1 Applying the 5S Methodology to Managing Complex Projects and Learning Activities Suh Cheo Cyprain Department of Business Administration, University of the People BUS 4406: Quality Management Dr. Yogita Narang May 8, 2025 2 Applying the 5S Methodology to Managing Complex Projects and Learning Activities In Unit 3, I noticed how I handle complex projects and challenging learning tasks, like studying for professional certifications. I realized my approach was often reactive—juggling multiple priorities without a structured system. To address this, I applied the 5S methodology to create a more organized and efficient workflow. Sort (Seiri): I began by clearing out unnecessary physical and digital materials. Old files, redundant notes, and outdated reference documents were removed from my workspace and computer. This helped reduce visual clutter and allowed me to focus on current priorities (Knowles, 2011). Set in Order (Seiton): Next, I reorganized my digital folders and introduced a consistent naming system. I created separate folders for each project or subject and labeled files by date and topic. I also arranged my physical space so that frequently used items were easy to access. This step brought immediate clarity to where things belong and made task-switching smoother. Shine (Seiso): I committed to maintaining a tidy workspace and clean desktop daily. Just a few minutes of cleanup each day helped reduce distractions and made my work environment more inviting (Knowles, 2011). Standardize (Seiketsu): I set recurring weekly routines for organizing files, reviewing goals, and checking progress. I combined this with a Kanban board I started using in Unit 3 to visually track project stages—from "To Do" to "Done" (Digite, n.d.). Sustain (Shitsuke): The biggest challenge has been maintaining discipline. I now set reminders and perform brief weekly reviews to reinforce these habits. I have also reflected on how these small actions contribute to long-term improvement and control over my workload. 3 Using the 5S method has really changed how I handle complex tasks. It has made everything feel more manageable and less overwhelming. I feel less overwhelmed, more focused, and better able to deliver quality outcomes without the stress of last-minute rushes. It has really shifted how I approach my tasks — moving from just reacting to things to proactive planning. This change has really boosted both my work and my personal development. 4 References Digite. (n.d.). What is Kanban? https://www.digite.com/kanban/what-is-kanban/ Knowles, G. (2011). Quality management. Bookboon. https://my.uopeople.edu/pluginfile.php/1970300/mod_page/content/16/QM1%20%281%29.pdf
