electrical Works), or
•
ANSI CSA Z94.1-15 (R2020) Type 1, Class G (General Use)
& E (Electrical Works).
Hardhats
Safety Glasses
BS EN ISO 16321-1:2022 or ANSI/ISEA Z87.1-2020
Hand Gloves
BS EN 388:2016+A1:2018, 4343-rated minimum
Safety Shoes with Steel Toe
Hearing Protection
Hi-Viz Vest
•
BS EN ISO 20345:2022, Type S3, or
•
ASTM F2413-18 and ASTM F2412-18a
EN 352-2:2020 (earplugs), EN 352-1 (earmuffs) minimum SNR
26dB
BS EN ISO 20471:2013+A1:2016
Table 5 – PPE Standards
17.3. Housekeeping
Housekeeping is a most important factor in safety and fire prevention. A program of good
housekeeping will be established at the beginning of the job and will be enforced as the work
progresses. Following is the main feature of housekeeping:
• The Adequate number of workers will be deputed the housekeeping as and when required.
• Trash containers will be provided at each job location.
• Garbage will be removed from the site on daily basis.
• All unserviceable leftover material will be removed from the work site on daily basis.
• All access will be kept free of hazards.
• No electrical supply leads or cable will be allowed in unsafe manners.
• No piles/ heaps will be allowed to remain on the work site.
• The layout of the material storage area, site offices, parking areas, stores, etc., to be
available in Temporary Site Layout Plan to provide safe access to the site by pedestrians,
vehicles, and equipment.
• It's a PTW receiver’s responsibility to ensure adequate housekeeping at the work location.
PTW receiver shall manage work-related housekeeping issues through the PTW system.
If any housekeeping concerns are pending, they shall be incorporated into the observation
sheet, and upon the clearance and closing of concern the next day PTW will be issued or
agreed to a specific target date.
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17.4. Hand and Electrical Portable Tools
All the hand electrical tools must be an approved type and shall be properly grounded. All
connections shall be electrically and mechanically sound and properly insulated. Moving parts
of power tools, except those parts which must remain exposed for the efficient operation of the
tools, shall be securely guarded.
All the hand and power tools shall be inspected, and the inspection sticker labeled/pasted to the
tool before usage. Inspection details shall be incorporated into the register and updated according
to the inspections.
Hand and power tools shall be used only by men who have been trained and instructed in their
use and will be checked and properly maintained regularly.
17.4.1 Pneumatic Tools
Pneumatic tools are powered by compressed air and include chippers, drills, hammers, and
sanders. There are several dangers associated with the use of pneumatic tools. First and foremost
is the danger of getting hit by one of the tool's attachments or by the fastener the worker is using
with the tool.
Pneumatic tools shall be checked to see that the tools are fastened securely to the air hose to
prevent them from becoming disconnected. A short wire or positive locking device attaching the
air hose to the tool shall also be used and serve as an added safeguard.
If an air hose is more than 12.7 mm (1/2 in) in diameter, a safety excess flow valve shall be
installed at the source of the air supply to reduce pressure in case of hose failure.
In general, the same precautions shall be taken with an air hose that is recommended for electric
cords, because the hose is subject to the same kind of damage or accidental striking, and because
it also presents tripping hazards.
When using pneumatic tools, a safety clip or retainer shall be installed to prevent attachments
such as chisels on a chipping hammer from being ejected during tool operation.
Pneumatic tools that shoot nails, rivets, staples, or similar fasteners and operate at pressures more
than 1000 psi (6,890 kPa), shall be equipped with a special device to keep fasteners from being
ejected, unless the muzzle is pressed against the work surface.
Airless spray guns that atomize paints and fluids at pressures of 1,000 psi (6,890 kPa) shall be
equipped with automatic or visible manual safety devices that will prevent pulling the trigger
until the safety device is manually released.
Eye protection shall be required, and head and face protection is recommended for employees
working with pneumatic tools.
Screens shall also be set up to protect nearby workers from being struck by flying fragments
around chippers, riveting guns, staplers, or air drills.
Compressed air guns shall never be pointed toward anyone. Workers shall never "dead-end"
them against themselves or anyone else. A chip guard shall be used when compressed air is used
for cleaning.
Use of heavy jackhammers can cause fatigue and strains. Heavy rubber grips reduce these effects
by providing a secure handhold. Workers operating a jackhammer shall wear safety glasses and
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safety shoes that protect them against injury if the jackhammer slips or falls. A face shield should
also be used.
17.5. Ladders
• Ladders of appropriate length shall be used.
• Ladders with metal reinforced side rails & those that are wet shall not be used near electrical
equipment with exposed live conductors.
• All ladders shall be checked every three months for any damages, deterioration, wear &
tear, corrosion & structural failure.
• Both side rails shall have secure footings. The area at the base of the ladder shall be kept
clear.
• Ladders shall not be positioned against insecure structures such as boxes, drums, or weak
walls.
• The user shall always face the ladder while ascending or descending.
• The user shall not carry any materials or tools in his hands while ascending or descending.
• Only ladders shall be used for climbing.
• Ladders shall be inspected before use and regularly on monthly basis. Inspection records
shall be incorporated into the register and updated regularly. Ladders shall be used only in
the area where an adequate working platform did not able to install.
17.6. Scaffolding
• A scaffold is an elevated working platform for supporting both men & materials.
• Scaffolds shall be adequately braced and supported cross bracing must be securely fixed.
• Scaffolds more than 4 meters high shall be securely fixed to the structure. This can be
changed due to the location and size of the scaffold column.
• “Standards” or upright shall be plumbed to check that they are straight.
• Firm footings shall be provided for each “Standard” using metal plates.
• A Minimum of 5cm (2 inches) diameter tubing shall be used for scaffolds having heights
up to 23 meters (75 feet). Other scaffolds shall be as per the manufacturer’s
recommendation.
• Guard rails shall be secured to standards by firm connections.
• Bracing shall be provided in all types of scaffolds to add rigidity.
• Working platforms shall be free from grease, oil, or slippery material.
• Changes in the design & construction of a scaffold shall not be made without engineering
approval.
• Scaffolds shall be checked for any loose connection or damage before use.
• “Standards” shall be pitched in the base plates. The size of the plates will be considered as
per the job site but should not be less than 15x15 cm (in any case).
• Approved and good-condition couplers shall be used.
• “Ledgers” shall be secured end to end using sleeve couplers/ connectors.
• “Transoms” is a structural part of the scaffold and shall be secured to standard with 90°
load-bearing couplers.
• “Braces” shall be fixed to “Ledgers” with 90° load-bearing couplers. If this is
impracticable, a swivel coupler is used.
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• All scaffolds except certain tower & mobile scaffolds shall be tied to firm structures to
prevent accidental movement.
• “Ties” shall be in position at least every 4 meters vertically and 6 meters horizontally. “Tie”
assembly connections shall be made with a 90° load-bearing coupler.
• All scaffolding structures in the project shall follow the scaffolding Tag system.
• All scaffolds shall be continuously tagged with a red or green scaffold tag, as applicable.
During the entire time that a scaffold is being erected, altered, repaired, or dismantled, a
red (“Do Not Use”) scaffold tag shall be continuously attached to the scaffold at each point
of access. Only the Scaffold Supervisor is authorized to remove a scaffold tag. Red scaffold
tags (empty holders) shall be attached to the scaffold.
• Any scaffold tagged with a red scaffold tag shall not be used, except by scaffold craftsmen
for the purpose of erecting, dismantling, altering, or correcting scaffold deficiencies. Any
unauthorized person using a scaffold with a red scaffold tag, and their supervision, will be
subject to disciplinary action.
• The Scaffold Supervisor who is responsible for the scaffold shall personally inspect the
scaffold at the job site as soon as possible after completion by his craftsmen, and before
workers other than scaffold craftsmen may use the scaffold. The Scaffold Supervisor shall
complete and sign the ASB1-CEEC-HSE-FO-038-00 – Inspection Scaffolding Systems
Form during this field inspection. The inspection checklist must be signed and kept as part
of the PTW Package.
• All green (“Passed Inspection”) scaffold tags shall be signed by a certified Scaffold
Supervisor. He shall sign immediately after he inspects the scaffold and determines that it
is complete and safe for use in accordance with this procedure. The Scaffold Supervisor
shall sign the back side of the Green Tag (Yellow back side). The inspection shall be valid
for seven (7) days. Concluded those seven days, the Scaffold Supervisor shall complete a
new thorough inspection of the whole scaffold to verify it meets the requirements of this
procedure. The scaffold supervisor will sign the scaffold tag to revalidate the use of the
scaffold.
• Only the Scaffold Supervisor is authorized to sign or affix green tags. The Scaffold
Supervisor shall not sign scaffold tag(s) for any scaffold he considers to be unsafe or
incorrect.
• Green scaffold tag (insert) shall be securely and completely inserted into the red scaffold
tag (holder) such that it hides the red “Do Not Use” warning message. The front face of the
green tags shall be clearly visible at all times. Only permanent ink pens are to be used to
write on and sign scaffold tags.
• Scaffold tags shall not be removed and used elsewhere prior to dismantling the scaffold to
which they are attached.
• Green scaffold tags shall not be reused (e.g., do not erase or “white out” previous
signatures, inspection dates, etc.).
• The scaffold structure shall be inspected by the Scaffold inspector. EHS practitioners are
not permitted to sign or install the inspection tags. Scaffold inspectors shall be competent
and obtain valid third-party certification/authorization from a locally approved third-party
consultant.
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17.7. Lifting and Rigging
• Items of equipment used for lifting and rigging shall be in good condition and suitable for
the work. Crane shall be inspected and approved by Third Party inspector and the current
inspection sticker will be displayed on the windshield.
• A crane operator shall possess a valid Saudi Arabian Government license and have a
sufficient experience for the machine he is operating.
• Crane Operator shall have a valid Third-Party Training certificate to ensure his
competency.
• Crane shall be fitted with a means of indicating to the operator the maximum safe working
load.
• Crane shall be operated only on a firm level standing. The Crane Operator shall act on
signals of one man only. The signalman shall be easily recognized and shall use the
international standard hand signals.
• All the lifting operations either by crane, or boom truck (hijab) shall be controlled by a
third-party certified Rigger.
17.8. General Site Safety Requirements
• All persons intending to enter the work area shall attend the appropriate induction briefing.
• All persons shall wear the specified PPE (Personal Protective Equipment) designated for
the work area. PPE shall meet the manufacturing standards set out in SWP Personal Safety
Equipment & PPE.
• Minimum PPE for entering the works area on this project are:
Figure 12 – PPE Signs
• Color hard hats/safety helmets and high visibility vests shall be used to identify different
grades and/or specialist trades as set out in SWP PPE.
• All persons shall always comply with posted warning notices/signs. No person shall
remove or relocate a warning notice or sign without consultation with the CEEC HSE
Team.
• All persons shall refrain from smoking, eating, and drinking on the worksite other than in
designated locations. Security guards will test for alcohol before entry to the site and any
person found with a detectable level of alcohol shall be prohibited from entering the site.
• All persons shall only use the provided sanitary facilities. Failure to comply with this
requirement may result in instant dismissal/removal from the site.
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• No person shall operate plant, tools, and equipment unless trained and deemed competent
to do so.
• All works shall be carried out by the controls set out in this plan in the relevant CEEC SWP
and Risk Assessment.
• CEEC Staff, workers, and Subcontract employees shall follow all reasonable instructions
from the Project Management team, Line Management, Site Supervision, and HSE team.
• Fighting and/or harassment shall not be permitted and will result in instant
dismissal/removal from the site.
• Theft of property shall not be tolerated and will result in instant dismissal. Local police
shall be notified in significant cases.
• Personnel, materials, vehicles, etc., are subject to security checks when passing through the
gate to the Power Plant.
• The personnel will be admitted to the project premises on request, based on the Identity
Cards issued by the EPC Contractor. This card shall be withdrawn and returned to the EPC
Contractor when the services of the employee are terminated.
• The supervisory/managerial staff who may require access to the operating plant area or
Administration office, Stores, etc., will be provided with Employer security passes for
which the company shall apply in the prescribed form.
• Vehicles for transporting personnel will not be allowed to ply inside the project premises.
However, personal cars/Engineer’s transport may be allowed inside the premises, after the
security check at the project site office. These vehicles shall be parked only in the
designated parking area. However, this will be on a case-by-case basis.
• The following information shall be provided by the company:
➢ A list of staff giving names, Identity card/Passport numbers, and nationality.
➢ List of vehicles required to be allowed entry into the project premises.
➢ Specimen signature of the person authorized to sign gate passes, Identity cards, etc.
• The company shall bring with it a comprehensive list of materials, tools, tackles, etc., which
he is likely to take back on completion of the job. This list shall be handed over to security
for necessary verification.
• Material transporting vehicles are allowed in the Station premises up to the work site.
Parking of such vehicles shall strictly be restricted to the parking area provided.
• “Permit to Work” shall be obtained from the PTW Office before starting any work on the
project premises.
• Strict compliance with the ‘No smoking’ Warning shall be ensured.
• Burning of waste material on the project premises is strictly prohibited.
• The company shall keep its work site and lay-by areas neat and free from hazards.
• Normally visitors will not be allowed inside the project premises. A waiting room for
visitors is provided at the main gate where they shall be met/received. However, if any
visitor is to be taken to an office inside the project premises for a particular purpose, the
Security personnel at the main gatehouse shall be contacted who may make necessary
arrangements for the same.
• Upon the completion of Safety induction, all the trained personnel shall undergo a
competency assessment, and only those who pass the assessment are permitted to work at
the site. Those who did not obtain the minimum competency mark shall undergo re-training
until they obtain met the acceptable requirements.
• Visitors are strictly prohibited from the operating plant area.
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• Photography is prohibited on the project premises. However, if for any specific purpose
taking a photo is necessary, prior permission shall be obtained from the EPC Contractor
HSE department.
EPC highlight that the requirements listed in this section are only a sample of the total
requirements and that subcontractors need to familiarize themselves and comply with all
applicable requirements of the Project's HSE Management System.
17.9. Excavations & Trenching
17.9.1. Identification and protection of underground utilities
Where traffic routes pass over underground utilities, CEEC shall provide temporary protection,
including warning signs stating the maximum vehicle weight that may safely cross the utility.
Spoke signs shall be posted on the access route at each side of the utility.
All excavations of 1.2 meters depth or deeper, shall be protected by a hard barrier.
All trenches shall be provided by cross-over with handrail every 100 meters.
To avoid damage to underground utilities, prior to breaking ground, CEEC shall instigate the
following precautionary measures:
• Obtain required permits to break ground from all concerned authorities and utility
owners/operators.
• Implement an internal permit-to-work system.
• Obtain as-built drawings from all utility operators and other relevant sources and review
them to identify potential below-grade infrastructure.
• Conduct a visual survey of the area to be excavated with a view to identifying telltale signs
of underground utilities such as manholes, streetlights, traffic lights, etc.
• Scan the area to be excavated using underground utility locator(s) such as CAT and/or
GPR.
• Spray-paint the path of all identified underground utilities on the ground.
• Manually excavate trial pits, preferably using shovels instead of pickaxes, to positively
identify any utility service and its depth.
• Completely expose and protect utilities.
Mechanical excavators shall not be used at a distance less than 3 m (10 ft) from the exposed
utility services, unless otherwise instructed by an authorized and qualified person to address
special circumstances.
17.9.2. Soil classification
Soil can be classified by consulting geotechnical investigations or by conducting field tests.
Geotechnical investigations are the most reliable source of information and should offer advice
on required protective system and/or indicate soil textural class, which can be roughly correlated
to OSHA soil types.
In the absence of a geotechnical investigation, soil classification must be carried out in the field
by a competent person.
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NOTE: If the soil type cannot be positively identified by the competent person, it shall be
assumed to be type C soil.
17.9.3. Protective systems
Unless the cut is made in sound rock, all excavations 5 feet (1.5 m) or deeper must be protected
against cave-ins by means of:
• sloping.
• benching.
• shoring.
• shielding.
The protective systems specified hereunder are applicable to excavations and trenches up to 6 m
(20 ft) deep. Protective systems for excavations and trenches deeper than 6 m (20 ft) must be
designed by a competent geotechnical engineer.
a) Sloping
It is the preferred and easiest to construct a protective system that cuts the walls of the excavation
back at an angle from the bottom to produce a stable slope. The slope angle is based on soil type
as shown in the table below. The more acute the angle of the slope, the greater the protection
factor for the workmen.
Soil Type
Stable rock
Type-A
Type-B
Type-C
H : V Ratio
N/A（vertical）
¾:1
1:1
1½ : 1
Slope Angle
90°
53°
45°
34°
Table 6 – Types of Soil/Ratio/Slope Angle
b) Benching
There are two basic types of benching, simple and multiple. The type of soil determines the
horizontal to vertical ratio of the benched side.
As a rule, the bottom vertical height of the trench must not exceed 1.2 m (4 ft) for the first bench.
In Type-A soil, subsequent benches may be up to a maximum of 1.5 m (5 ft) vertical to a total
trench depth of 6.0 m (20 ft). All subsequent benches must be below the maximum allowable
slope of ¾H:1V. In Type-B soil, subsequent benches may be up to a maximum of 1.2 m (4 ft)
vertical to a total trench depth of 6.0 m (20 ft). All subsequent benches must be below the
maximum allowable slope of 1H:1V. Note that for Type-B soil the bench excavation is permitted
in cohesive soil only.
Benching is not an option in type C soil.
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c) Shoring
Shoring is the provision of a support system for trench faces to prevent the movement of soil,
underground utilities, roadways, and foundations. Shoring is used when the location or depth of
the cut makes sloping back to the maximum allowable slope impractical.
Should timber or pile shoring be required, it shall be designed by a competent engineer, taking
Into account of the soil type, trench depth, and width, etc. Timber shoring shall comply with
OSHA specifications or equivalent.
d) Shielding
Trench boxes, or shields, are different from shoring because instead of shoring up or otherwise
supporting the trench face, they are intended primarily to protect workers from cave-ins and
similar incidents.
Trench boxes, should they be used, shall not be subjected to loads exceeding those which they
were designed to withstand and shall not be modified without the manufacturer’s express
approval.
Workers shall enter and leave the trench box in a protected manner, such as by a ladder or ramp,
and shall not be allowed to remain in the trench box while it is being moved.
17.9.4. Ingress and egress
All trenches and excavations deeper than 1.2 m (4 ft) into which personnel are working shall be
provided with ladders or other safe means of ingress/egress, spaced so that no worker has to
travel a horizontal distance greater than 7.5 m (25 ft) to reach the means of ingress/egress closest
to him.
17.9.5. Edge protection
Adequate safeguards and barriers shall be provided and maintained around all excavations over
1.2 m (4 ft) or excavations deeper than 300 mm that are located adjacent to roads.
Barriers shall be erected far enough back from the excavation or trench, preferably at a minimum
distance of 1.8 m (6 ft), to allow for adequate warning and protection. This distance may be
increased if required by the risk assessment or advised by the competent person.
Any excavated area shall be barricaded either by indicative or protective barriers at least 1 meter
away from the edge of the excavation. Flashing lights shall be installed at night if the excavation
is not in a well-lit area.
Generally, excavations adjacent to roads must be barricaded by means of concrete barriers, of a
type approved by the road controlling authorities.
All trenches and excavations shall be suitably signposted. Where night-time pedestrian or
vehicle traffic access is adjacent to an excavation, barriers shall be fitted with warning lights.
17.9.6. Temporary vehicle and pedestrian crossings
Generally, the surface crossing of trenches should be discouraged.
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However, if trenches must be crossed by vehicles, such crossings shall be designed by and
installed under the supervision of a professional engineer.
Walkways provided for foot traffic shall comply with the following requirements:
• have a safety factor of 4.
• have a minimum clear width of 600 mm (24 in).
• be fitted with standard guardrails.
• extend a minimum of 600 mm (24 in) past the surface edge of the trench.
17.9.7. Excavation spoil
Spoil must be placed no closer than 1 m (3 ft) from the edge of the excavation, measured from
the nearest base of the spoil to the cut. This distance requirement ensures that loose rock or soil
from the temporary spoil will not fall on employees in the trench.
If excavating in the sloping ground, the side of the excavation on which the spoil must be placed
should be decided considering:
• ground conditions.
• access to the excavation.
• existing underground services.
• earthmoving machinery or vehicles working or moving beside the excavation.
• backfilling requirements.
• manual work in the excavation.
Placing spoil on the lower side of the excavation will reduce the effective depth of the excavation
and the risk of spoil falling into the excavation, whereas placing spoil on the high side of the
excavation will increase the effective depth and may increase the risk of ground collapse,
flooding, or holding back run-off water.
Figure 13 – Spoil placement and effective depth
Inspections shall be made by a competent person using form ASB1-CEEC-HSE-CL, Excavation
Checklist. The following guide specifies the frequency and conditions requiring inspections:
• Daily and before the start of each shift;
• As dictated by the work being done in the trench;
• After every rainstorm;
• After other events that could increase hazards, e.g. windstorm, earthquake, etc.;
• When fissures, tension cracks, sloughing, undercutting, water seepage, bulging at the
bottom, or other similar conditions occur;
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• When there is a change in the size, location, or placement of the spoil pile;
• When there is any indication of change or movement in adjacent structures.
17.10. Piling
17.10.1. General precautions
• Piling operations can give rise to different hazards and, as a result, CEEC shall implement
a variety of general precautionary measures. More specifically, CEEC shall:
• Obtain the required permits to break ground from all concerned authorities and utility
owners/operators.
• Implement an internal permit-to-work system.
• Provide a working surface designed to support the plant and equipment safely when
working and moving,
• Locate, expose, protect, and make safe all underground utilities in the area
• Have in place a method statement and risk assessment, approved by the Client/Contractor.
• Plan activities concurrent with piling, including identifying safe working distances and
pedestrian and traffic access routes.
• Ensure that all persons working on piling operations wear safety helmets and footwear,
gloves and ear and eye protection.
Pile rig operators shall hold valid third-party competence certificates and shall be medically fit
and authorized to operate the rig.
Because piling rigs are classed as lifting equipment, they shall mandatorily carry a valid
certificate of thorough examination, issued by a client-approved certification body, prior to
being put into service and shall comply with the requirements.
17.10.2. Rotary bored piling
Rotary bored piling involves specialist piling equipment that bores a hole which, depending on
ground conditions, may be lined (cased). Relatively short rotating boring tools are used which
are withdrawn from the ground and fully loaded with spoil.
Once the tool is above the ground the rig is commonly slewed off the bore and the spoil is
discharged. Reinforcement bars and concrete are placed in the hole and any temporary casing is
extracted to complete the process.
Precautionary measures appropriate to rotary bored piling include:
• Keeping personnel not directly always involved with the activity clear, particularly from
the boring and spin-off (spoil discharge) areas.
• Establish a controlled zone at each pile location, extending at a radius of 2 m from the
center of the auger.
• Posting a banksman while the piling rig is active, who shall be authorized and responsible
to ensure that no unauthorized persons are permitted within the zone.
• Prohibiting all persons from entering the zone while the auger is rotating (this precludes
manual cleaning of the auger);
• Ensuring that the auger is stopped, should any manual intervention be required.
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• Using excavators within the zone for the purposes of clearing spoil only under the
banksman’s direct supervision.
• Carefully slewing the auger off the pile position to the discharge point in a controlled
manner to remove spoil from the auger.
• Ensuring that the auger remains as close to the ground as possible when being spun to
minimize the spread of spoil (the auger spin speed should be only sufficient to empty the
tool so as to minimize the spread of spoil).
• Keeping spoil from bores clear of access to the borehole.
• Fitting open bores with a cover or other suitable protection to prevent people from falling
into them.
• Individually marking freshly completed piles to minimize trip hazards from reinforcement
and soft concrete.
• Backfilling completed piles as soon as technically possible, remembering that soft spots
must remain highlighted for the safety of people and plant stability.
In most circumstances, there is no need for a person to enter a pile bore/shaft and this should be
avoided. Remote means of inspection and sampling of the sides of shafts should be used
wherever possible.
17.11. Concreting
17.11.1. Formwork and falsework
Any formwork or falsework required shall be systematically erected and dismantled by trained
persons and tied in progressively to stabilize the structure in accordance with the designer’s or
manufacturer’s instructions.
Where scaffolding is used to construct formwork and falsework it shall comply with the
requirements for scaffolding including using third-party scaffolders.
Safe systems of work shall be developed depending on the type and complexity of the formwork
and falsework design. The system of work shall seek to eliminate or minimize risks, for
example:
• Minimize working at height by assembling components on the ground.
• Provide safe temporary work platforms where work at height is required.
• Provide suitable plant and material handling, placement, and storage arrangements to
minimize manual tasks.
• Conduct includes regular inspection and maintenance.
Foundations and footings shall be designed and constructed to carry and distribute the full weight
of the formwork and falsework, including dead and live loads. Ground conditions and weather
shall be considered when designing and preparing the foundation.
Sole boards and base plates shall be provided under all props and standards on formwork and
falsework frames, unless the prop or standard has an integral foot or a qualified engineer
documents a base plate is unnecessary.
Staff overseeing erection shall ensure that safe working practices are followed during erection,
including:
• Implementing all required fall and falling object risk control measures, e.g., installation of
edge protection and construction of work platforms.
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• Using completed, permanent access points wherever possible.
• Carrying out work from fully completed permanent or temporary work platforms, e.g., not
climbing on handrails or guardrails to gain extra height.
• Checking fittings and other connections and ensuring they are in accordance with the
manufacturers or designer’s specifications and the formwork and falsework drawings.
• Checking all required supports, bracings, and ties to confirm that they are correctly
installed as erection progress;
• Checking live loads arising from the erection work to verify that they are within the design
specification (the number of workers and plant items on the structure at one time may be
limited);
• Tying props and frames laterally to prevent movement.
• Providing adequate bracing between falsework frames to keep the structure rigid.
• Having all props and frames bearing fully and evenly on their foundations.
On the erection of the formwork or falsework, the Construction Manager/Deputy Construction
Manager or another competent engineer designated by him, with experience in structural
design, shall inspect and confirm that installed formwork and falsework meets the design
specification and is structurally sound before it is loaded.
Erected formwork and falsework for structural elements such as slabs shall be inspected and
certified by an independent third-party certification agency, approved by the Owner, prior to
concreting.
If the need to alter formwork or falsework arises, the Construction Manager/Deputy
Construction Manager in charge of the erection works shall:
• Consult the designer before making alterations.
• Complete the alterations in accordance with the designer’s instructions and any safe
system of work.
• Ensure alterations do not compromise the structural integrity of the formwork and
falsework.
• Ensure systems are in place to identify unauthorized interference with the formwork and
falsework e.g., regular inspections.
• Arrange for the re-certification of the formwork and falsework if it originally required
certification.
• When dismantling the formwork and falsework, the Construction Manager/Deputy
Construction Manager shall:
• Follow the designer’s or manufacturer’s instructions.
• Provide suitable component handling, either manual or mechanical (components should
never be dropped in an uncontrolled way).
• Maintain working platforms at least 450 mm wide at the level of dismantling, where
possible; maintain a full working platform below the dismantling level.
• Remove any fall protection components e.g., edge protection and access provisions like
ladders, at the last possible stage, as the dismantling progresses.
17.11.2. Concrete pouring
EHS staff shall ensure, prior to the commencement of any concreting, that workers handling
concrete are trained in proper hygiene practices, including:
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• Quickly removing clothing contaminated by wet cement.
• Immediately wash the skin in contact with wet cement with large amounts of cool clean
water.
• Avoid washing their hands with water from buckets used for cleaning tools.
• Using available hygiene facilities to wash their hands and face at the end of a job and
before eating, drinking, smoking, or using the toilet.
To protect skin from cement and cement mixtures during concrete pouring, workers working
with concrete shall wear:
• Hardhats.
• Alkali-resistant gloves.
• Waterproof boots, high enough to prevent concrete from flowing in when workers must
stand in fresh concrete.
• Coveralls with long sleeves pulled-down-over gloves, and full-length trousers tucked
inside boots and duct-taped at the top to keep mortar and concrete out.
• Suitable respiratory protective equipment, such as an N95 respirator, when cement dust
can’t be avoided.
• Suitable eye protection, e.g., safety glasses with side shields or goggles, without contact
lenses, where mixing, pouring, or other activities may endanger eyes.).
• Any other PPE prescribed by the job-specific risk assessment, e.g., fall arrest harness.
If concrete buckets are to be used, staff overseeing the concreting works shall ensure that:
• Workers do not ride concrete buckets.
• Workers do not work under concrete buckets while the buckets are being elevated or
lowered into position.
• Elevated concrete buckets are routed, to the extent practicable, so that no workers are
exposed to the hazards associated with falling concrete buckets.
While on-site, every vehicle/equipment involved in concreting, including but not limited to
concrete mixers, concrete pumps, etc., shall be assigned a dedicated third party-certified
Banksman/Flagman, who shall always guide the driver.
17.11.3. Use of concrete pumps
To be allowed on site, the concrete pump shall mandatorily have a valid certificate of a thorough
examination by an approved certification body and vehicle registration, whilst the operator shall
have a valid Saudi driving license and a third-party competence certificate.
The concrete pump operator shall be responsible for the correct operation of the concrete pump
in accordance with the manufacturer’s instructions and within safe systems of work.
The concrete pump operator shall only use authorized routes across the site. Where possible,
site routes shall be designed to eliminate reversing. Where this is not possible, the designated
EHS. A practitioner shall supply a third-party certified banksman to assist with reversing when
necessary.
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The position of the concrete pump shall be determined bearing in mind the ground conditions,
the distance to the concrete pour, suitable access for the concrete delivery trucks, and the
working position of the concrete pump operator.
Should the concreting operations be sited near overhead power lines, the requirements shall be
complied with to ensure that the boom is not positioned where it might touch overhead lines or
where electricity might arc to the boom.
All outriggers shall be deployed, in accordance with the manufacturer’s instructions. Where
appropriate, mats shall be used under the outrigger base plates to spread the loading from the
machine. All mats shall be of adequate strength and size to support and distribute the loads
likely to be applied.
The concrete pump operator shall inform the designated EHS Practitioner of the maximum
wind speed in which it is safe to operate the concrete placing boom, per the manufacturer,
whereupon the designated EHS Practitioner shall then ensure that the wind speed at the site is
not in excess of the limit specified by the manufacturer.
All members of the concrete-placing crew/linesman shall be adequately trained in the safe
placing of concrete. They shall be aware of the risks associated with the use of placement hoses
such as hose whipping.
• Prior to concreting, the function of all controls and safety devices shall be checked by the
concrete pump operator for correct working before pumping commences. In addition, the
designated EHS practitioner, assisted by the concrete pump operator, shall ensure that:
• Guards to all dangerous moving parts are in place.
• All couplings have been fitted with gaskets and safety pins to prevent them from opening
accidentally.
• The tip hose is also fitted with safety straps/chains to prevent the hose from falling in the
event of pin failure.
• Flexible hoses have not been used in place of steel bends.
• The maximum length of the end hose to be suspended from the end of the boom does not
exceed the manufacturer’s specification, as this may affect the strength and/or stability of
the pump unit.
Before the concrete is flowing smoothly from the delivery hose, or when a blockage occurs in
the boom pipeline, all personnel shall remain clear of the delivery hose and the placing boom.
The danger zone is the area around the delivery hose, in which the delivery hose can strike out.
The diameter of the zone is twice the length of the delivery hose.
If the concrete pump operator needs to open the delivery pipeline to clear a blockage, he shall
first release the pressure inside the pipeline as much as possible, for example by reversing the
pumping action. The pipeline should be treated as being always pressurized. Appropriate and
adequate hand and eye protection shall be worn when opening the delivery pipeline.
Where a blockage has occurred and needs to be cleared, the concrete pump operator shall follow
the below procedure:
• Stop pumping immediately.
• Reverse the pump until the pressure is released, as increasing the pressure to clear the
blockage as an alternative is strictly prohibited.
• Locate the area of blockage and check the reducer (if applicable), bends, flexible rubber
hoses, and outlet of the pump.
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• Establish an exclusion zone and move non-essential personnel out of the area.
• Disconnect the delivery pipeline at the safest point near blockage.
• Clean out the blockage, re-prime, and re-connect, ensuring that safety pins and clips are
in place.
• Recommence pumping operation to ensure the blockage is clear, if not repeat the
procedure as above.
17.11.4. Concrete washout
To prevent environmental pollution, a dedicated area shall be provided for the washout of the
site concreting equipment, such as concrete pumps, concrete mixers, chutes, portable mixers,
wheelbarrows, shovels, trowels, vibrators, etc.
The washout facility shall be
• An impermeable concrete bunded area;
• Of sufficient volume to completely contain all liquid and waste concrete materials
generated during washout procedures.
• Located at least 150 m from any natural drainage pathway or waterbody and at least 300
m from any wells or drinking water sources.
The washout area shall be inspected daily, and wash water shall be removed as needed, typically
when filled to about 75% of the capacity of the washout area. Wash water shall be collected by
a licensed waste disposal contractor and delivered offsite to a designated disposal location,
approved by the authorities.
Alternatively, water may be allowed to evaporate, in which case the concrete will harden and
can be recycled. In such a case, however, more washout areas may need to be constructed to
contain the additional wash water.
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Part V
18.
HSE MANANGEMENT SYSTEM
CEEC has established, implemented, and maintained a Risk-based Integrated HSE Management
System based on the standards ISO 14001:2015 and ISO 45001:2018 and has considered in its
development, the size of the company, the nature of its activities, the conditions and facilities
which are part of the business.
CEEC ’s HSE Management System is also intended to assure the project's compliance with local
legislation, permits, and contractual obligations under the Environmental & Social Impact
Assessment, throughout the duration of the Contract, from Site mobilization to the Facility
Provisional Acceptance Date, to plan, control, manage, monitor, report on and enforce HSE and
social matters.
Top Management shall ensure the availability of resources and necessary information to support
the operation, measurement, analysis, and implementation of effective actions to achieve the
planned results from the Management System and its continuous improvement.
The Integrated Management System is reviewed periodically to ensure that it continues being
effective and appropriate for the business activities of CEEC and its projects, as well as the
environmental impacts and the significant risks to safety and occupational health, present in the
sites.
The HSE Management System of CEEC, within the EPC frame of every site, gives an organized
plan to manage the activities related to HSE in the EPC processes, as well as a structure to
anticipate and to respond to the internal and external changes, always looking for the continuous
improvement.
The HSE Management System aims to support environmental health means, prevent the
pollution of the environment and, prevent injuries and illnesses to the employees working in the
facilities by complying with the ISO 14001:2015 and ISO 45001:2018 standards.
The management of HSE issues for all the EPC activities (including CEEC ’s, subcontractors,
vendors, and/or suppliers) shall be based on the following:
• Meeting the requirements of ISO 14001:2015 and ISO 45001:2018.
• Ensuring that the requirements of the contracts are fulfilled.
• Contractor´s HSE Policy implementation and monitoring.
• HSE issues must be integrated into all business areas and by every company working on
the project.
• Establishing means for the management of subcontractors and coordination of their
activities.
• Site safety officer /supervisor shall be on a ratio of 1: 40 for the day shift and 1: 25 for
night work.
CEEC shall ensure that:
• The Project’s HSE Policy, Objectives, and Plan are communicated to everyone.
• HSE risks associated with construction and commissioning activities must be understood
and managed effectively.
• Workers must be competent to carry out their designated work.
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• Subcontractors will be required to issue the relevant environmental and health and safety
plans, which shall be reviewed and approved by the CEEC before the activities start, and
that shall be aligned to the EPC’s HSE Plans and Procedures.
• The effectiveness of the HSE Management System, compliance with expectations, and
legal and contractual requirements, must be assessed and measured and opportunities for
improvement shall be identified and implemented.
• HSE shall not be compromised to achieve any other objective.
• HSE Management Plan is updated periodically.
• Performance is openly reported.
• Subcontractor safety plan & procedures shall align with the EPC plan and procedures.
Consequences for non-compliance:
• HSE violations are not condoned, tolerated, and accepted as the norm, and strict
disciplinary action shall be taken against violators as per the CEEC disciplinary procedure.
Figure 14 – HSE Management Flow Chart
18.1. Work Permits
•
•
•
Work permit is authorization to do or perform certain work on energized equipment or
part of the energized system in a restricted area. It is issued by an authorized employee of
the concerned proponent organization. The receiver will also be an authorized person, who
will be delegated the authority of receiving the work permit. Before issuance of the work
permit both, the issuer and receiver will ensure the safe working conditions of personnel
and equipment.
HSE Department representative from EPC Contractor shall sign off the work permit as a
means to validate that all controls are in place.
Once the above-mentioned entities have signed the corresponding work permit form, then
the Work Permit Coordinator will be the last one to validate that the work can be
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conducted. Work Permit Coordinator will record all the work permit in the register. The
work are to be commenced.
After issuance and receipt of the work permit, the equipment or the circuit involved will
be switched off by the on-duty switchman of the proponent organization. Appropriate tags
will be placed on the equipment under a work permit if the permit is valid.
After completion of the work, the work permit will be closed-out by the authorized issuer
and receiver after observing all closing-out requirements. The tag will be then removed
by the authorized person.
Every care will be taken while restoring the electric supply. No job is more urgent, or no
service is more important than the safety of the workers. Therefore, the safety of personnel
must be ensured before energizing the involved electrical equipment or system.
In case the receiver of the work permit needs to leave the work site (for a genuine reason),
he will inform the issuer and designate another authorized receiver of the work permit to
look after the work on his behalf.
The work permit will be displayed at the job site.
Receiver of the work permit will stay in the workplace for the complete duration of the
work permit.
Issuer/receiver of the work permit shall stop the work if the facility is found unsafe.
Work permit shall be filed for a maximum period of one week and should be validated on
daily basis by the Issuer, Receiver and HSE.
Critical and job specific PTW should be issued only to certain amount of time subject to
job characteristic.
•
•
•
•
•
•
•
•
•
See 15.26 to 15.28 for PTW Issuer, Receiver and Coordinator responsibilities
For complete Work Permit Procedure, CEEC shall refer their internal Permit to work procedure
No. ASB1-CEEC-HSE-PR-024.
18.2. Lockout/Tagout
EPC Contractor shall implement a Lockout/Tagout Procedure (See doc. No. ASB1-CEEC-HSEPR-023-00-Lock Out and Tag Out Procedure) along with a LOTO Work Permit form (See doc.
No. ASB1-CEEC-HSE-FO-051-00-LOTO Work Permit). The purpose of this procedure is to
define the minimum requirements for safely isolating and controlling hazardous energy sources
associated with equipment and operating processes in the project facilities to ensure the
protection of personnel and assets during construction, commissioning, modification,
maintenance, inspection, and testing of equipment.
The LOTO Procedure will be implemented for the control of energy during:
•
The erection, place in operation and maintenance of the different Temporary Site
Facilities;
•
The transition of the Project Site Facilities from the Construction team to the
Commissioning Team.
•
The Operational stage of the Project Site Facilities after being commissioned and until
the Commercial Operation Date where EPC Contractor will hand over the Project
Facilities to the Owner.
•
The demobilization stage of the Temporary Site Facilities from the EPC Contractor and
its subcontractors.
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The LOTO system procedure establishes the minimum requirements for the isolation of hazardous
energy sources to ensure the safety and health of employees where unexpected start-up or release
of stored or residual energy could cause injury. The following principles must apply to energy
isolation tasks to ensure an appropriate level of safety and compliance with Safety Standards.
Whenever personnel work on or near equipment (electrical, fluid, mechanical, or other) and could
be injured as a result of energy in the system, the equipment shall be isolated from its energy
sources.
Employees likely to get exposed to such risks shall be provided with necessary lockout equipment
such as pad locks, tag, chains, multiple lockout devices, etc.
When working on any electrical, mechanical, pneumatic or fluid systems, the sources of the power
(energy) must be de-energized, drained, blocked, disconnected or otherwise locked shut. Only one
key to the lock is permitted and that key will be in the possession of the person responsible to work
on the equipment or system.
In situations where it is not possible to lockout or chain-off an isolating device, all in feeds to be
identified and isolated and stored energy dissipated, isolation shall be accomplished by
disconnection of electrical cables, installation of blind flanges or physical removal of a
component of the system supplying energy to equipment. The point of physical interruption shall
be identified with a fully completed tag.
Necessary locks and tags at secured and management-controlled locations shall be installed.
Each lock shall be keyed separately, with no duplicate key to ensure removal only by the
authorized user.
18.3. Site Planning, Housekeeping, and Site Activities
• Before the start of any contract, the contractor will ensure that construction will be
conducted safely, and effective planning will be done to eliminate or reduce accidents
during construction. The factors which will be considered during the initial planning stage
are the Hazard Identification Plan, loss prevention program, protection of employees and
equipment, transportation, lifting equipment, excavation, scaffolding, and work in
restricted areas requiring work permits.
• The contractor will implement a construction safety execution plan to minimize disruption
to construction activities, identify project safety concerns, avoid hazardous situations, and
provide a single source of procedural information for use during construction activities.
For this purpose, it will be made sure that specific meetings, audits and inspections,
training programs, promotional activities, and record-keeping as well as day-to-day
consultation on Safe Working Practices are encouraged and formalized.
• Contractor will follow client standards for required housekeeping on site and all personnel
will be communicated with and informed. Trash, debris, and refuse shall be collected
daily. All employees shall clean their respective work areas daily before quitting. Material
shall be stacked appropriately, and walkways & Aisles shall be kept clean. For controlling
the dust, a water tanker car shall be used.
• Before to the commencement of construction activities, the Project Manager shall ensure
the following initial arrangements for Project start-up are put in place.
➢ Run and introduce an awareness program among employees
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➢ Requirements for fire and safety equipment are available.
➢ Safety orientations for senior staff and the workforce are carried out.
➢ Establish proper communication channels
➢ Training requirements are established.
➢ Ensure suitable management arrangements are in place
➢ An interface with local health officials and emergency care facilities is established.
➢ Liaison procedures with client Emergency services are established.
➢ Ensure adequate welfare facilities on site.
➢ Establish a comprehensive record-keeping system including all relevant report forms
and procedures.
➢ Prepare safety incentive schemes.
➢ Prepare safety instructions, emergency procedures, and associated documentation.
➢ Establish procedures for heavy equipment, crane, rigger, and work permit certification.
➢ Hold regular toolbox meetings
18.4. Hot Work
• Whenever Hot Work like welding, cutting, or brazing is required to be performed, a valid
work permit will be obtained from the authorized personnel.
• Welding personnel will use protective equipment and clothing which include welder’s
gloves, sleeves, hand shields, helmets, goggles, etc. Outer clothes will be free from oil and
grease.
• Eye protection will be applied while chipping welds.
• Welding screens and shields will be used in all cutting and welding processes.
• No inflammable liquid will be placed in the vicinity of the area where the welding process
is going on.
• Adequate ventilation will be ensured during welding. However, in no case, pure oxygen
will be used for this purpose.
• Gas cylinders used for cutting will be transported, stored, and used with secured caps and
in the upright position. Carts or trolleys will be used to shift the cylinders.
• The fuel gas and oxygen hose will have distinct colors or identification marks so that they
cannot be interchanged.
• Welding torch tips used for cutting or welding will be cleaned with some proper cleaning
device. Any torch-formed bearing leaks etc. will be replaced.
• Torches will be lighted by spark lighters.
• Oxygen and gas cylinder pressure regulators and gauges will be checked for their right
working before use.
• In the case of electric welding, the welding cables and other current-carrying parts will be
fully insulated.
• All ground connections must be tight, dry, and clean.
• Welding slag shall not be allowed to fall on top of gas cylinders flammable materials or
gas pipelines.
• The cylinders shall be secured with a retaining chain to prevent them from falling; they
shall not be stored near elevators, walkways, and stairways.
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• Portable dry chemical fire extinguishers shall be located nearby welding and cutting areas
(Fabrication Workshop).
• An oven will be provided for the electrodes being used in heavy welding work.
18.5. Safety Plan for Project Premises Yard
•
•
•
•
•
•
•
•
As a general safety measure, barriers like rope or tape with distinct marks and Reflector
paint will be used all around the work site. No unauthorized person will be allowed access
to the work site.
There will be minimum entry points to the working yard to ensure unauthorized entry.
Whenever work is to be carried out on or near the energized lines or live equipment work
permit will be taken from the concerned proponent’s authorized issuer. This work permit
will be received by an authorized receiver. Proper warning signs will be displayed in order
to prevent any accidental contact with the live circuit.
Adequate internal/external lighting will be ensured.
The tools and tackles being used at work sites will not be placed in a haphazard manner.
After finishing the work, these will be collected and placed at their proper locations.
Smoking will be prohibited in the work sites.
While performing work in Energized premises or around live equipment, the areas must
be barricaded properly, and warning signs will be strategically placed for the safety of
personnel & workers.
Temporary fencing will be erected to isolate the energized Project Premises from the
extension area.
18.6. Work Site
The Work at the “Work Site” shall be carried out as per the approved safety procedure.
⚫
Work site shall be covered with fencing from each side.
⚫
An entrance for the transportation of material will be left on the existing roadside.
⚫
The gate shall have 02 panels approx. the size will be 2.5 X 2 meters of each panel.
⚫
A barrier shall be installed inside the gate with the “STOP” mark.
⚫
Safety and Security orders and signs will be placed on the gate.
⚫
A safety and security officers will be provided after the barrier beside the fence.
⚫
A security guard will be deputed to the main gate of the site for 24 hours.
⚫
Assigned security guards will be educated, physically fit and uninformed.
⚫
Record keeping and gate passes will be systemized in the safety and security office.
⚫
Traffic and safety signs and fire orders will be placed in the required places.
⚫
Smoking will be strictly prohibited in the work area.
⚫
A proper waiting room will be provided in the safety and security office.
⚫
PPEs for visitors will be arranged at the security and safety office.
⚫
No one will be allowed to visit the site without PPEs, or identity cards.
⚫
Company’s monogram/logo will be posted on all equipment and vehicles.
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⚫
500 W light shall be posted all around the site at 25 meters maximum.
⚫
Large size of windows will be left in the safety/security office.
⚫
Fire alarm switch will be fixed in the safety/security office.
⚫
Telephone service will also be provided in the safety and security office.
⚫
A first aid room will be provided in the central location of the work site.
⚫
Alternate electrical supply will be arranged for the safety and security office
⚫
Proper rooms with all safety precautions such as platforms, shades, barricades,
grounding, and firefighting equipment will be provided for the diesel generator on site.
⚫
Service water lines will be laid underground beside the fencing and water taps will be
provided at each required location, motorized pressured water will be supplied for the
site requirements, while chlorinated and filtered drinking water facilities will also be
provided on the work site.
⚫
Suitable grounding shall be provided for electric supply.
⚫
A temperature gauge along with a humidity meter shall be arranged at the site. No one
shall be allowed to work outside in an open area if the heat index exceeds 54.
⚫
Electrical light shall comply with IP 65 standards.
⚫
Manual Fire alarms will be used to alert the workmen to reach the assembly point
wherever there is a lack with the provision of electrically driven Fire alarms.
⚫
All the Electrical DB at the Site will be routed/connected through either
GFCI/ELCB/RCBO.
18.7. Equipment Inspection
The Color-Coding Procedure shows the scheduled program for the inspection of construction
equipment and safety equipment and facilities. The HSE and the Machinery, Tools, and
Equipment departments shall verify as one of their main responsibilities that this Inspection
schedule has complied with.
Also, every month, EPC Contractor shall determine the means to verify in an easy way that the
equipment onsite has been inspected. Every month, a different colour shall be used to mark all
the equipment, tools, machinery, and safety equipment onsite. The teams shall use stickers,
tapes, and/or any other means to mark the tools and equipment under their responsibility once
they have inspected them and ensured that the tools and equipment are in good condition to keep
using them. Depending on the month, the teams shall use a different colour:
Every Month
Color
January + May + September
YELLOW
February + June + October
BLUE
March + July + November
BLACK
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April + August + December
GREEN
Damaged Tools/Equipment
RED
Table 7 – Monthly Inspection Color Coding
Teams shall carry out the monthly inspection within 10 days from the 25th of the current month
to the 5th of the preceding month to perform colour coding, and where necessary, to use the
corresponding checklist to leave evidence of the inspection. Damaged tools shall be coded with
RED colour.
All equipment, tools, and/or machinery that hasn’t passed the inspection shall be marked with
the following tag and immediately hand it over to the Store Department to decide what to do
with it.
Figure 15 – Sticker for Equipment Out of Service
All employees will be informed about what to do in case of identifying damaged/substandard
equipment, tool, and/or machinery:
1. All the equipment shall be inspected prior to bring/being allowed to the work site. After
tagging or labelling the approved inspection sticker to the equipment only they are
permitted to enter the site. EPC will be verified/carried out all the equipment inspection
of all project stakeholders.
2. Defective tools shall be segregated and tagged separately
3. EPC and subcontractors shall be managed the equipment inspection register which needs
to update on regular basis.
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18.8. HSE Procedures
The following CEEC Standard Operating Procedure shall be applicable to this project. Where
the Owners’ procedures are superior to these, then CEEC will revert to the higher standards.
Document No.
Procedure
ASB1-CEEC-HSE-PL-001-00
Health Safety Security Management Plan
ASB1-CEEC-HSE-PL-002-00
Security Management Plan
ASB1-CEEC-HSE-PL-003-00
Logistics and Traffic Management Plan
ASB1-CEEC-HSE-PL-004-00
Fire Prevention and Control Plan
ASB1-CEEC-HSE-PL-005-00
Construction Environmental & Social Management Plan
ASB1-CEEC-HSE-PL-006-00
Commissioning HSE management plan
ASB1-CEEC-HSE-PL-008-00
Emergency Response Plan
ASB1-CEEC-HSE-PR-001-00
Rules for Temporary Camps and Accommodation Procedure
ASB1-CEEC-HSE-PR-002-00
Site Rules & Regulations
ASB1-CEEC-HSE-PR-003-00
Incident Investigation & Reporting Procedure
ASB1-CEEC-HSE-PR-004-00
Subcontractor and Supplier Management Procedure
ASB1-CEEC-HSE-PR-005-00
HSE Committee Work Procedure
ASB1-CEEC-HSE-PR-006-00
Night Works Management Procedure
ASB1-CEEC-HSE-PR-007-00
Concurrent Activities Management Procedure
ASB1-CEEC-HSE-PR-008-00
HSE Rewards and Penalties Management Procedure
ASB1-CEEC-HSE-PR-009-00
HSE Performance Measurement and Monitoring Procedure
ASB1-CEEC-HSE-PR-010-00
HSE Meeting Procedure
ASB1-CEEC-HSE-PR-011-00
WASTE Management Procedure
ASB1-CEEC-HSE-PR-012-00
ASB1-CEEC-HSE-PR-013-00
Handling and Storage of Compressed Gases and Air
Procedure
Openings (floor) Holes and Edges Protection Management
Procedure
ASB1-CEEC-HSE-PR-014-00
Concrete Works Safety Management Procedure
ASB1-CEEC-HSE-PR-015-00
HSE Audit Procedure
ASB1-CEEC-HSE-PR-016-00
HSE Training Procedure
ASB1-CEEC-HSE-PR-017-00
Work inside offices Procedure
ASB1-CEEC-HSE-PR-018-00
Housekeeping Procedure
ASB1-CEEC-HSE-PR-019-00
HSE Inspection Procedure
ASB1-CEEC-HSE-PR-020-00
Lone Working Procedure
ASB1-CEEC-HSE-PR-021-00
HAZARD and Risk Assessment Procedure
ASB1-CEEC-HSE-PR-022-00
PPE Management Procedure
ASB1-CEEC-HSE-PR-023-00
Lock Out and Tag Out Procedure
ASB1-CEEC-HSE-PR-024-00
Work Permit Management Procedure
ASB1-CEEC-HSE-PR-025-00
Managing, Handling, and Storing Hazardous Materials
Procedure
ASB1-CEEC-HSE-PR-026-00
Laydown Area Management Procedure
ASB1-CEEC-HSE-PR-027-00
Workshops Management Procedure
ASB1-CEEC-HSE-PR-028-00
Maintenance Areas Management Procedure
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ASB1-CEEC-HSE-PR-029-00
Management of Plant & Machinery Procedure
ASB1-CEEC-HSE-PR-030-00
Management of Site Vehicles Procedure
ASB1-CEEC-HSE-PR-031-00
Scaffolding Systems Procedure
ASB1-CEEC-HSE-PR-032-00
Control of Work at Height Procedure
ASB1-CEEC-HSE-PR-033-00
Hot Work Management Procedure
ASB1-CEEC-HSE-PR-034-00
Confined Space Management Procedure
ASB1-CEEC-HSE-PR-035-00
Lifting Operations Procedure
ASB1-CEEC-HSE-PR-036-00
Management of Civil Works Procedure
ASB1-CEEC-HSE-PR-037-00
Management of Mechanical Works Procedure
ASB1-CEEC-HSE-PR-038-00
Management of Electrical Works Procedure
ASB1-CEEC-HSE-PR-039-00
HSE facility management Procedure
ASB1-CEEC-HSE-PR-040-00
Hand and Power Tools Management Procedure
ASB1-CEEC-HSE-PR-041-00
Excavations and Trenching Procedure
Table 8 – List of HSE Procedures/Plans
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Part VI
19.
HAZARD IDENTIFICATION RISK ANALYSIS
19.1. Method Statements & Risk Assessments
Risk Assessments will be produced for all site work activities. EPC Contractor will review &
comment where necessary, on Method Statements & Risk Assessments (MSRA) before work
begins. This is carried out for the Construction and Commissioning activities and/or any other
activity considered of high risk within the scope of the project. The relevant Contractor Method
Statements and Risk Assessments shall be submitted to the Owner for approval, prior to tasks
being undertaken. A baseline risk assessment shall be developed based on the project’s
characteristic activities.
Method statement and risk assessment shall be attached along with the permit to work and
kept near to working area.
19.2. Method of Statement
This project MSRA sets out the general HSE arrangements and key processes and methodologies
to be applied to the project. Specific task-related arrangements shall be detailed within project
Method Statements.
Project method statements shall incorporate the requirements of this project MSRA and always
consider the requirements of:
⚫
Legal & Contractual HSE requirements
⚫
EPC Contractor HSE procedures requirements
⚫
Contract specifications
⚫
International Standards / Industry best practice (e.g., H&S Executive)
⚫
EPC Contractor risk register / task-specific risk assessment control measures
⚫
EPC Contractor environmental impact assessment register control measures
19.3. Expectations for Method Statements
Contractor Line Management shall approve their own task method statements for work activities.
Risk Assessments shall be part of such Method Statements and all the documents shall meet
legal and contractual requirements and reflect the contractor’s desire to achieve the best and
safest practices in all the activities carried out by EPC Contractor and its subcontractors within
the scope and during the whole life of the Al Shuaibah 1PV project.
Method Statements (along with their Risk Assessments) shall document how risks associated
with identifiable tasks will be controlled. EPC Contractor shall review all subcontractor method
statements and risk assessments prior to the start of work. To ensure that every site task by
personnel or subcontractors receives proper HSE preparation, immediately before the
commencement of permitted work, a method statement will be developed by the individual, or
team carrying out the task. In so doing, those carrying out the task shall confirm that the method
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statement remains valid or identify and document any additional hazards present and any
additional control measures or safe systems of work required to carry out the task safely.
Should the task change, an additional review shall be completed and, if out with the scope of a
permit or the applicable risk assessment and method statement, supervision must be informed to
ensure appropriate steps can be taken.
In the development of the Method Statements the person in charge shall consider the following
criteria:
Content
Expectations
Activity
The task or activity shall be accurately identified and clearly describe the
planned activity including set up and clearance where appropriate
Capability
The activity is within the recognized competence of the contractor’s
work team.
Relevant competency requirements should be stated including for
emergency procedures
Presentation
The method statement is coherently presented and accurately describes
a logical sequence of work that is easily understood by the work team.
This is based on WHO, WHAT, WHERE WHEN, AND HOW
Sub-contractors
Each contractor must review the risk assessments/method statements of
their subcontractors.
Organization
coordination
and The document must show a clear team structure.
⚫
⚫
⚫
⚫
⚫
⚫
⚫
⚫
Adequacy
Work scope, instructions, plan, and methods,
Construction plant utilization,
Temporary works,
Tools and Personal Protective Equipment (PPE),
Construction sequence,
Environmental considerations,
Safety arrangements and
Permit to work
The scope of the method statement and the level of control for significant
findings must be adequate for the undertaking.
Risks associated with work equipment and substances must be addressed
in sufficient detail so that risks and controls are readily understood and
unambiguous.
Detailed risk assessments for specific activities shall be required when
warranted by the level of risk, e.g., Manual Handling, Lifting Studies,
etc.
Common risk assessments/method statements may be submitted for
approval even though they have been previously approved. Method
Statements and Risk Assessments packs should therefore be tailored to
the specifics of the tasks at hand and the associated environment.
Emergency Procedures/requirements should be detailed
Table 8 – Method Statements Expectations
Every department shall have control of its own Method Statements (and Risk Assessments) and
the departments in charge of this process shall verify the status of each one of the documents
developed and/or submitted for approval to the Owner’s representatives.
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19.4. Hazard Identification
EPC Contractor shall identify and control the hazards associated with the works to be performed.
Hazard Identification shall be completed as part of the process to develop the Risk Assessments
associated with the Method Statements of the project activities. All employees shall be trained
in basic hazard identification techniques and empowered to notify supervision of the existence
of any hazards in the workplace. EPC Contractor shall employ administrative, engineering, and
personal protective measures to eliminate and/or control workplace hazards. Supervisors shall
be responsible for the continuous monitoring of work operations and individual employee
activities. Supervisors shall be empowered to ensure safety compliance and to implement
corrective actions when required.
Hazard Identification is defined as a process used to evaluate the sources of hazards, identify
existing or potential hazards associated with the source, and develop specific measures to
eliminate or control the hazard.
A Hazard Identification should be performed for work locations, systems, site equipment, and
tasks with significant risk exposure.
The following factors can be used for guidance when selecting work locations and tasks to be
assessed:
⚫
If a Hazard Identification has not been done before.
⚫
When unsafe acts and/or unsafe conditions have been identified.
⚫
Where new information about risk becomes available or concerns about risk are raised
by workers.
⚫
When a change to the workplace may introduce or change an already identified hazard.
Changes can be considered for example, in work equipment, work practices, procedures
and/or the environment, introduction of new equipment and/or chemical substances, and
introduction of new employees, among others.
⚫
As part of responding to a workplace incident, even where an injury has not occurred.
⚫
When a work location or work that has repeatedly produced accidents or illnesses is a
candidate for Hazard Identification. The greater number of accidents associated with a
given location or task, the higher its priority for Hazard Identification.
⚫
When some work locations and/or works may not have a history of accidents but may
have the potential for severe or catastrophic injury or equipment damage. Such work
locations and tasks should be given appropriate consideration for performing a detailed
Hazard Identification.
⚫
At regularly scheduled times appropriate to the workplace
The Hazard Identification is not only driven by the work to be performed on-site but also by the
inherent sources of conditions at any given facility. As such, each task, as well as the work
locations and equipment at the facility must be evaluated and hazard identification shall be
performed as necessary.
Risk Matrix
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Consequence
Risk Matrix
5
5
10
15
20
25
Extreme Risk
4
4
8
12
16
20
High Risk
3
3
6
9
12
15
Moderate Risk
2
2
4
6
8
10
Low Risk
1
1
2
3
4
5
1
2
3
4
Rare
Unlikely
Possible
Likely
5
Almost
Certain
Likelihood
Likelihood Type
Rating
Almost Certain
5
Likely
4
Possible
3
Unlikely
2
Rare
1
Likelihood of occurrence description
Event expected to occur in most circumstances.
Consequences occurs several times per year at similar
projects/location; can be reasonably expected to occur
under normal operating conditions;
Event will probably occur. Consequence has occurred
more than once in a project life; very likely to occur at
some time under normal operating conditions
Event could occur occasionally. Consequences on project
could occur under normal operating conditions
Event and consequence rarely occurs on a project in the
construction industry; unlikely to occur during normal
conditions;
Event may happen only in exceptional circumstances.
Consequence unheard of/not known to have occurred in
projects or industry; very unlikely to occur under normal
conditions
Table 8 – Likelihood
Rating
5
4
3
2
1
People / Human Resources / OH&S
- Unexpected/unplanned loss of several key executive team members / EMD
- Death / permanent disability to a staff member or member of the public
- Serious sabotage
- Unexpected/unplanned loss of a major key team member
- Serious injury to a staff member or member of the public
- Dangerous near miss that could lead to fatality / permanent disability
- Minor sabotage
- Unexpected/unplanned loss of a key team member or several members
- Lost time injury or injury to a member of the public
- Dangerous near miss that could lead to serious injury
- Unexpected/unplanned loss of a senior staff member
- First aid treatment case
- Unexpected/unplanned loss of a single staff member as the normal
turnover
Table 9 – Hazard Groups / Significant Risk Tables
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19.5. Risk Assessment and Determining controls
Risk assessment is a technique for evaluating the likelihood that an incident will occur, and the
probable consequences if it were to occur. Likelihood refers to the probability or chance that an
incident will occur while consequence refers to the outcome of an incident in terms of injury,
loss, damage or harm.
The aim of risk assessment is to establish the level of risk to enable the evaluation or judging of
the acceptability of the level of risk. The objective of risk management is the reduction of the
(level) of risk “as far as reasonably practicable” – to an acceptable level.
Hazards are things with the potential to cause injury, loss, damage, or harm and are inherent to
equipment, material, activities/tasks, and processes. Equipment, material, activities/tasks, and
processes are therefore examined in detail through risk assessment, to identify:
⚫
how they could cause injury, loss, damage, or harm (incident);
⚫
what the resulting injury, loss, damage, or harm would be (consequence);
⚫
how bad the injury, loss, damage, or harm would be (severity); and
⚫
the probability/chance, with existing controls considered, that the injury, loss, damage, or
harm will occur (likelihood).
Risk assessment provides a means for discovering and evaluating hazards to identify the hazards
that must be controlled. Hazards can be controlled in two ways, namely:
⚫
Limiting the chance (likelihood) of an incident occurring through preventive measures
such as training, machine guarding, etc.; and
⚫
Limiting/controlling the consequences of an incident if it does occur, using fire
extinguishers, first aid treatment, etc.
Risk is a quantified combination of the abovementioned two factors. It is calculated by
combining estimated values for the likelihood of an incident occurring and the severity of the
consequence of an incident if it were to occur.
The formula for calculating risk is –
Risk (of a particular hazard) = Likelihood (of an incident occurring) x Severity (of a particular
consequence).
Although the resulting risk value is a subjective estimation, it gives an indication of the risk level
on which an evaluation or judgment of the acceptability of the risk can be based. Such a judgment
is made during a structured risk assessment session by an informed group that includes persons
exposed to the hazards.
The risk value also allows for the prioritization of unacceptably high risks so that attention can
immediately be focused on critical/unacceptable risks so that immediate and imminent danger
can be treated first to prevent critical incidents from occurring.
The next level of risk is treated once the critical risks have all been dealt with. This phased
approach ensures that risks are controlled and/or eliminated methodically, according to their
criticality.
To achieve the best outcome from this process, the risk assessment program consists of the
following actions:
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⚫
⚫
⚫
⚫
The identification of all hazards to which persons may be exposed to health and safety
hazards or that may harm the environment.
The analysis of the risk related to the identified hazards.
Documenting a plan to mitigate, reduce or control the identified hazards and risks; and
Develop a plan to monitor and review compliance to with the risk-reduction measures.
Risk Assessments shall be carried out using a 6-step process as detailed below:
Figure 16 – Risk Assessment Process
Risk management plan or risk control measures are applied step by step, and in the sequence of
the hierarchy of risk control:
1. Elimination – modifying a design to eliminate the hazard, e.g., terminate the use of a
substance, terminate an activity, etc.
2. Substitution – substituting a less hazardous material or reducing the system energy (e.g.,
lower the force, amperage, pressure, and temperature)
3. Engineering controls – installing ventilation systems, machine guarding, interlocks,
sound enclosures, etc.
4. HSE training, Signs, warnings, and administrative controls – safety signs, hazardous
area marking, photo-luminescent signs, markings for pedestrian walkways, warning
sirens/lights, alarms, safety procedures, equipment inspections, access controls, etc.
5. Personal protective equipment (PPE): safety glasses, hearing protection, face shields,
safety harnesses, respirators, and gloves.
6. Record and document.
High and medium risk exposures (those with a risk rating corresponding with the red and amber
bands in the Risk Matrix) are examined and measures that would effectively control the
identified risks are identified in the order prescribed by the hierarchy of risk control. Existing
and planned control measures are considered, but additional controls are introduced, and existing
or planned controls are improved if it is suspected that they would not control the risk effectively.
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Existing and planned controls are evaluated according to the following:
⚫
What more can be done to reduce the likelihood of the consequence occurring?
⚫
What can be done to limit the severity of the consequence?
Measures that would simultaneously control likelihood and severity are considered first, then
measures that would control the higher likelihood and severity, and lastly measures to control
the lower of the two.
The following prompts are considered in the identification of control measures:
⚫
Is it possible to eliminate the equipment/material/process/activity completely?
⚫
Is there a safer alternative?
⚫
Is there a way to prevent the incident from occurring entirely?
⚫
Is there a way to reduce the risk mechanically or with additional hardware?
⚫
Is there a way to draw attention to the risk or raise awareness of the risk or instruct
workers on how to work safely?
⚫
Is there PPE that can reduce the severity of the consequence?
⚫
What more can be done to reduce the likelihood of the incident happening?
⚫
What more can be done to limit the severity of the consequences of the incident?
Risk control measures are implemented according to risk value, with the highest of the high
being treated immediately, followed by the next level, and so on. Risk exposures with a high
likelihood of occurrence and possibly severe consequences are treated without delay. The next
group of risks is treated once the critical risks have been treated and are under control. High risks
(red band) must be treated immediately and medium risks (amber band) as soon as possible
thereafter. Low risks (green band) do not require any specific treatment, but monitoring of
existing controls, where applicable, continues.
20.
FIRE PREVENTION & FIRE FIGHTING
20.1. Fire prevention
To avoid the risk of fire and to minimize the losses due to fire a well-organized fire prevention
program will be established at the site on each stage to achieve the objective:
⚫
Fire may not occur.
⚫
If occurs, may not be spread.
⚫
If spread, the losses shall be minimum.
The fire prevention program will be contained as under:
a. Fire prevention awareness (through weekly toolbox meetings) discussing the topics
⚫
Classification of fire.
⚫
Classification of construction.
⚫
Nature of fire.
b. Material storage.
c. Daily inspections.
d. Hot works
e. Housekeeping and other subjects related to fire prevention.
f. No exposed wiring and loose connection will be allowed; only conduit wiring will be
permitted.
g. Distribution boards and other supplies will be inspected regularly.
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h. Smoking will not be permitted in storage areas.
i. Gas heater/ burner will not be permitted in cabins.
j. No chemicals and liquids will be permitted in the warehouse.
k. Sites will be kept clean and free of highly inflammable/combustible liquids or materials,
stray wooden logs, waste papers, cartons, rubbish, trash, etc. for fire prevention.
l. Inflammable liquids and combustible materials whenever used shall be handled and stored
with extra care. No sparking or ignition should take place in the nearby area where these
are being used. Furthermore, this area will be well-ventilated and will be cleaned of any
debris or rubbish etc. Smoking will be strictly prohibited.
m. Stacking, storing, and piling of inflammable and combustible materials will be handled
with utmost care. Following is the minimum spacing between hazardous units and other
facilities.
Hazardous units
Ordinarily flammable (low to medium pressure)
Highly flammable (high pressure)
Distance to next facility
7 –23m
30 – 46m
Table 10 – Spacings between hazardous facilities
n. Office equipment Electric apparatus including A/C units, fans & heaters, shall be switched
off before leaving the work sites.
o. During unloading of fuel, trucks engines must be stopped & trucks & other unloading
equipment should be well earthed to prevent the static electric charge.
p. The electrical circuits, wiring, conduits, accessories, fuse boxes, etc. will be kept in wellmaintained and orderly conditions. These will be free from cracks, leaks, loose joints,
heating effects, worn-out insulators, faulty sockets, broken pins or plugs, etc.
q. Smoking at the project (overall office premises, work area, camp, etc.) is permitted only
in designated locations.
r. Smoke detectors shall be installed in all individual rooms at camp and at a min distance
of 21 ft and they shall interconnect to the Central fire alarm system.
s. Fire protection systems (Automated detectors & fire Hydrants) for the camp, Warehouse,
chemical storage area, & office premises shall be installed according to fire risk mapping.
20.1.1. Fire Prevention for Construction
Good Housekeeping shall be maintained in all work areas. (Accumulation of flammables is
prohibited.) The wastes during construction shall be temporarily stored in the designated place
and disposed of by a professional third party.
Fire protection equipment will be provided in all areas where combustible materials are present.
Regular inspections will be made by the Safety Department to assure that fire extinguisher,
hoses, reels, and hydrants are in good working order. No unauthorized use of fire hydrants, hose
stations, and post indicator valves (PIV) will be permitted without authorization from EPC
Contractor HSE Department.
Clear access to all fire protection equipment will be maintained. (Including extinguishers, hose
reels, hydrants, etc.)
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Fire protection equipment is to be used only for that purpose.
Fire lanes inside all buildings shall be maintained and kept clear.
Smoking will be permitted only in designated areas.
20.1.2. Requirements
Contractor/Subcontractor shall at a minimum comply with the following requirements:
⚫
Develop and present for review a fire prevention-training program and implement it in
the workforce.
⚫
Adequate distance for firefighting equipment shall be maintained between temporary
structures and permanent facilities.
⚫
The use of wood or combustible temporary shacks around permanent buildings under
construction shall be minimized. All temporary shacks shall be kept at a minimum
distance of 20 meters from the perimeter walls of such buildings.
⚫
Temporary buildings and shelves and storage containers in warehouses shall be built of
non-combustible materials.
⚫
Fireproofed cabinets or other fire-resistant storage facilities shall be used wherever
important documents are stored.
⚫
Provide portable or permanently mounted extinguishers that shall be available within 10
meters of a workforce involving welding, burning or the use of an open flame.
⚫
Each welder shall use welding blankets to contain weld splatter.
⚫
At least one permanently mounted fire extinguisher shall be provided in each building
near the door. Additional extinguishers shall be mounted to have one available within
20 meters of any point inside the building.
⚫
Extinguishers shall be located within 15 meters of any point on the perimeter of material
stored in fuel or combustible materials storage areas. Additionally, these areas shall be
identified with signs restricting vehicle access and prohibiting fire ignition sources and
smoking.
⚫
A permanently mounted extinguisher shall be placed on each item of mobile industrial
equipment having a diesel or gasoline engine, and on all welding machines.
⚫
All fire prevention/firefighting equipment shall be inspected monthly to ensure they are
in a good working order and replaced if faulty. Records of inspections shall be
maintained for review, as applicable.
⚫
EPC Contractor shall establish channels of communication and working arrangements
to obtain the assistance of the firefighting resources from The KSA government.
⚫
Fuel containers shall be of metal and equipped with an air vent.
⚫
Fuel trucks will be properly grounded when refueling equipment. Equipment shall be
switched off during refueling.
⚫
Stored oxygen cylinders shall be separated from gas cylinders by either a fire-retardant
partition of at least 2 meters high or a minimum distance of 6 meters away.
⚫
EPC Contractor shall provide a layout of temporary facilities that incorporates all the
fire prevention requirements.
⚫
Fire extinguishers shall be placed/installed according to fire risk mapping.
⚫
All the Porta cabins shall be a minimum one-hour fire rated.
⚫
Fire extinguisher distance shall be determined near to hot work area subject to Permit to
work assessment.
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⚫
Automated fire suppression system shall be installed above the fuel storage, warehouse,
and chemical storage locations.
To prevent ignition hazards, electrical wiring and equipment shall be installed in accordance
with the National Electrical Code.
20.1.3. Fire Fighting
a. Automatic Fire Water Sprinkler System shall be provided in locations such as Diesel
Storage Area, Warehouse, Chemical Storage Areas, other locations where flammable fuel
is either stored or used.
b. Wall-mounted fire extinguishers will be installed in visible, accessible, and convenient
places. Clearance between the top of the fire extinguisher and the finished floor level will
be 3 feet (1.07 meters) maximum.
Type of Fire Extinguisher
ABC – DCP 02 Kg Type
ABC – DCP 06 Kg Type
ABC-DCP 10 Kg Type
CO2 6 Kg
Vehicle / Areas
Cranes, Forklifts, Compressors, Trucks/other vehicles &
other construction equipment.
Site Office, Warehouse/Store Yard, Guard House, Labor
room, Mosque, Generator, Parking, etc.
Near the Construction site (Welding & Gas work)
Liquid gases, oil, etc.
Table 11 – Fire Extinguishers
c. Water tanker will be arranged/provided at the work site.
d. Fire extinguisher shall be inspected regularly for charging pressure. Workmen shall be
trained to use the fire extinguisher. Instructions about how to use a fire extinguisher in case
of fire shall be posted on each fire extinguisher.
e. Vehicles like trucks, trailers, cranes, etc. will be equipped with fire extinguishers.
f. Combustible and incombustible materials will be stored separately and properly labeled.
g. Transfer or mixing of flammable liquid shall be done in a well-ventilated area.
h. Flammable and combustible liquids such as paints, and oil shall not be stored in open
containers and shall not be stored near a heat source.
i. Emergency action plan will be prepared at the 1st stage of the work execution.
j. Evacuation plan will be also prepared and practiced as per site requirements.
k. Fire Extinguishers shall be provided closed / at an appropriate location of the parking area.
l. Important points of the site will be displayed with the contact numbers of the nearest located
firefighting/fire brigade department for rapid flow of information.
m. Fire hydrants should be installed at Camp & office premises w.r.t Fire risk mapping and
the distance of fire hose real cabinet.
n. EPC shall have a minimum of two sets of Firefighting suits along with SCBA for dealing
with the Emergencies situation.
For best results this process will be practiced in the combination of CEEC Fire Prevention and
Control plan No. ASB1-CEEC-HSE-PL-004.
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Part VII
21.
MATERIAL HANDLING & STORAGE
21.1. Manual Handling
Safe lifting can be carried out by correctly using leg & thigh muscles and positioning the body
properly. Leg and thigh muscles are stronger than back and arm muscles and can bear more
physical effort/strength. If a man bends his body the spine is arched & becomes weak. If the
spine is kept in a straight position while lifting, the effort is concentrated on the stronger leg &
thigh and arm muscles allowing the load to be lifted easily & safely.
The workmen shall be trained for lifting loads manually with a demonstration during their
training sessions.
a. Any weight shall be lifted by the capacity of the lifter’s physical condition.
b. The proposed route of travel shall be clear.
c. Secure grip shall be ensured.
d. If required lift it twice.
Proper attention should be paid while handling the material. Ascertain whether it can be done
manually, or it needs mechanical equipment
a. Ascertain the weight of the object.
b. Remove any sharp objects present.
c. Wear appropriate protective equipment.
d. Decide where to place the object.
e. Survey the area around the object and proposed route of travel. Remove any obstruction
present.
f. Get sufficient help to lift and transport safely.
g. Lift within your physical capacity. Keep feet close to the object. Crouch close to the load
with knees bent. Use legs and arm muscles.
h. While two or more persons are transporting one extra man should give the signals while
others march with the load.
21.2. Mechanical Handling
Only standard and relevant equipment will be required for Transporting Heavy Equipment
Trucks & Trailers:
a. Only Authorized Persons Possessing License and fully aware of the operation of the
vehicle can drive the vehicle The Driver Should Inspect the vehicle as often as possible
and ensure that items like Batteries, Brakes, Seat belts, Horns, Lights, Tires windshield
are in proper operating condition. He should take corrective action immediately when
he notices any Problem.
b. Before a truck is moved, it should be ensured that the material has been loaded properly
and tied securely if necessary and all members are safely aboard.
c. The Truck including the load shall never weigh more than the required gross vehicle
weight and the object should not be extended to the sides. Loads Projecting Beyond the
bodyline should be marked with warning flags.
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Forklift:
a. Only Trained And authorized Persons shall be allowed to operate the Forklift.
b. No one shall stand or pass under the elevated portion of the truck whether loaded or
empty.
c. When a forklift is left unattended, the fork should be lowered, powered shut off and
brakes shut.
d. The driver should be careful when he is going and looks out for obstacles.
e. Loads to be handled should be within the rated capacity of the truck.
f. Ramps or Grades should be ascended or descended slowly.
g. Speed limit should be kept to stop safely when needed.
h. The forklift should be removed from operation when any defect is found.
i. Only stable or safely arranged loads shall be handled.
j. Forklifts should be kept clean from dirt, grease, and oil.
k. Forklift operator shall have a Local heavy license and third-party competency approval
to operate the equipment.
l. All lifts should be inspected daily and maintained properly for efficient and safe operation.
Cranes:
a. Only Authorized persons possessing a license and knowledge of standard lifting hand
signals shall operate the crane.
b. The operator shall follow the specification and limitations applicable for the operation of
crane.
c. The equipment should be checked prior to use every time.
d. The operator shall ensure that all personnel is well clear of the crane.
e. Operator should ensure that the rear area is clear before backing up.
f. The crane should be positioned as close as possible to the load.
g. The operator should avoid sudden snatching, swinging, and stopping of suspended loads.
h. The operator should ensure that the load is properly rigged and secured before making
the lift.
i. Crane Operators must have a government license to operate cranes. They shall be wellexperienced, physically healthy, and mentally alert before they are allowed to operate a
crane.
j. Riggers assist in handling and transporting materials. They are the only individuals
authorized to give hand signals to crane operators.
k. He is responsible for attaching the load to the crane and for securing the load to the hook
of the crane properly.
l. Crane operator and Rigger shall have complete knowledge of signals and the capacity of
the crane for handling loads.
m. Cranes shall be checked periodically as per the preventive maintenance schedule.
n. Minimum of 6 meters (20 feet) shall be maintained between any part of a crane and
overhead power lines.
o. The cranes shall have clearance lights for operation in the dark. Floodlights shall
illuminate the area beneath the boom for safe operation.
p. A warning bell/horn shall be provided on crawler cranes.
q. Workmen shall be kept clear of the cab swing and the boom and the load.
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r.
A boom shall never be swung rapidly to prevent the suspended load from swinging
outward by centrifugal force and the crane may upset.
s. When operating the boom at a high angle ,the operator shall take care that the suspended
load does not strike the boom and bend the steel lattice bars on its underside.
t. A stay line shall be used for guiding the loads during the lifting process and for Lowering
loads
u. Operator must set the hand break whenever a crane is out of operation.
v. A crane shall not travel with a load suspended from the boom.
w. The boom shall point forward and someone with a flag shall walk ahead of it
x. When a wheel-mounted or crawler crane travels on public roads.
y. The boom and cables of a crane shall be kept away from energized overhead
z. Lines.
aa. The operator should not leave his position with the load suspended.
bb. Daily equipment inspection shall be carried out by operators and recorded in inspection
form, verified by HSE personnel.
cc. Riggers shall have authorized third-party competency certificates and ID cards to perform
signaling.
dd. All the equipment used at the site shall comply with the local rules and regulations
(Istimara/Registration certificate, Insurance) and a valid third-party inspection certificate.
EPC needs to verify these documents prior to permitting entry to the project. The only
equipment that complies with all regulatory and project-specific requirements is
permitted to perform operations at the project site. Initial Inspection shall be carried out
outside of the project premises
ee. Verify that supplemental lifting equipment used below the hook (e.g., spreader bars, man
baskets) has a valid inspection sticker
ff. Do not perform crane lifts at wind speeds above 32 km/h (20 mph) unless otherwise
specified by the manufacturer.
gg. Do not perform crane-suspended personnel platform (man basket) operations at wind
speeds greater than 25 km/h (15 mph).
Blind spots
Mobile plant operators and workers shall be familiarized with the blind spots of the plant being
used.
Induction training shall introduce inductees to the dangers of working near mobile plants and
equipment, the need to wear high-visibility vests, and the areas around mobile plant and
equipment where the operator has no visibility, as depicted in the figure below. During training,
the EHS manager or designated EHS Practitioner shall have inductees sit in the operator’s cabin,
to witness blind spots themselves.
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Figure 17 – Blind Spots
21.3. Compressed Gasses Handling
The contractor shall ensure that the entire compressed gas cylinder shall be properly secured and
in upright condition. Cylinders shall be properly labeled and stored in the shaded area, separated
from empty to full of type of gas. A protective cap shall be installed. For use of cylinder, proper
PPEs shall be worn. Empty cylinders be marked properly. No smoking signage shall be posted
near the stored cylinder.
Fire extinguishers shall be installed near to compressed Gas cylinder storage area. Oxygen
cylinders and flammable gas cylinders must be at least 20 feet of free space apart or should have
a 5 feet firewall partition having a minimum half-hour fire rating.
21.4. Chemical Handling
During the execution of Al-Shuaibah Solar PV IPP, EPC Contractor and its Subcontractors will
require the use of chemicals or hazardous substances that may pose a hazard to the health and
safety of project users as well as pollution to the environment. EPC Contractor and Subcontractor
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shall ensure to follow the requirements stated in the ASB1-CEEC-HSE-PR-025-00 – Managing,
Handling and Storing of Hazardous Materials Procedure as well as the development and
implementation of the ASB1-CEEC-HSE-FO-037-00-COSHH Assessment.
The ASB1-CEEC-HSE-PR-025-00 – Managing, Handling and Storing of Hazardous Materials
Procedure will provide guidance to employees who use chemicals so that they may perform their
work safely. Many of these chemicals are corrosive, flammable, or toxic; or they may have
properties that combine these hazards. Many chemicals are relatively non-hazardous by
themselves but become dangerous when they interact with other substances. As a result, they
can present physical and/or health hazards to employees.
EPC Contractor and its Subcontractors will ensure to comply with the following responsibilities:
• Implement control measures to protect workers from hazardous substances.
• Prevent or adequately controlling exposure to hazardous substances.
• Provide employees with suitable and sufficient information, instruction, training and
appropriate protective equipment where necessary.
• Ensure that control measures are maintained, kept in full working order and in a clean
condition where appropriate.
• Drawing up plans and procedures to deal with accidents and emergencies involving
hazardous substances.
• Ensure that any employees exposed to hazardous substances whilst at work are under
suitable health surveillance.
• Ensure that substances do not exceed the Workplace Exposure Limit (WEL).
• Carrying out a COSHH (Control of Substances Hazardous to Health) Risk Assessment.
The Procurement Department shall ensure to verify that whenever a hazardous substance is
ordered, the following requirements are confirmed:
• any chemical being requested for use on site, are not listed in the banned hazardous
substances specified by the Saudi Government.
• the Safety Data Sheets are provided in English language;
• proper containers and labels are used;
• suppliers/manufacturers/vendor contacts are provided; and
• the site has adequate receiving and storage capabilities for the chemical prior to
approving for purchase.
Procurement Department shall ensure that vendors and suppliers have the Saudi-licenses to
import and/or sell/supply the hazardous substance under their scope.
Procurement Department shall ensure to request the corresponding documents to Owner to
import hazardous substances from outside the Kingdom of Saudi Arabia.
Procurement Department shall ensure that vendors and suppliers comply with Saudi and
International regulations for the safe transportation of hazardous substances from the point of
origin to the final storage area within the premises of Al-Shuaibah Solar PV IPP.
All Hazardous Substances shall be approved by the HSE Department before their arrival to the
project site.
HSE Department shall ensure to conduct a COSHH Assessment in order to addresses the risk of
harm to health from the substances (See Doc. No. ASB1-CEEC-HSE-FO-037-00 – COSHH
Assessment). The COSHH assessment shall include:
• Name of the Substance
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•
•
•
•
•
•
•
•
•
•
•
Physicochemical properties
Quantities to be stored at site
Workplace Exposure Limits
Emergency Procedures to handle splashes, accidental contact, spillages, releases
The purpose of the chemical at the project and the specific place where it is used.
Who may be exposed
Identification of the specific controls to the risks involved during the transportation,
storage and handling of the substance.
Specific Standard Operating Procedures needed for its use.
The approved PPE to wear while handling the substance.
Disposal procedures when waste is generated.
Training requirements
Special handling and storage requirements.
COSHH Assessments shall be recorded in written and approved by HSE Department. COSHH
Assessments, as any other risk assessment, shall be communicated to personnel from:
•
Procurement department team
•
Warehouse team
•
HSE Staff
•
Supervisors in charge of the hazardous substance
•
All employees directly involved in the use of the hazardous substance
•
Employees who may be exposed to while working in the surroundings of the hazardous
substance storage areas and/or the workplace where it is used.
All approved hazardous substances shall be listed in the COSHH Register which will include,
among other information:
•
Product/chemical name
•
Manufacturer/Supplier
•
Major hazards
•
Location used and/or stored
•
Use
•
Storage requirements
•
Approximate quantity (Inventories)
COSHH Register shall be permanently updated and distributed to all Management and
Supervisory levels of all companies in the project, as well as the Emergency Response Teams.
Material Safety Data Sheets (MSDS) shall be available in the HSE File from all the hazardous
substances listed in the COSHH Register. MSDS shall be available to all employees in storage
locations and shall be part of their discussion during Toolbox Talks to brief employees about
their content (e.g.; main hazards, risk controls, emergency procedures, PPE, etc.). MSDSs shall
be in English language and they must be the most updated version from the manufacturer, vendor
and/or supplier.
All hazardous substances shall be transported, stored and handled as per the guidelines listed in
their corresponding Material Safety Data Sheet.
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All containers, tanks and/or other means to store hazardous substances shall be made of a
compatible material (stainless steel, PVC, bags, etc.). All containers shall be labelled as per the
requirements of their specific MSDS.
Personal Protective Equipment required by the MSDS of each hazardous substance shall be
available at site and at hand to the users.
Emergency Response Procedures for hazardous substances spillages/release, and or accidental
contact by employees shall be in place before their use.
Emergency Response Equipment to handle emergencies with hazardous substances shall be in
place, inspected and available at all times and throughout the locations where their use is
planned.
Emergency Drills shall be conducted with the participation of the employees and users with
regard to emergencies with hazardous substances.
Supervisors in charge of hazardous substances shall ensure to request the issuance of a Permit
To Work in order to proceed with the activity in which the hazardous substance will be used.
Warehouse handling, internal transportation, storage arrangement of hazardous substance
containers shall be activities that require the issuance of a Permit To Work, as well. COSHH
Assessments and MSDS shall be part of the PTW Package for such activities.
All employees shall receive awareness level training on Chemical Management and Hazard
Identification as part of the HSSE induction process for all new employees.
Specific Chemical Management and Hazard Identification shall be given to users of hazardous
substances. The following information must be included in the training program:
• Explanation of the ASB1-CEEC-HSE-PR-025-00 – Managing, Handling and Storing of
Hazardous Materials Procedure, and COSHH Assessments;
• Location and availability of the written procedure, COSHH Assessments and MSDSs,
• General information of chemical hazards, labelling and SDSs,
• Location of hazardous chemicals in the project,
• The physical and health hazards of project chemicals,
• Explanation of NFPA Diamond labelling system,
• Hazards associated with and labelling of piping systems for hazardous substances, and
• Review of appropriate work practices, personal protective equipment and emergency
procedures.
Proper consideration of safety in the handling and disposal of chemicals shall be observed as per
the client requirement. The following points must be observed for this purpose.
• All hazardous and toxic chemicals (acids, alkaline, salts, and organics) must be
identified. Material information sheets must be acquired, and specific warning sign signs
be shown for potentially dangerous chemicals.
• In the transport and transfer of chemicals, proper handling precautions provided by the
manufacturer shall be observed. All containers for storage should be chemical resistant,
leak free, and with good caps of stoppers.
• Gloves and goggles shall be used while handling chemicals of toxic nature. It is
preferred that at least two persons should be always present while working with
chemicals.
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•
•
•
Incompatible chemicals shall not be stored near each other.
Provision of eye washer/Shower shall be made available.
All chemicals shall be stored in the proper ventilation
Heating flammable solvents may cause a fire. Such work shall be carried out in a wellventilation fume cupboard.
21.5. Hazardous Waste Storage & Handling
•
•
•
•
•
For vehicles, refueling will be done by designated drivers outside of site at any Company
designated Fuel/ Gas Stations.
Engine oil waste due to changing oil of equipment’s or vehicles shall be disposed of as
soon as possible after operation. If logistics prevent the immediate transport to disposal
facilities, oil waste shall be collected in used oil drums, oil vents prior to oil waste
disposal.
All operations connected with changing/ refueling of oil, fuel and chemical/ solvents/
additives shall be done inside areas whose surface is prepared to avoid dispersion and
allow the cleaning of eventual spills.
Dedicated Hazardous storage (with impermeable layer protection and bunded wall) shall
be arranged by CEEC and an NCEC-approved licensed contractor shall manage the
disposal and transportation of hazardous waste from the project site.
Detail information is reflected under the Waste Storage section in this plan.
21.6. Storage
•
•
•
•
•
•
•
•
•
•
All materials provided or used shall be stored in a safe and secured location even if
stored for short period. A temporary warehouse will be needed to store materials at the
site. The adequate area shall be provided for safe handling & storage of materials.
Store materials shall be identified by Name, Size, Type, and Quantity.
If the equipment/materials are to be stored for a long period, make assure that they are
kept under lock & key or any other appropriate method of storage such that the same are
not easily noticeable by people with intention of theft or pilferage. All storage must be
done at a suitable distance from the fence/boundary wall.
Flammable materials such as paints, fuels, lubricants, chemicals, and thinner shall be
separated from combustible materials by the concrete wall of at least one-hour fire rating.
Bottles of compressed gases such as Nitrogen, Oxygen, Acetylene, Propane, Freon etc,.
shall be stored and handled carefully.
Chemicals and any other materials shall be stored taking into consideration their shelf
life. (FIRST IN, FIRST OUT) and MSDS documents will be available nearby for safe
handling.
Applicable/appropriate warning signs shall be displayed inside the warehouse.
Fire extinguishers shall be provided in the storage area. (Warehouse).
Non-compatible material shall be segregated in storage.
All the chemicals and fuel shall be stored in impermeable layer protection, and the
storage area shall be 110% bunded to prevent spillages. The bund wall's inner layer shall
be sealed to avoid any minor spillages.
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22.
MAINTENANCE AND WASHING OF VEHICLE AND MACHINERY
EPC Contractor shall apply environmentally friendly practices to the activities of loading
(refueling) of diesel (fuel) to storage tanks as well as combustion engine equipment (heavy and
light vehicles, small diesel pumps, air compressors engines, portable power generators, etc.) used
in the facilities and areas under the EPC Contractor and subcontractors’ responsibility.
The accidental release of fuel during handling or dispensing may adversely affect the
environment and/or provoke fire incidents. The following protection measures are intended to
prevent fire incidents as well as loss or escape of product and, in the event of a spill, to control
the impact of the spill on the environment.
Every construction area shall have a specific place designated for refueling operations.
Refueling areas to have a hard-standing surface, drip trays, and dedicated drainage with a
hydrocarbon trap. If equipment cannot be taken to those refueling places, the environmental
protection and fire prevention guidelines shall be followed without exception.
Refueling shall be carried out in well-ventilated areas, keeping a distance of at least 15 meters
from hot works and/or open flames, and 5 meters from flammable storage areas.
The area shall have a grounding point in which the diesel tanker chassis shall be connected
through a grounding cable with a clamp (or alligator-type clip) at both ends.
The following safety signs shall be displayed in enough quantities and dimensions in the
refueling area:
• No smoking
• No electronic devices/mobiles allowed
• No hot works/open flames allowed
• Danger: Flammable Substance
• Prohibited access to non-authorized employees
• Fire extinguisher sign
• Fire extinguisher sand bucket sign
• Access/Egress signs
• Road direction arrows signs
• Speed limit signs
• Caution: System under pressure”
• Emergency Contact Numbers
2 dry chemical powder fire extinguishers of 6 kg. shall be permanently kept in the area, beside
the fire extinguishers of the vehicles.
2 plastic buckets full of sand shall be kept for contingency.
A spill kit shall be permanently kept in the area.
The area shall be located where the refuel operations cannot be disturbed by vehicles or other
equipment. The fuel storage area must also be located away from drainage channels.
Refueling points shall be:
• At 30 m away from water streams, rivers, lakes, canals, or natural watercourses.
• At 3 m of a property line.
• At 3 m of any building
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• At a distance that the nozzle, when the hose is fully extended, will not reach within 1.5
meters of a building opening.
The diesel tanker shall have a grounding point specific for that purpose.
Diesel tanker shall be equipped with at least 2 6.8 kg dry chemical powder fire extinguishers.
Diesel tanker shall be equipped with dispensing nozzles with automatic-closing type.
Diesel tanker shall have an easily accessible and clearly identified shutoff device, such as a
switch or circuit breaker, to shut off the power for the diesel pump in case of emergency.
Diesel transfer pump shall be properly mounted onto the diesel tanker chassis.
Transfer pump shall be for diesel or liquid fuel services.
Transfer hoses shall not exceed 50 feet (15.24 meters) in length and shall be rated for liquid fuel
service as well as for the liquid fuel pump discharge pressure.
Valves, connectors, pipelines, and instruments installed for the transfer of diesel, shall be rated
for the use of flammable liquids as well as the discharge pressure of the transfer pump.
All diesel tankers shall be properly labeled with a red strip on a white background, indicating
the name of the product (“Diesel”) and the sign: “Danger: Flammable”.
Misuse or alteration of the fuel transfer system shall not be allowed.
All heavy equipment/vehicles to be fueled shall have proper caps installed in their diesel tanks.
All diesel tankers shall be subject to proper maintenance.
Daily Inspection should be carried out by Operator/Driver. Check for fuel system and their
components, leakage, or any damage
Diesel tankers shall be always attended to by qualified and authorized personnel during loading
and unloading operations.
Diesel storage tanks to stand on a hard-standing surface with an impermeable bund with a
volume that is at least 110% the volume of the tank.
Only designated operators shall conduct refueling operations.
Operators and diesel-powered vehicle operators shall be trained in the specific hazards of Diesel
handling (MMSDS), PPE required for flammable substance handling, Fire Prevention, and
Emergency Response Procedures in case of Fire and/or Flammable substance spillages.
Personnel/ Operators engaged in dispensing diesel must be familiar with:
Emergency Mobile numbers
Proper operation of firefighting equipment provided.
Maintenance and washing of vehicle and machinery
Maintenance and washing of vehicles and machinery shall be carried out in proper places.
Runoff of oily/greasy water shall not be allowed in any place on-site. All wastewater generated
from the maintenance and/or washing of vehicles and machinery shall be collected and disposed
as hazardous waste.
Maintenance and washing places shall be equipped with concrete platforms and bunds which are
able to contain any wastewater runoff.
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All waste material contaminated with lube oil, hydraulic oil, diesel and/or any hydrocarbon shall
be disposed of as hazardous waste as per the local regulations.
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Part VIII
23.
ELECTRICAL SAFETY
Electricity is a serious workplace hazard, capable of causing both employee injury (shocks,
electrocution, fires, and explosions) as well as serious property damage. By providing
maintenance personnel with proper training in safe electrical work practices, CEEC hopes to
reduce the risk of such incidents.
23.1. Responsibilities
CEEC is responsible for providing employee safety training, conducting electrical safety
inspections, correcting all electrical safety hazards, and ensuring that all new electrical
equipment and components comply with codes and regulations.
Employees are responsible for the immediate reporting of electrical safety hazards, for not
working on electrical equipment without proper training and authorization, and for inspecting
equipment prior to using it.
23.2. Hazard Control
The following control methods will be used to prevent the occurrence of electricity-related
incidents:
1. Engineering Controls
⚫
All Electrical Distribution Panels shall be routed through a Residual Current Operated
Circuit Breaker or RCBO device with a sensitivity action set point of 30mA
⚫
All Electrical Panels in Portacabins used for storage, living rooms or workshops shall
be protected by an individual Earth Leakage Circuit Breaker device with a sensitivity
action set point of 30mA.
⚫
All electrical distribution panels, breakers, disconnects, switches and junction boxes
must be completely enclosed.
⚫
Water-tight enclosures must be used if any of these components could possibly be
exposed to moisture.
⚫
Structural barriers must be used to prevent accidental damage to electrical components.
⚫
Conduits must be supported for their entire length, and non-electrical attachments to
conduits are prohibited.
⚫
Non-rigid electrical cords must have strain relief wherever necessary.
2. Administrative Controls
⚫
Only trained, authorized employees may repair or service electrical equipment.
⚫
Contractors must be licensed to perform electrical work.
⚫
Physical barriers must be used to prevent unauthorized persons from entering areas
where new installation or repair of electrical components or equipment is being
performed.
⚫
Only authorized employees may enter electrical distribution rooms.
⚫
All electrical control devices must be labeled properly.
⚫
Work Practice Controls
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⚫
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Employees covered under this policy must wear electrically rated safety shoes or boots.
Use only tools that are properly insulated.
Non-conductive gloves will be available for work on electrical equipment.
Electrical-rated matting will be placed in front of all electricity-distribution panels.
23.3. Electrical equipment inspections
⚫
⚫
⚫
⚫
⚫
⚫
Inspect all electrical equipment for hazards that could cause employee injury or death.
Consider the following factors when determining the safety of the equipment:
Suitability for the intended use.
Proper insulation.
Heating effects under conditions of use.
Arcing effects.
Classification by type, size, voltage, current capacity and intended use.
23.4. Employee Training
1. Qualified Employees
Training for those employees qualified to perform electrical work will consist of:
⚫
Specific equipment procedures
⚫
The training requirements outlined in the standard
2. Unqualified Employees
Employees not qualified or authorized to perform work on electrical equipment and
components will be trained in general electrical safety precautions for the purpose of hazard
awareness.
The following electrical safety rules also apply to unqualified employees:
⚫
Do not conduct any electrical repairs
⚫
Report all electrical hazards to your supervisor
⚫
Do not operate the equipment if you believe there is an electrical hazard
⚫
Do not allow electrical equipment or components to contact with water
⚫
Remember that even low-voltage electricity can be physically harmful
⚫
Do not use cords or plugs that are missing the “ground” point.
⚫
Do not overload electrical receptacles
⚫
Complete and pass electrical hazard recognition training prior to working on electrical
equipment, including de-energizing electrical circuits
⚫
Confirm that at least one member of each crew has to be obtain training and
certification in first aid and basic life support prior to conducting electrical work.
23.5. Safe Working Distance Table
Employees shall not approach or take any conductive objects closer to unguarded live parts, as
shown in following table:
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Minimum Safe Distance From Live Parts
Nominal Phase-toPhase Voltage，kV
To Worker
To Parked Vehicle
cm
Inches
cm
Inches
0.48
31
12
62
24
2.4, 4.16, 13.8
61
24
122
48
34.5
92
36
153
60
69
107
42
214
84
115
122
48
244
96
230
153
60
244
96
Table 12 – Safe Distance from Live Parts
23.6. Overhead Power Lines
A distance of at least 6m (20 ft) shall be maintained between any part of an operating crane, its
load or attachments, and overhead power lines. If it is less than 20 feet, special precaution, and
approval of the client/EHS Officer involved shall be taken on work permit.
Line Voltage
Minimum Approach Limits
Up to 50,000V
3.1 m（10ft）
50,000 to 200,000V
4.6 m（15ft）
200,000 to 350,000V
6.1 m（20ft）
Over 350,000V
7.6 m（25ft）
Table 13 – Safe Distance from Overhead Power Lines
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Part IX
24.
WORKING CONDITIONS
The working conditions and terms of employment shall be communicated to the workers orally
or in writing. Oral communication may be appropriate for simple short-term jobs or where
workers are illiterate. In other cases, the contractor shall provide documentation of the working
conditions and terms of employment. Where there is a collective agreement that applies to the
workers, this should be communicated to them as well.
Working conditions, as used in Performance Standard 2, refer to conditions in the workplace and
the treatment of workers. Conditions in the workplace include the physical environment, health,
and safety precautions, and access to sanitary facilities.
Treatment of workers includes disciplinary practices, reasons, and process for termination of
workers and respect for the worker’s personal dignity (such as refraining from physical
punishment or abusive language).
Terms of employment include wages and benefits, wage deductions, hours of work, breaks, rest
days, overtime arrangements, overtime compensation, medical insurance, pension, and leave for
illness, vacation, maternity, or holiday.
The contractor shall provide wages, benefits, and conditions of work consistent with the legal
framework.
The contractor shall also provide access for representatives of workers’ organizations to the
workers they represent. Workers should be free to meet and discuss workplace issues on the
premises during scheduled breaks, and before and after work. Furthermore, workers should be
allowed to choose representatives to speak with management, inspect working conditions in an
appropriate manner and in a way that does not disrupt productivity, and carry out other
organizing activities.
The contractor shall maintain a good relationship between management and workers as it is an
important ingredient in determining the overall success of the client and the project.
The contractor shall identify the labor risks and impacts and engage with workers. Actions
identified through the risks and impacts identification process and needed to achieve compliance
with national law and the requirements under Performance Standard 2 will become part of the
management program.
The contractor shall refrain from entering disguised employment relationships such as:
(i) contractual arrangements that hide the true legal status of the employment relationship;
and/or
(ii) contractual arrangements that have the effect of depriving workers of the protection they
are due
The contractor shall child or forced labour or significant safety violations issues. If child
labour, forced labour or significant safety issues are identified the contractor will work with the
suppliers to take corrective action. If corrective action is not feasible the contractor will change
to suppliers that are managing the risk of child labour, forced labour and safety issues adequately.
The contractor shall provide accommodation, transportation, and basic services including water,
sanitation, and medical care for the workers working on that project.
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The contractor shall not discriminate employment i.e., any distinction, exclusion, or preference
with respect to recruitment, hiring, firing, working conditions, or terms of employment made
based on personal characteristics unrelated to inherent job requirements that nullifies or impairs
equality of opportunity or treatment in employment or occupation. Appropriate measures should
be taken to prevent any discriminatory treatment of migrant workers.
Contractor shall provide a grievance mechanism through which workers may raise workplace
concerns, the contractor should ensure that matters are brought to management’s attention and
addressed expeditiously.
25.
MEDICAL HEALTH AND WELFARE
25.1. Health and Welfare
Drinking water stations are installed near all work areas and in the office complex and
warehouse. A supply of fresh, cool drinking water is supplied either from a fixed cooler or
utilizing water dispensers (igloos).
Temporary resting shelters & Portable toilets shall be provided on each MVPs along with
drinking water
The portable water dispensers are refurbished at least during the working day, cleaned, and
inspected prior to filling in addition larger fixed potable water supplies are also provided at the
site both for drinking and washing purposes.
Toilets are provided at each of the sites in sufficient numbers for CEEC personnel and
subcontractors.
Dining Hall/Rest area facilities are provided at CEEC site to its employees and subcontractors,
as per schedule of the contract and are provided and maintained with the necessities.
Garbage disposal facilities are provided by the utilization of several painted drums with lids that
are in specific locations as required. These containers are emptied daily into the municipal trash
bin.
Transportation of employees is provided by CEEC for the conveyance of to and from the site.
These vehicles are fully maintained and adhered to the basic requirements of Saudi Arabian
Government traffic rules and regulations.
Company-rented accommodations is suitably provided with the necessities, maintenance, and
security.
Working hours is restricted to the regular eight hours per day with a one-hour lunch break. This
may vary due to workload schedules. Fridays, which is a normal rest day, shall be utilized if the
need arises.
EPC Contractor will provide or arrange subcontractors to perform regular health surveillance for
all site-based workers on such issues as:
⚫
Dermatitis
⚫
Noise Induced Hearing Loss
⚫
Hand-arm Vibration Syndrome
⚫
Musculoskeletal problems
⚫
COVID-19 OHS
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25.2. Camp Facilities
EPC Contractor shall facilitate a well-equipped Temporary Accommodation Facility for the
workers, which shall minimum include:
⚫
Room equipped with Bed, Air Conditioner, Cupboards carpet, chairs etc.
⚫
Adequate no. of Toilets and bathrooms.
⚫
Washing Machines
⚫
Adequate supply of drinking water
⚫
Dining Halls
⚫
Medical Clinic/First Aid Centre.
⚫
Trash, debris, rubbish, and refuse containers/cans for collection
⚫
Recreational facilities
⚫
Fire Protection
⚫
Mosque
⚫
Parking Area
EPC Contractor will provide and ensure adequate temporary camp facilities as per ASB1-CEECHSE-PR-001-00-Rules for Temporary Camps and Accommodation Procedure .
25.3. Project Offices & Lay down Yard
EPC Contractor provides the following facilities as per approved Laydown Area Management
Procedure ASB1-CEEC-HSE-PR-026-00:
⚫
Adequate Supply of drinking water
⚫
Air-Conditioned Offices
⚫
Dining Halls
⚫
Trash, debris, rubbish and refuse containers/cans for collection
⚫
Medical Clinic
⚫
Smoking Area
⚫
Portable Toilets
⚫
Parking Area
25.4. COVID-19 Vaccination Requirements
All EPC Contractor EPC shall ensure all the stakeholders are complying with MOH guidelines
which include mandatory vaccination protocol requirements. This is a mandatory requirement
to issue Project Security ID Badges as per the ASB1-CEEC-HSE-PL-002-00-Security
Management Plan
26.
FIRST AID
a) A first aid kit equipped with all the necessary medicines, dressings, bandages, etc. will be
placed at each work site. Every worker will be made familiar with the location and use of
this kit.
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b) If any worker gets injured or develops some ailment during working hours, first aid
treatment will be administered to him immediately. If necessary, he will be taken to the
nearest hospital or medical clinic.
c) Immediate attention will be given to bleeding wounds. Proper blood control measures will
be taken to avoid a dangerous or fatal situation.
d) The person requiring medical aid will be laid down in a well-ventilated and airy place. His
clothes will be loosened and warm or cool ambient conditions (as may be) will be provided
to him.
e) In case a foreign body enters the eye or the ear, the victim will be rushed to the nearby
hospital.
f) Chemical burns will be washed with sufficient water before applying first aid treatment.
g) In case of an electric shock, the source of the electric supply shall be disconnected
immediately. The victim will be detached from the live circuit using some dry log, rope,
or safety gloves. The rescuer should ensure his own safety at every cost. Artificial
respiration should immediately be applied to the victim.
h) In case of sunstroke, the victim will be shifted to a cool area and taken to the hospital. His
head will be wrapped with a cool and moist cloth.
i) In case a person becomes unconscious due to any serious accident or shock then he should
be checked whether he is breathing or not. If he is not breathing, then artificial respiration
should be immediately applied to him.
j) Safety personnel will be given extensive training for applying first aid medication and
artificial respiration. They will be trained to handle all accident-involving situations
quickly and carefully.
k) All the first Aid shall be reported to Owner within 4 hrs. of the incident, and a detailed
investigation following CAPA shall be updated in the investigation report.
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Part X
27.
INCIDENT REPORTING & INVESTIGATION
27.1. General
EPC Contractor primary aim is the prevention of incidents through an effective HSE
management system implementation and to achieve no human injury, no property losses and no
damage to the environment. However, EPC Contractor is required to be prepared for dealing
with reporting and investigation of HSE incidents, when occurred.
It is EPC Contractor responsibility to always report the accident to Al-Shuaibah Holding
company, and the Saudi Government authorities, when required.
EPC Contractor shall ensure to report all incidents occurring in Al-Shuaibah Solar PV IPP, to
Al-Shuaibah Holding company as per Owner’s procedures as well as ASB1-CEEC-HSE-PR003-00 – Incident Investigation & Reporting Procedure.
EPC Contractor shall ensure to report Owner the following type of events:
• Lost Time Injury (LTI)
• Restricted Work Case (RWC)
• Medical Treatment Case (MTC)
• First Aid Case (FAC)
• Occupational Illness
• Environmental Incident
• Asset Damage
• Fire
• Near Miss
• HiPO Near Miss
• Fatality
EPC Contractor shall report initially all incidents to Owner’s relevant personnel via email.
Incident details will be recorded via Owner’s Synergi Life software by the EPC Contractor’s
HSE Manager or his designee. In the absence of a Synergi Life user/access on the Project,
incidents will be reported via the ASB1-CEEC-HSE-RP-001-00-Incident/Accident Preliminary
Report, the ASB1-CEEC-HSE-RP-002-00-Incident /Accident Investigation Report and/or
ASB1-CEEC-HSE-RP-004-00-Near Miss Report, according to the case occurring.
Initial oral reports of such incidents shall be followed by a written report detailing the
circumstances, corrective action taken and recommended action to prevent a recurrence.
EPC Contractor shall investigate ALL Incidents occurring Al-Shuaibah Solar PV IPP, as per the
ASB1-CEEC-HSE-PR-003-00 – Incident Investigation & Reporting Procedure. Higher
significance incidents will initiate a detailed investigation incorporating Root Cause Analysis
(RCA). Near Misses and other incidents may also be investigated using an RCA process, if
deemed necessary by PC and Owner, such as those with a significant (potential) impact.
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Depending on the severity or criticality of the occurred incident, Owner, EPC Contractor and
Subcontractor (when involved) will conform the investigation team.
EPC Contractor shall use an internationally recognized investigation methodology such as
TapRooT ®, Fish-Bone, etc., for each incident.
The project induction shall educate site staff and workers on the response steps in the event of
an incident or accident. This shall be regularly reinforced during toolbox talks/safety briefings.
First Actions immediately after the occurrence of the incident shall be conducted as per the
ASB1-CEEC-HSE-PL-008-00 – Emergency Response Plan. Only qualified medical staff and/or
first aiders shall provide medical assistance/treatment to injured parties. Only registered medical
practitioners shall determine an individual’s fitness to return to work.
27.2. Injury and Reporting System
When a person is injured on the project to the extent that first aid treatment is needed, the
supervisor must ensure the following:
⚫
The injured/ill employee is taken to the first aid post, and/or medical facility.
⚫
Adequate first aid treatment has been rendered.
⚫
A safety staff or a representative should accompany the injured employee.
⚫
Upon completion of first aid treatment the injured/ill employee, if found fit and well
enough, may return to their place of work.
⚫
All first aid injuries/illnesses are to be documented
When a person is injured to the extent that an ambulance or medical treatment is required, the
supervisor must ensure the following:
⚫
That the Project Medical Facility is notified, and an ambulance is called immediately.
⚫
The HSE Manager, HSE Manager and Project Manager are notified immediately.
⚫
Ensure medical treatment is administered throughout the emergency.
⚫
That the injured is not moved. (Unless further danger is present).
⚫
Protect the injured from further injury.
⚫
A member of the company’s HSE department or a representative accompanies the
injured in the ambulance.
⚫
Medical treatment is only to be administered by a licensed physician at the project
medical facility. Should further treatment be necessary the project physician must refer
the injured to an external medical facility.
27.3. Damage and Reporting System
An incident that results in significant loss or property damage, but even did not result in an
occupational injury must be reported.
The following items are typically classed as Dangerous Occurrences by the contractor:
⚫
Collapse of formwork or load-bearing structure
⚫
Collapse of scaffold or false work (Shoring Systems)
⚫
Collapse, failure, or misuse of lifting equipment and/or accessories
⚫
Collapse of excavation
⚫
Flooding of excavation or confined space
⚫
Contact with overhead / underground services
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⚫
⚫
⚫
⚫
⚫
⚫
⚫
Electrical short circuit or overload causing a fire
Failure of compressed gas cylinders
Fire or explosion
Failure of radiography equipment
Malfunction of breathing apparatus
Vehicle/plant collision or damage
Damage – falling / flying objects
In the event of a loss or property damage incident on the project, the related employee must
report to the HSE Manager immediately by verbal/SMS notification of an incident. And the HSE
Manager arranges the related HSE engineer to investigate the incident and make the preliminary
incident report. All preliminary written reports must be submitted within 24 hours.
27.4. Investigation
The purpose of an accident investigation is to identify the root cause and the contributory factors
in order that it can be prevented from recurring in the future.
In case of a serious accident that affects the HSE objective on the project, the following must be
checked by trained investigators:
⚫
Positions of injured workers
⚫
Equipment being used
⚫
Materials or chemicals being used
⚫
Safety devices in use
⚫
Position of appropriate guards
⚫
Position of controls of machinery
⚫
Damage to equipment
⚫
Housekeeping of area
⚫
Weather conditions
⚫
Lighting levels
⚫
Noise levels
⚫
Time of day
And then the following document to be reviewed:
⚫
The witness statements
⚫
Photographs as evidence
⚫
A diagram of the accident site
⚫
The medical report for the victim
⚫
Approved RA/Method statement/operation manual
⚫
Engineering drawing etc.
⚫
Training record.
⚫
Qualification certificate of personnel/machinery
At the conclusion of a major accident investigation, a meeting will be held at the work site of
the incident to establish the cause and proper corrective actions which must be taken.
The following personnel will attend this meeting:
⚫
EPC Contractor HSE Manager
⚫
Subcontractor’s HSE Manager
⚫
Subcontractor Construction Manager / Coordinator
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⚫
Owner HSE Manager (optional)
The investigation shall determine the facts which caused damage and/or injury to the health of
workers and to identify the cause(s) of these events.
The accident investigation methodology to be taken is:
⚫
Data Collection
⚫
Data integration
⚫
Determination of causes
⚫
Selection of the main causes
⚫
Management of the causes
⚫
Establish corrective actions to address these causes, assigned to each of such shared
deadlines, and responsible media.
⚫
Recording of research: report
In the research report incidents and accidents should be clearly documented at least the
description of the accident, the injured worker data, root cause analysis, and action plan or to
implement corrective actions with deadlines and responsibilities.
If all the facts surrounding an accident have been determined, it should not be difficult to decide
what action is necessary to prevent other employees with similar duties or exposure to the same
conditions from having the same type of accident.
Overall, the Incident Investigation and Reporting process shall follow the steps listed in the
section 6 of the Incident Investigation & Reporting procedure (ASB1-CEEC-HSE-PR-003).
1) Incident First Actions as per the Emergency Response Plan (ASB1-CEEC-HSE-PL008-00)
2) Incident Notification
3) Incident Classification
4) Incident Investigation, Reporting and follow up to Corrective/Preventive Actions
5) Lessons Learned Preparation and Communication
6) Archive and Records
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Part XI
28.
COMPETENCE, TRAINING, AND AWARENESS
28.1.
Competence Assessment
General competency and skill requirements should define the knowledge and skills employees
need to perform their work properly, efficiently, and to an acceptable level of quality. HSE
training required by codes and standards applicable to the organization should also be
identified.
Management should consider analyses of current and future expected competence needs when
determining training and competence needs.
Competency assessment shall be carried out after the Safety orientation and job specific
training. All the assessments shall be recorded and w.r.t assessment qualification criteria the
employees and workers shall be permitted to perform the work.
28.1.1.
Sources for determining competence
The following sources could be used for determining competence:
⚫
Future demands related to strategic and operational plans and objectives
⚫
Anticipated management and workforce succession needs
⚫
Changes to the organization’s structure, processes, tools, and equipment
⚫
Evaluation of the competence of individual people to perform defined activities
⚫
Statutory and regulatory requirements, and standards, affecting the organization and its
interested parties
⚫
Risk assessment outputs.
28.1.2.
Techniques for identifying competence
The process for identifying competencies/training needs could include the following
techniques:
⚫
Feedback from employees and supervisors
⚫
Information from baseline risk assessments
⚫
Information from change management processes
⚫
Reviews of work procedures
⚫
Reviews of incident investigations
⚫
Review of personnel information e.g., position descriptions, performance reviews
⚫
Review of training program feedback
⚫
Review of international codes and standards
28.2.
HSE Induction Training for New Personal, Employees, and Visitors
All employees, including visitors, must attend a site-specific orientation presented by the
Contractor/ Subcontractor prior to the start of work or as required when site conditions change
such as when there is a change in the construction phase and/or during pre-commissioning and
start-up. The goals set for the project, the project safety rules, and regulations, and the No
Accident philosophy will be communicated to all employees, supervisors, and managers. The
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course will also emphasize the importance of human life and promote employee ownership
and accountability by utilizing behavior-based safety techniques.
The subcontractor should give the new hire internal orientation and submit a copy of the
attendance list to the HSE department before the start of the site work.
The orientation should include but not be limited to the following:
⚫
HSE policy,
⚫
Basic PPE,
⚫
Emergency preparedness and response plan, evacuation plan,
⚫
Disciplinary procedure,
⚫
Site HSE rules,
⚫
Security procedure,
⚫
Applicable HSE legalization and regulations.
⚫
The way of reporting of the incident/near miss incident.
⚫
Permit to Work and Risk Assessment basics.
⚫
The welfare provisions in the plant.
⚫
The grievance mechanism
All project staff, workers, and visitors entering the work area shall attend a site induction. A
site induction briefing shall be prepared and delivered by the project HSE team.
Attendance at induction shall be recorded and attendees issued with a training sticker to be
placed on the hard hat in order that evidence of attendance can clearly be seen.
Staff and workers who remain on site for more than one year shall attend the induction again
to refresh and reinforce the HSE message.
A short induction shall be developed by the HSE team for one-off visitors to the site who will
not engage in manual work. Records of this induction shall be retained.
Induction materials shall be made available in the English and local languages relevant to most
workers.
1)
All the stakeholders shall undergo an EPC safety orientation training session and upon
the successful competency assessment result, personnel shall be permitted to work at
the site.
2)
Safety orientation shall include the major hazards of the PV project and STOP Work
Authority to all Site personnel upon the critical deviation from the approved Safe
working procedure or any kind of potential UA/UC being observed that might lead to
an incident.
HSE Induction for Pre-Commissioning and Commissioning stages shall be developed and
implemented prior to starting those stages of the project. All employees who have already
received Construction HSE induction shall attend as mandatory the HSE Induction for PreCommissioning and Commissioning stages.
28.3.
HSE Training for Management and Supervision
All managers and supervisors will attend a special Safety Leadership Skill-path training course
that aims to equip supervisors with the knowledge and skills to fulfill their safety roles, duties,
and responsibilities.
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All safety officers will attend a Safety Personnel Development course. This course aims to
equip the safety officers with the skills and knowledge to perform their duties. The course is
like the supervisor training mentioned above but concentrates on the roles, duties and
responsibilities of safety officers. In addition, it includes safety administration and procedures
and field execution safe work practices as per the project safety manual and procedures.
All the training attendance details shall be recorded to project training passport of individuals
The type of course in the Project training matrix that each designated employee, technicians,
security, specialist, worker, and HSE need to be attend internally and external training session
will be as per ASB1-CEEC-HSE-PR-016-00-HSE Training Procedure and ASB1-CEECHSE-FO-013-00 project training matrix.
28.4.
Emergency Evacuation Training
The Emergency Preparedness Plan will be communicated to all visitors and new employees
through the project orientation program as well as through specific training courses about the
theme.
Visitors and laborers will be trained on what actions to take in an emergency.
Emergency response team members e.g., emergency committee manager, fire wardens, site
doctors, site nurses, first aiders, ambulance operators, fire fighters etc. shall be trained on the
complete response procedure.
All records of training on emergency preparedness and response shall be kept on file as part
of the contractor records.
28.5.
HSE Training for Refresher Course
It is recommended that all staff receive refresher training on an annual basis to ensure that their
HSE knowledge remains fresh and current:
⚫
The current focus of the Health and Safety Executive’s attention.
⚫
Risk assessment and method statements.
⚫
Construction Site Health, Safety and Welfare.
⚫
Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)
⚫
Behavioural safety.
⚫
The specific training will be provided to workers undertaking activities that have
specific risks before they undertake these activities.
The refresh training for First Aiders, scaffolders, slingers, etc. shall be based on the statutory
and industry-defined requirements.
All training will be conducted according to HSE Training Procedure ASB1-CEEC-HSE-PR016-00 of CEEC OH&S Management System and records will be kept at the site.
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29.
HSE MEETINGS AND COMMUNICATION
29.1.
Program of HSE Meetings
EPC Contractor shall hold a regular project HSE review or HSE meeting to ensure the
continual sharing and communication of key HSE information.
Project HSE reviews shall be held monthly. The project HSE review shall be attended by the
following personnel:
⚫
Mandatory
⚫
Project Manager or his deputy
⚫
HSE Manager
⚫
HSE Supervisors
⚫
Environmental Supervisors
The Project HSE Review shall include an agenda to cover:
⚫
Review of previous MOM actions list
⚫
HSE management and performance statistics (lagging and leading)
⚫
Contractors Management and Performance
⚫
New Subcontractors on-site – introductions
⚫
League table of performance
⚫
Subcontractor’s HSE reports (5 minute each)
⚫
HSE Inspection/tours findings
⚫
Incidents Review and Lessons Learnt (including Near Misses)
⚫
Disciplinary Actions and Awards Schemes
⚫
Review of performance and management of key HSE Issues
⚫
Housekeeping
⚫
Traffic Management (including road conditions, etc.)
⚫
Access Control (including security, fencing, etc.)
⚫
Electrical installations and generators
⚫
PTW and hot works
⚫
Confined and Restricted Works
⚫
Work At Height and Scaffolding
⚫
Major Lifts and cranes
⚫
Mobile platforms
⚫
Welfare
⚫
Plant and Equipment Management (including registers, tags, color codes and
certifications)
⚫
Diesel and hazardous substance storage and management
⚫
Training (including inductions)
⚫
Procurement (including any pending PRs)
⚫
Site Safety Risk Profile (SSRP) Review
⚫
Updates to HSE Plan
⚫
Look ahead for 4 weeks – focusing milestones and major HSE related activities,
scheduling and coordination of works packages, subcontractor activities and review
method statements and risk assessments
⚫
Laws and regulations updates
⚫
Any Other Business
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Following the project HSE review, a second HSE review shall be held with Subcontractors.
This review shall be chaired by the Project HSE Management. Subcontractors HSE
representatives shall attend along with a representative from operations.
A weekly safety meeting should be held between PC and EPC Contractor, and there should be
a separate meeting between EPC Contractor and Subcontractors’ Companies. In addition to
the weekly meeting, the Project Safety Committee will host a monthly meeting to discuss the
KPI and other safety issues.
The Project HSE Management shall prepare an agenda for this meeting that shall include the
minimum issues as set out above.
29.2.
HSE Kick-off Meeting
Prior to the start of work at each site, a kick-off meeting between EPC Contractor and
Subcontractors shall be held and attended by related Personnel - Site Manager, HSE Manager
and Construction Manager and Subcontractors Key Personnel. The following items shall be
discussed.
⚫
Nature and Scope of Work
⚫
Site HSE Specific Work Plan & HSE Program
⚫
Method Statements and Risk Assessment
⚫
Reporting and Investigation Procedures of an Incident
⚫
Health, Safety, Environmental and Security Issues or Issues of current Concerns
⚫
Community Relations and Requirements
⚫
Emergency Response
⚫
Welfare Provisions
29.3.
Committee of HSE Required by Law
EPC Contractor shall comply with all the KSA legal requirements for the creation of the HSE
Committee required as per the guidelines stated in the KSA Labour Law with respect to
regulating Occupational Safety and Health in Establishments. Minutes of meeting will be
prepared and circulated to all attendees and relevant personnel.
29.4.
Client HSE meeting
The contractor will attend the Client’s HSE meeting and comply with the client’s meeting
procedures. Solve the issues raised by the client in the meeting on time or at least before the
deadline mentioned.
29.5.
Minutes of Meeting
Minutes of the meeting will be prepared and circulated to all attendees and relevant personnel.
Formal minutes shall be taken, action plans generated, and records maintained for all project
HSE meetings. The communication of minutes of meetings shall be in line with project
document control procedures.
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29.6.
Communication & Promotion
HSE information shall be continuously communicated, and safe working practices promoted
through the construction phase.
All workers shall attend daily toolbox talks or briefings to communicate and reinforce planned
control measures. No worker shall be instructed to commence work without being advised of
the relevant hazards and his duties about his own, and other workers, health and safety.
A monthly Safety Motivational program needs to be conducted by including all stakeholders.
The project HSE team shall prepare, publish, and distribute throughout the site, HSE-themed
posters relevant to the work in progress. These shall assist in reinforcing and supporting a safe
approach to work. HSE notice boards shall be placed at site and office access points and in
rest/ canteen areas. Notice boards shall display pertinent HSE information (posters / statistics
/ restrictions etc.).
Project Manager shall initiate a safety award scheme, where employees are rewarded for their
efforts in HSE. The HSE Manager shall administer the awards scheme on behalf of the Project
Manager.
Communication / promotion materials shall be made available in the major languages relevant
to the majority of workers.
Safety alerts shall be produced where learning opportunities can be gained from HSE
incidents. Safety alerts shall be shared with all business divisions and supply partner
companies.
Employees shall be encouraged to allow two-way communications about their health and
safety concerns or improvement suggestions via grievance form.
Health and safety boards will be located on the project to provide up-to-date information
regarding HSE issues and emergency contact details.
30.
SAFETY PROMOTION AND EDUCATION
30.1.
Compliance
All CEEC employees, subcontractors, vendors, and visitors to the site are required to comply
with the regulations and instructions reflecting CEEC Policy, Saudi Arabian Government Law
and Al-Shuaibah Holding company contractual requirements.
30.2.
Awareness Campaigns
Awareness campaign to be initiated at the site by exhibiting posters, signage, and logos at
various locations to ensure that everyone in the company is aware of the EHS Policy,
objectives, and EHS Management System.
Bulletin Boards, Health, Safety, and Environment Notices and Signs
The contractor and the subcontractors shall set up around the Site a suitable and enough
bulletin boards exclusively dedicated to HSE matters. These notice boards will be erected in
key areas (offices, mess areas, etc.).
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The contractor and the subcontractors will be responsible for the display in appropriate
locations notices applicable to their specific construction operations and processes.
Awareness campaigns to be held every month on any relevant topics.
30.3.
Use of Signs and Notices
EPC Contractor and subcontractors shall provide adequate signs and notices to inform, instruct
and control personnel and other parties with respect to health, safety and/or environmental
requirements whilst on company premises. Signs and notices shall be used to:
1. Identify hazards present in work areas
2. Prohibit unauthorized entry to designated work areas
3. Restrict entry to designated work areas to personnel operating under a permit-to-work
system
4. Inform requirements for wearing of personal protective equipment
5. Prohibit certain activities in designated areas, such as smoking, driving, eating, etc.
6. Advise general requirements for health and safety
7. Provide general information on health, safety, and environmental management
8. Promote health, safety, and environmental management by communicating of
reminders of safety awareness, performance results, etc.
9. Communicate the location of Emergency Response equipment such as fire
extinguishers or emergency safety showers.
10. The warming
Signs and notices shall be always maintained in good condition.
Personnel shall not deliberately deface, change, damage, or otherwise interfere with any signs
or notices related to health, safety, and environmental management.
30.4.
Design of Signs and Notices
All signs and notices related to control of health, safety and the environment shall have written
information and/or instructions in proper language. Signs and notices in English, Arabic,
Chinese, Hindi, Urdu, or other languages shall be provided where persons who carry out work
activities are not able to read the local language.
The design of signs and notices shall comply with the international (UK) color-coding and
design system as set down below:
Type of Sign/Notice
Prohibition
Description
Shape – circle
(Means MUST NOT, DO NOT DO, Color – Circular band and crossbar in RED on WHITE
STOP)
background
Red color over 35% of sign/notice
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Mandatory
Shape – circle or square/rectangle
(Means MUST, MUST DO)
color – BLUE
Blue color over 50% of sign/notice
Shape – triangle
Warning
(Means CAUTION, RISK
DANGER, HAZARD)
OF Color – Triangular band in BLACK on YELLOW
background
Yellow color over 50% of sign/notice
Fire Exit or Safe Condition
Shape – square/rectangle
(Means SAFE WAY, WHERE TO Color – Green
GO, WHERE TO FIND)
Green color over 50% of sign/notice
Fire Equipment
(Means
EQUIPMENT)
Shape – square/rectangle
FIRE-FIGHTING Color – Red
Red color over 50% of sign/notice
Table 13 – Type of Safety Signs
Some other safety signs may not fully comply with the color-coding guidelines. However,
those signs shall have a clear message regarding the prohibition, restriction and/or any other
instruction that the employees shall obey and follow, such as the DANGER signs.
Pictorial representations and drawings on signs and notices shall be used to encourage
recognition and understanding.
All signs and notices shall be clearly legible and recognizable.
30.5.
Location of Signs and Notices
All signs and notices shall be in positions where the information and instructions given on the
signs/notices are clearly visible and views of the signs/notices are unobstructed.
An adequate number of signs and notices shall be provided such that information and
instructions are communicated to all persons at all points where such persons may gain access
to company premises or work areas.
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Figure 18 – Schematic diagram of prohibition sign
Figure 19 – Schematic diagram of PPE requirement sign
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Figure 20 – Schematic diagram of Caution sign
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Part XII
31.
HSE MONITORING PROGRAM
31.1.
EPC Contractor HSE Monitoring Requirements
a)
b)
31.1.1.
EPC needs to follow PC online reporting platform (Synergi life) for closing the
observations from PC related to site inspections, MSW, incident reporting and updating
the CAPA, etc.
The EHS performance of all subcontractors shall be assessed on a regular basis, not
exceeding three months, by the EHS Manager, in collaboration with the recipients of
the subcontractors’ services.
Monitoring work activities and areas
EPC Contractor will schedule monitoring activities based on risk profile. EPC Contractor and
subcontractors shall develop their own schedule of monitoring activities and shall submit this
to EPC Contractor Engineer in charge and HSE department for review. Monitoring activities
may be carried out jointly or separately; the selection criteria and frequency of activity will be
primarily based on risk. Selected information will be collated by EPC Contractor as part of the
HSE performance monitoring process
31.1.2.
HSE Monitoring Activity Schedule
Safety Observation Reports (SOR’s) are an observational tool used to report good and bad
practices as well as to record concerns, issues, improvement ideas and any other relevant safety
information. Completed SOR’s shall be passed to EPC Contractor HSE manager to input to
EPC Contractor action tracking system.
While the project goal is for one SOR to be completed per 200 work hours it is important that
the quality of these remain good and actions are taken to address any issues or concerns within
an appropriate timescale. Each subcontractor is asked to fully support this program. SORs
will be trended monthly as part of the monthly safety report, awards will be made for good
submissions and random draws will be conducted at both operator and supervisor level entries
as part of the reward and recognition program.
Site Safety Surveys are completed on a regular basis, with the frequency increasing during the
peak construction phase. Topics that are selected for assessment, are those highlighted from
the SOR’s raised during the period. These surveys are conducted by the HSE team members
and Supervision and focus in on a particular aspect to identify any particular improvements.
Safety inspections shall be carried out for offsite facilities including subcontractor
accommodations, temporary material yards, storerooms, subcontractor toilet/washroom
facilities, parking facilities, generator sets, etc. Frequency will vary as per the different
construction phase.
Work pack, Permit and Housekeeping reviews are conducted on an informal walk through by
Supervision of all contractors and the HSE team. Formal permit audits are also completed
on annual basis.
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Managers Walk thorough are conducted daily on an informal basis, Management safety walkthrough will be conducted twice a week and the report will be shared via the Synergi life
reporting platform. EPC will update the CAPA actions via the Synergi life platform.
HSE Inspections are conducted weekly on a formal basis and involve the Site Manager or
nominated deputy, of each company. These are reported via the HSE Inspection Checklist &
are formally scored. HSE inspection will be carried out for site activities, site offices,
temporary facilities, workers/staff accommodation, workshops, store, storage yards, generator
areas, parking areas, subcontractor facilities etc.
Visiting Managers Reports – The EPC Contractor Operations Management teams conduct Site
Walkthrough quarterly, and actions from these are recorded and closed out.
Task, functional and system audits are completed as required basis and often incorporate
learning from other sites or focus on a particular topic or item that has been identified.
Internal Audits are also completed as required to ensure a safe working environment.
31.2.
HSE Inspection and Tours
31.2.1.
The Purpose of HSE Inspection and Tours
HSE inspection is established to ensure safe working conditions and behaviour. At times the
systems /systems/procedures followed, and the desired conditions therefore are not
maintained.
31.2.2.
Types of Inspection and Tours
The contractor HSE manager will conduct a daily routine safety inspection and monitoring of
all work areas, in addition to his Weekly Inspection, and will ensure that unsafe conditions,
unsafe acts and all other safety hazards found are promptly addressed to the responsible Site
Key Personnel and appropriately corrected.
Foreman/Supervisor will conduct daily work site inspections in their respective area as part of
their daily activities and will initiate prompt corrective actions as to noted deficiencies, unsafe
conditions, or practices.
Weekly Safety Walk Throughs shall be carried out at site as per Owner’s schedule.
31.2.3.
Contents of inspection and tours
⚫
Buildings and Structure
⚫
Lay downs
⚫
Temporary facilities
⚫
Warehouses and workshops
⚫
Construction operational safety
⚫
Material safety
⚫
Hand tools and Power tools
⚫
Electrical system
⚫
Safety Appliances
⚫
Fire prevention and control
⚫
Housekeeping
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⚫
⚫
⚫
⚫
⚫
⚫
⚫
⚫
Maintenance and Machinery safety
First-aid and Medical Facilities
Welfare measures
Environmental Management
Excavations and Shoring
Fire Prevention
Offsite Facilities
Etc.
31.2.4.
HSE Observation Reports
⚫
Fulfilled inspections shall be registered with documented records.
⚫
If the inspection results indicate the need to adopt some preventive or corrective action,
the deadline, and the person responsible to undertake such action shall be documented.
⚫
Once the report has been drafted, the HSE Engineer will send a copy to the
Subcontractor Project Manager, HSE personnel, in-charge of divisions and to the
person responsible for the work activity. At the same time, the latter shall inform about
the content of the report to whomever it may concern.
⚫
HSE Department will conduct a statistical analysis of the values and aspects of the
reports and will report it to different levels of the company.
⚫
EPC shall maintain a Master Safety Action tracking register which shall capture all
the observations from all stakeholders and will update the register to PC on a weekly
basis.
32.
DISCIPLINARY, INCENTIVE & RECOGNITION PROGRAMME
32.1.
HSE Disciplinary
To ensure all employees/subcontractors/suppliers etc. adhere to the required HSE standards
by making them aware of any shortcoming and identifying the necessary improvements to be
achieved, the disciplinary action with enforcement policy shall be introduced.
The enforcement policy consists of NCR, warning notice and penalty notice, and both
concerned departments and subcontractors should note that, failure to comply with the
requirements and time scale indicated in any of these notices, will result in the matter being
referred to project management. On being informed of the violations, and after confirming that
these have still not been attended to, Project Manager will approve the amount and details of
the fine and will instruct the Commercial Department to deduct the amount from the monthly
payment of the subcontractor concerned.
EPC Contractor and Subcontractors will implement this enforcement policy and the
requirements of the Project Company. Warning Letter System will be applied, in the system,
the violations are divided as follows:
⚫
Minor violation
⚫
Serious violation
⚫
Very serious violation
The disciplinary action for each violation will be conducted as per ASB1-CEEC-HSE-PR008-00-HSE Rewards and Penalties Management Procedure
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Minor violation:
Failure to follow rules on occupational risk prevention that do not involve serious risk to the
worker, or their peers or others.
Minor violation is linked to the following sanctions:
⚫
Verbal warning
⚫
White card (as per red and yellow card system)
Serious violation:
It will be considered as a serious offense for not complying with the safety rules while
executing a work that could involve considerable risk or injury for the workers, the company
or third parties. Such as:
⚫
Repetitive Minors Violations.
⚫
Work without specific PPE.
⚫
Park in unauthorized area.
⚫
No respect to Basics PPE Requirement (Helmet, Safety glasses, safety shoes, safety
vest, gloves).
⚫
Worker’s transportation (Excess of passengers on workers transportation).
⚫
Sleep or eat on site.
⚫
Crossing/removing barriers/taking a short cut.
⚫
Smoke in unauthorized areas.
⚫
Run, jump, and horse play (Chasing, pushing, throwing tools or materials, climbing
on or under forklift forks or moving crane parts, practical jokes like "hiding"
someone's PPE).
⚫
Use non-inspected material & tools (Non color coded, homemade, substandard,
unsafe...).
⚫
Over speed /use phone while driving/without safety belt while driving.
⚫
Driving without license (including machinery).
⚫
Work alone.
⚫
Work without induction or specific training.
⚫
Unsafe method of work due to poor safety training & knowledge.
⚫
Work without permit.
⚫
Scaffolding modification by unauthorized personnel or scaffold tag is signed by
unauthorized person.
⚫
Breach of control access.
⚫
Unauthorized removal of safety tags (scaffold tag, warning signs, LOTO tag,
inspection sticker, color-coding, etc.)
The person guilty of serious violation will get a yellow card and a written warning letter which
will explain the reason of the disciplinary action and the consequences for recurrence.
Very serious violation:
⚫
Repetitive serious violations.
⚫
Unsafe method of work which resulted from no interest in respecting safety rules at
site.
⚫
Work underneath/under a load.
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⚫
Not comply with the instructions of HSE personnel or refuse to hand over access/ID
badge.
⚫
Supervisor/Forman force workers to perform unsafe work.
⚫
Work at heights without Fall Protection (Harness, barricades, lifeline, proper
access….).
⚫
Use of cell phone by machinery operator, rigger, flagman during driving or operations.
⚫
Sleep, smoke in commissioning areas.
⚫
Drunkenness or drug abuse while on duty.
⚫
Fighting/Aggressions/Serious assault.
⚫
Stealing.
⚫
Open burning at site.
⚫
Unsafe act that causes incidents.
Very serious violation will imply the following sanctions:
⚫
Red card, temporary suspension according to the seriousness of the violation or;
⚫
Dismissal
Once someone has been dismissed from the site for safety violations, no one should be able to
override that decision unless it can be clearly proven that the person was wrongly dismissed.
All disciplinary actions shall also follow the guidelines listed in the Saudi Labour Law Chapter
Two Duties and Disciplinary Rules
32.2.
Safety Awards
The EPC Contractor Good Practice Awards is one of the main elements of the Healthy
Workplaces Campaign, designed to highlight the best examples of managers and employees
working together for risk and loss prevention.
The awards aim to demonstrate the benefits of following good safety and health practices.
Winners will be expected to show strong management leadership and active worker
participation in safety and health. EPC Contractor will be looking for the best examples of
mutual collaboration and benefit. Entries are welcome from all employers and workers, safety
and health professionals and practitioners, and those aiding and information at the workplace
level.
CEEC Occupational Health & Safety Management System (OHSMS) is having detail Reward
procedure ASB 1&2-CEEC-HSE-PR-008 which will be thoroughly observed at site by the
respective site Management.
A monthly Safety Motivational program needs to be conducted by including all stakeholders.
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HEALTH, SAFETY, SOCIAL AND ENVIRONMENT STATISTIC (KPI)
As part of the HSE Reports, EPC Contractor shall prepare the statistics of all the relevant Key
Performance Indicators.
EPC Contractor shall make use of the data available to continuously work to drive up standards
in health, safety, social and environment, employing a range of Key Performance Indicators
(KPI’s) to track specific objectives.
KPI's are a valuable way of monitoring lagging or leading performance. Tracking them is an
integral part of EPC Contractor HSE Management System.
While lagging indicators can be used to track incidents that have occurred (past data) and assist
in sourcing the root of the problem, leading indicators are more predictive by nature, and will
help EPC Contractor to address and prevent potential issues and incidents from occurring in
the first place.
A good KPI is a ‘SMART’ KPI:
⚫
Specific – it should be clear what is being measured
⚫
Measurable – it should be measurable against set standards
⚫
Achievable – target a realistic/achievable goal
⚫
Relevant – it should offer insight into overall safety performance
⚫
Timely – KPI’s should follow a set timeframe
Among the Leading Performance Indicators, EPC Contractor will report the following but not
limited to:
⚫
No. of preventive inspections
⚫
Employee HSE Training
⚫
Health programs implemented (health checkups)
⚫
Environmental practices implemented
⚫
Proactive Practices held by EPC Contractor and subcontractors
⚫
No. of Permit to Work issued
⚫
No. of Risk Assessments developed
⚫
Revision of HSE procedures for continuous improvement
⚫
Top Management Tours
⚫
HSE Meeting
⚫
HSE Campaigns
⚫
HSE Awards to employees/teams/companies with best HSE Performance
⚫
Participation of HSE Committees
⚫
Preventive housekeeping
⚫
Overall employees’ engagement
⚫
Preventive maintenance carried out to machinery
⚫
Implementation of preventive actions from incidents occurred in other sites
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⚫
Near misses
Although EPC Contractor will always strive to prevent loss in the project, when HSE cases
may occur, EPC Contractor shall pay attention and get focused on the corrective actions
derived from the analysis of HSE incidents. These HSE incidents will be considered as lagging
indicators and they will be monitored and track through proper statistics monthly. The type of
lagging indicators to consider are the following:
⚫
Lost-time Incidents
⚫
Lost workdays
⚫
Lost-time Incident Frequency
⚫
Medical Treatments
⚫
Restricted Work Cases
⚫
Total Recordable Incident Frequency
⚫
First Aids
⚫
Dangerous occurrences
⚫
Property damage
⚫
Environmental Potential Risks (biodiversity, waste, resource efficiency, chance finds)
⚫
Environmental Incidents
⚫
Vehicle traffic incidents
⚫
Fires
⚫
Unsafe Acts
⚫
Unsafe Conditions
⚫
Social Issues (Stakeholder, working conditions, community H&S, chance finds)
In order to assess and to identify trends, the man-hours generated by the manpower working
in site will be recorded on a daily basis and reported on a monthly basis.
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Part XIII
33.
EMERGENCY PREPAREDNESS AND RESPONSE PLAN
33.1.
General
An Emergency Plan has been developed (ASB-CEEC-HSE-PL-008) for the project by the
contractor HSE team. The EPC Contractor recommended format shall be used following
approval from Owner. This shall be a controlled document and shall be formally issued to
relevant staff and stakeholders.
Local emergency services shall be consulted as necessary during the planning of project
emergency procedures.
First aid and medical facilities shall be implemented in line with the General HSE
Requirements. Should contractual or local requirements require additional measures then these
shall be implemented. First aid and medical facilities shall be clearly sign posted. Only
authorized first aiders and the site nurse shall be permitted to open and use first aid supplies.
33.2.
Purpose
The purpose of the CEEC Emergency Response Procedures is to provide guidance and
information to the individual responsible persons in the event of an emergency either directly
or indirectly affecting CEEC personnel or assets.
33.3.
Emergency Contact Telephone
A complete list of EMERGENCY Contact telephone numbers must be displayed at prominent
places of site & office areas.
A dedicated mobile no shall be kept under EPC ERT coordinator which should be
operate/available 24/7.
33.4.
Assembly Area
An assembly area with a signboard marked “Assembly Point” shall be strategically located
within the Project Premises.
33.5.
Posting of Procedures
The emergency evacuation procedure will be posted at the respective site in conspicuous
location for all employees, subcontractors and visitors, guidance.
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33.6.
Emergency Organization
Organization in the event of emergency requires the coordinated action of the Emergency
teams comprising the various supervisors mentioned in the procedure. These emergency teams
will consist of:
⚫
Emergency Committee Manager
⚫
An Alarm and Evacuation Team
⚫
A First Aid team (first aid post medical assistance)
⚫
A First response team (site personnel).
⚫
A Second intervention team (personnel external to the site, such as fire fighters, civil
protection, etc.)
⚫
Access Controllers.
Figure 21 – Emergency Response Organization
33.7.
Emergency Resources
Proper preventive maintenance of equipment, as well as adequate training, are important
aspects of a viable fire prevention program. The minimum emergency resources and quantity
for dealing emergency(like fire, electrocution, Work at height, chemical spill etc) based on
Emergency Response plan (ASB-CEEC-HSE-PL-008).
CEEC shall appoint a Emergency coordinator with adequate training and experience in fire
prevention and firefighting to coordinate the Subcontractors’ overall fire prevention and
firefighting program, fire prevention/fighting training program, and the training of
Firewatchers at the jobsite.
An emergency response vehicle will be available at site, as well as staff specially trained to
drive it.
The provision of these services will be complemented with the provision of a first aid kit,
located in the working facilities, in the room used to treat and attend to accident victims.
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A group of workers should be formed so that, when someone gets hurts, there will always be
a person with knowledge in first aid techniques and standards to assist the injured.
A group of fire fighters who have the knowledge in the method of firefighting and usage of
firefighting equipment shall be established at site.
For any environmental emergencies, such as spillage or leakage of oil, fuel, chemicals, etc.,
spill kits, absorbing materials, containers, eye washing facilities, PPEs etc. shall be available
at site, which can be immediately utilized by emergency response team.
Dedicated telephone numbers for communication with the emergency and medical service will
be established and displayed on all the information boards to be used in an emergency.
Technical means: fire extinguishers will be strategically placed according to their
effectiveness. Multipurpose powder extinguishers and CO2 will be distributed throughout the
plant. The Fire extinguishers are to be of the correct type and placed at locations with
unrestricted accessibility. All personnel should know how to use them.
Technical protection
ABC Dry Powder and CO2 fire
extinguishers
Location
Distributed in offices, living quarters,
warehouses, Electrical rooms, welding work
zones, oil storage areas. etc.
Table 14 – Portable Fire Extinguishers
Manpower: All workers should be aware of the Emergency Response Plan and their roles and
responsibilities in an emergency.
33.8.
Emergency Medical Services (EMS)
The goal of emergency medical services is to either provide treatment to those in need of
urgent medical care, with the goal of satisfactorily treating the present conditions, or arranging
for timely removal of the patient to the next point of definitive care. (This is most likely an
emergency department at a hospital.)
Emergency medical service exists to fulfill the basic principles of first aid, which are to
Preserve Life, Prevent Further Injury, and Promote Recovery.
The casualties will be taken to the nearest hospital in Al Shuaibah for emergency services.
33.9.
Emergency Communication
In the event of an emergency (serious personal injury, fire critical damage to operating
equipment, etc.) help may be obtained by contacting the Project’s Emergency Phone Number:
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Figure 22 – Emergency Phone Number
When transmitting a message by telephone, radio, or messenger, ensure that you clearly
identify yourself by giving:
⚫
Your name, your ID Badge No. and contact number
⚫
Your exact location of the incident and the nearest assembly point
⚫
Nature of emergency – What exactly is happening
⚫
Any person missing/injured (names when known, numbers)
⚫
Service required and repeated the message
⚫
Any other information required by the Phone Operator
⚫
Stay on the telephone until you are told to hang up. If possible, post a lookout to direct
the ambulance or fire truck to the right location.
Mobile Phones will be the main communication method for emergency purposes.
Location of accidents should be clearly communicated by area according to the area
identification system.
Emergency contact number should be saved on all project line management’s mobile phones.
All emergency contact numbers should be clearly displayed in all project site working and
office areas.
Plot plans indicating assembly points and evacuation routes should be clearly displayed in all
project site working and office areas.
A simple process flow of the steps to take should be clearly displayed in all project site working
and office areas.
As per hazard study, include and indicate by area specific hazards and safety precautions on
the final approved layout plan.
Communication of Emergencies shall follow the below Emergency Call Tree:
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Figure 23 – Emergency Call Tree
33.10.
Emergency Evacuation Plan
Contractor shall prepare an emergency evacuation plan for the site as per the actual site layout
and shall ensure that it has been communicated to every person associated with site either
directly or indirectly.
Contractor shall update the emergency evacuation plan periodically.
Contractor shall paste banners/ posters of emergency evacuation plan at different locations for
the workers and staffs.
33.11.
Evacuation Drill and Exercise
Contractor will identify suitable and appropriate assembly point areas.
These areas will be communicated to all employees and visitors.
Evacuation routes must be identified and marked by all Subcontractors to the closest
designated assembly points.
The Identified areas must have a sign so that employees can clearly identify the area in case
of an emergency.
If evacuation from the Plant is total, the main site offices shall be informed, and the designated
meeting point will be the Main Access control post.
The evacuation will be started on the orders of the Emergency committee manager, who will
be responsible for vacating the plant.
The order to evacuate will be made by activating the corresponding alarm or will be given
verbally.
Members of the Alarm and Evacuation Team or the Emergency committee manager shall
ensure that all the employees have left their workstations. They should then be counted at the
specific concentration point to ensure that no one is missing. Should anyone be missing or
absent, the external services shall be duly informed of this fact.
Regular practice of evacuation drills will be conducted biannually to ensure that all personnel
are aware of evacuation routes and assembly point and what to do in case of emergency.
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Emergency drill shall be conducted on a monthly basis including the following scenarios:
• Man down / Medical Attention (General illness, injuries, intoxication, snake/scorpion
bite, etc.);
• Health Epidemic/Outbreak (disease spreading at project site population)
• Health Pandemic/Outbreak (disease spreading in the Kingdom with potential to affect
project population).
• Fire (Fires A, B, C & K type);
• Explosion/Blast
• Vehicle Collision;
• Liquid Spill;
• Gas leakage;
• Underground utility damage
• Bomb Threat
• Social Unrest (Aggressive Behaviour, Internal/External Protest Manifestation
• Electrical LV/HV;
• Weather (Heavy Rain/Floods, Lightning Storm, Sand Storms, Earthquake);
• Confined Space Rescue;
• Engulfment;
• Work at Height (Crane rescue with man basket);
• Complete Evacuation of Project (Offices Area, Camp, Construction Site).
33.12.
Prevention of Emergencies
Apart from natural disasters and deliberate attacks, all efforts must be directed at the
prevention of any emergency prior to its occurrence. A mechanism to anticipate these types of
emergencies shall be established. The information may either come from stakeholders,
government agencies and other interested parties. The relevant incident shall be analyzed and
tracked by project emergency team and shall alert the project management on the potential
effect and developing situation of the emergency.
33.13.
Response to Emergency
Receipt of the emergency notification: when receiving the emergency report, the alarm team
member shall keep record of the emergency event condition and contact process, and report to
the emergency committee manager.
Determine response: emergency committee manager shall determine the response level based
on the emergency information and the response classification standard.
Initiate response: after determining the response, each emergency team shall initiate the
emergency and response action.
Rescue operations: the first aid team shall actively perform the rescue work after arriving at
the accident scene.
Emergency evacuation: In case an evacuation order is given during the emergency, the alarm
team shall start the evacuation alarm and evacuation team shall organize the people and gather
at assembling points and be ready for next evacuation step.
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Emergency recovery: after the rescue activities, the response is considered to have entered the
emergency recovery phase. During this phase, personnel shall be counted; cleaning/clearing,
evacuation and the continuous monitoring of the affected areas shall be carried out, etc.
Ending emergency response: emergency committee manager announces that the emergency
response is over in accordance with the related procedure.
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Figure 24 – General Emergency Response Flow Chart
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CEEC OH&S Management Emergency Response Plan ASB-CEEC-HSE-PL-008 covers all
necessary requirement of planning & handling of emergency situations and shall be followed
on site to deal with emergencies.
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Part XIV
34.
SECURITY PLAN
34.1.
General
The contractor has the overall responsibility for security access control at the project.
Security issues, while intersecting with environmental and social aspects includes:
⚫
to anticipate and avoid adverse impacts on the health and safety of affected
communities during the project life from both routine and nonroutine circumstances
and
⚫
to ensure that the safeguarding of personnel and property is carried out in accordance
with relevant human rights principles and in a manner that avoids or minimizes risks
to the affected communities.
Briefly, contractor to do the following:
⚫
Assess the security risk their operations may have or could create for communities.
⚫
Develop ways to manage and mitigate these risks.
⚫
Manage private security responsibly.
⚫
Engage with public security; and
⚫
Consider and investigate allegations of unlawful acts by security personnel.
Grievance mechanism for security concerns Communication and discussion with workers and
communities regarding security arrangements Consideration of allegations of unlawful acts by
security personnel
Grievance mechanism for security concerns Communication and discussion with workers and
communities regarding security arrangements.
Consideration of allegations of unlawful acts by security personnel
Address Grievances:
⚫
When security problems arise or communities have complaints, companies should
ensure that they have a method to respond.
This generally involves:
⚫
Receiving Complaints
⚫
How can communities share information about allegations or incidents? (What is the
Contractor’s grievance mechanism?) How are complaints recorded and information
collected?
⚫
How are complaints considered? What type of inquiry is undertaken for more serious
issues? (What is the company’s inquiry procedure?) Companies should record their
information, analysis, and any conclusions or recommendations in a basic memo or
incident report.
Reporting
⚫
Alleged illegal acts should be reported to the proper authorities.
Acting and Monitoring
⚫
What can be done to prevent recurrence? Are remedial actions needed for affected
parties? Companies are encouraged to identify lessons learned and to integrate these
into future practices and, where appropriate, to communicate them to external
stakeholders.
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Contractor should “not sanction any use of force except when used for preventive and
defensive purposes in proportion to the nature and extent of the threat.”
Security personnel should be instructed to exercise restraint and caution, and to prioritize
peaceful resolution of disputes and the prevention of injuries and fatalities.
34.2.
Control Measures
All project employees, including subcontractors and/or vendors and visitors shall use only the
designated gate for entrance and exit to and from the job site and lay-down facilities.
Procurement and contract personnel will plan with vendors and subcontractors so that they
will know which gate to use and specific area location on the project.
Access of project personnel, subcontractors, vendors and visitors, vehicles and equipment will
only be allowed with a valid entry pass.
Subcontractor shall complete the application forms correctly and submit all supporting
documentation to the contractor via their representative for review and processing.
After processing subcontractor’s completed documentation, contractor will issue numbered,
reasonably tamper proof ID badges to subcontractor employees once received safety
indoctrination and other required training, vehicle passes for vehicles and equipment passing
the inspection.
Use of photographic equipment inside the plant is strictly forbidden without specific approval
of contractor. No photographic or any other imaging devices will be allowed on the project
without proper approval of contractor.
No radios, cassette players or cd players shall be allowed on site apart from passenger vehicles
and offices.
EPC shall ensure all the stakeholders’ employees are issued RFID cards after completing the
verification of required documentation and successful completion of Safety orientation.
34.3.
Identification Control
Security will conduct random searches of vehicles, lunch boxes, property and personal carry
items of project personnel and visitors as they enter or exit the project. Bags and attached case
hand-carried by persons authorized to have access shall be voluntarily presented for inspection
to the security guards on duty at the main gates.
34.4.
Material Control
All tools and materials, other than trash (general waste, non-hazardous waste), that is removed
from the project must be accompanied by a material exit pass. All trash that is removed from
site will be checked by security to verify the content.
34.4.1
Incoming Material
All packages for delivery to personnel on site shall be inspected by the security guards at the
access gates. The addressee shall be informed about the arrival of the package prior to
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inspection. After inspection, the package may be collected by the addressee, or stored in the
Security office, depending on the addressee’s advice or the contents of the package.
All incoming deliveries of supplies, materials and equipment for the project shall be
accompanied by a material entry pass, or a delivery note, if from a vendor. Security will
examine the material and/or equipment and compare with the delivery note or material entry
pass and notify site management of the delivery. Security will retain a copy of the material
entry pass or delivery note. Delivery materials will have to be escorted from the main gates by
a representative, to the warehouse or its destination.
34.4.2
Outgoing Material
All supplies, materials, equipment to be taken off the site or lay-down facilities shall be
presented for inspection to the security guards on duty at the gate and signed off by the security
manager or supervisor. The corresponding gate pass for said items shall be presented to the
security guards on duty.
The hazardous waste can only be transferred by certified environment company, and the Waste
Transfer Note shall be checked by the gate security guards at the same time.
A designated representative(s) of Management must sign the material exit pass to authorize
material exit. All signatures will be checked against a list of authorized signatories, which will
be maintained at the security office. A copy (original) of the gate pass shall be retained with
the Security.
34.5.
Additional Security guidelines
Project security shall remain on site through to handover of the facility and each gate of the
site shall be controlled by the security. The security shall:
⚫
Report all security issues on site to contractor Security Manager and Supervisor.
⚫
Control all personnel and vehicles entering or leaving project.
⚫
Conduct security patrols on site, office, camp, and external site areas to check for any
fire, environmental spills, and perimeter fence, security of site offices, buildings, and
storage compounds.
⚫
Monitor for any other irregularities or suspicious behavior.
⚫
Enforce parking regulations or restrictions where applicable.Control all personnel to
use correct pedestrian walkways on the project.
⚫
Check the speeding of vehicles on the site and surrounding areas.
⚫
A Security compliance register shall be maintained and managed by CEEC.
35.
VEHICLE SAFETY, TRAFFIC CONTROL AND MANAGEMENT PLAN
35.1.
Vehicle Safety
Contractor shall ensure safety of all the vehicles at site and ensure the entire vehicle shall be
maintained and fit for use as per client requirement.
Safety measures to ensure the vehicle safety are as follows.
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All drivers shall have the valid driving license (Saudi Arabia). No person is allowed to drive
vehicle without license.
For vehicle inspection following are the point shall be considered
Verify seat belts installed and work properly.
Inspect vehicles for tire wear or damage, tire pressure, brakes, horn, headlights, brake lights,
signal lights, rear view mirrors, exhaust leaks, and steering.
Windows should be clean and unbroken.
Trailers shall have brake lights.
The trailer hitch must have safety chains.
If trailer brakes are provided, they must work.
All occupants shall wear seat belt and seat belt shall be maintained in a good condition.
All the vehicles entering project premises shall comply with local regulatory requirements.
Vehicle which using permanently at site shall be inspected & verified by EPC HSE and ensure
the compliance in all manner.
All the project vehicle & equipment shall occupy with Beacon light while roaming & operating
at site.
35.2.
Traffic Control
Contractor shall comply with the approved traffic plan from the client.
Before road closure proper signage and signal shall be made available.
Site Access signage and also signs of gates entrance shall be provided.
For controlling the traffic, Flag Man with PPE, florescent Vest, and Traffic control equipment
shall be provided.
At night blinking lights and road cones with striped florescent reflective material shall be
installed.
Adequate reflective traffic Safety signages (Directional & informatory) shall be displayed at
conspicuous location of site routes and entrance of project gates.
The site security staff should provide a traffic route pamphlet outlining the site routes,
directions, emergency contact info. and mandatory safety rules to all stakeholders’ visitors
(including delivery trucks/vehicles) when they arrive with the materials.
All the blocks and MVPS shall have identification signage either by installing the signage or
labelling to the foundation structure.
Pedestrian access shall be arranged wherever there is high movement of people and vehicles
and at other conspicuous location of project.
A traffic control coordinator shall be appointed by EPC who controls and manage the vehicle
and equipment movement at site.
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35.3.
Definitions
The following definitions shall apply for the duration of the project life:
⚫
Company vehicles and mobile equipment: A vehicle and/or mobile equipment
leased or rented by the project, contractors, or sub-contractors.
⚫
Operator: The employee trained in this procedure authorized to operate a vehicle or
mobile equipment. The employee shall have completed an approved operator course
and be assessed as being competent by a suitably authorized person.
⚫
Public: all members from the public that has nothing to do with the project and its
day-to-day operations.
⚫
Pedestrians: all project personnel, labour, security, consultants, client, emergency
services, government representatives etc.
⚫
Daily Vehicle Inspection Checklist: A form that requires vehicle operator to inspect
a vehicle prior to operation on daily basis.
35.4.
Traffic demand
It was identified that traffic volumes will be higher during day times at the peak working hours.
Due to the site operation hours, construction program and phasing, it is expected that there
would be increased traffic volumes along public road adjoining the site main entrance from
deliveries, waste removal trucks, visitors, site personnel and adjacent residential areas. The
following actions shall be taken to mitigate the increased traffic:
⚫
The internal roads are designed to accommodate expected traffic demand.
⚫
Provision of separate entry and exit gates for deliveries and other construction vehicles
⚫
Site traffic movement shall be scheduled in such a way to alleviate the congestion
during peak working hours such as delivery of material and equipment at
off peak period including night if possible
⚫
Internal traffic routes shall be wide enough for the largest vehicle using them including
the load
⚫
Provision of clear signage and/or signposts to indicate restricted parking, visitor
parking, speed limits, vehicle movement and other route hazards
35.5.
Parking onsite (construction and light vehicles)
Onsite parking shall be provided for both construction and light vehicles, private vehicles will
be parked at designated locations for personnel (Client, Consultant, Main Contractor, and
Subcontractor as well as visitors) away from busy construction work areas
Separate entry gates shall be dedicated for the light vehicles
Walkways leading to and from parking areas shall be separated from vehicle routes, clearly
marked, adequately lit, unobstructed and sign-posted
Reverse parking shall be made mandatory and enforced at the parking areas
35.6.
Roadside maintenance (workshop)
The speed limit for the project is to be limited to a maximum of 20 Km/hr. for heavy
construction vehicles. Where maintenance or construction crews are working close to traffic,
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additional precautions will be taken to keep visibility and early warning at a maximum. These
may include:
⚫
Isolate the work area by use of hard barriers and signage
⚫
Dust suppression by water sprays on the road,
⚫
Provide flagman /spotter and other people working near heavy equipment are required
to wear high visibility vests or clothing and always utilize the correct signage.
⚫
Wearing of high visibility vests is mandatory
35.7.
Vehicle speed limit
Unless otherwise stated (i.e., by means of memo or signage) the following speeds restrictions
shall always apply:
⚫
General speed limit– 30 km/h for construction, delivery, and light vehicles and
⚫
Areas of increased hazard (i.e., road work and work groups) – 10 km/h.
Personnel operating vehicle and equipment on internal roads within the boundary of project
MUST ALWAYS DRIVE TO THE CONDITIONS (including wet road, workers present, etc.)
of the road regardless of the posted speed limit signage. Additional mechanism for controlling
speed shall also be used. These include but may not be limited to:
⚫
⚫
⚫
35.8.
Speed humps; and
Speed breakers
Traffic signage including speed limit.
Site transport rules (Instruction)
The site transport rules shall be communicated to all persons working on the project site via
Project HSE induction course and regular toolbox talks. Visitors shall be informed via the
visitor’s site safety brief. Any person who does not comply with the site transport rules will
be prevented or removed from the project and may be reported to the Police.
35.9.
Access control gates
Due to presence of live traffic around the project site, this will result in increased number of
vehicles; hence there is a need for access control and requirements for manoeuvring within the
project area without impacting traffic. The following measures shall be in place:
Separate access gate easily accessible for deliveries and construction heavy vehicles shall be
provided, each access gate with appropriate warning signs with a unique number for easy
identification for driver, staff and residents as well as:
⚫
Full time Security Guards to man each gate.
⚫
Gates shall be control and equipped with Security barrier.
⚫
Separate entrance and exit gate shall be provided for staff and private light vehicles
away from construction vehicles and deliveries/collections which shall use different
access gate.
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36.
PROJECT
SITE
SANITATION
AND
WELFARE
FACILITY
MANAGEMENT PLAN
Temporary Facility Plan is a planning activity of the construction that is developed by a home
office construction team prior to the commencement of the site work based on the construction
schedule and resources mobilization plan. The Temporary Facility Plan includes the locations
and dimensions of temporary facilities (buildings, utilities, and offsites) including layouts and
details, equipment, and material storage area (warehouse and laydown yard), and access and
haul routes, roads of ingress and egress to the safety and construction fenced areas, and
identifying construction entrances, trash dumpsters, sanitary facilities, worker parking areas,
and any areas which may need to be paved, etc.
The temporary site facilities shall be designed and constructed to meet the legal requirement
and ensure the facilities provided are conducive and sufficient for the wellbeing, health and
safety of the workers.
The IFC Performance Standards (2012) will be followed: Performance Standard 2: Labour
and Working Conditions; Including International Labour Organization (ILO) Conventions.
ASB1-CEEC-HSE-PR-001-00 Rules for Temporary Camps and Accommodation Procedure
provides more details of the whole provisions to be considered for the design, construction,
protection, operation, security and use of the Temporary Camps and Accommodation facilities
in Al-Shuaibah Solar PV IPP.
Temporary facility layout as below:
Figure 25 – Temporary facility layout
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Part XV
37.
MANAGEMENT OF SUBCONTRACTORS
37.1.
Competence Assessment during contract award
Prior to award contract, subcontractors shall be evaluated by contractor according to
Subcontractor Qualification Procedures. The evaluation of subcontractors shall include health,
safety, environmental and detail welfare aspects, including whenever required the adequacy
of each Subcontractor’s HSE Management plan. The provision of welfare facilities, among
others shall include, but not limited to, adequate potable water, proper shelter, transport, dining
and rest areas, ablution facilities, recreation facilities, prayer areas, among others.
Project Commercial Department is responsible for inspecting subcontractor’s HSE
qualifications along with the HSE Department. Commercial and HSE shall verify each
Subcontractors’ qualifications as per the Subcontractor Prequalification Questionnaire ASB1CEEC-HSE-FO-002-00.
Subcontractors shall not be selected to work with the contractor based simply on price.
Subcontractors are supply partners whose performance reflects directly on the contractor.
Subcontract works shall meet the HSE performance requirements set out in the contractor Safe
Working Procedures (SWP) and relevant local HSE regulation. The requirements of the
contractor SWP shall be incorporated into method statements by all supply partners
(subcontractors / contractors / vendors). Subcontractors must meet all applicable E&S Project
Standards, including international standards and owner's requirements, included Health
Fitness Screening Procedure prior to mobilization.
37.2.
Pre-start review and approval of HSE Plan and competent resources
Subcontractor shall have adequate HSE performance, and provide the following information
to maintain HSE standard at site:
⚫
HSE Plan.
⚫
HSE Policy.
⚫
HSE Risk assessments.
⚫
HSE Management organization.
⚫
HSE Training details.
⚫
Provide resources and assistance to assure compliance with minimum expectations.
⚫
Confirmation that PPEs to be used is properly selected and maintained.
⚫
Confirmation that machineries and equipment to be used are properly selected and
maintained.
⚫
Confirmation that equipment operators are qualified and properly trained.
⚫
Confirmation that they will comply with EPC Contractor HSE Plans.
⚫
Insurance details.
⚫
The Subcontractor should provide the eligible physical examination certificate of all
employees to Contractor’s HSE department before start working, or else they will be
forbidden working.
⚫
Subcontractor shall assign HSE personnel with the ratio:
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➢ The ratio of workers to dedicated competent HSE personnel shall not exceed 1:40
(one to forty) for daylight hours and 1:25 (one to twenty-five) for nighttime hours
for each contractor and subcontractor. Each subcontractor shall deploy a
dedicated competent HSE professional when their on-site workforce reaches 15
persons.
EPC Contractor shall be the only company entitled to issue and implement the Project HSSE
Management System and its procedures. With regard to the Subcontractors’ Companies all of
them shall follow the EPC HSSE plan, procedures, formats, templates, checklist, report form
etc. in order to align the same system and ensuring higher compliance.
Subcontractors HSE Plans shall be submitted to Contractor’s HSE Department for their review
and comments.
Special detail shall be given to the approval of the HSE Plan of the Subcontractors. Each
subcontractor shall submit the plan prior to start of works onsite. EPC Contractor HSE
Department shall review the documents and provide the corresponding comments for its
adequacy to the scope of the subcontractor’s activities, if required.
Subcontractor’s HSE Plans shall meet or may exceed the HSE requirements of EPC Contractor
HSE Plan basing on their scope of activities.
37.3.
Coordination of subcontractor’s works
Coordination of the Subcontractor’s works is the responsibility of the Planning Department.
Daily, EPC Contractor management shall organize a daily meeting to review the progress of
the project activities. All the head of departments shall attend this meeting to report the
achieved progress of the day as well as the planned activities for the day ahead.
As an attendee of this meeting, the HSE Department representatives will be informed of the
ongoing activities to control the HSE issues related to the activities through the Permit to Work
System of the Project.
All construction activities shall be carried out within the Permit to Work System guidelines,
as per Item No.18.1 of this HSE Plan. Compliance with HSE requirements by subcontractors
shall be reviewed by applying the Daily PTW Audits.
37.4.
Welfare facilities by the subcontractor
The subcontractor shall follow owner and contractor requirements, they shall provide basic
facilities, including toilets, washroom, restrooms, smoking points, toolbox, and drinking water
with ice. The IFC PS2 guidelines should be followed by subcontractors
37.5.
Monitoring and management of subcontractor’s HSE performance
Subcontractor management shall implement the Monthly Area Safety Assessment program.
Areas will be determined according to field supervisor area of responsibility and craft.
Subcontractor management, supervisors and field safety officers shall actively participate in
the program and conduct monthly safety assessment audits of all the work areas to
quantitatively evaluate and document the assessment. Unsafe acts and/or conditions noted
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during daily inspections and weekly audits shall be corrected immediately. The daily site
walkovers and weekly meetings will be the tools to monitor and manage subcontractor HSE
performance. The following further outlines the program:
⚫
The assessment will be scored by reducing the total possible points in a category by
one point for each deficiency noted.
⚫
Subcontractor shall carry out the risk assessment of their specific activities and submit
to EPC Contractor for review and approval for implementing the appropriate controls
to eliminate or minimize the risks.
⚫
Subcontractor shall comply with all the HSE procedures of CEEC EHS Management
Procedure including but not limited to Risk Assessment, Waste Management, Permit
to Work, Occupational control procedures etc.
⚫
Subcontractor shall ensure all the sufficient resources for worker welfare for ex: Clean,
drinking water, PPEs, Rest shelter, Heat index program etc.
⚫
Subcontractor shall strictly comply the labor law, child labor and forced labor
requirement in compliance with the Project requirements.
⚫
Subcontractor shall immediately correct all deficiencies noted on the assessment
within 24 hours or provide a written explanation as to why a deficiency was not
corrected.
⚫
Subcontractor shall provide a written corrective action plan, signed by Subcontractor
management within 24 hours of receipt of the assessment to contractor’s management
for a safety assessment scoring below 80%.
EPC Contractor HSE and Construction representatives shall be part of the team carrying out
these monthly safety assessments.
ASubcontractor (Supplier) HSE Management Procedure mentions that subcontractors shall
follow local laws, regulations, and standards as well as the contract requirements, which
obligate follow KSA rules and regulations, IFC requirements, and other basic laws and rules
of the project contract.
The owner’s HSE and Construction representatives are always welcome to join these monthly
safety assessments to subcontractors.
For detail ASB-CEEC-HSE-PR-004 Subcontractor & Supplier Management Procedure will
be followed.
37.6.
Disciplinary Actions again subcontractor
Monthly HSE Assessments shall be part of the performance tracking for subcontractors.
However, EPC Contractor HSE representatives shall carry out daily inspections throughout
the site, verifying the compliance of the HSE requirements of the activities carried out by EPC
Contractor and its subcontractors. Daily Observations reports shall be issued by EPC
Contractor HSE Department in the events where unsafe acts and unsafe conditions are
observed during such daily inspections. The timings for closing out findings and to implement
corrective actions shall depend on the level of risk representing to the Health and Safety of the
employees and/or the severity of the effect to the Environment. This deadline timing shall be
set up as per the decision of the EPC Contractor HSE Manager and Owner’s HSE Manager,
when needed.
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In the event of a work stoppage based on safety deficiencies, the Subcontractor shall
immediately remove the workforce from the work area and correct the safety deficiencies by
allowing only the people in the area that are competent to make the area safe.
Subcontractor shall ensure no other work is being performed during this time. Should the
estimated time from the outset to make the area safe be longer than four hours or where life
threatening/imminent danger situations exist, then the area will be barricaded or roped off and
a sign placed with the wording “Unsafe Area – Authorized Access Only”.
Before the workforce is allowed back in the area, Subcontractor shall ensure the area is reinspected by EPC Contractor and Subcontractor’s HSE Representatives and field supervisor
and note corrective actions taken and declare the area safe for work.
EPC Contractor will send severe letters and penalties to Subcontractors, who fail to meet the
relevant HSE requirements. More stringent measures will also be considered, including
termination of contracts and blacklisting. The above actions have been included in the terms
of the subcontractor's contract.
The subcontractor shall be liable to follow the EPC Contractor Enforcement Policy, HSE
Rewards and Penalties Management Procedure ASB-CEEC-HSE-PR-008
Note: For detailed CEEC standard document Subcontractor & Supplier Management
Procedure, ASB-CEEC-HSE-PR-004 will be followed on site.
38.
PERSONAL PROTECTION
Personal protective equipment, periodic environmental monitoring and bio-surveillance will
be used to help to protect all employees against exposure to safety and health hazards which
cannot be eliminated.
Contractor shall provide personal protective equipment i.e., hard hats, safety glasses, gloves,
protective clothing and safety boots, and shall be used and maintained in a sanitary and reliable
condition.
Other PPE‟s such as hearing and respiratory protection will also be provided to prevent
illnesses and unwanted health effects. EHS Officer will check and inspect and make sure that
everybody working at project site is using PPE’s so that the risk of hazard may be reduced.
Similarly, contractor shall provide harness/ line yard/ lifelines to work at elevated area and
will be regularly checked and monitored.
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Part XVI
39.
HSE AUDITS
PC will carry out OHSE Audits biannually and an External corporate Audit annually. CEEC
to carry out Internal OHSE Audit on every Quarter which evaluate the HSE management
system implementation and environmental compliance.
39.1.
Internal HSE Audits/Self-Assessment
On a quarterly basis the EPC Contractor HSE Department will conduct internal audits of the
subcontractors in the project site. EPC Contractor reserves the right to apply HSE audits more
frequently, if subcontractors are achieving low marks in previous audits.
Subcontractors shall conduct a self-audit/self-assessment on a monthly basis in order to verify
compliance of this HSS Plan and its Plans and Procedures.
Every 6 months, Owner will conduct and HSE Audit to the EPC Contractor and its
Subcontractors.
The aim of the review is to verify that subcontractors project management are complying with
the internal EPC Contractor HSE Plans and Procedures, as well as the Owner’s and KSA HSE
requirements applicable to the project.
39.2.
External Audits
Every year EPC Contractor HSE Head Office staff or EPC Contractor Regional HSE
Department will conduct an HSE Audit to the project. The aim of the review is to verify that
EPC Al Shuaibah 1PV project management is complying with the EPC Contractor HSE
management system requirements, project HSE Plan & Procedures as well as the Owner’s and
KSA HSE requirements applicable to the project.
39.3.
Scope of Audit
The contents and coverage of the audit shall include the following:
⚫
Ensure conformance with HSE Policy, system and procedures.
⚫
Assess the effectiveness of HSE activities.
⚫
Evaluate the effectiveness of the HSE Management System implementation
⚫
Promote understanding among the employees
⚫
Establish a standard approach and methodology for HSE Audit
⚫
Communicate information to Management
39.4.
Execution of Audit
While conducting the audit as per the HSE Audit plan, the auditor should utilize the prescribed
document report to record the outcome of the audit.
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After all documents, procedures, workplace, and equipment have been inspected, the auditor
shall formulate a concise report that details all areas of the subject audit. Focus on the basic
audit questions. Deficiencies should be addressed including comments of a positive nature for
each element.
The auditor shall complete the audit report and issue to all relevant departments and
subcontractors.
Upon receiving the audit report, the responsible will ensure the development of the required
action plan for implementing the audit recommendations.
HSE department shall check on the progress and actions taken in relation to the corrective
actions raised/recommended by the auditor in the report.
39.5.
Evaluation Scoring
Part of having a successful HSE process is also having a method of performance measurement
evaluation that continually identifies those areas needing improvement to meet established
goals or standards of excellence.
The HSE Audit provides a systematic method of evaluating and quantifying performance in a
detailed but uncomplicated fashion and evaluates the administrative and housekeeping
elements separate from the field execution elements. All three portions are ultimately
combined to form the full report.
This evaluation process gives those performing the assessment an agenda of critical items to
review, and when performing follow-up evaluation, can prompt the evaluator to revisit past
deficiencies for the purpose of measuring improvement and/or verifying abatement.
In addition to providing a consistent means of evaluation, this process is well suited to both
those performing the evaluation and those who will use the information to improve their HSE
culture.
39.6.
Audit Documents
The below-listed documents shall be made available for the review by the Audit team.
⚫
HSE policy
⚫
HSE Rules and Regulation
⚫
HSE organization chart
⚫
Annual HSE objectives / programs
⚫
HSE meeting
⚫
HSE inspection (safety checklists)/ violation memo
⚫
Accident / near miss/ first-aid statistics and analysis
⚫
HSE Training program/records for all personnel
⚫
Technical employees as safety officer, electrician, driver, and operator certificates
⚫
Operating manuals and maintenance manuals of all equipment
⚫
Safe worthiness certificates of all lifting appliances and gears
⚫
Medical fitness record for all personnel
⚫
Risk identification, assessment, and control details
⚫
Environmental management reports
⚫
Emergency management records including mock drill
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⚫
⚫
39.7.
Work permit record
Documents audit report
Control of non-conformance
Audit results shall be evaluated based on the following classifications:
Failure to fulfill one or more requirements of the management system or
a situation that raises significant doubt about the ability of the client's
management system to achieve its intended outputs.
Non-conformities
(N):
The causes of the identified nonconformities must be analyzed, and the
planned corrective actions effectively implemented.
The auditor generally verifies the effectiveness of corrective action in an
on-site follow-up audit unless verification is possible based on submitted
new documentation.
In individual cases, some of the requirements of the management system
are not fulfilled completely. However, this does not jeopardize the
effectiveness of the management system.
Minor nonThe causes of the identified deficiencies shall be analyzed, and the lead
conformities (MiN): auditor informed of the intended corrective actions.
The auditor generally verifies the effectiveness of corrective action in an
on-site follow-up audit unless verification is possible on the basis of
submitted new documentation.
Opportunities for
improvement (I):
Aspects that would lead to management system optimization.
Implementation by the organization is recommended.
Positive aspects (P): Positive aspects of the management system meriting special mention
Table 15 – Type of HSE Audit Findings
Based on this classification, the HSE Audit findings will be classified. The audited team shall
develop a HSE Audit Tracking spreadsheet in which all the findings will be followed up. The
audited team shall set up deadlines for closing out the findings and the auditor team shall
review and approve them. Deadlines shall consider the criticality of each point as well as the
risk that they represent for the Health and Safety of the Employees and the Facilities as well
as the Impact to the Environment. On a weekly basis, the HSE Audit Tracking spreadsheet
shall be updated by the audited team and shared with the auditor as well as the management
team of EPC Contractor as well as the Owner.
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Part XVII
40.
HSE REPORTING
40.1.
EPC Contractor Weekly HSE report
The project HSE team will feedback to their respective HSE manager on a weekly basis
Saturday to Thursday. The following headings are to be used: Incident update, Areas of
concern, Resource requirements (to the HSE team), forthcoming week requirements, among
others.
40.2.
EPC Contractor Monthly HSE report
A project report containing HSE Performance will be issued monthly covering the following
items:
a. Key HSE items and activities occurring and undertaken during the period.
b. A series of proactive and reactive performance measures detailing key findings and
actions taken to address any deficiencies or promulgate learning opportunities.
c. Suitable analysis and trending results for the Safety Observation Reporting system.
d. For record keeping purposes suitable proactive and reactive statistics.
e. Engagement status of each subcontractor e.g., work hours per SOR raised, inspections
and meetings attended.
f. Upcoming HSE challenges.
g. Hours worked in the field by both EPC Contractor and each sub-contractor.
h. Any other reasonable HSE performance request from the Project Team.
i. HSE monthly report will be sent to the owner on every 02nd of the month (ASB1CEEC-HSE-FO-008-00).
40.3.
Subcontractors Monthly HSE report
Subcontractors shall prepare their own monthly HSE report analysing their own company
performance and identifying action to be taken to ensure continual improvement is achieved.
A copy of this report should be issued to the EPC Contractor HSE Manager within 1 week of
the reporting period. This report should also include progress against the Subcontractors HSE
Action Plan.
40.4.
Owners HSE Reporting requirements
EPC Contractor Weekly and Monthly HSE Report shall be prepared in accordance with the
HSE Reporting Requirements specified by the Owner. EPC Contractor shall comply with this
requirement as well as any other HSE legal reporting requirement stipulated in the KSA laws
applicable to the project.
EPC Contractor shall use the HSE reporting formats specified by the Owners.
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41.
DOCUMENTATION & RECORDS
A project filing system shall be developed for the project. All project related communications
will be via the Owner's document control system. Hard copy records shall be held in clearly
labelled level arch files. An index of the project HSE files shall be prepared. Hard copy records
shall be always available for inspection and / or audit.
Soft copy records shall be uploaded into the Project Management Information System (PMIS).
A folder structure for soft copy records shall be prepared on the project management
information system.
Project records shall be retained in accordance with EPC Contractor corporate procedure
Document & Records Control.
All Sub-Contractor's shall adopt EPC HSE management system and procedures in-order to
avoid deviation and gaps in the procedures and template.
Record
Responsible Person
Retention
HSE Plan & Procedures
HSE Management
Till the Project Close out
HSE Policy
HSE Management
Till the Project Close out
HSE Organization Chart
HSE Management
Till the Project Close out
HSE Standards
HSE Management
Till the Project Close out
KSA HSE rules and regulations
HSE Management
Till the Project Close out
Risk Assessments / Risk Register
HSE Management
Till the Project Close out
HSE Training Needs Analysis/
HSE Management
Till the Project Close out
Weekly & Monthly Reports
HSE Management
Till the Project Close out
HSE Meeting Minutes
HSE Management
Till the Project Close out
HSE Monitoring & Inspection Reports
HSE Management
Till the Project Close out
Emergency Plan /
HSE Management
Till the Project Close out
Medical Record
Doctor & First Aider
Three months after the
Project Close out
Incident Reports
HSE Management
Till the Project Close out
HSE Management Review Records
HSE Management
Till the Project Close out
Internal / External Audit Reports
HSE Management
Till the Project Close out
Construction Environment and Social
Management Plan
HSE Management
Till the Project Close out
Environmental and Social Impact Assessment
HSE Management
Three months after the
Project Close out
HSE Training Records
Emergency Test and Drill Records
Table 16 – List of HSE Records
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42.
HSE FORMS
EPC Contractor shall develop and use HSE Forms to leave evidence and record of its activities
in the Al Shuaibah 1 PV project. Also, HSE forms are one of the key points to facing HSE
Audits.
All the forms, checklist and report forms shall be developed as per approved Project’s HSE
Master Document List. Put the list of all the forms.
Document
Incident/Accident Preliminary Report
Incident /Accident Investigation Report
First Aid Case Register
Near Miss Report
Emergency Drill Report
HSE Audit Report
Observation Register
Baseline Risk Assessment
Manual Handling of Loads
Control of Hazardous Materials
Welding and Cutting Works
Rigging and Slinging
Portable Power and Hand tools
Induction Training- Presentation
HSE Audit Checklist
Checklist - Excavations
Checklist - Works at Height
Checklist - Confined Spaces
Checklist - Plant and Equipment (series)
Daily Hot Weather Checklist
Checklist - Electrical works (live)
Temporary Electrical Cabinets Register
Subcontractor Prequalification Questionnaire
Subcontractor Deliverable Files
Subcontractor Performance Assessment
Camps Inspection Checklist
Disciplinary Action Report
MOM - HSE Meetings
HSE Stats
Communications Matrix
Document No.
ASB1-CEEC-HSE-RP-001-00ASB1-CEEC-HSE-RP-002-00
ASB1-CEEC-HSE-RP-003-00
ASB1-CEEC-HSE-RP-004-00
ASB1-CEEC-HSE-RP-005-00
ASB1-CEEC-HSE-RP-006-00
ASB1-CEEC-HSE-RP-007-00
ASB1-CEEC-HSE-OP-001-00
ASB1-CEEC-HSE-SI-001-00
ASB1-CEEC-HSE-SI-002-00
ASB1-CEEC-HSE-SI-003-00
ASB1-CEEC-HSE-SI-004-00
ASB1-CEEC-HSE-SI-005-00
ASB1-CEEC-HSE-TI-001-00
ASB1-CEEC-HSE-CL-001-00
ASB1-CEEC-HSE-CL-002-00
ASB1-CEEC-HSE-CL-003-00
ASB1-CEEC-HSE-CL-004-00
ASB1-CEEC-HSE-CL-005-00
ASB1-CEEC-HSE-CL-006-00
ASB1-CEEC-HSE-CL-007-00
ASB1-CEEC-HSE-FO-001-00
ASB1-CEEC-HSE-FO-002-00
ASB1-CEEC-HSE-FO-003-00
ASB1-CEEC-HSE-FO-004-00
ASB1-CEEC-HSE-FO-005-00
ASB1-CEEC-HSE-FO-006-00
ASB1-CEEC-HSE-FO-007-00
ASB1-CEEC-HSE-FO-008-00
ASB1-CEEC-HSE-FO-009-00
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Document
Humidex Monitoring Log
NCR form
Induction Training Test
Project Training Matrix
Daily Vehicle Inspection Checklist
Training/TBT Attendance Sheet
Toolbox Talk Template
Request for Induction Training
Request for Access Card
Request for Visitors Access Card
Authorised Vehicle Request
Office Inspection
Inspection - General walkdown
Inspection - Fire equipment/first aid
Inspection - Medical Care facilities
Inspection - Spill Kit Inspection Checklist
Inspection - Housekeeping
Inspection - Electrical panels
Inspection - Portable and electrical tools
Inspection - Hydraulic equipment
Inspection - Pneumatic tools & equipment
Inspection - Warehouses/Laydown Areas
Inspection -Compressed gas cyclinders
Inspection - Full body harness
Inspection - Welding PPE
Crane Inspection Checklist
Inspection - Plant & Equipment (series)
COSHH Assessment
Inspection - Scaffolding Systems
Inspection - Ladders and Auxiliary Access
Equipment
PPE Matrix
PPE Distribution Form
Risk Register
Witness Statement
Incident Investigation Checklist
Pre-commissioning Permit
Document No.
ASB1-CEEC-HSE-FO-010-00
ASB1-CEEC-HSE-FO-011-00ASB1-CEEC-HSE-FO-012-00
ASB1-CEEC-HSE-FO-013-00
ASB1-CEEC-HSE-FO-014-00
ASB1-CEEC-HSE-FO-015-00
ASB1-CEEC-HSE-FO-016-00
ASB1-CEEC-HSE-FO-017-00
ASB1-CEEC-HSE-FO-018-00
ASB1-CEEC-HSE-FO-019-00
ASB1-CEEC-HSE-FO-020-00
ASB1-CEEC-HSE-FO-021-00
ASB1-CEEC-HSE-FO-022-00
ASB1-CEEC-HSE-FO-023-00
ASB1-CEEC-HSE-FO-024-00
ASB1-CEEC-HSE-FO-025-00
ASB1-CEEC-HSE-FO-026-00
ASB1-CEEC-HSE-FO-027-00
ASB1-CEEC-HSE-FO-028-00
ASB1-CEEC-HSE-FO-029-00
ASB1-CEEC-HSE-FO-030-00
ASB1-CEEC-HSE-FO-031-00
ASB1-CEEC-HSE-FO-032-00
ASB1-CEEC-HSE-FO-033-00
ASB1-CEEC-HSE-FO-034-00
ASB1-CEEC-HSE-FO-035-00
ASB1-CEEC-HSE-FO-036-00
ASB1-CEEC-HSE-FO-037-00
ASB1-CEEC-HSE-FO-038-00
ASB1-CEEC-HSE-FO-039-00
ASB1-CEEC-HSE-FO-040-00
ASB1-CEEC-HSE-FO-041-00
ASB1-CEEC-HSE-FO-042-00
ASB1-CEEC-HSE-FO-043-00
ASB1-CEEC-HSE-FO-044-00
ASB1-CEEC-HSE-FO-045-00
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Document
Document No.
ASB1-CEEC-HSE-FO-046-00
Work Permit Register
HAZMAT and MSDS Register
Plant & Machinery Register
Portable and hand tools register
ASB1-CEEC-HSE-FO-052-00
Approved plant tag
ASB1-CEEC-HSE-FO-053-00
Approved vehicle tag
Approved equipment tag
ASB1-CEEC-HSE-FO-054-00
ASB1-CEEC-HSE-FO-055-00
Electrical panel tag
Welding equipment register
Compressed gas cylinder register
Confined spaces register
ASB1-CEEC-HSE-FO-056-00
ASB1-CEEC-HSE-FO-057-00
ASB1-CEEC-HSE-FO-058-00
ASB1-CEEC-HSE-FO-059-00
Lifting plan
Audit Notification Form
Special-Purpose PPE Distribution Form
Temperature Screening Log
Webbing Sling Inspection Checklist
Wire Rope Sling Inspection Checklist
Chain Sling Inspection Checklist
Shackle Inspection Checklist
Induction Attendance Sheet
ASB1-CEEC-HSE-FO-060-00
ASB1-CEEC-HSE-FO-061-00
ASB1-CEEC-HSE-FO-062-00
ASB1-CEEC-HSE-FO-063-00
ASB1-CEEC-HSE-FO-064-00
ASB1-CEEC-HSE-FO-065-00
ASB1-CEEC-HSE-FO-066-00
ASB1-CEEC-HSE-FO-067-00
ASB1-CEEC-HSE-FO-068-00
General work Permit
ASB1-CEEC-HSE-FO-069-00
Grievance Report
ASB1-CEEC-HSE-FO-070-00
Grievance Register
ASB1-CEEC-HSE-FO-071-00
Visitor Log
ASB1-CEEC-HSE-FO-072-00
Daily Occurrence Log
Commissioning Permit
HSE action tracking
ASB1-CEEC-HSE-FO-050-00
ASB1-CEEC-HSE-FO-051-00
LOTO Work Permit
Lifting Gear register
ASB1-CEEC-HSE-FO-048-00
ASB1-CEEC-HSE-FO-049-00
Site Vehicles Register
HSE training register
ASB1-CEEC-HSE-FO-047-00
ASB1-CEEC-HSE-FO-073-00
ASB1-CEEC-HSE-FO-074-00
ASB1-CEEC-HSE-FO-075-00
ASB1-CEEC-HSE-FO-076-00
Table 17 – HSSE Forms
EPC Contractor shall ensure that every aspect that requires to be monitored and/or recorded,
have formats or checklists that can be used by the employees. Some samples are included in
this HSE Plan. However, the full core of HSE forms will reside as annexes of each one of the
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HSE procedures to be developed and implemented by the EPC Contractor in the Al Shuaibah
1 PV project.
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Part XVIII
43.
ENVIRONMENT & SOCIAL MANAGEMENT
43.1.
General
The Environment and Social component of the HSSE Management System will be
implemented through a stand-alone document called Construction Environmental and Social
Management Plan (CESMP). The CESMP is prepared based on the Project’s Environmental
and Social Impact Assessment conducted by an Environmental Consultant on behalf of the
Project Company (See doc. No. 403014‐14897 ‐ EN‐REP‐00X). See document number ASB1CEEC-HSE-PL-005-00 CESMP for the full set of objectives, identified potential
environmental and social impacts and their corresponding mitigation controls.
Part XIX
44.
SPILL PREVENTION CONTROL
CEEC aims at zero spills through following best practices in engineering and adopting suitable
environmental management measures.
During operational activities every effort will be made to implement measures and actions to
contain uncontrolled spills (and prevent its escalation) by all CEEC personnel.
All personnel performing or supervising the various phases of work will be familiar with
international and local standards and have gained sufficient operational experience to be able
to take preventive measures in all types of high-risk situations. Likewise, all vehicles, vessels,
and equipment will be kept in efficient working order and good maintenance conditions.
This will reduce dramatically the likelihood of spill due to both human errors and
malfunctioning.
See CESMP ASB1-CEEC-HSE-PL-005-00 for the full description of the Spill Prevention
Plan.
Part XX
45.
WASTE MANAGEMENT
Waste Management Program provides direction and guidance for proper collection, handling,
storage, treatment, and disposal of wastes for the Offices, Lay-down Yards & Project Sites
and Camp Facilities.
This program will assist company operations in planning waste management strategies and in
compliance with Kingdom rules and regulations and contractual requirements.
This program will adhere strictly to the Company’s residential facilities, Site Offices, lay down
yard and project sites in complying with the requirements of client.
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See Waste Management Procedure ASB1-CEEC-HSE-PR-011-00-WASTE for the complete
description of the way both EPC Contract and its Subcontractors will handle waste in AlShuaibah Solar PV IPP from its generation up to its final disposal and further documentation
in logbooks and project HSE File.
Part XXI
46.
POLLUTION CONTINGENCY MANAGEMENT
The Contingency Pollution Management gives details with respect to any quantities of
pollutants and/or contaminants that could be discharged or escape during works. Also,
establish an awareness and plan of action in connection with spills, discharge or escape of
pollutants, contaminants, or hazardous materials at all CEEC assigned work areas. It is the
responsibility of all personnel to promptly report any spill and/or release of hazardous material
in their work area or in the immediate vicinity.
See Construction Environmental & Social Management Plan ASB1-CEEC-HSE-PL-005-00
for thorough explanation of the preventive and monitoring actions to control pollution in the
project.
See Emergency Response Plan ASB1-CEEC-HSE-PL-008-00 for a thorough explanation of
the preparedness and response actions for the cases that have the potential to occur in the
project.
See Incident Investigation & Reporting Procedure ASB1-CEEC-HSE-PR-003-00 for
47.
HEAT STRESS PREVENTION PLAN
47.1.
Facilities
In order to fulfill the requirements of this procedure the following facilities will be provided
by the EPC Contractor and its Subcontractors.
⚫
Hygienic water supplies — to avoid the practice of many persons drinking from the
same cup, etc.
⚫
Heat index meter (Environmental meter)
⚫
Shaded rest areas
⚫
Informative Posters
⚫
First Aid Equipment
⚫
Awareness Training
47.2.
Heat Illness and Health Effects
The following are the normal responses to excess body heat.
⚫
Peripheral vasodilatation (reddened skin) - The skin becomes a radiator, and the heart
rate increases to move blood more rapidly to the skin for cooling.
⚫
Body surface temperature increases slightly
⚫
Sweating increases to provide evaporative cooling
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Acclimatization occurs over a few weeks
The symptoms and treatment for the more serious conditions of Heat Stroke, Heat Exhaustion,
Heat Cramps, Heat Rash, and Fainting are given in the sections below.
47.2.1.
Heat Stroke
Heatstroke is a life-threatening emergency and serious health problem for workers in hot
environments. It occurs when the body’s system of temperature regulation fails, and body
temperature rises to critical levels. It is caused by a combination of highly variable factors that
result in intolerable heat stress and is often difficult to predict. Drug and/or alcohol abuse may
increase the risk of heatstroke.
Individuals who recover from true heatstroke may suffer from permanent physical damage
including reduced heat tolerance. These individuals should be carefully evaluated by a
competent physician before returning to a job with potential heatstroke. Special
accommodations to control heat stress may be required for these individuals in order for them
to work safely.
47.2.2.
Symptoms
The primary signs and symptoms of heatstroke are:
47.2.3.
⚫
High body temperature (above 40.6°C)
⚫
No sweating
⚫
Hot dry skin
⚫
Very rapid, weak pulse
⚫
Confused and irrational behavior
⚫
Convulsions, seizures
⚫
Loss of consciousness, coma
Treatment
Immediately call for emergency medical assistance
Place the person in a cool shady area and do not leave him alone
Lie victim flat with feet raised, don't try to make an unconscious victim.
Cool person rapidly with running water, cold compresses or rapid fanning
Remove the person’s outer clothing
Provide cool drinking water if the person is alert. Do not give caffeine or alcohol
Fluids should be replaced as soon as possible
Continue to cool body temperature until medical assistance arrives and the worker can be taken
to a medical facility for further treatment.
47.2.4.
Prevention
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Take breaks during the daytime for rest
⚫
Make use of shady areas
⚫
Take plenty of water or fluids even if not thirsty
⚫
Identify the symptoms or signs of heat-related problems
⚫
Seek medical advice as soon as possible
47.3.
Heat Exhaustion
Heat exhaustion results when there is loss of salt and water through excessive sweating and
failure to either drink sufficient fluids or take enough salt or both.
Diarrhea and vomiting both also contribute to dehydration. Heat exhaustion is similar to heat
syncope in that strenuous exercise causes peripheral vasodilatation, which reduces blood flow
to the brain.
Do not dismiss heat exhaustion lightly. It is possible to confuse the symptoms of heat
exhaustion with heat stroke which is a bona fide medical emergency. In addition, fainting can
be dangerous if the individual is operating machinery or controlling an operation that should
not be left unattended. Moreover, fainting may injure the victim.
47.3.1.
Symptoms
⚫
Excessive sweating
⚫
Extreme weakness, fatigue
⚫
Pale, cold clammy skin
⚫
Dizziness
⚫
Headache
⚫
Nausea, vomiting
⚫
Muscle cramps, usually abdominal
⚫
Fast shallow breathing
⚫
Normal or slightly increased body temperature
⚫
Loss of consciousness
47.3.2.
Treatment
⚫
Place the person in a cool shady area and do not leave him alone
⚫
Cool person rapidly with running water, cold compresses or rapid fanning
⚫
Remove the person’s outer clothing
⚫
Call for medical help
⚫
Provide cool drinking water, provide ORS if the person is alert. Do not give caffeine
or alcohol
⚫
Don't leave the person alone
⚫
Rest for at least 12 hours
47.4.
Heat Cramps
Heat cramps are pain full spasms of the muscles that occur when workers drink large quantities
of water but fail to replace their bodies’ electrolyte loss through sweating. They often occur
when un-acclimatized workers carry out strenuous physical activity.
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Cramps may also occur during or after working hours and may be relieved by taking liquids
by mouth, or saline solutions intravenous for quicker relief, if medical determined to be
required.
47.4.1.
47.4.2.
47.5.
Symptoms
⚫
Muscle spasms, usually in the lower extremities, abdomen or both
⚫
Cool, moist skin
⚫
Rapid pulse
⚫
Remains alert.
⚫
Normal body temperature
⚫
If symptoms continue, should seek medical help.
Treatment
⚫
Stop work immediately and move the person to a cool shady resting place
⚫
Give enough cool drinking water, juice or oral rehydration solution
⚫
Let the patient rest for at least 8 hours
⚫
Don't leave the person alone.
Heat Rash
Heat rash, also known as prickly heat, may occur in hot and humid environments where sweat
is not easily removed from the surface of the skin by evaporation. When extensive or
complicated by infection, heat rash can be uncomfortable that inhibits sleep and impedes a
worker’s performance or even results in temporary disability. In most cases, heat rashes will
disappear when the affected individual returns to a cooler climate.
47.6.
Heat Syncope Collapse (Fainting)
This condition is caused by prolonged standing, particularly in one spot, while under heat
stress. Inactivity can result in excessive pooling of the blood in the extremities, thereby
depriving the brain of sufficient oxygen. Consequently, the exposed individual loses
consciousness or faints. For prevention, workers should become heat acclimatized and avoid
prolonged standing in hot weather.
47.7.
Effective Proactive Measures
Anticipate high heat days through weather forecasts and initiate measures to communicate
Heat Awareness Conditions using a color-coded flag system.
The following are a few recommendations to aid in the prevention of heat-related problems.
Begin drinking fluid early in the day. Waiting until the hottest portion of the day to replenish
fluids is too late. Avoid caffeine and alcohol the night before and during the day.
Dress for conditions. Lightweight, loose clothing is best. Avoid layering clothing underneath
coveralls.
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A well-balanced diet will help. Heavy, fatty foods do not support the body well in high heat
conditions. Fruits, vegetables, proteins, and starches work best.
Electrolyte solutions help to maintain energy levels. Do not drink more electrolyte solution than
water. Avoid taking salt tablets unless directed to do by your physician.
Use sunscreen and cover your face and neck from the sun.
Provide shaded areas for mini-breaks and water stations.
Make sure drinking water stations are accessible so employees may take frequent breaks.
Strongly encourage SHORT (1-2 minute) water breaks every 20-30 minutes during high heat
conditions.
Provide specially marked water barrels containing ice and water for soaking neck towels, arms,
sleeves, bandannas, and similar items.
Provide specific areas for employees to go to on a regular basis and cool off when working in
full sun areas. See Appendix A for guidance on rest periods and water intake.
Using a Thermo-Scan type instrument, monitor personnel in their work areas to assure that
there are not any consistently high core body temperature problems. Core body temperature
should never exceed 38.3°C. Pay particular attention to areas that have restricted air flow such
as foundations, excavations, and vessels.
Monitor work areas for ambient temperatures. Use the Heat Index Chart, appendix 3, to
determine the apparent temperature. Areas with apparent temperatures over 35°C should be
monitored.
MOST IMPORTANTLY, do not let schedule or productivity influence awareness or caution in
high heat weather. Pressure from foreman or self-induced pressure is the most dangerous
hazard.
47.8.
Buddy System
Heat index assessment ambient for working conditions at the beginning of each day should be
done by the Contractor. This condition monitoring shall continue throughout the day and the
changes should be communicated to the personnel working at the site. The Heat Index has
been given below as per table 12.
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Table 18 – Heat Stress General Guidelines & Heat Index
During a Heat Awareness Condition, the hazards and controls of heat are continuously
emphasized to each employee and supervisor during Toolbox talks (TBT). Workers should be
instructed to interrupt heat exposure before they feel excessive discomfort or symptoms of any
heat-related disorder.
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Part XXIII
48.
ERGONOMICS
Ergonomics is a science concerned with the ‘fit’ between people and their work. It puts people
first, taking account of their capabilities and limitations. Ergonomics aims to make sure that
tasks, equipment, information and the environment fit each worker.
To assess the fit between a person and their work, EPC Contractor and Subcontractors will
have to consider a range of factors, including:
48.1.
Job/Task to be done
The demands on the worker (activities, workload, work pacing, shift work and fatigue).
The equipment used (its design in terms of size, shape, controls, displays, and how appropriate
it is for the task).
The information used (how it is presented, accessed, and changed).
The physical environment where the task is conducted (temperature, humidity, lighting, noise,
vibration).
48.2.
Individual’s physical and psychological characteristics
EPC Contractor and Subcontractors shall ensure to assess the individual’s physical and
psychological characteristics of the employees such as:
• Body size and shape.
• Fitness and strength.
• Posture.
• The senses, especially vision, hearing and touch.
• Mental abilities.
• Personality.
• Knowledge.
• Training.
• Experience.
48.3.
The Organization and the Management Environment
In order to conduct a thorough assessment on Ergonomics, the EPC Contractor and its
Subcontractors will require to take into account and to verify that organization and
management requirements are in place such as:
• Teamwork and team structure.
• Supervision and leadership.
• Supportive management.
• Communications.
• Resources.
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EPC Contractor and its Subcontractors will find a range of physical and psychological abilities
in their workforce which will need to be taken into account in designing:
• The methods to conduct the construction activities
• The temporary facilities that will be set up to conduct the construction activities
• The facilities that will be part of the permanent equipment of Shuaibah Solar PV Plant.
By assessing people’s abilities and limitations, their jobs, equipment and working environment
and the interaction between them, it is possible to design safe, effective and productive work
systems.
48.4.
Improvements on Health and Safety
EPC Contractor and Subcontractors shall implement Ergonomics and Human Factors
Assessments in order to:
• reduce the potential for accidents;
• reduce the potential for injury and ill health;
• improve performance and productivity.
• reduce the potential for ill health at work, such as aches, pains and damage to the
wrists, shoulders and back, noise-induced hearing loss and work-related asthma,
among others.
EPC Contractor and its Subcontractors shall consider the layout of controls and equipment so
as to define the position in relation to how they are used. Place those used most often where
they are easy to reach without the need to stoop, stretch or hunch. Making sure protective
measures such as extraction hoods or respirators are easy and comfortable to use means they
are more likely to be effective at reducing exposure to hazardous substances.
48.5.
Assessing Job Activities and identifying ergonomics and human factors concerns
Ergonomics implementation will ensure to prevent and/or reduce physical problems on
workforce. EPC Contractor and Subcontractors shall ensure to verify through daily inspections
and ergonomic-specific assessments the following conditions:
Design of tasks:
• Work demands are too high or too low.
• The employee has little say in how they organise their work.
• Badly designed machinery guards (awkward to use or requiring additional effort) slow
down the work.
• Conflicting demands, e.g., high productivity and quality.
Manual handling:
• The load is too heavy and/or bulky, placing unreasonable demands on the person.
• The load has to be lifted from the floor and/or above the shoulders.
• The job involves frequent repetitive lifting.
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•
•
•
The job requires awkward postures, such as bending or twisting.
The load can’t be gripped properly.
The job is performed on uneven, wet, or sloping floor surfaces.
The job is performed under time pressures and doesn’t include enough rest breaks.
Workstation layout:
•
•
•
•
•
Items that are used frequently are out of convenient reach.
Inadequate space under work surface for legs.
Work surface height inappropriate for the tasks causing awkward and uncomfortable
postures.
Lighting inadequate causing eyestrain when inspecting detail on work items.
Chair not properly adjusted to fit the person and workstation.
Managing the working day:
•
Not enough recovery time between shifts.
•
Poor scheduling of shifts.
•
Juggling shifts with domestic responsibilities.
•
Employees working excessive overtime.
Repetition:
•
Long or concentrated hours of typing or using a mouse.
•
Head movement between copy and monitor. Eye refocusing.
Awkward Positions:
•
Repeated or prolonged reaching, twisting, bending, kneeling, squatting.
•
Working overhead with your hands or arms. Bent wrists.
•
Neck rotation or side bending. Slouching.
•
Staying in a fixed position for long period of time.
Forceful Exertions:
•
Lifting, carrying, pushing, pulling, poor body mechanics.
•
Pinching, grasping, keying, mousing, writing, stapling.
Contact Stress:
•
Resting or pressing the body against a hard or sharp edge which causes too much
pressure and may cause damage to nerves, tendons and blood vessels.
Vibration:
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Operating vibrating tools such as sanders, grinders, chippers, routers, drills, and other
saws can lead to nerve damage.
Environmental Issues:
•
Seating, work surface, storage, lighting, air quality, noise, privacy.
Psychosocial Issues:
•
Interaction with co-workers, job satisfaction, time pressures, performance measures.
Smoking:
•
Constricts blood vessels, reduces oxygen to body, coughing (mechanical strain).
Medical Factors:
•
Previous injury, illness or hereditary and congenital conditions.
Hobbies and Sports:
•
Practicing hobbies and/or sports that may represent a high risk of injuries/illnesses to
workers conducted during their spare time.
EPC Contractor and its Subcontractors shall check for human factors problems as part of
regular risk assessment process of task and activities in both Offices and Construction Site.
The steps to conduct Ergonomics Risk Assessments shall follow the guidelines mentioned in
the section 19 of this plan.
48.6.
Prevention Practices
EPC Contractor and its Subcontractors shall be responsibility to identify poor ergonomic
practices in the workplace and to work as a team to correct existing ergonomics problems.
Avoid or minimize:
• Repetitive twisting movement in combination with poor body position.
• Exposure to cold, combined with repetitive motions.
• Excessive standing with no change to lean, sit or reposition your body.
• Holding arms with no support.
• Hand operation of vibrating machinery or impact tools.
• Repetitive physical force using shoulders, arms, legs and back.
• Repetitive motion using a bent wrist.
Identifying Hazards
•
Weight of objects.
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Repetitions of movements and/or tasks.
Appropriateness of tools and/or equipment for the task.
Body position and mechanics
Force of grip or exertion
Procedures to correct, control or eliminate the ergonomics hazard.
• Accepted Postures: Upright, thighs declined, back in reclined position, standing, and
able to move throughout these postures during workday.
• Sitting Basics: Hips slightly higher than knees, feet supported, lumbar support below
beltline, back angle upright or slightly reclined, arms relaxed or supported
• Work Surface Basics: Should be based on job tasks. Surfaces should be height
adjustable, reading/writing surface 2 inches higher than elbow height
• Keyboard/Mouse Basics: At or slightly lower than elbow height, neutral wrist posture,
relaxed shoulders, use a light tough when keying.
• Monitor Basics: 25-36 inches from eyes, at or slightly lower than eye level, direct
alignment, avoid glare or contrast from bright light sources, dark characters on light
background and clean monitor at least 1 time per week.
• Telephone Basics: Avoid cradling the handset between your shoulder and head; hold
the handset with your non-dominant hand. Use a headset or speakerphone when
appropriate.
• Documents: Use a document holder adjacent to monitor or between monitor and
keyboard.
• Additional Accessories: Large grip pens/pencils to decrease stress on muscles and
tendons. Wrist rest for pausing between keystrokes. Footrest to help promote postural
change and essential if feet do not touch the floor.
• Work and Rest Schedules: Rotate job tasks at least 1 time per hour. Take schedule
breaks. Fit stretching into your daily routine. Change positions frequently. Get out of
your chair and move around. Routine exercise.
• Manual Material Handling: Use good body mechanics. Know your abilities. Push/pull
rather than lift/carry. Ask for help.
• Work method design: To reduce static, extreme or awkward positions, repetitive
motion and excessive force.
• Tool and Handle Design: Variety of tools to achieve task and reduce ergonomic risk.
Be sure tool is appropriate for the specific task.
• Training:
➢ Safety training. Incident/injury reporting.
➢ Lifting techniques.
➢ Safety attitude and responsibility.
49.
OFFICE SAFETY
49.1.
Musculo-Skeletal Disorders
A musculoskeletal disorders (MSDs) are discomfort that accumulates over time in the muscles,
ligaments, tendons, joints or nerves which could include strain, sprain, or inflammation.
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Injuries or disorder may involve:
• Muscles
• Tendons and ligaments
• Joints
• Cartilage
• Blood vessels
• Nerves
Musculoskeletal discomfort can occur anywhere in the body and typically are not caused by a
single traumatic event but is due to micro trauma to tissues that does not heal during rest.
As Shuaibah Solar PV Project will require that many staff spend long periods of work in
offices, the EPC Contractor and its Subcontractors shall ensure that office workstations are
properly set up and employees are aware of the good practices to implement to prevent MSDs.
EPC Contractor shall ensure to employees working for long periods at offices are aware of the
risk factors while working on desks, workstations and computers (repetition, awkward
positions, contact stress, forced and vibration).
Employees shall be trained so as to implement the following office practices to avoid MSDs
and, when occurring, to identify the signs and symptoms (Tightness, Stiffness Discomfort
Soreness Burning Tingling Coldness Numbness) of MSDs in order to be reported and cases
are treated.
49.2.
Office Prevention Practices
Computer Workstation: Head and Shoulders:
• Head vertical and facing forward
• Tilted head puts stress on neck and shoulders
• Minimize head rotation
• Shoulders relaxed
• Arms tucked close to body
• No extended reaching
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Computer Workstation: Elbows and
Wrists:
• Head vertical and facing forward
• Tilted head puts stress on neck and
shoulders
• Minimize head rotation
• Shoulders relaxed
• Arms tucked close to body
• No extended reaching
Computer Workstation: Legs and
Feet:
• Knees bent about 90 degrees
• Thighs parallel to floor
• Chair at a comfortable height
• Obstructions removed
• Feet flat on the floor or on a footrest
Chair Adjustments: Seat Surface:
• Comfortable
• Slightly wider than hips and thighs
• Proper length
• Adjustable height
• Adjustable tilt
Chair Adjustments: Back and Arms
• Backrest with adjustable angle and lumbar
support
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• Armrest broad and cushioned to support
shoulders, elbows, and wrists
• Armrests independently adjustable in height
and side to side
Computer Monitor:
•
Directly in front of you
•
Arm’s length away
•
Proper height so head is level
•
Documents placed close to monitor
Neutral Keyboard Position
•
Elbows close to body and bent about 90
degrees
•
Wrists flat and in line with forearms
•
Hands not angled up/down or turned
in/out
•
No wrist rest when typing
Using a mouse:
•
Control mouse movement from the elbow
•
Keep wrist straight in neutral position
•
Position the mouse properly
•
Switch mouse to other side if you feel
stress
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Using a laptop:
•
Occasional users
•
Sacrifice neck posture rather than wrist
posture
•
Sit back in a comfortable chair and adjust
laptop
•
Full-time users
•
Position screen like workstation monitor
•
Use separate keyboard and mouse
Lighting:
49.3.
•
Have enough light to read
•
Minimize glare
•
Position monitor/screen
•
Use window coverings
Exercising at Office
Break Time:
•
Minibreak:
•
Relax your hands
•
Rest break:
•
Do a different task
•
Eye break:
•
Look away and blink
Exercises:
•
Hands
•
Finger extensions
•
Wrists
•
Backward stretch
•
Shoulders
•
Shrug and roll
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Blade pinch
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Overhead reach
Exercises:
•
Neck
•
Nod head
•
Turn head
•
Tilt head
•
Back/arms
•
Hands behind head
•
Bend forward
•
Knee to chest
•
Back bend
Focus on your posture:
• Elbows at sides, forearms parallel to floor
• Wrists in neutral position
• Good back support
• Feet flat on floor Head and neck facing
forward and straight
• Relax shoulders
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